HOW TO MAKE AN “EFFECTIVE” PRESENTATION
Successful people don't do great things, they only do small things in a great way
Art of Presentation
• Is like selling
• Lot of preparation goes into it
UNDERLYING FACTS
• Slides are tools for aid • Supportive function • Never use it as crutches
Preparatory Stages
• Pre Presentation • On Stage • Post-Presentation
PRE-PRESENTATION
Getting Started
• Use of Computer/Laptop, LCD Projector, OHP, Black/White Board. • Familiarization with presentation tools E.g. MS- Power point & gadgets • Concept (Subject Knowledge) • Slide Preparation
Subject Knowledge
• Prepare the presentation matter from a text book, internet or other sources • Search for examples • Read and re-read the matter • Take down notes in a legible handwriting or type it • Quote source of data in the slide wherever necessary
Slide Preparation
Focus on:
• • • • • • • • •
Number of Slides Time Content in the slide (Not to be overcrowded) Of the slide layout Colour Scheme Font Type Font Size Effects (Sound, Transition etc.) {distraction} Text & Pictures {distraction}
Before getting on to stage
• • • • • • • • • Preparation of Script (Individual- Group) Rehearse (Time Factor & Modifications) Check spellings & grammar Back-up of slides Attire Frame of Mind Seriousness (Desktop Pictures……) Arrangement of Equipments Punctuality
ON STAGE
Confidence without humility is arrogance. Humility is the foundation of all virtues. It is a sign of greatness. Sincere humility attracts but false humility detracts.
Key Areas
Presentation Skills • • • • • • • • • • Command over the subject Doubts Handling Empathy & Firmness in voice Speed & Alacrity Capability to maintain discipline Voice level & Audibility Quality of Handwriting Proper use of black/white/green board General presence on the stage Thoroughness & depth of preparation
Personality Skills • • • • • • • • • Impressiveness of Persona Positive & Outgoing Body Language Positive & Strong eye-contact Proper sartorial sense Total professionalism in approach No-nonsense attitude Absence of disturbing habits (chewing gum, supari etc.) Capability to frame ideas and thoughts immediately Truthfulness reflected on face (no beating around the bush)
POST PRESENTATION
• Query Handling • Thanking the Audience • Winding Up
SHARPEN YOUR AXE Jo John, a woodcutter, worked for a company for five years but never got a raise. The company hired Bill and within a year he got a raise. This caused resentment in John and he went to his boss to talk about it. The boss said, "You are still cutting the same number of trees you were cutting five years ago. We are a result-oriented company and would be happy to give you a raise if your productivity goes up." John went back, started hitting harder and putting in longer hours but he still wasn't able to cut more trees. He went back to his boss and told him his dilemma. The boss told John to go talk to Bill. "Maybe there is something Bill knows that you and l don't." John asked Bill how he managed to cut more trees. Bill answered, "After every tree l cut, l take a break for two minutes and sharpen my axe. When was the last time you sharpened your axe?" This question hit home like a bullet and John got his answer.
(Source: You Can Win by Shiv Khera)
Start by doing what is necessary, then what is possible, and suddenly you are doing the impossible.
--St. Francis of Assisi
THANK YOU
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