2010 TAKS Test Administrator Training

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					    2011 Campus Test
  Administrator Training
  Summer 2011 Testing

                   June 2011
    Brownsville Independent School District
Assessment Research & Evaluation Department
                    This PowerPoint does not
                   eliminate your requirement
                     to read the general and
                   specific Test Administrator

                    READ THE MANUALS!!

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Campus Test Administrator



                    TAKS Accom
Test Administrator Responsibilities
• Read the Test                • Administer the tests in
  Administrator Manuals          strict compliance with the
  both general and specific.     directions in the Test
• Attend training                Administrator Manuals.
  conducted by your            • Supervise and actively
  campus test coordinator.       monitor testing.
• Receive secure testing       • Do not provide any
  materials from your            unauthorized assistance to
  campus test coordinator.       students during testing.
• Observe all rules            • Do not view the test,
  regarding test security        discuss the test, or score a
  and confidential integrity     student test either before,
  of the state testing           during, or after testing.
Test Administrator Responsibilities
• Mark the appropriate      •   Report testing irregularities
  score code and test taken     and security violations
  information code for each     immediately to the district
  student test                  test coordinator.
                            •   Prepare statements for
• Return all testing            submission to TEA if you are
  materials to the campus       involved in a testing
  test coordinator              irregularity or test security
  immediately after             violation.
  students finish testing.
      Test Security

Successful Testing Begins and Ends with
  Good Test Security and Confidential
 Test Security Objectives

1) Account for all secure materials
   before, during, and after each
   test administration.
2) Protect the contents of all tests
   booklets and student answer
   Properly Controlling Secure
       Testing Materials
• Secure materials must be stored under lock
  and key with limited access when not in use.
• Never leave secure materials unsecured in
  our room.
• Test administrators will check out secure
  testing materials on the morning of testing
  from the campus testing coordinator and will
  return them immediately when students
  finish testing.
Protecting Test Content
• No person may view, reveal, or discuss the
  contents of a test or answer document
  unless specifically instructed to do so by the
  procedures in the test administrator
• No person providing an oral administration,
  dyslexia bundled administration, or TAKS-M
  reading administration may write notes,
  calculations, or any other marks in a test
  booklet or in any other location.
   Protecting Test Content
• Secure materials may not be duplicated by
  test administrators.
• Seals on test booklets may only be broken
  during testing sessions and only by persons
  authorized to do so in the instructions.
• No person may answer verbally or
  nonverbally any question that relates to the
  contents of a test before, during, or after a
  test administration.
• No person may review or discuss student
  responses during or after testing unless
  specifically authorized to do so by the
  procedures in the TA manuals.
 Testing Procedures Related to
Test Security and Confidentiality
• All tests must be administered in strict
  accordance with the manuals.
• No person may change any student response
  or instruct a student to do so.
• Districts must actively monitor testing
  sessions and require test administrators to
  actively monitor during testing.
• Only students can erase stray marks or
  darken response ovals on their answer
  documents or in their scorable test booklets
  and only during the testing session.
 Testing Procedures Related to
Test Security and Confidentiality
• There must be a trained test administrator
  present with students one-hundred percent
  of the time until students complete testing
  and submit their answer documents to the
  test administrator.
   – This includes breaks and lunch.
          Test Administrator
            Security Oaths
•    TEA requires that everyone be trained and
     sign a security oath before handling secure
     testing materials or participating in the
     administration of a state test.
•    There are two separate TA oaths;
    1) TA General Oath {only one per year and
       signed after annual general training}
    2) TA Administration Specific Oath {one for
       each separate test administration.}
   A new test
   administrator oath
   must be signed for
   each test

• Sign Section 1 after your
• Sign Section 2 after you
  complete administering
  the test.
• Sign Section 3 if you
  conducted an oral
  administration. If you
  did not conduct an oral
  administration then
  leave blank.
              Active Monitoring
• Monitoring during test administrations is the
  responsibility of the test administrator, the campus
  test coordinator, the campus principal, and the district
  test coordinator.
   – Teachers are required to actively monitor students during testing.
   – Principals and Campus Test Coordinators are required to actively
     monitor testing sessions at their campus.
    What Is Active Monitoring?

Watching students during testing. The focus of the
teacher’s attention is on the students and not
– Walking around to better observe what students
  are doing. (Are students; working on correct
  section of test, marking answers on the answer
  document, not cheating, not using cell phones,
  not talking or communicating with other students,
   What is NOT Active Monitoring?
• Anything that takes the test administrator’s attention
  away from the students during testing. Examples
   – Working on the computer or doing email.
   – Reading a book, magazine, or newspaper.
   – Grading papers or doing lesson planning.
   – Leaving the room without a trained substitute test
     administrator in the room.
   – Leaving students unattended during lunch or breaks.
• Be sure to not read the test content over a student’s
  shoulder and do not examine specific student
  responses during testing, since doing these will be a
  test security violation committed while active
              Cell Phones
• The use of cell phones or other two-way
  communication devices is prohibited during
  testing for students and test administrators.
• The reason is that cell phones can….
   – disrupt the testing environment,
   – be used to cheat by obtaining unauthorized
     assistance on test content by students, and can
   – be used to image secure tests and compromise
     the confidentiality of the test with their camera
     feature by students and teachers.
• Districts are required to develop a policy that
  addresses these concerns.
          Seating Chart Rule
• Seating Charts are required for all test administrations.
  Seating Charts must include:
   – Location of testing session( Campus, room) and a
      brief description of the testing area (classroom,
      library, broom closet, etc.)
   – The assessment being given including grade and
   – The first and last names of the test administrator(s).
   – The first and last names of each student and where
      they were seated for testing.
• If students are re-grouped during testing an additional
  seating chart will be needed for the new group. The
  new seating chart should indicate the time students
  were regrouped.
      Departures from Test
    Administration Procedures
• Incidents resulting in a deviation from
  documented testing procedures are
  defined as testing irregularities.
• Each person participating in the testing
  program is responsible for reporting
  immediately to the district testing
  coordinator any violation or suspected
  violation of test security or
  confidentially, including all testing
 Serious Testing Irregularities
• Testing irregularities that constitute a
  disclosure of secure testing materials or
  altering student results either directly or
  indirectly are considered serious.
• Examples include;
   – Viewing the test before, during, or after testing
     unless authorized by the testing procedures.
   – Scoring student tests.
   – Discussing secure test content or student
   – Copying or photographing secure testing materials
     without permission by TEA
   – Directly or Indirectly assisting students during
   – Tampering with student responses on answer
Penalties for Prohibited Conduct
• Placement of restrictions on the issuance, renewal, or
  holding of a Texas educator certificate, either
  indefinitely or for a set term;
• Issuance of an inscribed or non-inscribed reprimand;
• Suspension of a Texas educator certificate for a set
  term; or
• Revocation or cancellation of a Texas educator
  certificate without opportunity for reapplication for a
  set term or permanently.
• Possible criminal prosecution under TEC ξ39.0303,
  Section 552.352 of the Texas Government Code, and
  Section 37.10 of the Texas Penal Code.
Test Schedule and Directions
• All tests must be
  administered on the
  scheduled day.
• All tests must be
  administered in strict
  accordance with the
  instructions contained in
  the test administration
• There are no make-ups.
              Testing Schedule
• June 28 – 5th & 8th Math
• June 29 – 5th & 8th Reading (Day 1, Dyslexia)
• June 30 – 5th & 8th Reading Day 2 Dyslexia
   – All materials returned on the 29th or the 30th
            – No Make up testing allowed
   – July 11 – ELA
   – July 12 – Math
   – July 13 – Science
   – July 14 – Social Studies
      • Materials returned 14th ????
Answer Documents
Answer Documents
Answer Documents
     Two Answer Documents
•   There are two answer documents that are used for all
    TAKS, TAKS (Accommodated), TAKS-M.
    1) TAKS, TAKS (Accommodated), including both English
       and Spanish are on one combined answer
       document (per grade)
    2) TAKS–M will use the regular TAKS-M answer
       document (grades 5, 8, Exit Retest)
   Coding the Answer Documents
• Mark the test taken on answer documents (and the
  testing language for grade 5).
• The campus test coordinator will take care of coding
  the accommodations and verifying the demographic
  coding on the front of the answer document is
Test Administration
          Testing Guidelines
• Tests must be administered on the dates
  specified in the State Testing Calendar of
  Events. There are no make ups.
• At least one test administrator for every 30
• “Testing – Do Not Disturb” signs posted on
  testing rooms.
• Testing rooms should be quiet, well lighted,
  well ventilated, and comfortable.
• Bulletin Boards and instructional displays
  covered or removed if it contains anything
  that might aid students during testing.
          Testing Procedures
• Do not allow students to bubble in the
  demographic fields on the front of the answer
• No cell phones or other two-way
  telecommunication devices (students or
• Students may use highlighters in non-scorable
  test booklets.
          Testing Procedures
• No scratch paper for any TAKS testing (except
  as an accommodation following the guidelines
  on p. 22 of the Accommodations Manual ).
• Test administrators are not allowed to answer
  any question relating to the content of the test
• Test administrators must actively monitor
  students during testing.
• Test administrators cannot leave the room
  unless a trained substitute test administrator is
• May change testing rooms as long as test
  security is not breached.
          Testing Procedures
• Reinforcing, reviewing, and/or distributing
  testing strategies during an assessment is strictly
• You cannot require students to use any particular
  test taking strategy. Students can use test taking
  strategies but you cannot require them to do so
  during the testing. This includes first marking
  answers in test booklet and then transferring
  them later to the answer document.
• Students must be allowed to work (not sleep) at
  their own pace. Students may not be directed to
  speed up or slow down.
         Testing Procedures
• Students must remain seated during testing
  and are not allowed to talk while test
  booklets are open.
• Students are not allowed to work on a
  previous section of the test or a section that
  has not yet been administered.
• Brief breaks in the testing room are allowed
  at the discretion of the test administrator.
• Lunch breaks are permitted, however
  students must remain as a group and be
  monitored by a trained test administrator so
  they do not discuss the test.
     Time Requirements
         for Testing
• All TAKS tests are untimed. Each student
  must be allowed to have as much time as
  necessary to respond to every test item.
• Districts are not required to test beyond the
  regular school hours, but they are free to do
  so if they so choose.
   – Brownsville ISD guideline for state testing – All campuses
     will allow students to test beyond the normal school ending
   – It is important for all campuses to begin testing within the
     first hour of the school day to allow students adequate
     time to complete their TAKS tests.
  Dictionaries and Thesauruses
• It is required to provide English-language
  dictionaries and thesauruses to students for
  the following TAKS and TAKS Acc. tests.
   – Exit Retest ELA – reading and composition
     portions of test, not revising and editing.
• Foreign language dictionaries not permitted.
• At least 1 dictionary for every 5 students.

• It is required that calculators be provided for
  the Exit Retest in Math and Science.
• Ensure that the memory has been cleared
  from the calculators before each
                  Oral Testing
On page 40 of the District Campus Coordinator Manual it

Oral administration is not allowed for the reading, writing, or
ELA tests.

(This does not apply to the dyslexia bundled accommodations
or the accommodation of reading test questions and answer
choices on TAKS–M reading selections.)
             Oral Testing cont.
To further clarify TAKS M, it states on p 44 of the TAKS M
General Manual;

Oral administration is an accommodation in which test questions
and answer choices for mathematics, science, and/or social
studies tests may be read aloud or signed to eligible students
taking TAKS, TAKS (Accommodated), or TAKS–M tests. Eligibility
is determined locally by the student’s ARD committee and should
be based on the eligibility requirements found in the 2010–2011
Accommodations Manual. Oral administration is not allowed for
the reading, writing, or ELA tests. This does not apply to the
dyslexia bundled accommodations for TAKS and TAKS
(Accommodated) or the accommodation of reading test questions
and answer choices on TAKS–M reading selections.
            Oral Testing cont.
The Accommodations Manual states on page 20;

Reading Aloud Test Questions for TAKS–M Reading
Selections (P) ✓
On TAKS–M reading tests and the reading section of the TAKS–M
ELA tests, reading the test questions and answer choices aloud is
an accommodation for students whose ARD committees have
determined a need and who routinely use this type of assistance
in classroom instruction. It is the responsibility of the ARD
committee to determine if a student needs all of the test questions
and answer choices read aloud or if the accommodation will be
provided only if the student asks for assistance. An
Accommodation Request Form is not required. For information
regarding signing test questions for TAKS–M reading selections,
refer to Appendix C. Test questions and answer choices may NOT
be read aloud for TAKS–M writing tests or the revising and editing
section of TAKS–M ELA tests.
             Oral Testing cont.
And on page 21 of the Accommodation Manual it states:

Dyslexia Bundled Accommodations (DB) ✓ ✓
(Grades 3–8 Reading)
The dyslexia bundled accommodations include orally reading all proper
nouns associated with each passage before students begin individual
reading, orally reading all test questions and answer choices to students,
and extending the testing time over a two-day period.
These three accommodations must be “bundled,” meaning the
accommodations must be provided together. See Appendix A for specific
requirements concerning eligibility and decision-making authority for the
dyslexia bundled accommodations. Only students who meet the eligibility
criteria outlined in Appendix A may use this accommodation. An
Accommodation Request Form is not required. For information regarding
this accommodation for students who are deaf or hard of hearing, refer to
Appendix C.
The dyslexia bundled accommodations are ONLY available for the TAKS
and TAKS (Accommodated) reading tests at grades 3–8. While dyslexia
bundled accommodations are not available during LAT administrations,
other similar linguistic accommodations are
          Oral Testing cont.

Please very careful when in an ARD that oral administration is
not be selected if not described above. In no instances may
words or phrases be read to a student upon request on the
Reading/ELA/Writing test.

If an ARD has been held with Oral Accommodations
selected you have to do back to ARD and make
    After Testing Procedures
• The test administrator must inspect the
  answer document to be sure the student
  bubbled in answers as instructed. This is also
  the last time to have students erase stray
  marks and darken answer choices if needed.
• After student testing materials are collected,
  students may be allowed to quietly read
  books or leave the testing room. (Must not
  disturb others still testing.)
• Immediately after each test session, the test
  administrator must return all test materials to
  the campus coordinator.
Testing Accommodations
  Testing Accommodations
• Accommodations are practices and procedures that
  provide equitable access during instruction and
  assessments for students with special needs.

• Accommodations are intended to reduce or even
  eliminate the effects of a student’s disability or
  limitation; however, they do not reduce learning

• The accommodation must be documented in the IEP
  or IAP for the student and must be used in regular
  instruction and assessment for the student.
 Testing Accommodations
• Campus Testing Coordinator must give specific
  directions and additional instructions if
  administering TAKS tests with special
• TEA has produced an Accommodations Manual that
  provides more detailed information about all
  testing accommodations.
 Returning Testing Materials
• Verify that no answer documents have
  inadvertently been left in test booklets.
• Make sure that any transcribing that is
  required for special testing situations has
  been done. Remember that “Transcribed
  by” and “Reason” must be recorded on the
  top of all transcribed answer documents.
You have now completed the TAKS
    Administrator Training for
         Summer 2011.

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