Enter Login ID
and Password
Figure 1
Vendor Maintenance Page 1 of 34
Click NIGP Code
Browse.
This is your
home page.
Figure 2
There are two levels of access to your account, Seller Administrator and Seller. Both roles may be the same person, and we recommend the
Seller Administrator be listed as a Seller too.
The Seller Administrator maintains your organization’s information by making any required address changes, commodity changes, and/or
employee access changes. You must designate an “administrator” to manage your account. However, this role should be limited to select users.
The Seller is anyone who will be responding to bid requests or acknowledging purchase orders.
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Allows you to browse through
all of the NIGP Class codes.
Figure 3
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Click My Account to
edit your account.
Vendor Maintenance Page 4 of 34
Select Edit to
make any changes.
Figure 4
Vendor Maintenance Page 5 of 34
Make changes as
needed.
Items with
asterisk* are
required, all
others are
Save & Exit when
finished.
Figure 5
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Review
changes
made.
Exit when
you are done
with edits.
Figure 6
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Click Customer Service.
Figure 7
Vendor Maintenance Page 8 of 34
Select
category
Fill in as much
information as
possible.
Send & Exit
when done.
Figure 8
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Figure 9
Vendor Maintenance Page 10 of 34
Click Seller
Administrator Tab.
Click Maintain Organization Information
Figure 10
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Click Maintain General
Organization Information
This section
is not used.
Figure 11
Vendor Maintenance Page 12 of 34
Fill in as much detail as possible.
NOTE: Email delivery method must be selected to
receive open bid notifications electronically.
Enrolling as an emergency supplier is strongly
encouraged. Upon enrolling, you will receive
further information from us regarding this
enrollment.
Figure 12
Vendor Maintenance Page 13 of 34
Click Maintain Addresses
This section
is not used.
Figure 13
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Click Name to edit
address.
Exit when done.
Suggested additions are:
Payment address
PO mailing address
Figure 14
Vendor Maintenance Page 15 of 34
Save & Exit
when done.
Figure 15
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Click Maintain
Commodity Codes &
Services
This section
is not used.
Figure 16
Vendor Maintenance Page 17 of 34
Click Maintain
Commodity Codes
Figure 17
These are required to receive automated bid solicitations by email for the commodity codes you select.
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Select codes to
Deactivate.
Click to add more
NIGP Codes.
Click to save
deactivations.
Figure 18
Shows (active) codes for your company.
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Search as needed to
add NIGP Codes.
Figure 19
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Select NIGP Code.
Click Save.
Figure 20
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Click Display
Inactive Commodity
Codes.
Figure 21
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Click box
to activate.
Click Save & Exit.
Figure 22
Vendor Maintenance Page 23 of 34
Click Maintain Terms
and Categories
This section
is not used.
Figure 23
Vendor Maintenance Page 24 of 34
Select Terms
Select “Yes” if you
have a store front in
Kern County.
Save & Exit
when done.
Figure 24
County of Kern standard payment terms are Net 30.
County of Kern does recognize local vendor preference.
Vendor Maintenance Page 25 of 34
Click Maintain
Quote
Attachment
Repository
This section
is not used.
Figure 25
Vendor Maintenance Page 26 of 34
Figure 26
This section shows any documents previously attached to submitted quotes. Documents can be organized by using the Create Folder link or
added by using the Add File Link. Files cannot be removed from this repository.
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Click on Maintain
Users on this
Account.
Figure 27
Vendor Maintenance Page 28 of 34
Click on Login ID to edit.
Figure 28
Vendor Maintenance Page 29 of 34
Make changes as
needed.
Items with
asterisk* are
required, all
others are
Save & Exit when
finished.
Figure 29
Vendor Maintenance Page 30 of 34
Click Add Users
on this Account.
Figure 30
Vendor Maintenance Page 31 of 34
Seller: can view open bids and submit quotes.
Seller Administrator: updates vendor info, including passwords as needed. Seller
Administrator roles should be limited and can be used in conjunction with Seller role.
Save & Exit
when done.
Figure 31
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Click Add Associated
Organization
Figure 32
Vendor Maintenance Page 33 of 34
Click Send
when done.
Figure 33
Sends an email to an associated organization requesting that they register in Kern Online Purchasing.
Vendor Maintenance Page 34 of 34