1. CONTRACT ID CODE P AGE OF P AGES
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT J 1 19
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/P URCHASE REQ. NO. 5. P ROJECT NO.(If applicable)
0001 27-May-2010 M2023510SUFE015
6. ISSUED BY CODE M67400 7. ADMINISTERED BY (If other than item 6) CODE
MARINE CORPS REGIONAL CONTRACTING OFFICE
MARINE CORPS BASE See Item 6
CAMP S.D. BUTLER
PSC 557 BOX 2000
FPO AP CA 96379-2000
8. NAME AND ADDRESS OF CONT RACT OR (No., Street, County, State and Zip Code) X 9A. AMENDMENT OF SOLICIT AT ION NO.
X 9B. DAT ED (SEE IT EM 11)
10A. MOD. OF CONT RACT /ORDER NO.
10B. DAT ED (SEE IT EM 13)
CODE FACILIT Y CODE
11. T HIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICIT AT IONS
X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.
Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:
(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;
or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE
RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIP T OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN
REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter,
provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. ACCOUNT ING AND APPROPRIAT ION DAT A (If required)
13. T HIS IT EM APPLIES ONLY T O MODIFICAT IONS OF CONT RACT S/ORDERS.
IT MODIFIES T HE CONT RACT /ORDER NO. AS DESCRIBED IN IT EM 14.
A. T HIS CHANGE ORDER IS ISSUED PURSUANT T O: (Specify authority) T HE CHANGES SET FORT H IN IT EM 14 ARE MADE IN T HE
CONT RACT ORDER NO. IN IT EM 10A.
B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT T HE ADMINIST RAT IVE CHANGES (such as changes in paying
office, appropriation date, etc.) SET FORT H IN IT EM 14, PURSUANT T O T HE AUT HORIT Y OF FAR 43.103(B).
C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INT O PURSUANT T O AUT HORIT Y OF:
D. OT HER (Specify type of modification and authority)
E. IMPORT ANT : Contractor is not, is required to sign this document and return copies to the issuing office.
14. DESCRIPT ION OF AMENDMENT /MODIFICAT ION (Organized by UCF section headings, including solicitation/contract subject matter
AMENDMENT DONE TO MAKE THE FOLLOWING CHANGES:
1. Page 8 of 60, the first bullet in section 184.108.40.206 of the PWS, w as removed and replaced by the follow ing statement:
• Identify/classify pedons using Soil Taxonomy (USDA) and soil series per standards according to the National Soil Survey Handbook
(National Cooperative Soil Survey) or the Soil Survey Manual (USDA-Natural Resources Conservation Service).
2. Page 9 of 60, the first bullet in section 1.7.2 of the PWS, w as changed from "• soil series, using the Unified Soil Classification System
(USCS)" to "• soil series".
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND T IT LE OF SIGNER (T ype or print) 16A. NAME AND T IT LE OF CONT RACT ING OFFICER (T ype or print)
15B. CONT RACT OR/OFFEROR 15C. DAT E SIGNED 16B. UNIT ED ST AT ES OF AMERICA 16C. DAT E SIGNED
(Signature of person authorized to sign) (Signature of Contracting Officer)
EXCEPT ION T O SF 30 30-105-04 ST ANDARD FORM 30 (Rev. 10-83)
APPROVED BY OIRM 11-84 Prescribed by GSA
FAR (48 CFR) 53.243
Page 2 of 19
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION SF 1449 - CONTINUATION SHEET
The required response date/time has changed from 01-Jun-2010 09:00 AM to 14-Jun-2010 09:00 AM.
The following have been modified:
STATEMENT OF WORK
PERFORMANCE WORK STATEMENT
SOIL SURVEY IN THE CENTRAL TRAINING AREA, OKINAWA, JAPAN
U.S. MCB Butler, Facilities Engineer, Environmental Affairs Branch
CompTRAK Project Number BU06E04
1 DESCRIPTION OF WORK
The U.S. Marine Corps Base (MCB), Camp Butler has management responsibility for 17,156 acres of land in the
Central Training Area (CTA) in Okinawa, Japan (see section (5) AREA MAPS). The CTA is heavily used year
round and has 27 training areas, 17 Live fire ranges, 38 Helo LZs, 23 Artillery/Gun Positions, 2 Fire & Maneuver
Ranges, 3 Demolition Sites, 3 Known Distance Ranges, 2 Rifle Ranges, and 1 Pistol Range. Some of these training
areas and ranges are over used, while others are under utilized. In order for MCB Facilities Engineer Environmental
Affairs Branch (FE ENV) to make responsible, informed land, environmental, natural, and cultural resource
management decisions over the CTA, a detailed soil survey is essential.
The objective of the project is to produce the maps that delineate soil series and individual mapping units of the
CTA based on the field soil survey and research. The soil survey shall also be planned and conducted to identify
hydric soils for wetlands mapping, slope categories, and predominant vegetation. The result shall reveal the soil
characteristics, properties, and interpretations of uses and limitations of each mapping unit. The outcome shall allow
effective range carrying capacity management.
1.3 TASK OUTLINE
The Contractor shall perform the soil survey in the CTA described in this Performance Work Statement and deliver
the Survey Report and Thematic Maps within the schedule (see section (3) SCHEDULE). It is expected that the
contract shall be awarded NO LATER THAN 01 July 2010, and be completed by 13 June 2011. For this project, the
Contractor shall furnish all personnel, equipment, tools, materials, supervision, and any other items necessary for
this project. The service for this project includes:
TASK 1 (see section 1.5)
- Attending/coordinating meeting
- Preliminary field work and research
- Develop/provide a Site Safety and Health Plan
- Drafting and finalizing work plan
TASK 2 (see section 1.6)
- Conducting field work
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TASK 3 (see section 1.7)
- Submitting the draft/final survey report
- Submitting the thematic maps
- Submitting GIS data.
1.3.1 See section 2 DELIVERABLES for formats.
1.3.2 See section 3 SCHEDULE for the project milestone.
1.3.3 See section 4 GENERAL INFORMATION, including Security Requirements.
1.3.4 See section 5 AREA MAPS for the survey area.
1.4 Criteria and Regulations
Applicable criteria and regulations are as follows:
Okinawa Prefectural Government Red Soil Erosion Prevention Ordinance No.36, October 1994
Japan Environmental Governing Standards (JEGS), Chapter 13, September 2008.
Marine Corps Order 5090. 2A Ch1, Environmental Compliance and Protection Manual, Chapter 11,
Marine Corps Base Japan Order 5090.5, Integrated Natural and Cultural Resources Management Plan,
Marine Corps Order P5100.8F, Ground Occupational Safety and Health Program
U.S. Army Corps of Engineers EM 385-1-1, Safety and Health Requirements Manual, September 2008.
1.5 TASK 1
220.127.116.11 Start-up Meeting
A Start-up Meeting shall be coordinated with the FE ENV Project Manager within fifteen (15) calendar days from
the award of the contract. The FE ENV personnel and the Contractor‟s representatives shall participate in the
meeting, and the Contractor shall have the opportunity to obtain any information necessary (see next paragraph) to
complete this project. The Contractor shall prepare the minutes of the Start-up Meeting, including discussions of the
methodology to be used for the preparation of this project and guidance received.
18.104.22.168 Other Meetings
Other meetings may be held regularly, or as requested by the Contracting Officer‟s Representative (COR) (4.2),
Contracting Officer, or Contractor, for a review of the in-progress status or other discussions or arrangements as
1.5.2 Preliminary Field Work and Research
Preliminary data including maps, aerial photographs and literature shall be provided by the Government (see section
1.13 GOVERNMENT FURNISHED MATERIAL). The Contactor may use other non-Government furnished
resources which may be collected by the Contractor. The Contractor shall conduct preliminary field work and
research based on, but not limited to, the preliminary data before thematic mapping begins in order to become
familiar with the area, review preliminary data, investigate the major soils and their pattern of occurrence, review
the stated objectives of the survey, check the adequacy of the base map material, and prepare a preliminary mapping
legend. During appraisal of the survey area, the Contractor shall assemble the information needed to plan the survey
methodology, schedule survey operations, and pertinent logistics that will be reflected in the Work Plan (see section
1.5.3 Site Safety and Health Plan (SSHP)
In order for the Contractor to conduct the Field Work and ensuring the safety of their personnel along with any other
personnel who should enter the worksite, the Contractor shall provide a SSHP that addresses general safety
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guidelines as well as specific safety requirements such as Unexploded Ordnance (UXO) clearance if necessary (see
section 4.3.2). A SSHP shall satisfy the Security Requirements (section 4.3), and shall be adhered to the Marine
Corps Order P5100.8F series Ground Occupational Safety and Health Program. The SSHP plan may also be
prepared based on EM-385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements Manual, Paragraph
4.6.4 and Appendix A.
1.5.4 Draft and Final Work Pan
Through the Preliminary Field work and Research, the Contractor shall develop and plan both the Draft and Final
Work Plan for the area of the CTA (see section 5, AREA MAPS).
22.214.171.124 FE ENV shall review the Draft Work Plan, and the Contractor shall provide the Final Work Plan after the
draft has been approved by the COR.
126.96.36.199 Both Draft and Final Work Plan shall be planned and designed to:
Identify/classify pedons using Soil Taxonomy (USDA) and soil series per standards according to the
National Soil Survey Handbook (National Cooperative Soil Survey) or the Soil Survey Manual (USDA-
Natural Resources Conservation Service).
Identify hydric soils, using the National Soil Information System (NASIS) database selection criteria,
useful for wetlands mapping
Identify/estimate predominant vegetation
Identify slope categories
Produce thematic maps on soil series, slope category, hydlic soil, and predominant vegetation
Interpretations of uses and limitations of each mapping unit
Record a log of each sampling
Produce survey report
Develop geographic information system (GIS) data
188.8.131.52 Both Draft and Final Work Plan shall address, at a minimum, the following:
Volume of each sampling points
Number of sampling points
Sampling locations, including their coordination (latitude and longitude)
Laboratory analysis method
Cleaning-up procedure of soil boring
Preliminary mapping legend
GIS data deliverables
184.108.40.206 In planning the sampling points, the Contractor shall design a plan that eliminates to the extent practiable,
the need to conduct sampling within the impact areas.
220.127.116.11 The Contractor shall develop designs that satisfy and comply with Security Requirements (4.3) and SSHP.
1.6 TASK 2
1.6.1 Field Work
The Contractor shall conduct the Field Work according to the designs/methods described in the Final Work Plan.
The Contractor shall coordinate with the Range Control for entrance and exit of the CTA during the survey.
Although the Contractor shall conduct the Field Work outside the impact areas, the Contractor shall obtain
support/escort from the Explosive Ordnance Demolition (EOD) technicians for the Unexploded Ordnance (UXO)
clearance when Range Control requests (see 4.3.2 Unexploded Ordnance Clearance). The Contractor shall also
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obtain a Dig Permit and Utility Clearance from Facilities Maintence Branch (FMB) for all excavation works (see
4.3.3 Dig Permit and Utility Clearance).
18.104.22.168 The potholes/bores created due to the sampling processes must be restored. The surface must be left free
from noticeable openings or depressions for safety reasons and to minimize ecological disturbance.
22.214.171.124 The Field Work shall be conducted within the hours of operation (see 4.4 HOURS OF OPERATION).
126.96.36.199 The Contractor must conduct the Field Work along with the Security Requirements (4.3) and SSHP.
1.6.2 Laboratory Analysis
The Contractor shall perform the Laboratory Analysis according to the designs/methods described in the Final Work
Plan. Chemical preservation of samples is not generally recommended. Samples shall, however, be protected from
sunlight to minimize any potential reaction. An Automated Data Processing (ADP) may be used for
1.7 TASK 3
1.7.1 Draft and Final Survey Report
The Contractor shall compile and deliver both the Draft and Final Survey Report describing outcomes of the survey
with the Thematic Maps (see 1.7.2), including the contents listed in 188.8.131.52 and the results of 184.108.40.206.
220.127.116.11 FE ENV shall review the Draft Survey Report, and the Contractor shall provide the Final Survey Report
after this review.
1.7.2 Draft and Final Thematic Maps
The Contractor shall produce the Draft and Final Thematic Maps derived from the survey. The Thematic Maps shall
be produced at a scale of 1:24000 which display:
hydric soils, using the National Soil Information System (NASIS) database selection criteria
18.104.22.168 FE ENV shall review the Draft Thematic Maps, and the Contractor shall provide the Final Thematic Maps
after this review.
1.7.3 Geographic Information System (GIS) Data
When submitting the Final Survey Report and Thematic Maps, the Contractor shall provide GIS digital data of the
Thematic Maps, data used in developing maps and figures, and other geographic data pertinent to this survey.
1.8 GOVERNMENT FURNISHED MATERIAL
The Government will provide the Contractor with the following Government Furnished Materials (see also section
4.3.4 Limitations of Data Use):
Digital version of aerial photo of survey area
GIS soil data of Okinawa (Japanese)
GIS surface geology data of Okinawa (Japanese)
GIS slope category data of Okinawa (Japanese)
GIS land-use data of Okinawa (Japanese)
GIS land-form data of Okinawa (Japanese)
Literature, “Soils and Land Use in the Ryukyu Island”, College of Agriculture, University of the Ryukyus,
1967 (English and Japanese)
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1.8.1 The Contractor shall return all the Government Furnished Materials listed above upon the completion of the
The MCB standard computing software is Microsoft Office 2003 (Word, Excel, Access and PowerPoint). All
documents including the survey report shall be provided in Microsoft Word 2003 format or Adobe Portable
Document Format (PDF). See 2.4 for the Thematic Map format, and 2.5 for GIS data format. Unless otherwise
noted, all deliverables shall be generated in the English language.
2.1 START-UP MEETING MINUTES
The Start-up Meeting Minutes may be transmitted by e-mail.
2.2 DRAFT AND FINAL WORK PLAN
2.2.1 Draft Work Plan
Two (2) bound, color hard copies of the Draft Work Plan shall be submitted to FE ENV for review. One (1)
electronic copy of the document shall also be submitted in a CD/DVD.
2.2.2 Final Work Plan
Two (2) bound, color hard copies of the Final Work Plan shall be submitted to FE ENV. One (1) electronic copy of
the document shall also be submitted in a CD/DVD.
2.3 SURVEY REPORT
The Survey Report shall consist of 8½ by 11” (letter size) pages with all drawing folded, if necessary, to this size.
Any full-size maps and/or drawings generated shall be individually folded and enclosed as part of the Survey Report
but not attached. All pages shall be numbered and of adequate legible quality suitable for reproduction. The report
shall be written in English and address, at minimum, the followings:
(1) Cover page
b. Prepared for Marine Corps Base Camp Smedley D. Butler, Okinawa, Japan
c. Prepared by
d. Contract Number
(2) Table of contents
(4) Scope of operation
(5) Materials used
(8) List of Prepares (name/ title/ affiliation/ project role/ etc.)
2.3.1 Draft Survey Report
Two (2) bound, color hard copies of the Draft Survey Report shall be submitted to FE ENV for review and approval
by the COR. One (1) electronic copy of the document shall also be submitted in a CD/DVD.
2.3.2 Final Survey Report
Three (3) bound hard copies of the Final Survey Report shall be submitted to FE ENV. One (1) electronic copy of
the document shall also be submitted on a CD/DVD.
2.4 THEMATIC MAPS
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The Thematic Maps shall be produced at a scale of 1:24,000 and consist of 23.4 by 33.1” (A1) size with all mapping
2.4.1 Draft Thematic Maps
One (1) color hard copy of the Draft Thematic Maps shall be submitted to FE ENV for review. One (1) electronic
copy of the Draft Thematic Maps shall also be submitted on a CD/DVD.
2.4.2 Final Thematic Maps
Three (3) color hard copies of the Final Thematic Maps shall be submitted to FE ENV. One (1) electronic copy of
the Final Thematic Maps shall also be submitted in a CD/DVD.
2.5 GEOGRAPHIC INFORMATION SYSTEM DATA
When submitting the Final Survey Report and Thematic Maps, the Contractor shall provide pertinent GIS digital
data used in developing the maps and report and other geographic data pertinent to this work. The formats shall be
in accordance with the information described in section 6, SPECIFICATIONS FOR DIGITAL GEOSPATIAL
TASK PERFORMANCE PWS PERFORMANCE AWD*
OBJECTIVE REFERENCE THRESHOLD
No later than 18 June 2010,
Contract Award 1.3 0
Start-up Meeting Complete Start-up meeting to Within 15 working days after
clarify the scope and protocol award.
with FE ENV, and collect
Preliminary Field Visit the CTA to conduct a Within 10 working days after
Work and preliminary survey. Review Start-up meeting. Research
Research available data and documents. may be continued until
submission of Draft Work Plan
Site Safety and Provide SSHP to FE ENV Within 40 working days after
Health Plan 1.5.3 completion of Preliminary
(SSHP) Field Work.
Draft Work Plan Provide Draft Work Plan to FE Within 40 working days after
ENV for review. 1.5.4 completion of Preliminary
Government Review 22.214.171.124 Within 5 working days 70
Final Work Plan Provide Final Work Plan to FE Within 10 working days after
ENV. 1.5.4 Government review. 80
Field Work and Conduct Field Work in the 100% complete within 90
Lab Analysis CTA, and perform Lab 1.6.1 & 1.6.2 working days after submission 170
Analysis. of Final Work Plan.
Draft Survey Provide Draft Survey Report Within 30 working days after
Report and Thematic Maps in hard completion of Field Work
1.7.1 & 1.7.2 200
and Thematic copy and CD/DVD to FE ENV
Maps for review.
Government Review 126.96.36.199 Within 15 working days
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Final Survey Submit Final Survey Report Within 20 working days after
Report and Thematic Maps in hard Government review.
1.7.1 & 1.7.2
and Thematic copy and CD/DVD to FE
GIS data Submit GIS data to FE ENV. Within 20 working days after
Project Completion 1.3 31 May 2011, Tuesday 235
* AWD = Accumulated Working Days
Total working days = 235 (incl. Government‟s and Contractor‟s Task)
Total calendar days = 235 + (235/5) x 2 = 329 (excl. holidays)
Total Contractor‟s working days = 235 – 20 (Government Review) = 215
4 GENERAL INFORMATION
4.1 QUALITY ASSURANCE
The Government will monitor the Contractor‟s performance. The Government reserves the right to inspect the
Contractor‟s performance to ensure services are received and in compliance with the terms and conditions of the
contract. Meetings may be held regularly or as requested by the COR, or the Contractor.
4.2 QUALITY ASSURANCE REPRESENTATIVE (QAR)
The COR will coordinate with the Contractor all technical matters that arise in the administration of this contract. In
addition, the COR will monitor the Contractor‟s progress and performance to assure compliance with the technical
requirements of the contract in accordance with the stated contract terms, including quality assurance. Should a
quality or performance-related dispute arise, the COR will serve as the final determining official.
4.3 SECURITY REQUIREMENTS
4.3.1 Protection of Government Property
The Contractor shall be responsible for safeguarding all Government property provided for contractor use. At the
close of each work period, Government facilities, equipment, and materials shall be secured, and utilities turned off
or set for conservation.
188.8.131.52 The contractor shall be responsible for all damage to the US MCB property or adjacent property caused in
course of performing the contracted work and shall promptly restore any property to its previous condition. The
contractor shall remove all waste materials generated as a result of their work from the site at the completion of the
4.3.2 Unexploded Ordnance (UXO) Clearance
When Range Control requires UXO clearance for excavation in the CTA, the Contractor shall obtain support/escort
from the Explosive Ordnance Demolition (EOD) technicians or an equivalent service who perform various duties
that include locating, accessing, identifying, rendering safe, neutralizing, and disposing of hazards from foreign and
domestic, conventional, chemical, biological, radiological, nuclear, and high yield explosives, UXO, improvised
184.108.40.206 The Contractor shall be knowledgeable about the potential UXO remains not only in the impact areas but
also over the entire Island of Okinawa attributed to the history of World War II.
4.3.3 Dig Permit and Utility Clearance
The Contractor shall obtain a Dig Permit and Utility Clearance for all excavation by submitting a “Dig
Permit/Utility Clearance Request” form. The form is to be used in order to coordinate the required work with key
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base activities, to minimize customer inconvenience, and to identify potentially hazardous conditions or situations.
The form must be initiated AT LEAST 15 WORKING DAYS prior to the start of work and MUST BE
ACCOMPANIED BY A MAP showing where work will occur.
220.127.116.11 The Contractor is responsible for getting the form to the reviewing agencies using multiple copies. Upon
completion of the review, maintain all copies with signatures/initials for approval/disapproval. Permit will be
VALID FOR 30 DAYS from final approval date unless contractor actively maintains all markings provided by the
reviewing agencies below. If delays are encountered and conditions at the job site change, may have changed, the
clearance request must be reprocessed its entirety.
58th Signal Battalion
G6 (Fiber and Phones)
Provost Marshal's Office (PMO)
US ARMY Public Work
4.3.4 Limitations of Data Use
All field notes, field data forms, digital files, photographs, reports, source data etc. acquired for this contract and
produced as a part of this contract are the property of the Government. These data will not be used, in whole or in
part, of any professional, scientific or nonscientific reports, paper or note, published or unpublished or be part of any
technical or non-technical presentation without the written preauthorization of the Contracting Officer. The
contractor shall not publicly disclose any information concerning any aspect of the materials or services relating to
this contract without the prior written approval of the Contracting Officer.
4.4 HOURS OF OPERATION
The Contractor shall perform required services under this contract during the following hours: 8:00 a.m. through
5:00 p.m., Monday through Friday. The Contractor is not required to provide services on Saturdays and Sundays.
4.4.1 Recognized Holidays
The Contractor is not required to provide services on the following U.S. holidays:
New Year‟s Day 1 January*
Martin Luther King‟s Birthday Third Monday in January
Presidents Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July*
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran‟s Day 11 November*
Thanksgiving Day Fourth Thursday in November
Christmas Day 25 December*
*Note: If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday,
it will be observed on the following Monday.
4.4.2 Interference with Government Operations
Although the chances are minimal, the Contractor may be required to stop work for a brief period if the work
interferes with Government operations. If such a case is expected, the COR will notify the Contractor as early as
4.4.3 Inclement Weather
If a warning of inclement weather is issued, the Contractor shall take precautions to minimize any danger to persons,
and protect the work and any nearby Government property. Precautions shall include, but are not limited to,
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removing loose materials, tools and equipment from exposed locations; and removing or securing ground support
equipment and other temporary work.
4.4.4 Typhoon Readiness
The Contractor shall depart Government property when Tropical Cyclone Condition of Readiness (TCCOR) 1
Caution (TC-1C) is declared by Military Weather Station authorities. The Contractor will monitor radio or
television until it changes to TCCOR Storm Watch (TC-SW). Upon declaration of TC-SW, the Contractor shall
return to work within two (2) hours or, when it is called after normal duty hours, services shall begin the next normal
workday at 0800 hours.
4.5 CONTRACTOR PERSONNEL
4.5.1 Security Clearance
No clearance is required for this contract.
4.5.2 Contract Manager
The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The
name of this person and an alternate, who shall act on behalf of the Contractor when the manager is absent, shall be
designated in writing to the QAR.
18.104.22.168 The contract manager shall have full authority to act on behalf of the Contractor on all contract matters
relating to the daily operation of this contract.
22.214.171.124 The Contractor Manager or his/her alternate shall be reachable by either telephone or email to Government
personnel during normal duty hours.
4.5.3 Contractor Appearance
The Contractor‟s employees shall present a neat appearance and be easily recognized as contractor employees. This
may be accomplished by wearing distinctive clothing bearing the company‟s name and employee‟s name.
4.6 CONTRACT ADMINISTRATION DATA
4.6.1 Point of Contact: Contracting Officer’s Representative (COR)
Mr. Takeharu Ikema
US Marine Corps Camp Smedley D. Butler
A/CS Facilities Engineer
Environmental Affairs Branch
FPO AP 96373-5006
Telephone Number: 011-81-98-970-9105 or DSN 645-9105
Facsimile Number: 011-81-98-0255 or DSN 645-0255
4.6.2 IGI&S Manager (see 6.2.1)
Ms. Yukari Matsumoto
US Marine Corps Camp Smedley D. Butler
A/CS Facilities Engineer
Facilities System Management Branch
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FPO AP 96373-5006
Telephone Number: 011-81-6117-45-2129 or DSN 645-2129
Any changes, additions or deletions to this contract shall be made by written modification by the MCB Contracting
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5 AREA MAPS
5.1 U.S. Military Installations in Okinawa, Japan
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5.2 Aerial Photo of the CTA
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5.3 Topography and Access Road of the CTA
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6 SPECIFICATIONS FOR DIGITAL GEOSPATIAL DATA
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The Government will furnish ArcGIS 9.X feature class(s) or feature datasets required for the Contractor to update
spatial and/or attribute information. The provided feature class and datasets are in accordance with Spatial Data
Standards for Infrastructure and Environment (SDSFIE) version 2.6 (more info: http://www.sdsfie.org). The
Contractor shall update the data with the acquired information accordingly.
6.1 Text, Spreadsheet, and Database Files
The Marine Corps standard computing software is Microsoft Office 2003. Final Reports and other text documents
shall be provided in Microsoft Word 2003 format AND Adobe Portable Document Format (PDF). Spreadsheet files
shall be provided in Microsoft Excel 2003 format. Databases shall be provided in Microsoft Access format, unless
specified otherwise, as approved by the Government. Prior to database development, the Contractor shall provide
the Government with a Technical Approach Document for approval, which describes the contractor's technical
approach to designing and developing the database. All text, spreadsheet, and database files shall be delivered on a
compact disk read-only memory (CD-ROM), digital video disk read-only memory (DVD-ROM), or external hard
drive with USB port connectivity.
6.2 Maps, Drawings, and Sketches (Digital Geospatial Data)
6.2.1 Geospatial Data Format
Geographic data must be provided in a form that does not require translation, preprocessing, or post processing
before being loaded to the MCB Camp Butler‟s regionally hosted geodatabase. The Contractor shall validate any
deviation from this specification in writing with the Government (IGI&S Manager via QAR). Digital geographic
maps and the related data sets shall be delivered in the following software format:
File geodatabase format using ArcGIS 9.X. The file geodatabase must be importable to a multi-user geodatabase
using ArcSDE 9.3.1. The delivered data layer(s) shall be provided in high precision with .001 x, y, and z tolerance.
6.2.2 Geospatial Data Structure
126.96.36.199 GIS Data Sets
When developing/delivering geospatial data, the Contractor shall develop the initial structure consistent
with the most current version of the SDSFIE 2.6. The data model shall be followed for geospatial database
table structure, nomenclature, and attributes. Any additional attribute information (i.e. Confidence level for
wetland classification) will be determined by the Project Manager.
The Contractor shall consult with the Government (IGI&S Manager) concerning modifications or additions
to SDSFIE 2.6. The Government may approve modifications to the model if it is determined that the Model
does not adequately address subject datasets.
6.2.3 Geospatial Data Projection
Geographic data (regardless of format) shall be provided and/or delivered in the JGD 2000 geographic
coordinate system adhering to the following specifications:
• Zone: Okinawa Installations = 15
• Projection: Transverse Mercator
False Easting and Northing = 0
Central Meridian = 127.5
Scale Factor = .999900
Latitude of Origin = 26.000000
Linear Units = 1 meter
• Datum: Japan Geodetic Datum 2000
• Spheroid: GRS 1980
A projection file will be provided on request.
This projection requirement applies to all GIS data layer deliverables. Each data set shall have a projection
file if appropriate based on format.
Map or drawing scales will be determined by the Project Manager.
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Mapping accuracy for the agreed scales will conform to the American Society for Photogrammetry and
Remote Sensing (ASPRS) "Accuracy Standards for Large-Scale Maps", “Interim Accuracy Standards for
Large-Scale Maps”, and “Geospatial Positioning Accuracy Standards”. Copies of these standards can be
obtained on the Internet at http://www.asprs.org, and/or at http://www.fgdc.gov, or by contacting:
American Society for Photogrammetry and Remote Sensing
5410 Grosvenor Lane, Suite 210
Bethesda, MD 20814-2160
6.2.4 Geospatial Data Collection
Mapping grade Global Positioning System (GPS) data collection (sub-foot, sub-meter, and sub-5 meter)
shall be performed when specified in the statement of work. Default horizontal accuracy for mapping
grade GPS data collection efforts shall meet a sub-meter threshold unless otherwise specified to be survey
grade, sub-foot or sub-5 meter in the statement of work. The Japan Geographical Survey Institute (GSI)
http://www.gsi.go.jp/ maintains a network of GPS base stations. Only base stations located in Okinawa
shall be used for mapping grade GPS data collection. Spatial accuracy requirements are as follows:
- Sub foot: 95 % of all points are within + 12 inches
- Sub meter: 95% of points are within + 1 Meter
- Sub 5 meter: 95% of points are within + 5 Meter
-AND / OR-
Survey grade GPS data collection shall be performed when specified in the statement of work. As survey
processes are highly regulated by federal, state, and/or local technical and licensing requirements, they are
in general beyond the scope of this document. However, survey grade GPS data collection shall at a
minimum use the most current epoch at the time of this project and spatial accuracy requirements for
survey grade are 95 % of GPS points are within + 1 centimeter. Every effort shall be made to capture
feature locations without using offsets unless obstructions are present. Any offsets used shall be annotated
in the “user flag” field.
NOTE: None of the GPS collection information is to be included in the table structure of the delivery, unless it is
specifically part of the SDSFIE2.6 or established installation feature format.
NOTE: MCB Camp Butler uses an abbreviation list to document all feature level metadata in the SDSFIE meta_id
field. The IGI&S Manager will provide the current list upon request of the Contractor.
6.2.5 Media for Geospatial Data Deliverables
Geographic data shall be delivered on a separate compact disk read-only memory (CD-ROM) or other digital media
such as DVD-ROM, or external hard drives if approved by the Government. This media shall contain only the
value-added data sets as designated in the Task sections of the PWS. Do not include the Contractor‟s working files
or MCB Camp Butler data sets that may have been used by the Contractor to develop the deliverables. “READ ME”
files may be included on the geographic data media if such files provide explanation of the delivered data sets.
However, these “READ ME” files should not be delivered in lieu of standard metadata.
6.2.6 Geographic Data Documentation (Metadata)
For each digital file delivered containing geographic information (regardless of format), the Contractor shall provide
documentation consistent with the GEOFidelis West Metadata Authoring Guide and the Federal Geographic Data
Committee (FGDC) Content Standards for Digital Geospatial Metadata (CSDGM). Both „Mandatory‟ and
„Mandatory as Applicable‟ fields shall be completed for each geographic data set. The documentation shall include,
but not be limited to, the following:
The name, description, abstract, and purpose of the data set/data layer
The source of the data and any related data quality information such as accuracy and time period of content
Descriptions of the receiver and other equipment used during collection and processing, base stations used
for differential corrections, software used for performing differential corrections, estimated horizontal and
vertical accuracies obtained, and conversion routines used to translate the data into final geographic data
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Type of data layer (point, line, polygon, etc.)
Field names of all attribute data and a description of each field name
Definition of all codes used in the data fields
Ranges of numeric fields and the meaning of these numeric ranges
The creation date of the map layer and the name of the person who created it
A point of contact shall be provided to answer technical questions.
Metadata generation tools included in the ArcGIS suite of software (or equivalent technology) shall be used in the
production of the required metadata in XML format. Regardless of the tools used for metadata creation, the
Contractor shall ensure that the metadata is delivered in XML format and can be easily imported to the MCB Camp
Butler‟s enterprise geodatabase. Copies of the FGDC metadata standard can be obtained on the Internet at
http://www.fgdc.gov or by contacting:
c/o U.S. Geological Survey
590 National Center
Reston, Virginia 22092
NOTE: The metadata should be formatted from MCB Camp Butler‟s database perspective, not the Contractor
project perspective. For example, such items as “Point of Contact” should be the MCB Camp Butler POC currently
associated with the data and NOT the Contractor‟s Project Manager. The Contractor shall use language and format
consistent with existing installation metadata.
6.2.7 Geographic Data Review
The digital geographic maps, related data, and text documents shall be included for review in the draft and
final contract submittals. The data will be analyzed for discrepancies in subject content, correct format in
accordance with these specifications, and compatibility with the existing GIS system. The Contractor shall
incorporate review comments to data and text prior to approval of the final submittal. For each review of
digital geospatial data deliverables, the Contractor shall provide a technical consultant to meet on-site at the
installation with the IGI&S Manager and functional area subject matter experts to visually review the data
deliverables on a Windows XP compatible system unless otherwise approved by the Government.
The Government will perform, at a minimum, the initial quality control (QC) checklists outlined below.
• SDSFIE 2.6 compliant
• GEOFidelis Data Model Design Description compliant
• Unique primary identifiers (primary keys)
• Valid domain values are used
• No "nulls" in mandatory fields
• Valid unit of measure values
• Confirm spatial data is in the specified contract projection
• No slivers
• No badly formed geometry (SHAPE.AREA and SHAPE.LEN do not equal "0")
• No overlapping geometry
• No duplicate geometry
• Used predetermined reference data to verify locations and shapes
• FGDC and GEOFidelis West Metadata Authoring Guide compliant
• Local POC is the assigned Subject Matter Expert
• Most recent publication date
• Key words and places
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• GEOFidelis or SDSFIE table and attribute definitions (GEOFidelis definitions supersede
• Document data development process
Data Stewards or Subject Matter Experts Checklist:
• Defined by the user
• Data is expected to be 100% error free. Data with more than a 1% error rate will be
returned to the Contractor for correction. The IGI&S office will provide a Problem and
Resolution Report identifying all discrepancies found during the QC process. Once the
initial errors have been resolved the IGI&S office will load the data into the Installation
repository and the data stewards or Subject Matter Experts have 30 days to notify the
IGI&S office of any errors specific to the data set. The IGI&S will again forward a
Problem and Resolution Report identifying errors found during the data stewards or
subject matter experts QC process. This process will continue until all errors have been
resolved. Final delivery of the data will be accepted when all parties agree that there is
less than a 1% error rate in the data.
All digital files, final hard-copy products, source data acquired for this project, and related materials, including that
furnished by the Government, are the property of the installation and will not be issued, distributed, or published by
(End of PWS)
(End of Summary of Changes)