Statewide Flood Management Program
ActionItemTracker - 11/29/2011
Responsible
Assignment Date Assigned Action Item Description Due Date Comments Status Priority
Staff
Team to review the draft messages and submit comments to Christi B.
All 2/24/2011 All 3/8/2011 In-progress High
Information gathering scripts will be drafted collaboratively by the
Technical Team at the meeting on Tues (3/1) from 3:30-5 (conference
All 2/24/2011 call) All 3/1/2011 In-progress High
C&E 2/24/2011 Christi B. will provide document name suggestions Christi B. 3/3/2011 In-progress High
C&E 2/24/2011 Draft C&E plan due to team for review Lisa B. and Christi B. 3/3/2011 In-progress High
DWR to review the project management plan (PMP) outline and
DWR 2/16/2011 provide comments to Anne L. DWR 2/25/2011 Ongoing In-progress High
Anne is
2/17/2011 Anne L. to forward invoicing template to group Anne L. 2/25/2011 resubmitting
PM format. In-progress High
Anne L. is developing a process flow diagram with deliverables,
interrelationships, decision points, and status check points. Once we
have endorsement of work breakdown structure (WBS), we can
Donna Z is working to
create the project schedule.
PM 2/16/2011 Anne L. 2/25/2011 set-up draft WBS. In-progress High
Anne L. will send Terri W. the master staffing spreadsheet that shows
PM 2/24/2011 staff approved by task order. Anne L. 3/1/2011 In-progress High
Anne L. and Lisa B. will continue to work together on the review and
PM 2/24/2011 approval protocols Anne L. and Lisa B. 3/3/2011 In-progress High
Terri W. will clarify DWR policy on travel and estimates and approval
2/17/2011 Terri W. 2/25/2011
PM for Task Orders In-progress High
Christi B. to consider evaluation measures/measures of success for
2/17/2011 Christi B. 2/25/2011
C&E regular, effective communication In-progress Medium
Lisa B. to send Anne L. the information used for Tribal coordination
C&E 2/24/2011 for inclusion into the PMP Lisa . 3/7/2011 In-progress Medium
DC 2/17/2011 Bill B. to provide measures of success for infrastructure list Bill B. 2/25/2011 In-progress Medium
Ken K. to find out what level of review is needed (i.e., core team
DWR 2/3/2011 review, higher level DWR review) Ken K. 2/17/2011 In-Progress Medium
Terri W. and Jason S. to review and provide comments on the PEP
DWR 2/24/2011 outline Terri W. and Jason S. 3/7/2011 In-progress Medium
Terri W. will coordinate follow-up meetings with workshop attendees
DWR 1/27/2011 as necessary Terri W./Bill B. 2/14/2011 In-Progress Medium
CH2M HILL to create a file-structure map for FTP site to be included
2/17/2011 CH2M HILL 2/28/2011
PM in project execution plan In-progress Medium
Weekly “look-ahead” will be sent to subconsultants every Thursday;
responses will be compiled by CH2M HILL and sent to DWR every
PM 2/16/2011 Friday CH2M HILL 2/24/2011 Ongoing In-progress Medium
Ed will seek approval to add a broader set of staff that we all envision
needing to use for subsequent work related to the SFMP
PM 2/16/2011 Recommendations Report Ed W. 2/28/2011 In-progress Medium
C&E 1/27/2011 Draft C&E plan due to core team on Monday 1/31 Lisa B. 1/25/2011 In-Progress Low
Core Team to send Anne L. a list from each category (information
collection, risk characterization, IFM, etc) of what will need approval;
Anne L. will include this information on the schedule once a
comprehensive list has been compiled, reviewed, and approved by
All 2/3/2011 the core team All 2/24/2011 Complete Low
C&E 2/24/2011 Christi B. will send Anne L. FloodSAFE style guide Christi B. 3/4/2011 Complete Low
CH2M HILL will coordinate with Lisa B. to provide Terri W. with a
CH2M HILL 2/16/2011 revised C&E plan and outline CH2M HILL 2/25/2011 Complete Low
Jason S. will send DWR’s comments on the draft checklist to Ed W.
DWR 2/24/2011 and Anne L. by Mon (2/28) COB Jason S. 2/28/2011 Complete Low
Provide comments on the chartering session meeting summary by
All 2/24/2011 Mon (2/28) All 2/28/2011 Complete
Revise checklist based on comments provided at this meeting by
All 2/24/2011 Tues (3/1) All 3/1/2011 Complete
Core team to review their assigned Framework comments and
All 2/24/2011 review/provide responses by Mon (2/28) COB All 2/28/2011 Complete
Core team comments on workshop notes due to Jason S. by Monday
All 2/3/2011 AM All 2/7/2011 Complete
Populate the checklist matrix distributed at the 2/16 Technical Team
meeting, considering the information needs and standards for your
respective areas of expertise - see comments - and send to Ed W.
All 2/16/2011 Ed W. 2/22/2011 Draft completed Complete
Christi B. to email draft messages to team
C&E 2/24/2011 Christi B. 3/3/2011 Complete
Christi B. to coordinate with Terri W. regarding the upcoming
C&E 1/27/2011 legislative briefing workshop on Fri. 2/11. Christi B. 2/11/2011 Complete
Lisa B. to attend the Technical Team meeting on Tues (3/1) from
3:30-5 (conference call)
C&E 2/24/2011 Lisa B. 3/1/2011 Complete
Anne L. to send Christi B. the document names previously suggested
CH2M HILL 2/24/2011 Anne L. 3/2/2011 Complete
Anne L. will send out current Framework comment spreadsheet to the
core team
CH2M HILL 2/24/2011 Anne L. 2/24/2011 Complete
Statewide Flood Management Program
ActionItemTracker - 11/29/2011
Anne L. to revise the meeting templates per Terri W.’s comments;
these templates will be posted on the FTP site
CH2M HILL 2/16/2011 Anne L. 2/17/2011 Complete
CH2M HILL 2/3/2011 Anne L. to add task to Early Start schedule for finance checklist. Anne L. 2/24/2011 Complete
Anne L. to add “DWR Green Light” item to the schedule and week 1
activities will commence the week after green light is received from
CH2M HILL 2/3/2011 DWR. Anne L. 2/24/2011 Complete
Ed will recommend approval (from DWR) of the following three
entities for the Beta Test: Santa Clara Valley WD; Sonoma County
CH2M HILL 2/16/2011 Water Agency; and San Bernardino County Ed W. 2/25/2011 Complete
Ed/Anne will synthesize all the checklists into a single matrix and
CH2M HILL 2/16/2011 distribute back to the technical team Ed W., Anne L. 2/23/2011 Complete
Bill B. to prepare a draft list of agency contacts and distribute to the
team ahead of the meeting for review prior to discussion at the
DC 2/24/2011 Technical Team meeting on Tues 3/1 Bill B. 3/1/2011 Complete
Dave C. will reformat the information collection spreadsheet to
DC 2/3/2011 include numbers on the left Dave C. 2/17/2011 Complete
Jason S. to send the Framework comments out to the core team; they
DWR 2/16/2011 also will be posted on the FTP site Jason S. 2/18/2011 Complete
Jason S. and Hoa L. will review the Beta Test scope of work and
DWR 2/24/2011 submit comments to Terri W. by Tues (3/1) COB. Jason S. and Hoa L. 3/1/2011 Complete
Ken K. and Terri W. to review the revised Framework comment
DWR 2/24/2011 spreadsheet on Tues (3/1) Ken K. and Terri W. 3/1/2011 Complete
Confirm that we have contacted USACE – San Francisco regarding
DWR 2/24/2011 our intention to reach out to them in the future Terri W. 3/18/2011 Complete
Terri W. will email David F. the suggestions that came out of the
DWR 1/27/2011 steering committee meeting. Terri W. 2/3/2011 Complete
Terri W. to send out the workshop notes and the information
DWR 2/3/2011 collection spreadsheet to workshop participants Terri W. 2/8/2011 Complete
Terri W. to send the summary presentation and Framework document
to DWR regional offices that were unable to attend and set up
DWR 1/27/2011 conference calls as necessary. Terri W. 2/14/2011 Complete
All: Review staffing/resume list and provide Anne: 1) list of new staff Beta test review
2/17/2011 All 2/25/2011
PM for beta: resumes and classification, 2) list of all other staff you complete. Ongoing for Complete
anticipate needing for the project (name, resume, classification) other Tos
Anne L. will send Terri W. the list of new staff needed for Beta Test
PM 2/24/2011 Anne L. 3/1/2011 Complete
Anne L. to determine whether document naming work falls under the
PM 2/24/2011 current task order Anne L. 3/1/2011 Complete
Anne L. to send Jason S. resumes that need approval from DOE
PM 2/24/2011 Anne L. 3/1/2011 Complete
Anne L. will email the PEP outline to Terri W. and Jason S. for their
PM 2/24/2011 review and comments. Anne L. 3/2/2011 Complete
Anne L. to provide Terri W. with a copy of CH2M HILL’s project
Copy of book ordered
delivery book
PM 2/16/2011 Anne L. 2/25/2011 should arrive week of 3/7 Complete
Catherine Lambert to provide Terri W. with a draft weekly “look
ahead” that shows what the consulting team plans to accomplish in
PM 2/3/2011 the coming week Catherine L. 2/25/2011 Complete
PM 2/17/2011 Christine K. to produce meeting summary Christine K. 2/24/2011 Draft completed Complete
Ed W. to coordinate with sub-consultants to get task orders and work
PM 1/27/2011 started Ed W. 2/25/2011 Ongoing Complete
Ed will schedule a technical team conference call for Wednesday
PM 2/16/2011 2/23 3-4 pm to review the draft checklist Ed W. 2/23/2011 Complete
Ed will seek approval to add staff to TO-02 per your separate email
requests to me (I have specifics from Bill and David; still working with
Kahlid at MWH for their short list)
PM 2/16/2011 Ed W. 2/23/2011 Ongoing Complete
List has been updated
Ed will seek approval to add the new staff you need to perform the 8- and resume packet and
week Beta test (TO 04). We have your full list of resumes. cover letter are near
completion.
PM 2/16/2011 Ed W. 2/23/2011 Complete