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Lieutenant Governor Duties by S9w5Y1V6

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									                                                         Key Club



   Lieutenant Governor Duties
                              Workshop Hosted By:
                   Irene Chon, Division 3 Lieutenant Governor
                   Stella Tang, Division 4E Lieutenant Governor
                   Claudia Park, Division 6 Lieutenant Governor




From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                        Key Club

                       Lieutenant Governor Duties

                 What is a Lieutenant Governor?
 The Head Administrative Officer
Within the Division
   • Liaisons between the District and the
   clubs
 Member of District Board
 A District Board Committee Member
 District Trustee
   • The communication line between the
   district and the clubs
 A Leader


  From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                      Key Club

                     Lieutenant Governor Duties




 DIVISIONAL
Responsibilities
From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                       Key Club

                      Lieutenant Governor Duties

                  Divisional Council Meetings
 Every month LTGs are to have a DCM. (AT LEAST 8)
 What is a DCM?
    • Divisional Council Meetings are designed to update, educate, and
    train Key Club officers and advisors, as well as potential club leaders
    within the geographic region concerning district and International
    events, scholarships, and programs.
    • Basically inform your club officers and members about updates from
    international, district, and divisional goals/events.
 The Trick:
    • To make people actually want to go to your DCMs!



 From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                       Key Club

                      Lieutenant Governor Duties
                                   Newsletters
 What to Include:
   • Divisional, District, and International Events
   • Ongoing Projects
   • District Board Actions News
   • Contact Information
 Optional Information
   • Member/Officer/Club of the Month
   • Advice
   • Goals
   • Recognition/Divisional Points
 Must produce AT LEAST 10 NEWSLETTERS
 THEY MUST BE IN GRAPHIC STANDARDS!


 From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                       Key Club

                      Lieutenant Governor Duties

                               Club Visitations
 You are required to visit all
the clubs in your division AT
LEAST ONCE
   Two Options:
   •Their Club Meetings
   •Their Service Projects
 Once you’re done you
evaluate the club you visited
and send in a form to the
District.


 From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                        Key Club

                       Lieutenant Governor Duties

                  Strengthen Ties With K-Family
Attendance at Home Club Meetings
Attendance at Kiwanis DCMs & Meetings
                 Member Training Conferences
 There are two training conferences that LTGs are in charge of
organizing:
   • Officer Training Conference (OTC)
      •May take place from May to July
      •Primarily targets club officers
      • Must take place between April to August
   • Regional Training Conference (RTC)
      •May take place from September to November
      •Targets general audience
  From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                            Key Club

                        Lieutenant Governor Duties
                                  Club Directory
 Lieutenant Governors must compile a divisional
directory of the following people:
    •President
                                Bulletin Editor
    • Vice President
                               • Kiwanis Advisor
    • Secretary
                               • Faculty Advisor
    • Treasurer
Must Record:
    • Phone Numbers            • Screen Name
    • Address                  • Member ID
    • Emails
 Distribute your MRFs to your Secretaries quickly
so that they can gather information sooner.
 The club directory is a part of the monthly report
form (MRF) that you submit every month. That way,
if you encounter new information, you may update it
every month.

   From Sidekicks to Heroes, Bees in Training      Candidate Training Conference South 2009
                                                                       Key Club

                      Lieutenant Governor Duties
                             Divisional Budget
 Make sure that your division is
heavily funded
   • Keep having fundraisers throughout your
   term
   • Ask your Kiwanis for donations
   • Remember that you start out with $50
   per ACTIVE club
       •You vouch for this money
LTGs never hold the money
themselves! The regional advisor is in
charge of overseeing these funds.

 From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                        Key Club

                       Lieutenant Governor Duties
                               Communication
 As Lieutenant Governor your primary job is to communicate with the needs
of the division to the district and vice verso, this is the role of a liaison. You
want to make sure that you have a very effective line of communication with
your division.
     • Some methods:
          • Reflectors/Mails [Yahoo or Google Groups]
          • Websites
          • Snail Mail
          • Phone Tree
          • Meetings
          • (Surprise) Visits
     • PHONE CALLS AND VISITS ARE THE MOST EFFECTIVE!


  From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                      Key Club

                     Lieutenant Governor Duties




   DISTRICT
Responsibilities
From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                         Key Club

                        Lieutenant Governor Duties

                                    Attendance
 Board Meetings
   • May Board (May 22-24, 2009)
   • Summer Board (July 31-August 2,
       2009)
   • Winter Board ( January 8-10, 2010)
 District Convention (DCON)
   • DCON (April 2-5, 2009)
   • DCON (April 8-11, 2010)
 Fall Rally South

All LTGs are HIGHLY ENCOURAGED
to go to International Convention


   From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                         Key Club

                        Lieutenant Governor Duties
                                         Liaison
 As a Lieutenant Governor you are to send
the information from the district to your
division. Such information includes:
     • District Project C.A.R.E.
     • Major Emphasis Project Live 2 Learn
     • Pediatric Trauma Prevention
     • UNICEF
     • Officer Training Conference
     • Regional Training Conference
     • Fall Rally South
     • District Convention



   From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                          Key Club

                         Lieutenant Governor Duties
                              District Committees
 When elected to be Lieutenant Governor
you will be placed in one of the following
committees:
    •   Member Recognition
    •   District Convention
    •   District Project
    •   Policies, International, and Elections
    •   Kiwanis Family and Foundation
    •   Member Relations
 On top of your duties to your division you
will be working with your committee.
    • Conference Calls
    • Doing specified work for your committee
    • Responding to ALL emails sent out by your Chair

   From Sidekicks to Heroes, Bees in Training    Candidate Training Conference South 2009
                                                                       Key Club

                      Lieutenant Governor Duties
                         Monthly Submissions
 On the 10th of EVERY MONTH
by 6:00 PM you are to submit:
    •   Newsletter
    •   DCM Agenda
    •   MRF
    •   AT LEAST one Article
    •   Photos of certain events
 HAS TO BE BEFORE OR
EXACTLY ON 6:00 PM! 6:01 is
considered late!


 From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                          Key Club

                         Lieutenant Governor Duties

                                 Communication
 You are to communicate with the following
people:
   • Your Committee
      • Scheduled Conference Calls
      • Regularly Respond to Emails
      • Meetings for Some Committees
   • Region
      • Divisions make up a region, you will be working
        together with a couple other LTGs in your region
        to plan your RTC and other special events.
   • Regional Advisor
      • Call them at least twice a month to update them
        about the health of your division.
    From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                      Key Club

                     Lieutenant Governor Duties




INTERNATIONAL
Responsibilities
From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                         Key Club

                        Lieutenant Governor Duties
                         Major Emphasis Project
 Every two years the International Board comes up with a project that
every Key Club is encouraged to promote and execute.
 This year’s Major Emphasis Project is:
    • Live 2 Learn
                                           Dues
 You are to make sure that all of your clubs turn in their dues to
International’s Office by December 1st!
                                  Club Directory
 Once you have completed the Club Directory on your MRF, you will be
sending them to the District Secretary to complete the District Directory.


   From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                      Key Club

                     Lieutenant Governor Duties




 How do you
get it all done?
From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                         Key Club

                        Lieutenant Governor Duties

                   District Board Support System
 Every division is grouped together in a
region. Every region has a Regional
Advisor who will help you with any
questions you may have regarding your
duties and give you support.
 Fellow LTGs and Past Lieutenant
Governors are always there to help, so
don’t hesitate to ask them for assistance!
 Your District Administrators and
Executive Board will be there to help you
along the way.
   From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                        Key Club

                       Lieutenant Governor Duties
                   Divisional Board and Budget
 You are allowed to appoint two
  assistants to help you do your job
 You can form committees to help out
  with major events. i.e. Fall Rally
 You get $50 per active club
  automatically when you are installed
   • $50 x per active club = Budget
 Ask your Kiwanis for financial support
 Coordinate fundraisers to constantly
 fund your division through the proper
 process.

  From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
                                                                         Key Club

                        Lieutenant Governor Duties
                             Time Management
Aids to Good Planning:
 Calendars: Get the big picture by using a yearly calendar to keep
track of important dates, meetings, holidays, etc. Schedule weekly to do
lists in your calendar and use it religiously!
 To-Do Lists: Plan daily activities by listing everything you have to do,
then assigning priorities to each task. Cross off items as you finish
them.
    • Divide the list and prioritize:
         • Fixed Commitments: Tasks you must do at a certain time, such as meetings
           appointments, classes, sleeping, meals, job
         • Flexible Commitments: Obligations you can meet on your own time, such as
           study times, homework, social events, and time spent with friends


   From Sidekicks to Heroes, Bees in Training   Candidate Training Conference South 2009
  BY DO BEES
 HOW BEEING
THEREFORE WE
   WESERVE
       PLAY
  WE LAUGH
    PARTY?
   OBEEZE!
     BEE!
                                                              Key Club

              See You At DCON District
                    Board 09-10!
                Thanks for Listening!
                  For more information or further help, don’t
                             hesitate to email us:
                          Irene Chon, div3kcltg@cnhkiwanis.org
                          Stella Tang, div4Ekcltg@cnhkiwanis.org
                          Claudia Park, div6kcltg@cnhkiwanis.org




From Sidekicks to Heroes, Bees in Training       Candidate Training Conference South 2009

								
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