MINUTES OF THE PROCEEDINGS OF THE COUNCIL MEETING HELD
ON MONDAY 13th JUNE 2011
In the Chair: Councillor P McShane
Members Present: Councillors J Baird, S Blaney, D F Cunningham, W Graham, S
Hunter, D M McAllister, N McAllister, C McCambridge, R D
McDonnell, R A McIlroy, M A McKillop, C McShane, C C
Thompson.
Also Present: Mr R G Lewis, Clerk and Chief Executive
Mrs M Quinn, Assistant Chief Executive and Head of Corporate
Services
Mr A McPeake, Head of Technical Services
Mr D Kelly, Head of Building Control
Ms L Mooney, Member Services/Clerical Officer
10/01:01 APOLOGIES AND CHAIRMAN’S BUSINESS
Apologies were received on behalf of Councillor S McKillop.
Chairman‟s Business
Olympic Torch Relay
Councillor P McShane stated that the Torch relay ceremony for the London 2012
Olympics would be a massive opportunity to showcase the Moyle area. He informed
members that over the next year or so the best should be done to ensure that the
whole area was represented. He stated that this was a good opportunity for the area.
It was agreed that item 12 on the agenda would be brought forward.
Greenlight Gateway - People‟s Millions
Councillor P McShane urged members to support Greenlight Gateways application to
the People‟s millions for funding.
Councillor M A McKillop stated that as the Disability Champion she wished
Greenlight Gateway all the best to secure the funding. She stated that she would
encourage people to vote as the funding was needed. She informed members that the
work being carried out was breaking down barriers and promoting new skills. She
stated that the group were the only one to be shortlisted in Moyle.
1
13th June 2011
Councillor P McShane stated that it was his intention to support this and he asked that
all councillors vote. He stated that Social networking sites such as Facebook could be
used to get the message out to friends and family to vote. He informed members that
up to ten votes could be registered for £1. He outlined what Greenlight Gateway
were hoping to achieve with the funding if they won the vote including a play area,
allotments and a fresh air gym.
Councillors Graham and McIlroy supported all comments made.
Councillor Cunningham agreed and stated that this was a fantastic facility. He
encouraged people to vote often.
In reply to Councillor M A McKillop the Clerk confirmed that some information
would be placed on the Council website in relation to the vote.
Dr Mary Byrne
Councillor McCambridge paid tribute to Dr Mary Burns. She stated that it had been a
privilege to know her, she informed members that she was dignified, quiet, firm and
determined and was held in high esteem. She stated that her foresight and
professional knowledge had been invaluable in the local community
Councillor McCambridge stated that Dr Burns had shown selfless courage in her year
long journey after being diagnosed with cancer. She informed members that she had
always shown faith, care and devotion to her family and friends.
She stated that a network of volunteers were there following her death to help
organise the practical aspects of the wake and funeral. She stated that local schools
had been involved, members of the parish and PSNI. She informed members that the
organisation had been seamless and that the service had been relayed via a link into a
marquee.
Councillor McCambridge asked that a minutes silence be observed.
A minutes silence was observed.
Councillor P McShane thanked Councillor McCambridge for her words and stated
that he was sure it was reflective of the sentiments of the whole council.
10/01:02 MINUTES OF THE COUNCIL MEETING HELD ON 11th APRIL 2011
The minutes of the Council Meeting held on 11th April 2011 having been circulated,
was taken as read.
After discussion,
2
13th June 2011
Councillor McDonnell proposed,
Seconded by Councillor Graham and resolved,
“That the Minutes of the Council Meeting held on 11th April 2011 be adopted.”
10/01:03 MATTERS ARISING FROM THE MINUTES OF THE COUNCIL MEETING
HELD ON 11TH APRIL 2010
Plaque for Councillor McConaghy
In reply to Councillor McIlroy the Clerk confirmed that this would be chased up.
10/01:04 NORTHERN IRELAND HOUSING EXECUTIVE – REPRESENTATIVES IN
ATTENDANCE – DISTRICT HOUSING PLAN
Councillor P McShane welcomed Mr Frank O‟Connor, Mr Frankie McBride and Mr
Clark Baillie from the NIHE to the meeting.
Mr Baillie stated that last year was a rough time for the NIHE with very uncertain
finances during the year. He stated that he was therefore pleased that they had
exceeded their target for new builds with 2418 new starts.
In terms of challenges, he stated that the bad weather at Christmas had tested them to
the extreme but that they had picked up momentum and worked through the
challenges. He informed members that they were determined to learn from the
experience in order to perfect their response and carry out precautionary work next
year. He stated that it was important to try to make homes more energy efficient and
more resilient to the weather conditions
Mr Baillie stated that 2011/12 was the first year of the new 4 year spending review.
He informed members that this would be challenging with a 12% lower level of
resources available.
He informed members that in terms of money available for capital schemes and
programmes this was set to decrease over the next 3 to 4 years. He stated that this
was an issue which needed to be discussed with the Minister. He informed members
that the budget for maintenance would be largely the same.
Mr Baillie stated that there was to be a 5% reduction in salary costs and a rent
increase of 3.75%. He stated that it was a challenging financial position and that
inevitably programmes would have to be prioritised.
He stated that one event that could not be ignored this year was the 40th Birthday of
the NIHE. He informed members that they had a proud history of fairness in
delivery.
3
13th June 2011
Mr Baillie stated that they would continue to work closely with elected
representatives and community groups to strengthen links to get the best for the
community.
Mr O Connor outlined priorities for the current year as well as performance for the
past year for Moyle. He stated that the projected investment within Moyle District in
2011/12 was £1.05 million. He informed members that in terms of maintenance they
would be unable to achieve the kind of improvements they did in the 80s and 90s but
that they would focus on heating upgrading and insulation and supporting and
assisting people through things such as sheltered accommodation through the entire
spectrum back to floating support.
Mr O Connor stated that the waiting list for housing had declined a bit. He informed
members that there had been a major swing towards the private rental sector. He
outlined the projected social housing need for the Moyle area for 2010 – 2015. He
stated that need had been identified for 128 new dwellings throughout the area.
Councillor Cunningham enquired about the demand for Social Housing. He informed
members that he thought that there would be higher demand for Social Housing rather
than private sector due to lack of lending for mortgages and the fact that a lot of
people did not have a deposit available.
He stated that in relation to demographics more people than ever were living beyond
the age of 75 and that this would lead to smaller household sizes and therefore the
need for more housing.
Councillor Cunningham also stated that he felt that there was a need for open fires to
be retained along with oil heating. He informed members that this would be
necessary due to low incomes.
Mr O Connor stated that the heating policy was being reviewed. He stated that there
was lobbying for dual systems and that DSD would have to come to a decision on this
issue.
He informed members that in relation to demand for social housing this would be
reviewed every six months and responded to accordingly.
Councillor P McShane stated that some people didn‟t even bother with the NIHE
waiting list as they perceived this to be pointless. He stated that more provision was
required for housing.
Mr O Connor stated that a Hot Spot Study had identified 11 possible locations in
Cushendall for development and that this information had been passed to Housing
Associations. He stated that there had been an attempt by one Housing Association to
take plans forward but that difficulties had arisen with the Planning Service. He
stated that accommodation was required and that they were trying to push this.
4
13th June 2011
Councillor Blaney asked where the sites were in Cushendall for development. He
also highlighted the decision to stop turf cutting in the current economic climate of
fuel poverty. He stated that a site had been in existence at Ramoan Road in
Ballycastle for some years and that the go-ahead had only been given now in 2012.
He stated that there was also no adequate sewerage system for any further
development. He stated that in this day and age it needed to be sorted out.
Mr O Connor stated that the NIHE were doing their best in trying to talk to MLAs
and Ministers regarding fuel poverty. He stated that all the NIHE could do was to try
to improve heating and insulation efficiencies.
He stated that funds had been set aside for this scheme last year but that it had not
commenced. He stated that this may have been due to inadequacies in the sewerage
system.
Councillor Baird congratulated the NIHE on reaching their new build target. She
stated that she was pleased to see the Social Housing Scheme on Rathlin Island. She
informed members that she was disappointed with the proposed amount of new builds
of 80 houses in the next 5 years. She stated that it would be interesting to hear how
much repossession there had been in the Moyle District as this would have an effect
upon demand.
Councillor Baird referred to page 7 of the report and stated that she was disappointed
that the Supporting People figure had not been inflation proofed and was sitting at the
same level as last year. She urged that this be looked into again.
She enquired if changes in Housing Benefit were projected ahead and asked how
changes were dealt with. She stated that there was a strong possibility that there
would be no recompense for rent and that the changes were coming fast.
Councillor Baird referred also to Good Morning Ballycastle as mentioned on page 30
and asked if the NIHE had provided funding to this project as it appeared that credit
was being taken.
She stated that Moyle was particularly affected by fuel poverty. She informed
members that she was aware that small quantities of heating oil was being sold in
drums and that this would not even be enough to run a heating system for a day.
Councillor Baird stated that this winter had seen temperatures of minus 16 in
Ballintoy village. She stated that she did not know how some people would survive
the winter and informed members that if fires were opened up and logs and peats
could be burned people may be at least able to heat one room and perhaps sleep there
in the winter months. She urged the NIHE to consider the re-opening of fires scheme
before the winter.
Mr O Connor stated that the scheme in Rathlin would proceed once a site had been
confirmed. He informed members that he did not have any repossession figures, he
5
13th June 2011
stated that some of these would be voluntary whilst others would be due to legal
action. He informed members that the Supporting People project had been kept at the
same level whilst there had been reductions elsewhere. He referred to changes in
Housing Benefit and stated that these were UK wide and would take effect from April
this year. He stated that any possible funding for Good Morning Ballycastle would
have to come out of the Supporting People fund and that the best he could do was to
leg this as a possibility for funding. He stated that the argument for the re-opening of
fires seemed to be a strong one especially in rural areas.
Councillor McIlroy stated that he was disappointed that there had been no new builds
for the Causeway Wards. He stated that there was an aging population in Bushmills
and that he would encourage fold accommodation to cater for this situation. He
enquired about tenants responsibilities in relation to maintenance as this seemed to
have changed. In relation to Fuel Poverty he stated that there was some estates in
Bushmills where there was still single glazing and that some did not have central
heating and could not get it. He stated that there had been no schemes such as new
kitchens for over 15 years. He referred also to Haw Road cottage and stated that this
had not been completed.
Mr O Connor stated that there was a small waiting list for Bushmills and that there
were 6/7 offers before reallocation each time. He stated that there were also voids in
the Mosside area. He stated that there was no justification for a new build scheme to
go ahead. He confirmed that there were currently 7 older people on the list for
housing and that there would need to be greater demand to justify a fold type scheme.
With respect to maintenance, Mr O Connor stated that there had been no change in
relation to tenant‟s responsibilities. He informed members that 2/3 of all NIHE
properties were double glazed, 14% had some double glazing and 19% had no double
glazing. He stated that if a window frame was being replaced a double glazed unit
would be put in in its place. He confirmed that 20 years was now the life span of a
kitchen and that it was now 25 years for repainting due to budget restrictions. He
stated that in relation to Haw Road, they were not permitted to carry out capital
improvements at the minute and that this could perhaps change under the new
Minister.
Councillor N McAllister stated that Fuel Poverty in Moyle was a major issue and she
recognised this in the Glens were people were having difficulty in being able to afford
home heating oil. She proposed that a delegation go from Council to meet the DSD
Minister.
After discussion, this was agreed.
Mr O Connor stated that the NIHE would not be providing two heating systems
within one property. He informed members that if a fire was re-opened it would be a
focal point fire and that the principle heating system would still be the oil heating
system. He stated that he felt that this was an in-effective method of heating as the
heat would escape through the chimney.
6
13th June 2011
Councillor McDonnell stated that he believed that it was wrong to deprive people of a
back boiler if oil heating was provided.
Mr O Connor confirmed that a hole would be drilled in the back boiler on the
provision of an oil heating system in order to decommission the boiler. He stated that
there was a risk of explosion with a dual heating system.
Councillors P McShane, N McAllister and D McAllister disagreed with this opinion
on dual heating system and informed members that they had not heard of any
explosions due to this method of heating.
Councillor C McShane commended the work of the local district office and stated
that they were always very helpful. She stated that there was currently speculation
that the Winter Fuel Payment was to be reduced and stated that this would be very
unhelpful especially in Moyle an area of fuel poverty. She enquired as to why the
accommodation of the travelling community had not been prioritised. She stated that
this was a statutory priority for the NIHE.
Mr O Connor stated that there was a group NI wide looking at travelling
accommodation. He informed members that sites were not required on a consistent
basis and that it was usually a short term issue around the Lammas Fair period. He
stated that this could be discussed again but that it was not appropriate to provide an
all year round site.
Councillor C McShane stated that more proactive work was required and that a
temporary site would be required.
Councillor McAllister thanked the local office and staff for their hard work.
Councillor McCambridge agreed with these comments and paid tribute to 40 years of
being fair and equitable.
Councillor P McShane thanked representatives of the Housing Executive for their
presentation.
Mr O Connor thanked members for their comments and stated that he was glad to
hear that a good service was being provided.
10/01:05 REPORT FOR TECHNICAL SERVICES DEPARTMENT
The Report for Technical Services Department having been circulated, was taken as
read.
Letter from Cushendall Development Group
7
13th June 2011
The HTS stated that the Group was requesting permission from Council to develop
two areas of land at the Cottage Wood Site as additional schemes for their RDP
funded projects.
He informed members that for the area adjacent to units 3 & 4 of the Cottage Site, High
Street, Cushendall their intention was to develop this plot of land as an allotment area
for the members of the Friends Group and other interested parties.
He stated that for the area of land above the children‟s play park it was proposed that
this corner of land could be made into a wildflower area.
The HTS stated that a plan showing areas proposed was attached.
After discussion,
Councillor McCambridge proposed,
Seconded by Councillor Thompson and resolved,
“That permission would be given to the Cushendall Development Group to
develop two areas of land at the Cottage Wood Site as additional schemes for
their RDP funded projects.”
It was agreed that a site meeting would be held with the Friends Group to discuss the
raised beds.
Councillor P McShane stated that the two play areas were very heavily planted and
that this was causing problems with the upkeep of the area. He enquired if it would
be possible to have a look at this area and possibly sow it out in grass.
After discussion, it was agreed that the HTS would inspect the play areas at the
Cottage Wood site and if it was felt that the removal of the shrubs there would lower
maintenance this would be completed and sown out in grass.
Ardclinnis Outdoor Activities Meeting
The HTS stated that further to the meeting on the 13th April 2011 a meeting was held
with Ann Bowen from Ardclinis Outdoor Activities on 25th May 2011. He informed
members that proposals were put forward for the introduction of several outdoor
activities including water sports at Ballycastle. He stated that a request had been made
for the use of the field at the back of Sheskburn House for Lazer Games and Wall
Climbing activities for this summer. He stated that this would also form a base from
which to launch kayaks into the Tow River then paddle to the sea via the Margy
River.
The HTS stated that other ideas put forward were for the development of the toilets at
Dunseverick Harbour to include changing and shower facilities for Coasteering and
sea kayaking. He informed members that also mentioned was the renovation of the
old toilet block at Garron Rd, Waterfoot to provide a base for wind surfing, sailing
8
13th June 2011
and sea kayaking. This would include changing facilities, training room and have
public toilet provision.
The HTS stated that the funding of these projects might be available through RDP
funding with Council assistance and that this was currently being investigated.
Councillor McCambridge stated that she felt that Council should be supportive and
informed members that Ardclinnis had been successfully running in the Moyle area
for over 20 years.
Councillor Thompson agreed with these comments.
Councillor Graham stated that it would be great if Council could support this and
informed members that there was dereliction of this building in Waterfoot.
The HTS stated that the facilities would need to be upgraded and an advertisement for
the expression of interest for use of the seafront and these areas would have to be
placed.
After discussion,
Councillor P McShane proposed,
Seconded by Councillor McDonnell and resolved,
“That Council investigate possible RDP funding to upgrade the toilet facilities
at Dunseverick and Garron Road with a view to leasing these out and that these
would be advertised for expressions of interest with regard to an outdoor
activities base.”
After further discussion, Councillor McCambridge suggested that Council not permit
the back of Sheskburn House to be used for Lazer Games and Climbing Activities
this summer but that it could be used by Ardclinnis as a base for the launch of kayaks
into the Tow River to paddle to the sea via the Margy River.
Councillor Baird advised caution with regard to the disruption of wildlife and nesting
birds.
Councillor Thompson confirmed that this would be a seasonal activity. He felt that
Council were missing an opportunity by not permitting the games and climbing wall.
Councillor Cunningham agreed with these comments and proposed an amendment
that Council take expressions of interest for the outdoor games at the back of
Sheskburn.
There was no seconder for this amendment.
9
13th June 2011
Councillor P McShane stated that there would be planning issues around this and
proposed that this be left for now.
This was agreed.
Ballycastle CSSM
The HTS stated that a letter had been received from Hannah Ramage, representing
Ballycastle CSSM, requesting the use of Ballycastle Beach and grass area at the sea
front for outdoor events including games, crafts and stories. He informed members
that this event planned to run from Monday 8th August to Friday 12 August 2011.
After discussion,
Councillor McIlroy proposed,
Seconded by Councillor Hunter and resolved,
“That the request from CSSM be approved.”
Official Opening of Changing Rooms, Bushmills
The HTS stated that the new changing rooms at Dundarave, Bushmills were officially
handed over to Council on the 25th May 2011 on programme and on budget. He
informed members that it was proposed to have the official opening of the facility at
the end of July or early August prior to the start of the new season. He stated that a
date would be brought back to the Council Meeting in July.
Councillor Graham stated that there had been misuse of water and suggested that a
locked tap should be investigated.
The HTS stated that he would investigate this issue.
Councillor D McAllister stated that Bushmills wanted to move up a league in the
Football league and asked that the HTS consider the possibility of the provision of
fencing.
Bottle Bank at Lisnagunagh
The HTS stated that a letter had been received from Mr Harold Kerr, Dunseverick &
District Community Association requesting Council relocate the bottle bank from the
Harbour Road to its original position now that work was complete at the site to the
parking area at the picnic area and play park.
Councillors Hunter and Graham agreed with this request.
The Clerk stated that he had received a call from former Councillor Price McConaghy
relaying the fact that he would be against the move.
10
13th June 2011
After discussion it was agreed to move the bottle bank back to its original position.
Filming at Ballintoy Harbour
After discussion,
Councillor C McShane proposed,
Seconded by Councillor McCambridge and resolved,
“That the meeting continue in committee.”
The HTS stated that an improved financial offer of £7,500 had been made by the film
company wishing to use Ballintoy Harbour during August 2011. He informed
members that negotiations were still ongoing with the fishermen to compensate them
for having to move during the period of filming. He stated that insurance details and
a draft contract had been received and were being considered.
After discussion, it was agreed that the Ballintoy Councillors would try to negotiate
with the boat owners at Ballintoy Harbour to allow the proposed filming to go ahead.
It was also agreed that the Harbour Master be asked to look into the situation to see
what could be done in terms of the possibility of closing the harbour if necessary.
The meeting continued out of committee.
Councillors C & P McShane left the meeting at this point.
Update on proposed Bus Shelter
The HTS stated that in relation to Liscolman, a meeting was held on Friday 3rd June
to discuss progress on this bus shelter. He informed members that an agreement was
made with NIHE and the neighbouring householder that the bus shelter could be
placed at the agreed location. He stated that prior meetings with Roads Service and
Translink were also content with the location. The HTS stated that local Councillors
and members of the community group had requested that a stone bus shelter similar
to Armoy should be constructed. He stated that NIHE had agreed to erect a new 1.8m
high close boarded fence along the new boundary and estimated costings for the civil
works and the construction of a stone bus shelter would be available shortly. The
HTS stated that confirmation had been sought from the Planning Service for any
restrictions on the style or size of shelter in the village.
The HTS stated that in relation to Ballyeamon Road, Cushendall, meetings were
being arranged for all statutory undertakers to be present to discuss the location,
funding and style of shelter at this location. He informed members that confirmation
had been sought from the Planning Service for any restrictions on the style or size of
shelter at this location.
11
13th June 2011
He stated that in relation to Straid Road, meetings were being arranged for all
statutory undertakers to be present to discuss the location, funding and style of shelter
at this location. He informed members that confirmation had been sought from the
Planning Service for any restrictions on the style or size of shelter at this location.
In reply to Councillor N McAllister, the HTS stated that all Councillors were
welcome to attend.
In reply to Councillor Graham, the HTS stated that with reference to Liscolman he
had issued a note to the Planning Office to ask what was required in planning terms.
Vandalism in the Moyle area from 5th April 2011 to 7th June 2011
The HTS outlined vandalism which had taken place on Council property within the
district from 5th April to 7th June 2011. He informed members that all incidences had
been reported to the Police.
Councillor McCambridge stated that she was disappointed with the scale of the
vandalism.
Councillor N McAllister stated that the residents in Waterfoot were holding a public
meeting to discuss the costs involved in this to the rate payers and also to try to come
up with solutions.
Councillor Baird enquired if this had been raised at the DPP meetings.
Councillor Graham stated that it hadn‟t been raised as yet.
The HTS stated that the PSNI had been involved in the Bayview Road incident and
that they were hoping to get some kind of compensation for this.
Councillors C & P McShane returned to the meeting.
Councillor Graham enquired if the seats taken from the seafront had been reported to
the police.
The HTS stated that he would check with the contractor to see if the theft of seats had
been reported to the PSNI.
At the request of Councillor McCambridge it was agreed that the HTS would look
into the possibility of a quarterly report of lost or damaged equipment used by the
Technical Services department.
Councillor McCambridge asked of the HTS would investigate if the mains water
supply was still connected at the Cushendun Toilet Block for the possible provision
of a locked outside tap.
12
13th June 2011
This was agreed.
Councillor N McAllister stated that if the basketball court at Waterfoot was 100% lit
up it would deter vandalism.
Councillor Thompson agreed with these comments.
Councillor Baird asked that Council look again at the Ballintoy Toilets. She stated
that these were required for the use of the children in the village. She informed
members that BCA would assist seasonally with the cleaning of these.
Councillor Thompson stated that the toilets at Cushendun should also be re-opened.
In reply to Councillor Blaney, the HTS stated that he would look into the current state
of the Goats Path to see if it needed to be built up again and to supply quarry dust and
grass cutting if required.
Councillor Cunningham left the meeting at this point.
After discussion,
Councillor McCambridge proposed,
Seconded by Councillor McIlroy and resolved,
“That the report for the Technical Services Department be adopted.”
10/01:06 TOURISM & LEISURE SERVICE’S REPORT
The Tourism and Leisure Services report, having been circulated, was taken as read.
In the absence of the Head of Tourism and Leisure Services (HTLS) the Clerk
delivered the report.
Giant‟s Causeway Coast Cyclosportive – 17th September 2011
The Clerk stated that Activity tourism in the North is one of the key product priorities
for NITB of which cycling is one of the key activities. He informed members that to
drive cycle tourism in the North, CAAN had identified that participation in cycling
sportives was the key mechanism to achieve this.
He stated that to drive tourism, CAAN, in partnership with outdoor event organisers
26 Extreme plan to stage the North‟s number 1 cycling sportive. He informed
members that this had been endorsed by NITB and incorporated into the activity work
programme for 2011/2012.
13
13th June 2011
The Clerk stated that the aim was to create a sportive which would be a draw for
cyclists to come from GB and Ireland and stay overnight in the area, driving bed
nights and spend in the area. He informed members that the event would be annual
and would grow year-on-year providing an excellent and reliable source of revenue
for local tourism related businesses.
He stated that correspondence had been received from 26 Extreme requesting the use
of various facilities for the day of the event.
After discussion, it was agreed to grant approval to 26 Extreme for the use of various
facilities on 17th September for the Giant‟s Causeway Coast Cyclosportive event.
National Trust Request for Temporary Diversion of Ulster Way/Causeway Coast
Way
The Clerk stated that the National Trust had requested Council grant an extension to
the temporary path order granted at Council‟s meeting of 10th January 2011 for the
section of the Ulster Way/Causeway Coast Way cliff top path from the current GCVC
to the Shepherds Path for a three month period (26th January 2011 until 26th April
2011). He informed members that the request was being made due to works not being
started in line with the current public path order and to safeguard public access, in
advance of planned building works at the new Giant‟s Causeway Visitors Centre.
He stated that the extension would run for a period of three months beginning 13th
May 2011 until 13th August 2011.
After discussion, it was agreed that the request from the National Trust for an
extension to the Temporary Path Order granted at Council‟s meeting of 10th January
2011 would be granted for a period of three months beginning 13th May until 13th
August.
Causeway Coast Marathon
The Clerk stated that 26 Extreme the organizer of the Causeway Coast Marathon had
expressed their thanks to Moyle District Council for supporting the second Causeway
Coast Marathon 2nd October 2010 and making it the success it was on the day.
He informed members that this year‟s Causeway Coast Marathon was scheduled to
take place on Saturday 1st October 2011.
He stated that the Marathon, once again would follow the Causeway Coast
Waymarked Way from Portballintrae to Ballintoy and also it would be ascending the
road in Ballintoy and taking the path which leads to the National Trust car-park at
Larry Bane Head. The Clerk stated that the half marathon would also start at this
point and would be accessed from the Carrick a Rede car park.
He stated that the organisers request the Council‟s permission to channel the runners
though their lands at Ballintoy and Hinterland at Blackrock Strand (Causeway Coast
Waymarked Way).
14
13th June 2011
After discussion, this was agreed.
N.I.T.B Mystery Shopper Results
The Clerk stated that the TDO was pleased to report that „Mystery Shopper‟
assessments conducted by N.I.T.B had revealed that Ballycastle TIC achieved 1st
place out of all 28 networked TIC‟s. He stated that the TIC was judged on all aspects
of visitor services including the welcome visitors receive, staff product knowledge,
customer care, availability and display of tourist literature.
Councillors Baird McCambridge and Hunter acknowledged this excellent
achievement.
Blue Flag
Councillor McCambridge stated that the Irish News had featured neighbouring Blue
Flag Beaches in a recent article. She stated that Ballycastle had not been mentioned
and that upon her investigation she had discovered that Moyle had not entered any
beaches although letters had been sent inviting them to do so.
The Clerk stated that the Council had made a decision some time ago not to enter into
the competition as there was a problem with fresh water entering the bay and that it
was an additional cost to Council.
Councillor McCambridge suggested that this decision could be revisited.
The Clerk informed members that dogs would have to be banned from the beach in
the summer months if a Blue Flag status was achieved.
Councillor P McShane suggested that this be put on a future agenda.
Councillor McDonnell disagreed with this item being brought back.
After discussion,
Councillor McDonnell proposed,
Seconded by Councillor Blaney,
“That this item not be brought back to Council.”
Councillor McCambridge stated that this should be re-examined in light of the new
Councillors.
On a recorded vote being taken on the proposal, Councillors Blaney, D McAllister,
McDonnell, McIlroy and Thompson voted for and Councillors Baird, Cunningham,
Hunter, Graham, N McAllister, McCambridge, M A McKillop, C McShane and P
McShane voted against the proposal which was lost.
15
13th June 2011
It was therefore agreed that criteria for Blue Flag Beaches would be re-circulated.
After discussion,
Councillor McAllister proposed,
Seconded by Councillor McIlroy and resolved,
“That the Tourism and Leisure Services Report be adopted.”
10/01:07 CORPORATE SERVICE’S REPORT
The report for Corporate Services having been circulated were taken as read.
Ballycastle Seafront Exhibition Centre - NEELB
The ACE stated that correspondence had been received from North Eastern Education
and Library Board requesting Council to consider renewing the current lease
agreement for the above premises, which was due to expire 30 June 2011, for a
further one year period to 30 June 2012.
This was agreed.
Transfer of Land at North Street, Ballycastle
The meeting continued in committee.
The ACE stated that following a request to purchase land at North Street, Ballycastle,
which was agreed by Council a valuation of £15,000 was received from Land &
Property Services. She informed members that the potential purchaser had now
requested additional land and the complete area of 132m² had now been assessed at
£20,000. She stated that further details of how this valuation was reached have been
requested from Land & Property Services.
The ACE stated that a map of the area of land was attached and that Council should
decide if they wish to sell this additional piece of land.
After discussion,
Councillor McCambridge proposed,
Seconded by Councillor P McShane,
“That Council proceed with the sale.”
After further discussion,
Councillor Graham proposed,
Seconded by Councillor Baird,
16
13th June 2011
“That this decision be deferred until new Councillors were familiar with what
this involved.”
On a recorded vote being taken on the amendment, Councillors Baird, Graham and
McDonnell were in favour of and Councillors Blaney, Cunningham, Hunter, N
McAllister, McCambridge, M A McKillop, C McShane and P McShane voted against
the amendment which was lost. Councillors D McAllister, McIlroy and Thompson
abstained.
Leases of Seabed at Ballycastle Harbour occupied by breakwater/ferry ramp and
Marina Pontoons
The ACE stated that correspondence had been received from Fraser McConnell
Chartered Surveyors stating that rent reviews for the above leases are now due
renewal. She informed members that the lease for the breakwater/ferry ramp had
been assessed at £5,300.00 which was based on £3,400 per hectare pa.
She stated that the lease for Marina Pontoons had been assessed at £3250 which was
based on £85.50 per berth pa.
The ACE stated that in order to reach an agreement with Council, they were prepared
to agree the reviews at £5,000 and £3,000 respectively.
After discussion, this item was deferred.
Family Fun Day – Liscolman Community Association
The ACE stated that correspondence had been received from Liscolman Community
Association requesting permission to use the playing fields on the 6 August 2011 for
a family fun day.
After discussion, this was agreed subject to the necessary insurance documents being
received prior to the event.
Land Adjacent to – 245 Garron Road, Glenariffe, Co Antrim
The ACE stated that correspondence had been received from Rosie Fullalove
requesting to purchase a portion of land (1 acre) adjacent to 245 Garron Road,
Glenariffe, beside the family owned caravan park. She informed members that the
area of land needed was 40 metres wide (along the road) and 100 metres deep (from
the road to the beach) and was required to facilitate the building of a house.
The ACE stated that Council should be aware that this land was vested as part of a
Tourism Development Scheme in 1976 for the purposes of Tourism and received
substantial grant aid.
17
13th June 2011
Councillor Graham left the meeting at this point.
After discussion, it was agreed that Council would not sell the portion of land as
requested by Ms Fullalove, adjacent to 245 Garron Road, Glenariff.
Permission to erect a marquee at Ballintoy Harbour
The ACE stated that an email had been received from Mr Bennett requesting
permission to erect a marquee at Ballintoy Harbour on 22nd July for the purposes of
accommodating people whilst photographs were being taken.
After discussion, it was agreed that permission would not be granted to Mr Bennett to
erect a marquee at Ballintoy Harbour but that he could avail of the area as any
member of the public could.
Councillor Graham returned to the meeting.
Councillor IT Usage and Requirements
The ACE stated that following the recent Council discussions regarding the provision
of IT, a Questionnaire was enclosed in Appendix 5.
She stated that a copy of Councils IT Policies and Procedures are available on
request.
The ACE stated that in order that the issue was progressed, members should complete
and return to Head of Corporate Services at the meeting on Monday night.
The ACE stated that estimates could be obtained in terms of costings and funding
arranged to cover the costs as this was not included in the Estimates for 2011/12. She
stated that the Capital resources were allocated as part of the Estimates process. She
informed members that these reserves were currently being reconciled as part of the
year-end process. She stated that if this expenditure required a Loan, an Economic
Appraisal would be required, and the loan repayments added to the Estimates for
2012/13.
It was agreed that item 10 on the Agenda would be brought forward at this point.
Council‟s IT Laptop Policy
(Requested by Councillor McCambridge)
Councillor McCambridge stated that she was supportive of the development of life
long learning but she informed members that she felt that there was no point in
holding a Council laptop if unable to use one. She stated that no period had been
clarified for people to be able to use their laptop effectively. She stated that with the
18
13th June 2011
previous laptops members had had them for 8 years and that some were not able to
use them to achieve the goal of receiving documents electronically.
Councillor Blaney enquired who would supply Broadband, paper and ink for
members.
Councillor P McShane stated that Council would not be paying for Broadband, paper
and ink.
Councillor Baird stated that Council should try to move ahead with the times with IT
being used instead of paper.
Councillor McCambridge stated that usually there would be someone in a household
who would be computer literate and who could help members with email facilities.
She stated that Broadband and other necessities should be provided by members for
themselves.
Councillor McDonnell left the meeting at this point.
Councillor Baird stated that other Councils did provide Broadband.
Councillor Cunningham stated that receiving paper correspondence was a waste of
resources where email could be used more effectively. He stated that an electronic
Council pack could be taken into the meetings on laptop.
Councillor McDonnell returned to the meeting.
Councillor Hunter stated that an ipad would be more helpful as it would be more
mobile.
Councillor P McShane stated that those who received a laptop would have to receive
their packs electronically.
Councillor Baird stated that she objected to not having Broadband provided, she
stated that currently another Council were paying her Broadband but that this facility
was being removed as she had been elected to this Council..
After discussion,
Councillor McCambridge proposed,
Seconded by Councillor P McShane,
“That new laptops be provided to Councillors prepared to receive all Council
correspondence electronically and provide their own ink and paper.”
After discussion,
19
13th June 2011
Councillor Baird proposed an amendment,
Seconded by Councillor Graham,
“That Council supply a laptop and or I pad and Broadband.”
The ACE reminded members that there was no money in the estimates for this year
and that this would have to be included in the estimates for next year.
On a recorded vote being taken on the amendment,
Councillors Baird, Graham, Hunter, McAllister and McIlroy were in favour of and
Councillors Cunningham, N McAllister, McCambridge, McDonnell, M A McKillop,
C McShane, P McShane and Thompson voted against the amendment which was lost.
Councillor Blaney abstained.
On a recorded vote being taken on the original proposal,
Councillors Cunningham, N McAllister, McCambridge, McDonnell, M A McKillop,
C McShane, P McShane and Thompson voted in favour of and Councillors Blaney
and McIlroy voted against the proposal which was carried. Councillors Baird,
Graham, Hunter and D McAllister abstained.
The ACE stated that she would plan accordingly once the forms had been completed
and returned.
Provision for Bad Debt Write-Off
The Ace stated that further to Council approval of the write-off a request regarding
the break down of the amount of £4,773.07 was made. She stated that this was made
up of the following; Sheskburn Recreation Centre £347.27, GCVC £189.61, Trade
Waste (£0.55), Environmental Health £220.00, Building Control (£0.05), Caravan
Sites £4016.48 and Marina £0.28.
In reply to Councillors McIlroy and Graham the ACE stated that Council had
exhausted all legal process.
Councillor McIlroy stated that between items 4.3 and 4.4 there was a bad debt write
off of £10,000.
The ACE stated that she could re-circulate the debt control policy if this was helpful.
Audit and Governance Working Group
The ACE stated that the Audit and Governance Working Group was established in
Moyle District Council as a result of Local Government Audit recommendations.
She informed members that the first meeting was held on 10th October 2008, and the
20
13th June 2011
Constitution, Role and Remit and Terms of Reference were circulated to Council in
February 2009.
She stated that a copy of the above papers were enclosed in Appendix 7 for
information.
She stated that a date for the next meeting would be arranged and confirmed with
members.
Year-End Accounts 2010/11
The ACE stated that the draft Summary Year-end Accounts 2010/11 and Annual
Governance Statement were circulated for approval in principle before the deadline of
30th June. She stated that any amendments would come back on 27th June.
This was agreed.
In response to Councillor McCambridge the Clerk stated that list of staff employed by
Council was available on request to any Councillor.
After discussion,
Councillor Hunter proposed,
Seconded by Councillor Thompson and resolved,
“That the Corporate Services Report be adopted.”
10/01:08 GLENARIFF FOREST PARK – TOURISM GROWTH
(Requested by Councillor N McAllister)
Councillor N McAllister stated that growth from private land owners was taking up a
lot of road on the way into the Forest Park. She stated that coaches were finding it
difficult to get up the road.
Councillor P McShane stated that a phone call to Roads Service would ensure this.
10/01:09 SURESTART FOR THE GLENS
(Requested by Councillor N McAllister)
Councillor N McAllister stated that they wanted to have Surestart in the Glens and
asked that Council write to the Department of Education and the Children‟s
Commissioner to offer support for this call.
Councillor Thompson agreed with these comments and stated that they needed to
make this happen.
10/01:10 COUNCIL’S IT LAPTOP POLICY
21
13th June 2011
(Requested by Councillor McCambridge)
This item was dealt with earlier in the meeting.
10/01:11 CLARIFICATION OF APPOINTMENT OF TWINNING COMMITTEE AT
AGM 2011
(Requested by Councillor McCambridge)
Councillor McCambridge stated that she wished to clarify how the voting for the
Twinning Committee had proceeded at the AGM. She stated that there seemed to be
an impression that one of the outgoing members had been deprived of a place due to
her.
The Clerk outlined the voting for the Twinning Committee and stated that Councillor
McIlroy had withdrawn his name.
10/01:12 GREENLIGHT GATEWAY – PEOPLE’S MILLIONS
(Requested by Councillor N McAllister)
This item was dealt with earlier in the meeting.
10/01:13 CURRYSHESKIN CHILDREN’S PLAY AREA REQUEST
(Requested by Councillor McIlroy)
Councillor McIlroy enquired if the HTS could investigate the provision of play
equipment at Currysheskin to see if an upgrade or funding would be possible.
This was agreed.
10/01:14 HAMILL TERRACE PROJECT AND MILLENNIUM PARK -
ENVIRONMENTAL IMPROVEMENTS
(Requested by Councillor McIlroy)
Councillor McIlroy stated that he was concerned that there was very little work
ongoing and still a lot to complete. He stated that the Community Association had
concerns that the plans and drawings had not been adhered to. He stated that there
must be a push to complete the Hamill Terrace project. He informed members that
the steps down to the viewing point were not complete and that there was a lot of
overgrowth in the area. He informed members that there was also a lot of overgrowth
at Millennium Park. He stated that he would like to see a conclusion to the
Environmental improvements as soon as possible.
After discussion, it was agreed that the overgrown area at Hamill Terrace would be
pruned and tidied up and also that the plans used for the Hamill Terrace would be
brought back to Council.
22
13th June 2011
10/01:15 CAR AND COACH PARK DUNDARAVE, BUSHMILLS
(Requested by Councillor McIlroy)
Councillor McIlroy requested that a letter be sent to Roads Service to ask that the
entrance to the Car and Coach Park at Dundarave would be regulated in terms of
double yellow lines to try to ease the situation for residents in the area.
This was agreed.
10/01:16 COACH PARKING/TOILET SIGNAGE AT QUAY ROAD
(Requested by Councillor C McShane)
Councillor C McShane requested improved signage for Coach Parking/Toilet Signage
at Quay Road. She stated that this may encourage more visitors to stop in the town
and use the shops and facilities.
This was agreed.
10/01:17 RECREATION FACILITIES FOR USE OF THE GLENS
(Requested by Councillor Thompson)
Councillor Thompson stated that there were no facilities for teenagers in the Glens.
He informed members that the Youth Club were struggling to get a facility due to the
fire. He informed members that this needed to be pushed forward as a matter of
urgency. He stated that some sort of facility such as the midnight soccer should be
extended to the Glens.
Councillor N McAllister agreed with these comments and stated that they did not
wish to step on any of the hurling clubs toes regarding funding for projects.
Councillor P McShane stated that the clubs needed to be consulted to avoid
displacement of funding and that they could then take an overarching view of what
Council needed to do to help..
The Clerk confirmed that when the GAA pitch was provided on the Coast Road this
was under the condition that this would be for the entire area.
Councillor McDonnell stated that he thought that it was only the Cushendall Hurling
Club who had really ever used it. He confirmed that it was a condition that it was
essential that the ground remain a public place.
Councillor Cunningham stated that he had thought that this had been superseded by
the Club running and managing the facility.
Councillor P McShane stated that this could be confirmed if required.
23
13th June 2011
Councillor M A McKillop stated that the Cushendall footballers were also looking for
a facility adjacent to Cairns.
Councillor Thompson agreed with these comments and stated that the football team
had to travel to play their home games in Larne.
The HTS stated that this area was looked at and levels taken but it had been too small
no matter what direction the pitch was turned.
After discussion,
Councillor Thompson proposed,
Seconded by Councillor M A McKillop,
“That Council investigate the possibility of obtaining some land to extend the
area at Cairns for the provision of a football pitch.”
After further discussion,
Councillor Cunningham proposed,
Seconded by Councillor McCambridge and resolved,
“That this issue be pursued by the Sports Advisory Committee.”
Planning Application Market Street, Ballycastle
Councillor D McAllister asked that a letter be sent to the Planning Service in support
of the application for McGills Showroom, Market Street, Ballycastle.
This was agreed.
10/01:18 CONFERENCES, COURSES
Department for Regional Development and Nilga, Revised Regional Transportation
Strategy 2011 “A Sustainable Transport Future” Local Government Consultation
Event
There were no nominations.
APSE Northern Ireland seminar incorporating the APSE NI AGM, sustainability and
the role of local government
There were no nominations.
10/01:19 NOTICES OF APPLICATIONS UNDER THE LICENSING (NI) ORDER 1996
AND BETTING, GAMING, LOTTERIES AND AMUSEMENTS (NI) ORDER
1985.
24
13th June 2011
The Clerk stated applications had been received under the Licensing (NI) Order 1996
and Betting, Gaming, Lotteries and Amusements (NI) Order 1985 for the following;
Occasional Licence for Robert Gray, 22 Main Street, Ballintoy for a BBQ & Social
Evening for Ballinlea LOL 1511 on 8th July 2011.
Occasional Licence for Messrs Stanley & James McFarland, 51 Main Street,
Bushmills for a BBQ & Social Evening for Ballintoy Masonic Lodge No 38 on 5 th
August 2011.
Occasional Licence for Damian McClafferty, 167 Hillside Road, Armoy for Armey
Motor Cycle Club from 29th July till 30th July until midnight.
Occasional Licence for Edward Hunter of Hunter‟s Bar, Ballyvoy for an event for
Carey Faughs on 26th June 2011.
Occasional Licence for Edward Hunter of Hunter‟s Bar for an event for Carey Faughs
on 16th July 2011.
Occasional Licence for Christina Mulholland of the Saffron Bar, Main Street,
Waterfoot for an event for Glenariff GAC from 8th to 11th July 2011.
There were no objections to the above applications.
10/01:20 SEALING OF DOCUMENTS
There were no documents for signing and sealing.
10/01:11 CORRESPONDENCE
Final list of Newly Elected Committee Members 2011/2012
It was agreed that this list would be held as the official list as no changes were made.
Letter dated 17th May 2011 from Ards Borough Council regarding the resolution by
Thurles Town Council – Constable Ronan Kerr
This letter was noted.
Letter dated 23rd May 2011 from Povall Worthington regarding the proposed
abandonment of part of Carrickmore Road, Ballycastle
Councillors D McAllister and McIlroy left the meeting.
After discussion, it was agreed to give an opportunity to all who wished to make a
presentation on this issue.
25
13th June 2011
Letter dated 25th May 2011 from the Northern Ireland Housing Council Summary
Report – February to May 2011
Letter dated 26th May 2011 from the Northern Ireland Policing Board and Department
of Justice regarding Policing and Community Safety Partnerships – Implementation
Phase
This letter was noted.
Letter dated 31st May 2011 from the Planning Appeals Commission regarding the
Planning (Northern Ireland) Order 1991 Appeal against enforcement notice on 18th
April 2011
Councillor Blaney stated that two weeks had gone of the time to appeal and asked
what Council was to do about this.
Councillor P McShane stated that individual councillors could reply. He informed
members that the Council had made a previous decision on this site and that it was on
record.
10/01:22 ANY OTHER BUSINESS WHICH MAY OF NECESSITY ARISE
Draft Rural Plan
Councillor Cunningham stated that he wished to commend the HDS for her work on
the Draft Rural Plan
Dogs Legislation
Councillor Baird stated that the information on Dogs Legislation was not on the
agenda.
Councillor Cunningham stated that this information had been included to give
members to opportunity to provide feedback before the next meeting.
Councillor Baird stated that a presentation would have been useful to have any
changes highlighted. She stated that it was difficult to give an opinion.
26
13th June 2011
The Clerk confirmed that the HEE would be in attendance at the meeting of 27th June
and he could highlight any changes then.
This was agreed.
The meeting concluded at 22:55pm
……………………………………………………..
CHAIRMAN
……………………………………………………..
CLERK & CHIEF EXECUTIVE
27
13th June 2011