SEGUNDO ANUNCIO

Second Announcement and

Call for Presentations



The Fifth International Conference on Vetiver: ICV-5

‚Vetiver and Climate Change‛

http: //icv-5.cimap.res.in/









Organized by









Central Institute of Medicinal and Aromatic Plants,

Lucknow, India

29 - 31 October 2011

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Second Announcement and Call for Presentations

The Fifth International Conference on Vetiver: ICV-5

‚Vetiver and Climate Change‛

http: //icv-5.cimap.res.in/

Central Institute of Medicinal and Aromatic Plants, Lucknow, India

29-31 October 2011

INVITATION

The Organizing Committee of the Fifth International Conference on Vetiver (ICV-5) on

the theme ‚Vetiver and Climate Change‛ has the pleasure of inviting you to participate

in this important international conference which will be held at the Central Institute of

Medicinal and Aromatic Plants (CIMAP), Lucknow, India, between 29-31 October 2011.

In India, the roots of this grass have been traditionally used for essential-oil production,

and its hedges for on farm soil and water conservation, contour and forage. Over a

period of time Vetiver System (VS) has acquired international territories and is now

grown in over 100 countries owing to its cost effective environment friendly

multifarious application and sustainable solutions for soil and water conservation, slope

and embankment stabilization, natural disaster mitigation, pollution mitigation,

agroforestry management and host of ecosystem services.

The vetiver grass model promises a natural solution to mitigate the effects of climate

change. Leading practitioners, experts, and policy makers associated with Vetiver

System applications from all over the world will participate in the conference. This will

provide an excellent opportunity for scientists, growers, entrepreneurs, industrialists

and environmentalists to interact and share experience on prospects, potential, and

opportunities of VS applications.

India is the native home of vetiver, and Lucknow is located in an important geographic

region where vetiver has its natural occurrence. It is our privilege to hold this

International Conference on Vetiver in India, and also offer an opportunity for the

participants to see vetiver in action in its native home. We extend a hearty welcome to

you to explore and learn the state of art progress in this unique plant and its

application.

We look forward to your active participation to make this international event a grand

success.



Ram Rajasekharan

Chairman, Organizing Committee of ICV-5, and Director, CSIR-CIMAP

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Conference Theme: Vetiver and Climate Change



The ecological, economic and social applications of Vetiver System (VS) have opened a

world of opportunities for basic and applied research. It provides a relatively simple

and viable solution that is socially acceptable and ecologically appropriate for

community and other projects that may involve the private sector, NGO and

government agencies to promote sustainable development in area as diverse as

agriculture, mining and petroleum, construction and landscaping, crafts and industry,

tourism, environment and ecology. VS could mitigate the adverse effects of climate

change, such as flood and landslide disasters, soil degradation, lowering water quality

and quantity, agriculture and pollution control.



The fast growing deep penetrating roots and high biomass production potential of

vetiver grass has opened newer opportunities for its utilization in mitigating global

warming through photosynthetic capture of atmospheric carbon and its sequestration

in subsoil horizons. Also, the technical advances being made in cellulosic conversion of

plant biomass into biofuel could offer integrated approach for optimum utilization of

vetiver plantations thereby reducing the load from anthropogenic emissions.



The Fifth International Conference on Vetiver being organized by this national

laboratory would provide an exciting opportunity to participants to interact with

leading world vetiver users, and the R & D workers looking for newer applications for

this plant.



Theme areas to be deliberated:



1. Climate change and potential contribution of Vetiver System (VS):

 Sustained agriculture through improving and maintaining soil moisture,

soil fertility and groundwater

 Rehabilitation and protection of degraded lands, including flood control.

 Protection and mitigation of siltation problems relating to in shore coastal

waters and marine life and protection of shore line

 Rehabilitation and mitigation of slopes and river Banks impacted by

landslides and floods

 Carbon sequestration

 Biofuel

2. Infrastructure and Pollution control

 Rehabilitation of contaminated water and land

 Protection of manmade infrastructure including roads, railroads, building

sites, bridges, and other public utilities

3





3. Other VS contributions to

 Vetiver oil production and processing

 Economic and social uses of vetiver byproducts

4. Recent Global Innovation in Research, Development and Application of VS

 General aspects and basic studies

 Bioprospection and bioactive molecules



It is proposed to have Plenary / Review talks, oral and poster presentations, as well a

a few technical demonstrations / exhibitions, along the said theme areas.



Vetiver Handicraft-Making Training Class:

A small training class on handicraft-making from vetiver leaves during the

conference period of October 29-30, 2011 is being planned. The trainers are

experts from Thailand. Those who wish to attend please specify in the

registration form so that the sufficient amount of raw material can be prepared

well in advance.



Important deadlines ICV-5

Application for the King of Thailand Vetiver Awards: April 30, 2011



Registration to attend the conference: July 31, 2011

Submission of conference abstract: June 30, 2011

Submission of conference full paper: August 31, 2011

Exhibition application / display / demonstration: September 01, 2011



Organizing Institution

Central Institute of Medicinal and Aromatic Plants (CIMAP), Lucknow, India

[a national constituent laboratory of the Council of Scientific and Industrial Research

(CSIR), India]



Support and Sponsors

Logistic support from :

Chaipattana Foundation, Bangkok, Thailand

Continuing Committee of ICV-5

The Vetiver Network International (TVNI)

Further support from:

Council of Scientific and Industrial Research, New Delhi

Department of Science and Technology, New Delhi

Ministry of Environment and Forest, Govt. of India

National Medicinal Plant Board, New Delhi

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Essential Oil Association of India

National Research Organizations in India (ICAR, ICFR, and others)

Sister national laboratories of CSIR, India

Sponsorship:

The organising committee solicits sponsorship for events and activities related to this

conference from academic bodies, institutions, industries and NGOs.



Registration fee

(includes conference attendance and related events, mid conference transport,

conference documents, and some meals)



Categories Regular (upto 30 July, 2011) Spot



International delegates US$ 300 US$ 350

Accompanying person US$ 200 US$ 250



Indian Delegates Indian Rs. 6000 Indian Rs 8000

Accompanying person Indian Rs. 4000 Indian Rs 6000

Students / Research Scholars Indian Rs. 4000 Indian Rs 6000



Mode of payment of registration fee:

Payments by the foreign participants are to be made in US$ and by the Indian

participants in Indian Rupees.



Payments can be made as follows:

(a) By Bank draft issued in favour of

The Director

Central Institute of Medicinal and Aromatic Plants

Lucknow, India

Or

(b) By wire transfer / internet banking to

Name of the Bank : State Bank of India, Main Branch, Lucknow –

226001, India

Bank Branch Code No. : 0125

SWIFT code (international transfers) : SIBIN000125

IFSC code (for transfer within India) : SIBIN000125

Account No. 30267691783

RTGS : SIBIN000125

TIN/TAN No. LKNC02970C



Note : Send copy of money transaction receipts to the conference secretariat by

post or as e-mail attachment

5





Partial list of Speakers



Dale Rachmeler, TVNI, USA

Paul Truong, TVNI, Australia

Tran Van Tran, Vietnam

Dick Grimshaw, TVNI, USA

Narong Chomchalow, Thailand

Roley Noffke, TVNI South Africa

Pitayakon Limtong, Thailand

Nualchaอee Roongtanakiat, Thailand

Surapol Sanguankaeo, Thailand

Criss Juliard, TVNI Lebanon

Liyu Xu, China

Elise Pinners, TVNI, Kenya

Mohammad Golabi, Guam, USA

James Smyle, TVNI, USA

David Booth, Indonesia

Noah Manarang, Philippines

Aloisio Pereira, Brazil

Luiz Lucena, Brazil

Joao Eboli, Brazil

Paulo Rogerio, Brazil

Yorleny Cruz, Costa Rica

Debela Dinka, Ethiopia

Don Miller, New Zealand

Sally Holker, India

Oswaldo Luque, Venezuela

Rafael Luque, Venezuela

Paul Benetti, Australia

Ram Rajasekharan, India

U.C. Lavania, India

D.D. Patra, India

P. Haridas, India

Sally Holker, India

Shantanoo Bhattacharya, India

KA Abdul Samad, India

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Awards



(a) King of Thailand Vetiver Awards. For details please see http://prvn.rdpb.go.th.



There will be two sets of these awards valued at US $ 10,000 to the best papers on

research (US $ 5,000) and dissemination (US $ 5,000). For details please see

http:/prvn.rdpb.go.th/new.html Applicants should send their papers to the Selection

Committee for the ‚King of Thailand Vetiver Awards‛, Office of the Royal

Development Projects Board, 78 Rajdamnern Nok Ave., Bangkok 10300, Thailand,

vetiver@rdpb.mail.go.th



For details please see http:/prvn.rdpb.go.th/ in the section 'What's New?'.



(b) CIMAP Poster Awards (details to be announced later)



(c) TVNI Awards / Certificates. Presently The Vetiver Network International (TVNI)

is seeking sponsorships for these Awards. Further announcement on these

Awards will be made on www.vetiver.org

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General Organization

The Fifth International Conference on Vetiver (ICV-5)



Honorary Committee

HRH Princess Maha Chakri Sirindhorn Patron, the Vetiver Network International

Sameer K Brahmachari Director General, CSIR, India

Richard Grimshaw Chairman, the Vetiver Network International

Sumet Tantivejkul Secretary General, Chaipattana Foundation







Conference Organizing Executive

Chairman Ram Rajasekharan, Director, CIMAP, Luciknow

Organizing Secretary Umesh C Lavania, Scientist-G, CIMAP, Lucknow

India Vetiver Network Representative P. Haridas, the India Vetiver Network

TVNI representative Paul Truong

Chaipattana Foundation Representative Manoon Mookpradit, Deputy Secretary-General







International Steering Committee

Richard Grimshaw The Vetiver Network International (TVNI), USA

Dale Rachmeler The Vetiver Network International (TVNI), USA

James Smyle The Vetiver Network International (TVNI), USA /World Bank

Mark Dafforn National Academy of Science, USA

Narong Chomchalow ICV Continuing Committee, Thailand

Criss Juliard The Vetiver Network International (TVNI), Lebanon

Liyu Xu China Vetiver Network

Paul Truong The Vetiver Network International (TVNI), Australia

John Greenfield The Vetiver Network International (TVNI), New Zealand

Mohammad Golabi Guam, USA

David Booth Indonesia

Tran Tan Van Vietnam Vetiver Network

Weerachai Nanakorn Thailand

Luo Fuhe Guangdong Academy of Agricultural Sciences, China

Oscar Simón Rodríguez Latin America Vetiver Network, Venezuela

Ram Rajsekharan Central Institute of Medicicinal and Aromatic Plants,

Lucknow, India

SC Varshney Essential Oil association of India

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National advisory Committee

Details would be announced soon





Scientific Programme Implementation, Exhibition and Local

arrangement Committee



Details would be provided shortly



Publication Committee

Paul Truong The Vetiver Network International (TVNI) Australia

Narong Chomchalow Continuing Committee of ICVs, Thailand

Samran Sombatpanit World Association of Soil and Water Conservation,

Thailand

Dale Rachmeler The Vetiver Network International (TVNI), USA

Umesh C Lavania CIMAP, Lucknow, India

DD Patra CIMAP, Lucknow, India

RS Sangwan CIMAP, Lucknow, India





Promotion Committee

Richard Grimshaw The Vetiver Network International (TVNI), USA

Paul Truong Veticon consulting, Australia

Suwanna Pasiri Office of the Royal Development Projects Board, Thailand

Narong Chomchalow Continuing Committee of ICVs, Thailand

Samran Sombatpanit World Association of Soil and Water Conservation, Thailand

Oswaldo Luque Venezuela

Liyu Xu China Vetiver Network

David Booth Indonesia

Noah Manarang Philippines

Aloisio Pereira Brazil

Don Miller New Zealand

Elise Pinners Kenya

P. Haridas Co ordinator, India Vetiver Network

9





Oral and Poster Preparation Guidelines



All intended participants are invited to deliver oral or poster presentation derived from

his/her experience with vetiver. The acceptance of the paper will be decided by the

scientific / publication committee and is based on its relation with the conference

program and must fulfill the indicated requirements.



Abstract submission deadline: June 30, 2011

(by mail, fax or e-mail: e-mail is best, the sooner the better)



Full paper submission deadline: August 31, 2011

(Electronic copy- MS Word format by e-mail, hard copy by Air Mail)



Exhibition application / display / demonstration: September 01, 2011



Specifications for abstract and full paper

The summary should be between 400-500 words (1 page). The complete work should

not be longer than 6000 words (including figures and pictures, not more than 12 pages).

Before submitting, all abstracts and full papers must be edited according to the

following norms:



Format: The papers must be written in the Word program for Windows, in letter Times

New Roman (TNR), according to the following specifications:

 Title: TNR, capital letters, 14 points and bold black, centered

 Author(s): TNR, 12 points normal. Initial of the first name, first last name,

institution(s) to which they belong , postal address and e-mail, centered

 Keywords: TNR, 10 points, maximum five, NOT to include the word ‘vetiver’)

 Text: TNR, 12 points normal, single space, justified

 Graphs and pictures: In black and white. Edited and placed in the main text at

proper places

 Format of page: Letter size, margin: 2.5 cm right, top and bottom; and 3 cm for

the left; single space



Contents: The text of the paper must include introduction, materials and methods,

results and discussion, conclusions and references. Tables and figures must be inserted

within the text at proper places. References must be included and listed in alphabetical

order by last name of the first author according to the following norms: author, (if more

than one author, use commas to separate them), year of publication, title, journal, No.

(volume), page, letter size 10, and 14 points of line space. For example:

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 Chomchalow, N, and Henle, H.V. (eds.). 1998. Proceedings of the First

International Conference on Vetiver. The Office of the Royal Development

Projects Board, Bangkok, Thailand.



 Truong, PNV. 1999. Vetiver grass technology for mines tailings rehabilitation. In:

Proceedings of the First Asia-Pacific Conference on Ground and Water

Bioengineering for Erosion Control and Slope Stabilization. Manila, The

Philippines. pp. 315-325.



Author(s) Biodata: Please, include a brief curricular content (not more than 100 words)

of the main author or the one that is going to present it orally or is going to be present at

the poster display.



Note: If possible, please include a paragraph where it describes the contribution of the

presentation to the central subject of the Conference "Vetiver and Climate Change".



Please send abstract and full paper to the following email address



with subject line ‘abstract / full paper for ICV’



A hard copy must be sent to the following postal address:



ICV-5 secretariat (attn. Dr. U.C. Lavania)

Central Institute of Medicinal and Aromatic Plants

P.O. CIMAP, Lucknow 226 015, India



Specifications for Posters

Dimension: Should not exceed 0.90 m wide x 1.20 m high

Content: Title, authors, institutions with its respective address, abstract, objectives,

methodology, results, most relevant conclusions and the main references. For

acknowledging some sponsoring institution(s), it should be mentioned at the bottom.

Design of the poster: It is recommended that the text of the poster has a font size that

allows the reading from 2 m. It is suggested to use bold letters, with size between 8 and

12 mm and 15 to 20 mm for titles and sub-titles. The text must be concise, clear and

precise, results supported with suitable illustrations, photographs, graphs and tables.

Reference citations in the text must be minimal. The poster components need to be

designed to convey the Questions and Answers, Objectives and Conclusions in a lucid

manner.

Note: Authors will have to be present at the specified time to clarify questions during

the exhibition of the poster.

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Exhibition / Demonstrations

Conditions and specifications

 Registrations for the exhibition are now open and will be accepted until

September 1, 2011.

 Each stand will have a space of 3 m wide by 2 m deep with a small table and

possibilities of connection for computers or video equipment.

 Costs:

 Institutions or organizations who display projects with profit aims related

to vetiver will have to pay a rate of US$300 (for foreigner institutions) and

Rs. 10,000/- for Indian institutions

 Exhibitors with commercial aims on the sale of materials and services

related to vetiver and the contents of the conference will have to pay a rate

of US$500 (for foreigners) and Rs. 15000/- for Indian entrepreneurs

 The installation will have to be made between October 29 – 30 October, and

disassembling will have to be made in the morning of 31 October.

 Interested party will have to fill the registration form and send it to the

Organizing Committee at the following address: ICV-5@cimap.res.in

12





Other General Information



Visa Requirement: Several types of Visa are issued to enter india for variety of

purposes, including tourism, student, conference and research. for details click here

http://india.gov.in/overseas/passport/types_visa.php. Visa on arrival is also available

for certain countries. Visa for international conferences, or on certain subjects, as

decided by the Government of india is also granted from time to time. Such Visa can be

issued only after the clearance for the said conference is recieved from the Government

of India. ICV-5 secretariat would initiate efforts for the latter.



Sponsorship of participants: Interested participants may seek sponsorship from their

respective institutions, public agencies or other private or government institutions in

their countries or region of origin, since only limited resources are available on the part

of the Organizers of ICV-5 for the financing.



Official letter of invitation: The participants who require an official letter to apply for

financial support, to ask for visa and respective permissions to attend ICV-5 will be

provided an official letter of invitation from the Organizing Committee on the basis of

the data provided in the registration form. In the same letter will be mentioned the

acceptance of the paper or communication that has been submitted for consideration.

This request must be indicated within the registration form or communicated by e-mail

to the Organizing Committee of the conference.



Languages of ICV- 5: English



Audio-visual equipment available: Electronic projection equipment will be available

for presentations at the plenary and concurrent sessions. In the case of exhibitions, the

necessary equipment is the responsibility of exhibitors.



Internal Transport: There will be facilities of transport from and to the Air Port /

Railway Station on the days of arrivals and the days of departures according to the

schedules that concentrate most of the flights of the participants.



The Lucknow and its nearby sites of tourist attraction:

Lucknow the capital city of the Uttar Pradesh - one of largest state of the Union of India,

is well connected by Air, Rail and Road. It is located at a distance of 500 kms from

India’s national capital – the New Delhi. Lucknow airport operates direct flights to all

major cities of India, and its train terminal operates several daily trains connecting

whole of India.

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Weather in the month of October is quite pleasant (18-25 degree Celsius), but you may

need light woolens in the evening.



Lucknow has several archeological and historical sites within the city, and several

places of religious and tourist attraction in the distance range of 150-300 kms . Sarnath

(in Varanasi), Shravasti and Kushinagar – the sacred Buddha sites are in close vicinity

of Lucknow. The famous ‘Taj Mahal’ is 340 Kms by road on way to Delhi.





Accommodation reservation and cost

Lucknow has a number of hotels available under different budget categories. Delegates

are requested to book their accommodation directly with the hotels. A list of hotels

nearer to conference site is given below. Free pick and drop facility between the listed

hotels to Conference venue would be provided by the organizers.



Accommodation for a limited number of participants, mainly for Indian participants

could be arranged in the Guest House / Hostel at nominal standard cost (contact

conference secretariat).



Delegates are requested to book their accommodation directly with the hotels / or

through the agents of their choice. The contact address of one of the tour operators who

had done some hotel reservations in the recent past for the conferences held at this

institute is as a footnote below the list of the Hotels. This tour operator may be

contacted to obtain possible concessional prices for hotel booking referring to ‚Vetiver

Conference‛. This is only for general guidance and the delegates may have their own

choice.



List of Hotels from where the ‘pick and drop’ facility would be available to the

delegates to the Conference Venue. This is only a suggestive list keeping in view the

distance from the Conference venue.



Hotel Category / address Tariff range (Indian

Rupees)

Five Star Luxury Hotels

Hotel Taj Residency - 5 Star 8500 to 12000

Address : Vipin Khand, Gomti Nagar, Lucknow - 226010.

Phone : 0522-2393939, 0522-2305941

Email : residency.lucknow@tajhotels.com

Website : www.tajhotels.com

Hotel Clarks Avadh - 5 Star

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Address : 8, M.G. Marg, Lucknow - 226001.

Phone : 0522-2620131-33, 0522-2616500

Email : reservations@clarksavadh.com

Website : www.clarksavadh.com



Three Star Hotels

4000 to 7500

Hotel Comfort Inn - 3 Star

Address : Vibhuti Khand, Gomti Nagar, Lucknow – 226010

Phone : 0522-2720988

Email : comfortinnlucknow@yahoo.com

Website : www.comfortinnlucknow.com



Hotel Gemini Continental - 3 Star

Address : Rani Laxmi Bai Marg, Lucknow - 226001.

Phone : 0522-4011111

Email : welcome@geminicontinental.com

Website : www.geminicontinental.com



Hotel La Place Park Inn - 3 Stars

Address : 6, Shahnajaf Road, Lucknow - 226001.

Phone : 0522-2636441, 2636448

Email : lppi@sarovarparkplaza.com

Website : www.parkinnlucknow.com



Hotel Sagar International - 3 Star

Address : 14A, Jopling Road, Lucknow - 226001.

Phone : 0522-2206601, 2206644

Email : info@hotelsagar.com

Website : www.hotelsagar.com



Two Star Budget Hotels

2000 to 3500

Sunrise Inn

Address : ½, Vikas khand, Patrakar Puram, Gomti Nagar,

Lucknow

Phone : 0522-4075804, Fax : : 0522-4075805

Email : hotelsunriseinn@gmail.com

Website: www.hotelsunriseinn.com

15







Arif Castles

Address : 4, Rana Pratap Marg, Lucknow.

Phone : 0522-2611313-17

Email : arifcastles@hotmail.com

Website : www.arifcastles.com







Important Notes for Hotel reservation:

(i) We recommend that the delegates may make the hotel reservation in advance as

soon as possible.

(ii) The Organizing Committee will facilitate to make hotel reservations only for the

special guests who will be informed in writing. Therefore, all the people or

institutions interested in participating in ICV-5 are expected to make their

respective reservations of lodging with the hotel of their choice / preference and

inform the booked hotel to the Organizing Committee in order to plan the

transportation of the participants from their respective hotels to the ICV-5

Secretariat.

(iii) Room tariff must be confirmed at the time of making the reservation since tariff /

taxes are subject to change.

(iv) Rooms are available on single occupancy or twin sharing basis, and

generally include breakfast.

(v) The Conference secretariat can extend only a helping hand to identify some

local tour operators to obtain possible concessional prices on advance hotel

booking. As one of the suggestions, you may contact Mr. Ankur Agarwal

(Cellphone-09415007794/09721211111; mail: sstours2009@rediffmail.com

referring to ‚Vetiver Conference‛ to obtain possible concessional price. The

latter is only for general guidance and the delegates may have their own

choice / contact their your own tour operators

16





Conference Program



Inaugural Session : Welcome and opening ceremony, presentation of 'King of Thailand

Vetiver Awards'



Plenary Session : Plenary talks by lead speakers



Concurrent Sessions: On theme areas, and Vetiver Handicraft-Making Training Class



Exhibition and poster session



Business Meeting



Panel discussion and recommendations



Closing ceremony



Field trips



 Visit to vetiver growing sites: natural habitats and farmers field

 Vetiver oil distillation

 Root-growth profile and carbon sequestration estimation model



Participants



It is estimated that approximately 300 participants would attend ICV-5, of which nearly

100 would be from outside India and international experts.

17









The Fifth International Conference on Vetiver (ICV-5)

Registration form

Participant

Given name

and Surname

Title

Country

Identification Passport number: Other ID number:

e-mail

Phone

Fax

Postal address

Institution/

Company

Inst/Company

Address

Official letter Official letter of invitation required: no ( ___ ) yes ( ___ )

Accompanying person

Given name

and Surname

Given name

and Surname



How do you wish to participate in ICV-5 ?

I would like to give a presentation in the conference. Oral ______ poster _________

Title: ____________________________________________________________________

_________________________________________________________________________

Session of interest: ________________________________________________________

Attending the conference (Main reason):

_________________________________________________________________________

Exhibition (stand)

 Private company: ___________________________________________________

 Government agency:-________________________________________________

 NGOs: _____________________________________________________________

 Other organization:__________________________________________________

Electronic equipment requirements: video projector for computer (___)

Other: Please specify: ______________________________________________________

( ) I would like to attend the vetiver handicraft-making training class.

18







Information on hotel reservation

Hotel selected Number Arrival date Departure date

of persons and time and time







Information on flight schedule

Arrival flight number / train Time: Air line:

Departure flight number / train Time: Air line:







Please complete this form in printed letter and then email / fax it to the following

address before July 31, 2011









Contact address



ICV-5 secretariat (attn. Dr. U.C. Lavania)

Central Institute of Medicinal and Aromatic Plants

P.O. CIMAP, Lucknow 226 015, India

e-mail: icv-5@cimap.res.in

Phone: + 91-522-2718615



Website: http: //icv-5.cimap.res.in