Personal Files by F45J2n6

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									Contents

Contents ______________________________________________________________1
  About PersonalFiles                                                                                                                             2
    Usage Policy ............................................................................................................................ 2
    Expiry ....................................................................................................................................... 2
    Documentation ......................................................................................................................... 2
  Accessing PersonalFiles                                                                                                                          3
    Access PersonalFiles from BCIT lab computers ...................................................................... 3
    Access PersonalFiles from other computers ............................................................................ 4
  Using NetStorage to access PersonalFiles                                                                                 5
   Configuring Internet Explorer Security ...................................................................................... 5
   Logging on to NetStorage......................................................................................................... 6
  Working with files and folders in NetStorage                                                                                       7
    Navigation ................................................................................................................................ 7
    Opening Files ........................................................................................................................... 7
    Creating a new folder ............................................................................................................... 7
    Uploading files .......................................................................................................................... 8
    Downloading files ..................................................................................................................... 8
    Downloading a folder ................................................................................................................ 9
    Deleting Files............................................................................................................................ 9
  Salvaging and undeleting files                                                                                                              10
    Using PersonalFiles Salvage to recover deleted files ............................................................. 10
    Using NetStorage Undelete to recover deleted files ............................................................... 12
  Using NetStorage to access ShareIn/ShareOut                                                                          12
  FTP Access to PersonaFiles                                                                                                                    13
  WebDAV access to PersonaFiles                                                                                                                 13
  Usage Policy                                                                                                                                  14
      Acceptable use ....................................................................................................................... 14
      Retention ................................................................................................................................ 14
      Responsibility ......................................................................................................................... 14
      Space allocation ..................................................................................................................... 14
      Auditing .................................................................................................................................. 14




PersonalFiles                                                                                                                               page 1 of 14
August 17, 2005
About PersonalFiles
PersonalFiles is your own personal storage space on BCIT's servers. You can use PersonalFiles to
store your BCIT-related work while you are a student.
        From any lab computer, access the space the same way you would access any other drive.
        From any computer other than a lab computer, access PersonalFiles through the NetStorage
         website.
PersonalFiles vs. a USB drive
USB flash drives are cheap and very useful. They are also quite easy to lose or break. There is
nothing worse than arriving at school on the day your assignment is due, only to find that something
has spilled in your bag and your USB drive is ruined.
PersonalFiles contents are stored on BCIT‟s servers, so you can access your files from anywhere.
You don‟t have to worry about carrying anything around.


Usage Policy
Usage is governed by the PersonalFiles usage policy described in the USAGE POLICY.txt file you
will find in you PersonalFiles space.


Expiry
The contents of PersonalFiles will be deleted each summer, or after extended periods of non-use.


Documentation
Full documentation is available in the BCIT knowedge base at http://www.bcit.ca/kb.




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August 17, 2005
Accessing PersonalFiles
Your PersonalFiles space is only accessible with your BCIT ID and password. In order to ensure that
your space remains secure:
        make sure you log off lab computers
        never share your password.


Access PersonalFiles from BCIT lab computers
When you log on to BCIT lab computers, several drives are “mapped” to you, based on your BCIT ID.
Your mapped drives include ShareIn (drive I) and ShareOut (drive J), and your PersonalFiles space
(drive H).
         You can locate all your mapped drives by opening My Computer, or
         from the Save As and File > Open windows in any software application.


List of mapped drives                            List of mapped drives
as shown in My Computer                          as shown in the Save As menu




PersonalFiles                                                                      page 3 of 14
August 17, 2005
You can use drive H the same way you would use any other drive:
        drag and drop files to and from it
        create folders and sub-folders
        save directly from the Save As window in any program.
Drives are mapped based on your BCIT ID, so it is your own PersonalFiles space that shows up as
drive H. When someone else logs on to the computer, it is their own PersonalFiles space that will
appear as drive H.


Access PersonalFiles from other computers
From any computer other than a BCIT lab computer, access your PersonalFiles through the
NetStorage website: http://netstorage.bcit.ca .
NetStorage also givss you access to PersonalFiles, ShareIn, and ShareOut.
Any up-to-date web browser, on any operating system (Windows, Macintosh, Linux), will give you the
full functionality of the website. NetStorage has a look and feel similar to Windows Explorer.
        Note:
        You may need to disable pop-up blocking software for certain features of the NetStorage
        website to work. If your web browser displays a message requesting that you disable pop-up
        blocking for a specific application, click Yes or OK.

        For more information about disabling pop-up blocking, refer to the documentation for the web
        browser you use.




PersonalFiles                                                                        page 4 of 14
August 17, 2005
Using NetStorage to access PersonalFiles

Configuring Internet Explorer Security
Because of the security features introduced in Windows XP service pack 2 , put
https://netstorage.bcit.ca in your trusted sites list in Internet Explorer. If you don‟t, you will be
presented with a warning message, similar to the message shown below, when you try to download
files.




To add NetStorage to your trusted sites list:
1   From the Internet Explorer Tools menu choose Internet Options…
2   Select the Security tab.
3   Select Trusted Sites.
4   Click Sites…




The Add this website to the zone box opens,
5    Type https://netstorage.bcit.ca .
     Make sure you include the „s‟ in https.
6   Click Add.




PersonalFiles                                                                         page 5 of 14
August 17, 2005
Logging on to NetStorage
To log on to the NetStorage website:
    1    Type https://netstorage.bcit.ca into your web browser address bar and press Enter.
    You will be prompted to log on.
    2    Enter your BCIT ID and password. These are the same ID number and password you use to
         log on to lab computers and myBCIT.
Once logged on, you will see all the drives you see in the computer labs, including Share-In (drive I),
Share-Out (drive J), and PersonalFiles (drive H).




PersonalFiles                                                                          page 6 of 14
August 17, 2005
Working with files and folders in NetStorage

Navigation
You can navigate through your PersonalFiles storage space in much the same way as you navigate
in Windows Explorer.
        Single clicking a folder in the left pane displays the contents of that folder and shows its sub-
         folders.
        Double-clicking a folder in the right pane opens that folder.


Opening Files
Don't double-click a file to open it in NetStorage. Double-clicking will download the file and open it, but
NetStorage will download it to an unpredictable location, and your file may be very hard to find.
When you want to open a file to work on it, first download it from NetStorage to your computer. When
you're finished working on the file, upload it to NetStorage.
Refer to the instructions below to learn about uploading and downloading files.


Creating a new folder
To create a new PersonalFiles folder using the NetStorage website:
    1    On the menu bar in the right-hand pane, choose File > New Folder.




    2    Enter a name for the new folder.




PersonalFiles                                                                            page 7 of 14
August 17, 2005
Uploading files
To add files to your PersonalFiles space using the NetStorage website:
         1   Open the folder in which you want to store the file.
         2   Choose File > Upload files.
         3   Browse for the file you want to upload. If you want to upload multiple files, click the plus
             sign next to the Browse field.




Downloading files
To download files from your PersonalFiles space using the NetStorage website:
         1   Select the files you want to download by checking the box next to the each file name.
         2   Choose File > Download.
                 If you are downloading multiple files, they will automatically download as a „zip‟
                  compressed file.
                 If you aren‟t using Windows XP you will need software such as WinZip (Windows) or
                  Stuff-It Expander (Mac OS) in order to access the contents
         3   If you are editing the file, upload it again once you are done.




PersonalFiles                                                                            page 8 of 14
August 17, 2005
Downloading a folder
You can use the NetStorage website to download an entire folder and all its contents from your
PersonalFiles space.
To download a folder and its contents:
         1. Select the folder you want to download by checking the box next to the folder name.
         2. Choose File > Download.
                  The folder will download as a „zip‟ compressed file.
                  If you aren‟t using Windows XP, you will need software such as WinZip (Windows) or
                   Stuff-It Expander (Mac OS) to open the zip file.


Deleting Files
You can use the NetStorage website to delete unwanted files from your PersonalFiles space.
To delete files:
         1. Select the files you want to delete.
         2. Choose File > Delete.
                  If you change your mind, you can recover the files by choosing File > Undelete.


Advanced NetStorage features
BCIT Computer Resources does not support advanced NetStorage features.




PersonalFiles                                                                          page 9 of 14
August 17, 2005
Salvaging and undeleting files
You can restore any deleted files, whether you were using PersonalFiles in a BCIT computer lab, or
whether you were using NetStorage to access your PersonalFies.
        PersonalFiles has a Salvage feature.
        NetStorage has an Undelete feature.
You can also use either of these features, from any computer. That is, if you delete files when
working in a computer lab, you can restore them using NetStorage. Or, if you delete files when using
NetStorage, you can restore them in the computer lab, working directly in PersonalFiles.


Using PersonalFiles Salvage to recover deleted files
To restore deleted files when working in PersonalFiles in a computer lab:
1. Right-click on the folder which contained the deleted file or folder.
2. Select Salvage Files….
        For example, if the file was stored in the root folder of your PersonalFiles space, right-click
         the PersonalFiles drive (H) directly from My Computer.
        If you deleted a file or folder from a sub-folder, then
         right-click the sub-folder.




PersonalFiles                                                                           page 10 of 14
August 17, 2005
The Salvage File window will open, displaying all the files and folders that have been deleted from the
folder you selected.
3. Select the items you want to recover.
4. Press Salvage File.




5. To salvage a folder and its contents:
    If you have deleted a folder, salvaging it is a two stage process.: salvage the folder, then salvage
    the files that were in it.
        First, salvage the folder, following steps 1-4 above.
        Then:
             Right-click the recovered folder to open its own Salvage window.
             Select the files that were in the deleted folder.
             Use the Salvage All button to restore the files.




PersonalFiles                                                                         page 11 of 14
August 17, 2005
Using NetStorage Undelete to recover deleted files
To recover deleted files when using NetStorage:
1. Open the folder that contained the deleted file.
2. Choose View > Show Deleted Files
    The files and folders that have been deleted from that folder are shown in red.
3. Select the file(s) you want to recover.
4. Choose File > Undelete.
5. To undelete a folder and its contents:
    If you have deleted a folder, recovering the files in that folder is a two-stage process.
        First, undelete the folder, following steps 1-4 above.
        Then:
             Open the folder.
             Select the files.
             Undelete the files.




Using NetStorage to access ShareIn/ShareOut
Use the NetStorage filter feature to make it easier to locate the folders you want in ShareIn and
ShareOut
To use the filter:
         1   Enter the name of the folder you want in the field at the top right of your browser window,
             for example, COMP or FMGT.
         NetStorage will display only that folder.


         2   Double-click to open the folder. You will see a list of course numbers.


         Use the filter again to find the course you want.
         3   Type the course number into the filter field, for example, type 1100 or 4650.


         NetStorage will display the course folder.




PersonalFiles                                                                           page 12 of 14
August 17, 2005
FTP Access to PersonaFiles
You can use an FTP client to access your PersonalFiles space.
For FTP access:
         1   In a web browser, go to ftp.netstorage.bcit.ca.
         2   Log on using your BCIT ID and password..
         Note:    This transaction is not secure.
                  Your password and data are at risk of being intercepted.




WebDAV access to PersonaFiles
You can set up WebDAV access. to make all the drives accessible through NetStorage
(PersonalFiles, ShareIn, and ShareOut) visible in the My Network Places window on your home
computer.
        WebDAV allows you to work directly on your files, rather than having to download them and
         then work on them.
        WebDAV also allows you to drag and drop files to and from your PersonalFiles space, using
         your home computer.
To set up WebDAV access in Windows XP:
         1. Open My Network Places.
         2. Choose Network Tasks > Add A Network Place.
         The Add Network Place Wizard opens.
         3. Click Next in the next 2 dialog boxes.
         4. Enter the NetStorage address in the Internet or Network Address box:
            https://netstorage.bcit.ca/oneNet/NetStorage .
                 Make sure you include the „s‟ in https.
                 Properly capitalize oneNet and NetStorage.
         5. You will be prompted for your logon information.
         6. Once you are logged on, you will be asked to assign a name to the Network Place.
You will now be able to access your PersonalFiles space from the SaveAs dialog box in any
application by browsing to My Network Places




PersonalFiles                                                                      page 13 of 14
August 17, 2005
Usage Policy
Use of any BCIT computing resource including PersonalFiles is governed by all BCIT Policies
including Policy 3501. The full text of the Responsible Use of Information Technology policy is
available at http://www.bcit.ca/files/pdf/policies/3501.pdf


Acceptable use
        PersonalFiles may be used to store BCIT related documents and files only
        Copyrighted material not owned by the individual, or other inappropriate material may not be
         stored in this space
        Files infected with viruses or other harmful code may not be stored in this space


Retention
        This is not a permanent location to leave files. Files will be deleted from this space once a
         year in August, or if the account is not used for more than 2 months.
         Make sure you have your own backup.
        Lost or deleted files will not be restored by BCIT. Only files that were recently deleted will be
         recoverable using the Salvage and Undelete functions outlined in the documentation.


Responsibility
        Ensure that you change your password from the default password.
        Never share your password with anybody.
        Always log off lab computers, or other students will have access to your files
        Any files in your PersonalFiles space are your responsibility, regardless of how they got
         there.


Space allocation
        Each student has been allocated a set amount of space based on available resources. Over
         time, as resources increase, individual space allocation will increase proportionally. If you run
         out of space you may not request an increase.


Auditing
        Regular virus scanning will be done of all PersonalFiles space, and infected files will be
         cleaned or deleted automatically.
        Regular auditing will be done on PersonalFiles space to ensure no copyrighted or
         inappropriate material is being stored there. Any violations will be forwarded to the
         appropriate Dean for disciplinary measures.




PersonalFiles                                                                           page 14 of 14
August 17, 2005

								
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