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EMS 003c - LCA SWMS Procedure


									EMS 003c – LCA SAFE WORK METHOD

1.0     PURPOSE

        To prepare Safe Work Method Statements (SWMS) which identify the nominated work
        activity hazards and introduce the necessary safety controls. These controls must be in
        place to minimise the hazards associated with the allocated tasks.

        SWMS”s must be completed prior to the work commencing and reviewed as part of the
        site/ work induction process.

        Particular attention should be paid to work activities that have a High Safety Risk or
        Construction Responsibilities (e.g. Site/ Facility nominated as a construction area,
        working at heights, with or near hazardous substances, in confined spaces or in deep
        excavations, etc).

        This procedure is recommended for use during employee SWMS training.

2.0     SCOPE

        This procedure is applicable throughout all areas of LeBLANC Communications
        Australia (LCA) and must be strictly adhered to. Any proposed deviation from this
        procedure shall be made in conjunction with the LCA OHS&E Manager.

        All LCA Management and Supervision have duty of care obligations to assess the risks
        associated with their respective Business Units/ Facilities/ Sites/ Work Practices and to
        introduce hazard control measures which minimise the risk of incidents that may result
        in injury or damage to equipment/ facilities or the environment.

        All relevant OH&S legislative requirements must be fully complied with.


        Hazard:       a source or a situation with a potential for harm in terms of human injury
              or ill- health, damage to property, damage to the environment, or a
              combination of these.
              There are six major categories of hazards including:
              (a)     Physical: noise, vibration, lighting, electrical, heat and cold, nuisance
                      dust, fire/explosion, machine guarding, working space.
              (b)     Chemical: gases, dusts, fumes, vapours, liquids.
              (c)     Ergonomic: tool design, equipment design, job/task design, workstation
                      design, manual handling.
              (d)     Radiation: microwaves, infrared, ultra-violet, lasers (non-ionising) and X-
                      rays, gamma rays (ionising).
              (e)     Psychological: shift-work, workload, dealing with the public, harassment,
                      discrimination, threat of danger, low level constant noise.
              (f)     Biological: infections, bacteria and viruses like hepatitis.

        Incident:       for the purpose of this procedure incident will be defined as any:
               (a)      accident;
               (b)      event;
               (c)      workplace injury/ illness
               (d)      near miss that is deemed as a potential significant event;

Document Number: EMS 003c – LCA SWMS Procedure                     Issuer: J Bovell
Revision Number: 00                                                Revised:
Date: 06/ 01/ 2010                             1                   Approved:

                  (e)    dangerous occurrence;
                  (f)    any other OH&S matter that is reportable to the statute OH&S authorities
                         of each state; or
                  (g)    as defined by LCA management.

        OHS Risk   in relation to any potential injury or harm, is the likelihood and
             consequence of that injury or harm occurring.

        Residual Risk:       is the amount of risk remaining after implementation of any risk
              treatment or control.

        Risk Assessment:     the overall process of estimating the magnitude of risk and
               deciding what actions will be taken.

        Risk Control: the process of elimination or minimisation of risks.

        Risk Management: is the set of ongoing management and engineering activities, of a
              business, ensuring that risks are effectively identified, understood and minimised
              to a reasonably achievable, tolerable level. The activities include feedback
              mechanisms and continuing performance monitoring. A sensitivity to change is
              also required.

        Safety:          a state in which the risk of harm (to persons) or damage is limited to an
                  acceptable level.

        SWMS:        safe work method statements are prepared, prior to the work
             commencing, for all work activities assessed as having an occupational health
             and/ or safety risk. Particular attention should be paid to work activities with a
             high safety risk (e.g. construction work, working at heights, with or near
             hazardous substances, in confined spaces, or in deep excavations, etc).


        (a)       Safe Work Method Statements

                  When preparing Safe Work Method Statements, the personnel who are going to
                  follow them should be consulted.

                  “Why do we need safe work method statements?”

                  The purpose of a safe work method statement is to:
                  i.    outline a safe method of work for a specific job;
                  ii.   provide an induction document that workers must read and understand
                        before starting a job;
                  iii.  meet legal requirements, that is, hazard identification and control;
                  iv.   program work, materials, time, staff, and to anticipate possible problems;
                  v.    use as a tool in quality assurance.

                  Safe Work Method Statements should where possible:

Document Number: EMS 003c – LCA SWMS Procedure                      Issuer: J Bovell
Revision Number: 00                                                 Revised:
Date: 06/ 01/ 2010                             2                    Approved:

                i.      be on organisation’s letterhead and show the name and registered office
                        address of the organisation; and
                ii.     show the signature of a management representative of that organisation
                        and the date signed.

                Safe Work Method Statements must at least include:
                i.    a description of the work to be undertaken;
                ii.   step-by-step sequence involved in doing the work;
                iii.  potential hazards associated with the work and with each step of the
                iv.   relevant controls that will be in place to minimise these hazards;
                v.    precautions to be taken to protect the work occupational health and
                vi.   OHS&E instructions to be given to persons involved with the work;
                vii.  identification of OHS&E legislation, codes or standards applicable to the
                      work, and where these are kept; and
                viii. the names and qualifications of those who will supervise the work;
                              inspect and approve work areas, work methods, protective
                               measures, plant, equipment and power tools;
                              describe the necessary training required for the people involved
                               with the work;
                              the names of those who will be or have been trained in the work
                               activities described in the Safe Work Method Statement, and the
                               names and qualifications of those responsible for training them;
                              identification of the plant and equipment that will most likely be
                               used on site e.g. ladders, scaffolds, grinders, electrical leads,
                               welding machines, fire extinguishers; and
                              details of the inspection and maintenance checks that will be or
                               have been carried out on the equipment listed.

                Remember that a SWMS is part of a site/ project safety management plan.

        (b)     Preparing & Completing a SWMS

                i.      When to do a SWMS?
                        A SWMS worksheet will be completed for every task/ job.

                ii.     Who is involved?
                        It is primarily the supervisor’s and workers, involved in the relevant tasks,
                        responsibility to identify, evaluate, decide, act and review every task from
                        start to finish prior to starting the work.

Document Number: EMS 003c – LCA SWMS Procedure                      Issuer: J Bovell
Revision Number: 00                                                 Revised:
Date: 06/ 01/ 2010                             3                    Approved:

                iii.    Who benefits?
                        All workers involved will benefit because the process will:
                               identify hazards and ways to manage them.
                               enhance communication.
                               allow input from experienced workers.
                               increase job knowledge.
                               provide written procedures for future use.
                               be used as a training tool.

        (c)     How to carry out an SWMS
                i.     select the task/ job.
                Ii.    break the task/ job down into steps.
                iii.   check each step for hazards.
                iv.    record the task/ job using the worksheet provided.
                v.     review at end of task/ job.

                This permits a systematic critical examination of each part of the task/ job for
                hazards and potential incidents.

                The task/ job should be broken down in such a way that the steps describe what
                is to be done, and in what order.

        (d)     Generally the initial SWMS Worksheet can be described as:
                i.    each step tells what must be done with no reference to how (this comes
                ii.   no hazards are mentioned and no safety controls are prescribed. (this
                      comes later)
                iii.  the job steps are described in their normal order of occurrence
                iv.   the description of each step starts with a do word, i.e. position, remove,
                      tighten, etc.
                v.    it is best to make a list of all the task/ job steps and then deal with one at
                      a time
                vi.   it usually takes only three or four words to describe a task/ job step

                Any job, no matter how complex, can be broken down into a series of basic
                steps. Some jobs may involve two or three steps, while others may include
                more than a dozen. The majority will break down into less than ten steps.

        (e)     Review the Steps for Hazards

                After the job has been broken down into its basic steps, each of the steps are
                studied for hazards or potential incidents. The idea is to identify all hazards
                whether they are of the employee’s own making or are part of the job’s

        (f)     Key Points for Observing and Identifying Hazards/ Potential Incidents

                The observation or discussion analysis should be done with these specific
                questions in mind:

                Can the worker:
                i.     be struck by or contacted by anything while doing this job step?
Document Number: EMS 003c – LCA SWMS Procedure                     Issuer: J Bovell
Revision Number: 00                                                Revised:
Date: 06/ 01/ 2010                             4                   Approved:

                ii.     strike against or make injurious contact with anything?
                iii.    be caught in, on, or between anything?
                iv.     strain or overexert?
                v.      slip or trip on anything?
                vi.     can he fall in any way?
                vii.    be exposed to any injurious condition such as gas, heat, fumes,
                        pressure, chemicals, asbestos, etc?
                viii.   injury to a fellow employee?

                Also consider:
                i.     can damage to equipment occur?
                ii.    can pollution of the environment occur?

                The idea is to put these questions to each job step. However in practice, you will
                find that the nature of the job step and the surrounding circumstances will
                automatically eliminate the need to raise some of them.

                For each step write down hazards identified by your observations or, if from
                group discussion, listen to what everyone has to say, write them all down and
                discuss them at the end.

        (h)     Review and Update the Worksheet at Completion of the Task/ job

                This is a very important step because even the best prepared worksheet can fail
                to identify significant factors which may alter the way the job was done or create
                hazards which were not identified on the original worksheet.

                To ensure that these experiences and information gained by doing the job are
                not lost, but remain available to others who may be required to perform the same
                or similar jobs. The work team leader, should at the completion of each job,
                organise the team to review and update the original task/ job worksheet.

                When reviewing the worksheet, on completion of the job, the following should be
                i.     did any of the task/ job steps change (added or deleted)?
                ii.    were there any additional hazards?
                iii.   what solutions were developed for the additional hazards?
                iv.    did any additional unforeseen hazards present themselves
                v.     did any external influences have any impact on the job?

                The supervisor in charge of the new job has the responsibility for completing the

        (i)     Prevention & Control of Hazards

                Most workplace incidents are preventable.

                The Hierarchy of Hazard Control Measures is the recommended hazard control
                      Elimination - is achieved by removing the hazardous plant, equipment,
                       substances, etc., or by discontinuing the work process. Although this is

Document Number: EMS 003c – LCA SWMS Procedure                    Issuer: J Bovell
Revision Number: 00                                               Revised:
Date: 06/ 01/ 2010                             5                  Approved:

                        rarely a practical solution, elimination of the hazard should always be
                       Substitution - can be achieved by replacing hazardous plant, equipment,
                        substances, etc., with a safer alternative.
                       Engineering Controls - is achieved by isolating (or enclosing) the hazard
                        eg guards, mechanical aids, move out of building, etc.
                       Administration Controls - risk exposure may be changed by introducing or
                        changing the work method. It may also include changes to routine
                        maintenance, additional supervision, training and enforcing correct
                       Personal Protective Equipment (PPE)
                        The use of PPE is a short term or a last resort control measure. It is
                        used when other means of controlling the hazard are not adequate or


        (a)     Project Managers & Supervisors
        (b)     Contractor Managers & Supervisors
        (c)     OHS&E Manager
        (d)     Employees
        (e)     Contractors


        (a)     AS/NZS 4360: 2004 Risk Management
        (b)     EMS 003 - LCA Risk Management
        (c)     EMS 003b – LCA Risk Matrix
        (d)     EMS 003d – LCA SWMS Worksheet
        (e)     Relevant OH&S Legislation, Standards, Codes and Guidance information


Document Number: EMS 003c – LCA SWMS Procedure                   Issuer: J Bovell
Revision Number: 00                                              Revised:
Date: 06/ 01/ 2010                             6                 Approved:

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