FRONT

Southern African Readymix Association

(SARMA)

SARMA SHREQ Audit

(Version 1.3 - 12 January 2010)

Based on the following principles:

ISO 9002 - Standardization

ISO 14001 - Environmental

ISO 39001 - Road Transport Safety Management System

OHSAS 18001 - Legal

SANS 878:2004 - Quality

(Safety, Health Road Transport, Environment and Quality)





2010

Private and Confidential









Compliance Result for SARMA Member: 0 Audit Date: 0

Auditor: Pieter du Preez (Contact details: 076-506-3588 pieter@raso.co.za)



Copyright : SARMA / 2007-2010

1. Scope





SOUTHERN AFRICAN READY-MIX ASSOCIATION

(SARMA)



SHREQ MANUAL FOR JUDGES AND ENTRANTS

COPYRIGHT : SARMA 2008





Copyright Notice: This document belongs to SARMA and is copyright protected. Except as permitted in writing by SARMA may neither

this document or any extract from it be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic,

photocopying, recording or receive without prior written permission being secured. Requests for permission to reproduce should be

addressed to SARMA. Violators may be prosecuted.

Updated 12-02-2008

Welcome to the SARMA SHREQ Auditing Program!

[ Safety Health Road Environment & Quality ]







CONTENTS



PREFACE

ORIGINS OF OHSAS 18001 SAFETY SYSTEMS

HEALTH & SAFETY RSA PROGRAM



Overview of the Evaluation Schedule and Points System



Some specific considerations for evaluation

REFERENCES

DEFINITIONS

ADVANCED QUESTIONNAIRE

ACTION LIST









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Disclaimer:

This report was created with the support from the Southern African Ready-mix Association and it’s member companies. The

views expressed herein are those of the authors and does not reflect those of any Government Department.









Structure of SARMA SHREQ



Policy

An organization should clearly define its Occupational Health & Safety policy, Environmental policy, Road transport policy and Quality policy either as individual policies or as

a combined integrated policy statement and communicate it to all employees. These policies should be reviewed and amended as required. The organization's top

management should define and endorse the policies, which should be documented, implemented, relevant and maintained regularly. At the very least, the policies should

cover the following subjects:





Recognition that SHREQ as an integral part of the business

Recognition that SHREQ is a line management responsibility from the top down

Involvement and consultation with employees

Provision of adequate training to meet competence levels

Compliance with legal requirements and publishing of objectives

Provisions of adequate resources

Cost effective improvements in SHREQ performance

Understanding and implementation at all levels

Reviewing, auditing and maintenance of the system





Planning

SHREQ considerations need to be planned so that success or failure can be clearly seen. This will involve clear identification of requirements, the criteria, responsibility,

timescales and performance measurement.

Hazard identification, risk assessment and risk control









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The Management of SHREQ legislation require all employers and self-employed people to carry out a risk assessment of their hazards and follow up with periodic reviews of

its existing system, as required. The objective of risk assessment is to see whether the current or planned arrangements are adequate in all circumstances.

Areas covered could include:

Materials, (consideration given to: storage, use, handling, disposal, exposure)

Machinery / Equipment, (consideration given to: start-up, use, shut-down, maintenance)

Processes, (consideration given to: frequency, heat, cold, noise)

People, (consideration given to: age, physical build, quantity, special needs, language)

Premises, (consideration given to: location, access, egress, traffic routes, lighting)







A risk assessment should look at all activities, not only production or processes, but anywhere where hazards may occur (i.e. offices, canteens, toilets etc.)





Following the risk assessment, the results should prompt the following action:

Trivial - No further action and no record required

Tolerable - A risk that has been reduced to a level that can be endured by the organization, having regard to its legal obligations and own H&S policy

Moderate - The risk needs to be evaluated carefully and reduced to being a ‘tolerable risk'. Specialists should possibly be used to carry out assessment profiles and suggest

risk reduction methods

Substantial - A high level of monitoring and record keeping will be required, until the risk is reduced or eliminated. Work should not take place while the risk assessment and

urgent remedial work is being carried out. If the assessment relates to a new process or material, the activity should not be initiated

Intolerable - This level is not acceptable and all work should be ceased until the risk has been reduced to one of the above









Elimination of the risk, if possible (e.g. by using an alternative substance or material, using mechanical handling rather than manual, improving marking or illumination,

reducing the levels of stacking etc.)

Reducing the risk, if possible, (e.g. by using low voltage equipment, reducing the strength of substances, etc.). Organizations should adapt processes to suit individuals or

circumstances, take protective measures that cater for everyone on site (e.g. ventilation systems rather than individual breathing protection etc.), improve controls and

procedures, manage the use and care of safety equipment (e.g. machinery guards, ventilation filters measurement devices etc.), and maintain it to the required standards



If risks cannot be eliminated or reduced sufficiently, personal protective equipment should be issued

Emergency procedures should be explained and practiced so that everybody knows what to do. Alarm systems and indicators should be thoroughly tested on a regular basis

and should take into account any special needs, noisy environments etc





Legal and Other Requirements

All organizations need to ensure they are meeting a level legally required for SHREQ elements that affect their business. The management system should ensure that there is

a method to identifying new requirements or current practices and any requirements for new processes or activities. Other requirements may originate from Approved Codes of

Practice or similar publications.









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There are many systems available by subscription which will help organizations to keep up-to-date with changes in legislation. Articles in trade journals, publications and the

internet are also useful sources to maintain awareness of new legislation.





Objectives

The organization must establish objectives, which are measurable and relevant to the SHREQ policies. These may also be formulated to achieve improvements in the number

of working days lost from work-related injury and ill health.





Management Programme

The management shall detail the designated responsibility and time frames for achieving objectives.





Implementation and Operation

Responsibilities for SHREQ need to be defined by the most senior person in the organization. SHREQ should be an integral part of an individual's business activity and they

should take responsibility for SHREQ resulting from their activities. Individuals should also be aware of the influence that their actions can have on people outside their

workplace.





Training Awareness and Competence

For the SHREQ policy/s to succeed, the organization will need to ensure that all personnel understand their individual influence and contribution to success of the program.

For some members of staff, there will be aspects of risk control or other activities that require specific competence. To achieve this, training will be necessary, as well as proof

that the training has been effective so that such competence is evident.





Consultation and Communication

The key to achieving a high level of awareness in SHREQ is effective communication. This requires open, effective, circulation of SHREQ information to keep all members of

staff informed. Communication may also involve the provision of specialist advice and services from internal or external sources. Communication needs to operate at all levels

within the organization so that employees are both informed and consulted.





Documentation

Establishing an SHREQ system will create documented information. This will probably be information on hazards or activities and control methods. The specification requires

that this information is available, described, maintained and provides direction to related documentation.





Document and Data Control

Having established the requirement to produce documentation for the SHREQ system, companies need to control this information. When changes are made, they need to

ensure that obsolete information is withdrawn, and that everyone who needs to know is made aware that there are new documents.





Operational Control









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SHREQ must form an integral part of an organization's operation. This applies equally to a ‘small sand operation' as it does to multinational companies, with many Ready-mix

operations. Organizational arrangements must include the skills and ability to manage activities and meet legal requirements. When deciding on individual responsibilities,

companies also need to address the matter of authority for taking any necessary action. They should also provide adequate resources to enable personnel to carry out the

SHREQ policy. This section would also include details of any permit to work systems (i.e. hot works, confined spaces, etc).





Emergency Preparation and Response

On the subject of things going seriously wrong, many people take the attitude, ‘It will never happen to me'. Within the specification, everyone is required to consider the worst-

case scenario and their actions to mitigate the effects. Each person may need to develop emergency procedures and contingency plans. Emergency procedures should be

explained and practiced so that everybody knows what is required. Alarm systems and indicators should be thoroughly tested on a regular basis and should take into account

any special needs, noisy environments etc.





Checking and Corrective Action





When deficiencies are found in the OH&S system, whether through audit, review, or following actual accidents or incidents, a ‘corrective action' should take place. The

corrective action should look for the ‘root cause' of the event and where possible, develop a means of preventing a reoccurrence. Actions should be suitably documented.





Monitoring and Measurement



A key part of any SHREQ system is measuring whether actions taken have been effective in both quantitative and qualitative terms. Measurement should be at an appropriate

level, suitable for the organization. Proactive measurement should be used to monitor compliance to systems and policy. Reactive measurement should be used to monitor

accidents, near misses, complaints, ill health, incidents etc.





Accidents, Incidents, Non-conformances and Corrective / Preventive Actions

Procedures should be established stating how to report and investigate accidents, incidents, non-conformances and corrective/preventive actions.





Records





During the course of operating an SHREQ system, records will be generated. Some records will be necessary to demonstrate compliance with legal and other requirements.





Audit

In addition to SHREQ monitoring, there will be a need for periodic auditing. This is a means of looking at the performance of the SHREQ system in greater depth, to ensure the

organization is capable of achieving the required results.





Management Review

The management must review the SHREQ systems periodically, to ensure that the overall performance of the system and individual elements are operating as intended.

Periodic status reviews should consider additional internal or external factors, further SHREQ improvement, (once original levels are achieved) and that the SHREQ policy and

objectives remain valid.









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Certification



The certification process is the same as that of ISO 9001 or ISO 14001. Once the Certification Body receives a completed application form, an initial assessment is

undertaken on site, to determine the state of the policy, procedures and work instructions. If the documentation is satisfactory, then a date is set for the main assessment,

which will assess the level of implementation. Once satisfactory, a certificate is issued. Annual surveillance ensures continued compliance.









NOTE: Compliance with this SARMA SHREQ Auditing System does not of itself confer immunity from legal obligations.







FOREWORD

The Southern African Ready-mix Association (SARMA) is a voluntary membership, a private sector producers association.





SARMA represents its members in regard to policy positions through various organs of the National and Provincial Governments. Contact and interactions also takes

place with other relevant policy making and opinion forming entries. Contact is also maintained with similar associations overseas.

SARMA supports its members on the strategic and advisor sides of business.

A great deal of work is put into promoting the industry and the association to the outside world, but also to ensure interaction among other companies and

producers in the industry. Consultation and co-operation within SARMA occurs on a voluntary basis and does not encroach on the managerial prerogative of

individual companies.

A wide range of services through working committees renders extra services and advice to members. In particular certain aspects of business are focused on where

companies may lack the resources required to deal with these on a day-to-day basis.

SARMA's aim with the document is to ensure that a standard be set for the industry. The non-members and non-participants need to understand the consequences of

not abiding and following the rules as they are laid down by various sections of the legislation.

Continued improvement on the SHREQ management system is essential for all ready-mix concrete operations.





INTRODUCTION

The Health and Safety programme was started in the 1950's by the National Occupational Safety Association (NOSA). It was used extensively in industry and some mining

and quarry operations also made use of it.

The Health & Safety program was originally introduced in 1997. Ghekos were awarded for achieving the specified levels. Originally it was held every year then on alternate

years. The in-between years then had the Quality audit to look at the quality standard in the ready-mix industry. The entire programme was revised extensively in 1999. It

continues to be upgraded each year in order to keep up to date with the latest developments in Health and Safety practices.



In 2006 a decision was taken to combine the Quality audit with the Health & Safety Audit. This document is as a result of the actions by the SARMA H&S committee to meet

this requirement for its members. It is based on the ISO formats and includes the requirements for SANS 878:2003 for the quality component.





RESULTS OF EVALUATIONS

The evaluation is conducted in accordance with an evaluation schedule, an example of which appears towards the end of this manual. However, it is stressed that, this

program is not in the nature of a competition , as all operations can be awarded the same results. The results of the evaluation are reflected in the following THREE levels of

award:









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The Grading Awards

The results of the audit require that a Ready-mix operation complies with the Quality aspects of the audit and achieves at least 90% score in order to

be regarded as a 'PASS'. The other components of the audit that make up the Safety, Health, Environment and the Road transport system will be added to give a total

score. The Pass mark category must be obtained for the Platinum, Gold or Silver categories. Platinum = 90% +, Gold = 80% to 90% and Silver = 75% to 80% respectively.



i.e. This means if you have obtained an overall score of 85% but the Quality component was only 88% then a Gold Certificate cannot be

given. The Quality audit will thus have to be redone within three months and if 90% for quality is achieved then the Gold Certificate will

then be awarded.



How the Marks work

The marking schedule, which is divided according to the scale of the ISO 14000/9000/OHSAS 18001 specification, is broadly self-explanatory, and should be able to stand on

its own, separate from the Instruction Manual.



This is the total maximum score possible for the question. It is fixed and cannot be changed Max Score



This must be the choice if there is insufficient proof of compliance to the request indicated in the question NO



It is expected that when this is marked that this is a genuine answer and can be backed up with adequate proof. NO cover up please. YES



Only to be used when it really is not applicable to the specific operation. NA



Automatically provides the score based on what was placed in the previous columns. Actual Score



Any statement can be placed here as a guide to what was found during the auditing process. NOTE that a full action list is available from this audit on each of the questions

Comments

where action needs to be taken.







The questions are designed to be objective, and only rarely is the subjective approach needed. However, a weighted score is attached to each question. The program

automatically calculates the scores and totals, produces the graph lines, and calculates the percentages. ZERO tolerance is the goal.



The program makes its calculations from each "X" in the evaluation sheets. Each item or question line can accommodate only one "X", and where an item is not applicable

("N/A"), the program adjusts the scores automatically.



It is of the utmost importance that only one "X" is inserted into each question line. It is immaterial whether lower or upper case is used. Any extra "X"s will result in the

spreadsheet showing an error message.





EVALUATION PROCESS









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Each evaluation should start with an initial meeting, during which the operations management team and the evaluation team will discuss general issues.



This should be followed by a physical inspection of the operation. In addition to assessing the operation, evaluation team members should raise questions with

employees in order to evaluate issues covered by the evaluation sheets.



The physical inspection will be followed by a further meeting between the management team and the evaluation team, during which the individual items and

question lines [approx 690] will be discussed and assessments agreed. It is at this stage that the final "X" marks are inserted. Follow-up discussions will also take

place at this stage. Issues which need further action to comply with requirements, and those issues which need to show improvement at the next evaluation, will

be agreed upon and inserted in the document.



Should a computer not be available at the operation, essentially the same procedure will be followed. But the results from the agreed evaluation sheets will be

processed on computer as soon as practical afterwards, and hard copy of the print-out made available to all those involved as soon as possible after the

evaluation.



Ideally the evaluation sheets should be marked directly onto the computer in the presence of all those attending. A print-out can then be made at the end of the

completed evaluation.





2. Reference Publications



OHSAS 18001:1999 Specification

OHSAS 18002:2000 Guidelines

ISO 9000: Guidelines

ISO 14000: Guidelines

SANS 878:2003

ILO Guidelines for Safety Management Systems

The Guide to Environmental Auditing in South Africa - Butterworth's

Occupational Health & Safety Act 85: 1993 & Regulations

Mine Health & Safety Act 29 : 1996 & Regulations

BVQI Standard for Third party Certification of Occupational Safety and Health Management Systems.





2.1 Suggested Main Filing Reference System

[May require more than one file in for some operations due to the size, contents]



1 HIRA [Hazard Identification & Risk Assessment, Surveys]

2 Appointments [Organogram, appointment letters, scope of authority]

3 Training [ Needs analysis, Certification]









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4 Procedures [Separate according to loading, batching, Maintenance etc]

5 Legal Register [Listing of legislation, Notices, permits, licences]

6 Objectives & Targets [Goals and action plans]

7 Communication [News info, notices, briefs]

8 Emergency [Overall actions, dry runs and reports]

9 Statistics [General stats, In house, industry etc]

10 Accidents / Incidents [Incident reports, investigations, forms,]

11 Audits & Inspections [Internal & External]

12 Management Reviews [ Minutes and actions, Policies]

Registers: Various [ i.e. Fire, Pressure vessels, Lifting equipment, Electrical etc]









If any further info is required in connection with this document please call:

Tom Bellamy on 083 657 0497 or Email to : Tom.bellamy@lafarge-za.lafarge.com









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SARMA SHREQ COMPLIANCE AUDIT

Premises:

THIS PRINT ACTION LIST IS NOT ACTIVATED FOR THIS VERSION



Audit Date:

Audited by:

PIETER DU PREEZ - 0765063588 : e-MAIL; niel@raso.co.za



INITIAL MINUS NOT POINTS

POSSIBLE APPLICABLE AWARD SCORE

POINTS POINTS ED

4.1 General Requirements 17 32 0 0 0.00

4.2 Policies 63 0 0 0.00

4.3.1 Hazard Risk Assessment 15 182 0 0 0.00

4.3.2 Legal Requirement 53 0 0 0.00

4.3.3 Objectives & Targets 13 28 0 0 0.00

4.4.1 Structure & Responsibility 123 0 0 0.00

4.4.2 Training 11 291 0 0 0.00

4.4.3 Consultation & Communication 110 0 0 0.00

4.4.4 /4.4.5 Documentation & Document Control 9 673 0 0 0.00

4.4.6 Operational Control 2178 0 0 0.00

4.4.7 Emergency Response 7 46 0 0 0.00

4.5.1 Performance Measurement 76 0 0 0.00

4.5.2 Non-Conformance Control 5 123 0 0 0.00

4.5.3 Records Management 118 0 0 0.00

4.5.4 Auditing 3 60 0 0 0.00

4.6 Management Review 50 0 0 0.00

OVERALL COMPLIANCE SCORE = 1 4206 0 0 0.0%

0 10 20 30 40 50 60 70 80 90 100









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3 DEFINITIONS

SARMA SHREQ: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.



INDEX Glossary of Words

Accident An event that caused injury or damage that is reportable to the authorities in terms of the Health & Safety Legislation.

Activity refers to the work done by an occupation i.e. electrical repairs

Acceptable Risk: A risk that has been reduced to a level that can be tolerated by the organization having regard to its legal obligations and its own OH&S policy.

Admixture, Water- an admixture that either increases slump of freshly mixed mortar or concrete without increasing water content or maintains slump with a reduced amount of water, the

Reducing: effect being due to factors other than air entrainment.

a material other than water, aggregates, hydraulic cement, and fibre reinforcement, used as an ingredient of concrete or mortar, and added to the batch immediately

Admixture: before or during its mixing.

adhesion of the molecules of a gas, liquid or dissolved substance to a surface. Adsorption differs from absorption in that absorption is the assimilation or

Adsorption: incorporation of a gas, liquid or dissolved substance into another substance.

granular materials, such as sand, gravel, crushed stone, crushed hydraulic-cement concrete, or iron blast-furnace slag, used with a hydraulic cementing medium to

Aggregate: produce either concrete or mortar .

AIA Approved Inspection Authority

AIDS Acquired Immune Deficiency Syndrome

AQI Air quality Index which is an indication of the exposure level of dust.

ASPASA Aggregate & Sand Association of South Africa

Assessment The process for evaluating and ranking the risks to health and safety at work arising from hazards in the workplace.

Systematic, independent and documented process for obtaining evidence and evaluating it objectively to determine the extent to which the audit criteria is fulfilled.

Audit This does not necessarily mean external independent auditors from an outside organisation. The independance can be demonstated by the freedom of responsibility

for the activity being audited.

Baseline Condition: a known quantity or quality of a substance upon which variances can be measured.

Batch Plant: an installation for batching or for batching and mixing concrete materials.

Batch: quantity of either concrete or mortar mixed at one time.

Best Management Practice

structural devices that temporarily store or treat urban storm water runoff to reduce flooding, remove pollutants, and provide other amenities.

(BMP):

Calcium Chloride: a crystalline solid, CaC12; in various technical grades, used as a drying agent, as an accelerator of concrete, a deicing chemical, and for other purposes.



Cement, Bulk: cement that is transported and delivered in bulk (usually in specially constructed vehicles) instead of in bags.

Cement, Hydraulic: a cement that sets and hardens by chemical interaction with water and is capable of doing so under water.

Certificate of Approval (C of a certificate held by a person in control of a waste, or operator of a waste management system, that entitles him to handle the specific waste in accordance with

A): specific conditions contained in the Certificate.

Chemical Stabilizing

an admixture that retards or suspends the hydration process of Portland cement particles through chemical action or reaction.

Admixture:









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3 DEFINITIONS

SARMA SHREQ: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.



INDEX Glossary of Words

COID Compensation for Occupational Injuries and Diseases.

action in accordance with a request. A person or facility that is not in compliance means that he is subject to legal action by any government agency because of

Compliance: breach of a specific law, policy, regulation or guidelines

Concrete, Central-Mixed: concrete that is completely mixed in a stationary mixer from which it is transported to the delivery point.

Concrete, Ready-Mixed: concrete manufactured for delivery to a purchaser in a plastic and unhardened state.

a composite material that consists essentially of a binding medium within which are embedded particles or fragments of aggregate, usually a combination of fine

Concrete: aggregate and coarse aggregate; in Portland cement concrete, the binder is a mixture of Portland cement and water.

Continual Improvement: A recurring process to enhance the OH&S management. Doesn’t need to be in all areas simultaneously

An enclosed, restricted or limited space in which because of its construction, location or contents or any work activity carried on in it a hazardous substance may

accumulate or an oxygen deficient atmosphere may develop. It includes chambers, tunnels, pipe, pit sewer, container where a substance liquid or material including

Confined space high dust levels or fumes may be present presenting a danger of engulfment. NOTE that it is not always required / possible to enter a confined space e.g. fuel tanks

and oil drums. Such cases should be treated however the same as if one could enter.

any person, self-employed or employed by a company other than the RMC company, who is contractually working on behalf of the RMC company. [Note that on

Contractor quarries contractors are viewed as an employee in terms of MHSAct].

COP Code of Practice

a comparative unit that measures the intensity of sound. It is the term to identify 10 times the common logarithm or the ratio of two like quantities proportional to

Decibel: power or energy.

De-Scaling Agent: chemicals used in water to prevent scale from forming on pipes and tanks/vessels. Bromine is a common de-scaling agent



refers to a process used in detention/retention facilities, whereby water is completely discharged or drawn down to a pre-established pool elevation by way of a

De-Watering: perforated pipe. De-watering allows the facility to recover its design storage capacity in a relatively short time after a storm event.



DIFR Disabling Injury Frequency Rate.

DME Department of Minerals and Energy

DoH Department of Health

DoL Department of Labour



a modification made to an existing dry storm water management pond to increase pollutant removal efficiencies. For example, the modification may involve a

Dry Pond Conversion: decrease in orifice size to create extended detention times, or the alteration of the riser to create a permanent pool and/or shallow marsh system.



Effluent: flowing forth or out.

Elevated work Any area where the potential exists for persons to fall more than 1.8 meters to another other level.

fill, which can be reused in, engineered applications, i.e. concrete, asphalt, sub- base material beneath buildings and roadways such as granular B material. storm

Engineered Fill: water runoff for up to twenty-four hours after a storm using a fixed orifice. Such extended detention allows urban pollutants to settle out. The ED ponds are normally

"dry" between storm events and do not have any permanent standing water.









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3 DEFINITIONS

SARMA SHREQ: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.



INDEX Glossary of Words

Environment The area in which the operation exists incl the interaction of people who are employed as well as other affected parties.

Ergonomics The study of the relationship of how to best fit the machine to the person/s using it.

Evaluation Determine the amount of and apply a numerical value



a conventional ED pond temporarily detains a portion of storm water runoff for up to twenty-four hours after a storm using a fixed orifice. Such extended detention

Extended Detention (ED) allows urban pollutants to settle out. The ED ponds are normally "dry" between storm events and do not have any permanent standing water. An enhanced ED pond

Ponds: is designed to prevent clogging and re-suspension. It provides greater flexibility in achieving target detention times. It may be equipped with plunge pools near the

inlet, a micro pool at the outlet, and utilize an adjustable reverse-sloped pipe at the ED control device.



Fill: any earth, soil, rock or granular material of a similar nature that has been excavated or manufactured.

textile of relatively small mesh or pore size that is used to (a) allow water to pass through while keeping sediment out (permeable), or (b) prevent both runoff and

Filter Fabric: sediment from passing through (impermeable).

Findings Discovery of what was searched for.

Friable: easily crumbled.

Hazard The sources or situation withy a potential to cause physical injury or damage to the health of persons

a) hazardous industrial waste, b)acute hazardous waste chemical) hazardous waste chemical,d)severely toxic waste, ignitable, corrosive, reactive, radio active,

Hazardous Waste: pathalogicxal, & PCB

HCS Hazardous chemical substances

a plan that summarizes site specific health risks associated with exposure to hazardous substances at the site. The plan provides for required protective clothing,

Health and Safety Plan: respiratory equipment and air monitoring equipment for the specific site, in order to reduce the exposure to workers on the site. This documented plan which

addresses hazards identified and includes safe work procedures to mitigate, reduce or control the hazards identified.

HEG's Homogeneous Exposure Group's

HIRA Hazard Identification & Risk Assessment

HIV H Immune Virus



That science and art devoted to the recognition, evaluation and control of those environmental factors and stresses, arising in or from the workplace, which may

Hygiene cause sickness, impaired health and well-being or significant discomfort and inefficiency amongst workers or members of the community.



ILO International Labour Organisation

Incident an event causing loss [includes accidents, non reportable cases and near misses]

Independent can mean external to the organisation or by persons being independent of those having direct responsibility for the activity / organisation being

Independent examined.

a conventional infiltration trench is a shallow, excavated trench that has been backfilled with stone to create an underground reservoir. Storm water runoff diverted

Infiltration Trench: into the trench gradually exfiltrates from the bottom of the trench into the subsoil and eventually into the water table.

ISO 14000 : Environmental Management Systems









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3 DEFINITIONS

SARMA SHREQ: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.



INDEX Glossary of Words

Job / Occupation refers to the employment title i.e. Electrician

KPA Key Performance Areas



Leachate: liquid, especially water that has percolated through solid waste or contaminated media and dissolved soluble components so that the liquid becomes contaminated .



Liquid-Effluent: Liquid (i.e. water) that comes in contact with an industrial process, and proceeds to flow in or out

MA Minerals Act [Safety: In terms of Schedule Four]

Maintain Continue to keep in good order once established

Evaluation by management of the overall performance of an OHS management system from a viewpoint of whether the system meets the overall needs of the

Management Review organisation its stakeholders workers and regulating authorities

Materials, Cementitious: cements and pozzolans used in concrete and masonry construction.

Medical surveillance: Regular examination by a Occupational Medical Practitioner to monitor worker health

MHSA Mine Health and Safety Act

the water in freshly mixed sand-cement grout, mortar, or concrete, exclusive of any previously absorbed by the aggregate ( e.g. water considered in the computation

Mixing, water: of the net water-cement ratio ).

Refers to all motorised machines [drill rig, dumpers, loaders, excavators, graders etc] used by the quarry to carry out the mining activities.[excludes delivery and

Mobile Equipment collection vehicles - customers]

MPRDA Minerals & Petroleum Resources Development Act

MQA Mines Qualification Authority

Near miss refers to any incident that had a potential to cause loss or injury under different circumstances

NIHL Noise Induced Hearing Loss

an instrument for elevation of noise exposure. It is a special purpose sound level meter, which includes a calculator to do the measuring accumulation and exposure

Noise Dosimeter: calculation

Non conformance Non fulfillment of a requirement or deviation from work standards, practices, procedures, regulations etc.

Objectives Long term overall goals for the organisation



Occupational Disease Any disease known under prescribed conditions to arise out of exposure to substances or dangerous conditions in the processes trades or occupations.



OEL Occupational Exposure Limit

Part of the overall management system that facilitates the management of the OH&S risks associated with the business or organisation, that includes the

OH&S Management system organisational structure, planning activities responsibilities practices procedures processes and resources for developing implementing achieving reviewing and

maintaining the organisations OH&S policy.

OHS Occupational Health & Safety

OHSA Occupational Health & Safety Act

Organisation Company, firm, quarry that has its own functions and administration









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3 DEFINITIONS

SARMA SHREQ: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.



INDEX Glossary of Words

PDP Public Drivers Permit

best management practice, utilizing the natural adsorptive features of fabric or haemic peat, which consists of a vertical filter system with a grass cover crop,

Peat Sand Filter: alternating layers of peat and sand and a sediment forebay feature. The peat sand filter is presently used for \ municipal waste treatment systems and is being

adapted for use in storm water management.

a three to ten foot metre deep pool in a storm water pond system, that provides removal of urban pollutants through settling and biological uptake (also referred to as

Permanent Pool: a wet pond)

an expression of hydrogen-ion concentration, equivalent to a negative decimal logarithm of c hydrogen-ion concentration in moles per litre, giving a measure of acidity

pH: or alkalinity of a solution. A pH of 7 is neutral.

Pneumoconiosis A Disease caused by mineral dust [silicosis] from exposure to dust containing silica in the workplace.

Portable An item of electrical equipment or tool that can easily be moved [for which it is designed] easily and that uses a plug to connect to a power supply.

PPE Personal Protective Equipment

Practicable It can be done or is feasible within the scope of the risk, knowledge available, costs involved and the means available to execute a matter

Practical It is suitable for the purpose required.

Priority Scale of importance [High, medium, low]

Procedure Specified way to carry out an activity or process. Can be documented or not.

QA Quality Assurance

Quarry A surface mine from which rock is removed and processed into aggregates

Recommendations Suggested solutions / actions to correct / improve Health and Safety.

Record Document stating results achieved and providing evidence of activities performed

physical, chemical or biological processes are used to transform a waste stream into the raw material needed to make a new product. To be successful, recycling

Recycling: program requires an effective infrastructure for segregating, collecting, transporting and reprocessing the feedstock, as well as the maintenance of stable markets for

the derived secondary materials.

Reduction: industrial production changes or modified consumer practices can decrease the quantity of waste product.

Regular Means more than an annual event.

Remediation: clean-up

Reportable A requirement to inform a government department or agency

Risk Means the likelihood of an occurrence or situation development resulting in some form of loss

Risk Agreement Document setting out the responsibilities of the contractor as to what he may or may not do.

SAMRASS South African Mines Accident and Safety Statistics

SANS South African National Standards [previously SABS]

Severity Rate The amount of TIME [Days] lost due to the incident that in turn has cost implications

SHE Safety Health & Environmental









16 of 111

3 DEFINITIONS

SARMA SHREQ: These Definitions specifically apply to this SARMA based Safety, Health, Road, Environmental and Quality Auditing Document.



INDEX Glossary of Words

SHREQ Safety, Health, Road-transport, Environmental and Quality

Sludge: any thick, semi-fluid mass, usually a sediment or filtered waste product, muddy or slushy sediment.

Slurry: thin mixture of water and any of several fine, insoluble materials.

SMS Safety Management System

the entire process of collecting, sorting, processing, recycling, reclaiming and disposing of waste. The recommended waste management hierarchy begins with

Solid Waste Management: consideration of practicable waste reduction and reuse measures, followed by recycling and resource recovery, and finally disposal.

SOP's Safe / Standard Operating Procedures [Written Safe Work procedures]

Standard A rule by which a matter can be compared with

Storm Water Treatment: detention, retention, filtering or infiltration of a given volume of storm water to remove urban pollutants and reduce frequent flooding.

Storm Water: Precipitation that accumulates during and immediately following a storm event.

Substances Means any liquid, gas, fumes

Survey A study which is undertaken to obtain data and information.

Sustainable Development Development that meets the needs of the present without compromising future generations ability to meet their own needs.

Targets A short time goal with specific time frames attached to achieve the related objective.

Task Any specific work done by an occupation i.e. rewire an electrical plug

TMM Trackless mobile machine

Tolerable risk To any risk that has been reduced to a level that can be endured by the organisation having regard to its legal obligations and its own OH&S policy.

Truck Mixer: a concrete mixer suitable for mounting on a truck chassis and capable of mixing concrete in transit.

Vibration health limits Action level 2.5m/s2 & OEL = 5m/s2









17 of 111

GENERAL REQUIREMENTS

SARMA SHREQ: The organization shall establish and maintain a SHREQ management system [OPTIONAL - the requirements of which are set out in Clause 4 of SARMA

4.1

SHREQ.]



Max Actual

4.1.1 BASIC SYSTEM Score

NO YES NA

Score

Comments





4.1.1.1 Has a Health & Safety program been established? 5 0





4.1.1.2 Has an Environmental program been established? 5 0





4.1.1.3 Has a Quality program been established? [Q] 5 0





4.1.1.4 Has a Road Transport Safety Management System been 5 0

established



4.1.1.5 Has a GAP analysis been done on this organization? 3 0





4.1.1.6 Has a GAP analysis been done for this site? 3 0





4.1.1.7 Is the scope of the program clearly defined? 2 0



Has the program been established for more than 12

4.1.1.8

months?

2 0





Is it being maintained according to the requirements of ISO

4.1.1.9

standards?

2 0



Sub Total 32 0 0 0 0

% Compliance 0.0



END OF THIS SECTION









18 of 111

SHREQ POLICIES

SARMA SHREQ: The following policies to be provided are: [1] Occupational Health & Safety Policy authorized by the organizations top management that clearly states the

OVERALL Health & Safety Objectives and Commitment to improving Health and Safety Performance (OHASAS 18001). [2] Environmental Policy stating the organisations

4.2

commitment towards the environment in which it operates (iso 14001). [3] Quality Policy statement that outlines the organisations commitment to ensuring the quality of its

Ready-mix products (SANS 878:2004). [4] Policy for compliance with the Road Transport Safety Management system (ISO 39001).





Max Actual

4.2.1 POLICY STATEMENT NO YES NA Comments

Score Score





4.2.1.1 Is there a Health and Safety policy statement that meets the criteria stated above? 10 0







4.2.1.2 Is there an Environmental Policy statement that meets the criteria stated above? 10 0







4.2.1.3 Is there a Quality Policy statement that meets the criteria stated above? 10 0







Is there a Policy statement by the organiaztion to comply with the Road Transport Safety

4.2.1.4 10 0

Management System?



Sub Total 40 0 0 0 0



0.0

% Compliance





Max Actual

4.2.2. POLICY STATEMENT [Other related issues] NO YES NA Comments

Score Score



Is there adequate evidence that all employees are conversant with have knowledge of the

4.2.2.1

above policy statements and their individual obligations?

10 0







4.2.2.2 Is the policies signed by the CEO or his representative? 2 0







4.2.2.3 Is the policy statements posted up for display in the appropriate areas.? 5 0





Sub Total 17 0 0 0 0









19 of 111

SHREQ POLICIES

SARMA SHREQ: The following policies to be provided are: [1] Occupational Health & Safety Policy authorized by the organizations top management that clearly states the

OVERALL Health & Safety Objectives and Commitment to improving Health and Safety Performance (OHASAS 18001). [2] Environmental Policy stating the organisations

4.2

commitment towards the environment in which it operates (iso 14001). [3] Quality Policy statement that outlines the organisations commitment to ensuring the quality of its

Ready-mix products (SANS 878:2004). [4] Policy for compliance with the Road Transport Safety Management system (ISO 39001).





% Compliance 0.0





Max Actual

4.2.3 POLICY STATEMENT [Other policies] NO YES NA Comments

Score Score





4.2.3.1 Is there a policy within this organization regarding HIV / AIDS? 2 0







4.2.3.2 Is there a written directive / policy regarding the control of intoxicating liquor and drugs? 2 0







4.2.3.3 Is the SARMA SHREQ Policy posted up and displayed? 2 0





Sub Total 6 0 0 0 0



0.0

% Compliance





TOTAL % Compliance for this section 0.0



END OF THIS SECTION









20 of 111

HAZARD IDENTIFICATION AND RISK ASSESSMENT

SARMA SHREQ: The organisation shall establish and maintain procedures for the ongoing identification of hazards, the assessment of risks, and the implementation

4.3.1 of necessary SHREQ control measures. This should be communicated to all role players!





HAZARD IDENTIFICATION, RISK Max Actual

4.3.1.1 NO YES NA Comments

ASSESSMENT AND CONTROL Score Score



Does the operation have a structured process /

4.3.1.1.1 methodology for carrying out Hazard Identification and 5 0

Risk Assessments [HIRA]?



Does the assessment process address the likelihood and

4.3.1.1.2

the consequences?

2 0







Is there indication of the level of risks related to each of the

4.3.1.1.3

hazards identified in the assessments?

4 0







Are there descriptions or references to the measures to

4.3.1.1.4

control / monitor the risks indicated in the assessments?

2 0







Has the requirements for carrying out HIRA been made part

4.3.1.1.5

of a persons appointment of duties?

5 0







4.3.1.1.6 Is there a system to review Risk assessments? 2 0





Sub Total 20 0 0 0 0

% Compliance 0.0









Max Actual

4.3.1.2 SPECIFIC RISK ASSESSMENTS Score

NO YES NA

Score

Comments









21 of 111

HAZARD IDENTIFICATION AND RISK ASSESSMENT

SARMA SHREQ: The organisation shall establish and maintain procedures for the ongoing identification of hazards, the assessment of risks, and the implementation

4.3.1 of necessary SHREQ control measures. This should be communicated to all role players!





Has an assessment been conducted on the General risks

4.3.1.2.1 2 0

at these premises?





Has an assessment been carried out with respect to Health

4.3.1.2.2 2 0

& Safety risks?



Has an assessment been carried out with respect to the

4.3.1.2.3

Environment risks? (ISO 14001)

2 0







Has an assessment been carried out with respect to

4.3.1.2.4

Quality risks / requirements? (SANS 878:2004)

2 0







Has an assessment been carried out with respect to Road

4.3.1.2.5 2 0

Transport risks / requirements? (ISO 39001)



Has an assessment been carried out to determine what /

4.3.1.2.6 which SHREQ Signs and Notices are needed and where 2 0

it should be placed? (E.g Section 13 OHSACT 1993 Act of

No 83)

Has assessments included the need for Personal

4.3.1.2.7 2 0

Protective Equipment?



Has an assessment been conducted when setting up new

4.3.1.2.8

Plant and Equipment?

2 0 PUMPING CONCRETE









After extensively Modified / Repaired plant has a

4.3.1.2.9 2 0

reassessment been done?









22 of 111

HAZARD IDENTIFICATION AND RISK ASSESSMENT

SARMA SHREQ: The organisation shall establish and maintain procedures for the ongoing identification of hazards, the assessment of risks, and the implementation

4.3.1 of necessary SHREQ control measures. This should be communicated to all role players!





Has an assessment been conducted for activities where

4.3.1.2.10

Working at Heights is required?

2 0







Has an assessment been conducted on the Security

4.3.1.2.11 2 0

aspects of this particular plant?



Where work must be done in the presence of Water

4.3.1.2.12 AND/OR ANY OTHER SUBSTANCE have these been 2 0

assessed ?



Has an assessment included Vibration and associated

4.3.1.2.13 2 0

health risks of those persons exposed?





Has the assessment included Routine and Non-routine

4.3.1.2.14 2 0

activities





Has an assessment been conducted when persons are

4.3.1.2.15

Removed / Transferred [Change management]?

2 0







Has the existing HIRA been reviewed after a Serious -

4.3.1.2.16 2 0

Accident/ Incidens/ Non-conformance?



Have assessments been done where there is an Anormal

4.3.1.2.17 2 0

& / or Emergency situations?



Are Task Safe Operating Procedures / Task Safe

4.3.1.2.18 Work Instructions linked to the above assessments? (see 2 0

Sec 4.4.4 / 4.4.5)









23 of 111

HAZARD IDENTIFICATION AND RISK ASSESSMENT

SARMA SHREQ: The organisation shall establish and maintain procedures for the ongoing identification of hazards, the assessment of risks, and the implementation

4.3.1 of necessary SHREQ control measures. This should be communicated to all role players!





Is the system / method used to close the loop with respect to

4.3.1.2.19

the HIRA process effective?

2 0







4.3.1.2.20 Are the assessment documents readily available? 2 0







Are there no obvious hazards that should have been

4.3.1.2.21

considered but were not?

6 0







4.3.1.2.22 Are the reasons given for the above acceptable? 2 0







Sub Total 48 0 0 0 0

% Compliance 0.0









Max Actual

4.3.1.3 RISK ASSESSMENT SURVEYS Score

NO YES NA

Score

Comments



Was a survey conducted by a Competent or an Approved

Inspection Authority to identify and evaluate the

following occupational hazards:



Exposure to Substances, Chemical & Agents

4.3.1.3.1 4 0

hazards?







4.3.1.3.2 Noise levels in workplaces and zoning.? 6 0









24 of 111

HAZARD IDENTIFICATION AND RISK ASSESSMENT

SARMA SHREQ: The organisation shall establish and maintain procedures for the ongoing identification of hazards, the assessment of risks, and the implementation

4.3.1 of necessary SHREQ control measures. This should be communicated to all role players!







4.3.1.3.3 Noise levels that could affect neighbours? 4 0







4.3.1.3.4 Illumination of workplaces ? 4 0







4.3.1.3.5 Ventilation of workplaces ? 4 0







Exposure to Dust emissions especially which contain

4.3.1.3.6 6 0

silica?







4.3.1.3.7 Has there been an assessment of Ergonomic issues? 4 0





Does the survey / assessment report include:





4.3.1.3.8 Actual measurement of exposure readings? 2 0







4.3.1.3.9 Precautions to take in order to protect the employees? 2 0







Have any recommendations been made to eliminate the

4.3.1.3.10

problem?

2 0







4.3.1.3.11 Prescribed protective equipment? 2 0









25 of 111

HAZARD IDENTIFICATION AND RISK ASSESSMENT

SARMA SHREQ: The organisation shall establish and maintain procedures for the ongoing identification of hazards, the assessment of risks, and the implementation

4.3.1 of necessary SHREQ control measures. This should be communicated to all role players!







4.3.1.3.12 Is there a list available of exposed employees.? 2 0





Where any of the above surveys were carried out, have the

4.3.1.3.13 findings / results been used in assessing the risks as 10 0

recorded in the HIRA?

#REF! 0 0 0

Sub Total 52 0 0 0 0

% Compliance 0.0





Max Actual

4.3.1.4 SHREQ TASK OBSERVATIONS NO YES NA Comments

Score Score



4.3.1.4.1 Does the operation have written SHREQ procedures? 50 0





Does the operation have a process to observe specific

4.3.1.4.2

tasks?

2 0





4.3.1.4.3 Is the operations observation process followed? 3 0



Is there a sufficient number of observations carried out and

4.3.1.4.4

the findings recorded?

4 0





4.3.1.4.5 Are actions taken on any deviations noted? 3 0



Sub Total 62 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0









26 of 111

HAZARD IDENTIFICATION AND RISK ASSESSMENT

SARMA SHREQ: The organisation shall establish and maintain procedures for the ongoing identification of hazards, the assessment of risks, and the implementation

4.3.1 of necessary SHREQ control measures. This should be communicated to all role players!



END OF THIS SECTION









27 of 111

LEGAL AND OTHER REQUIREMENTS

SARMA SHREQ: The organisation shall establish and maintain a procedure for identifying and accessing the legal and other SHREQ requirements that are applicable

4.3.2 to it. (All applicable forms of legislation, council, client, Sans etc…)



Max Actual

4.3.2.1 LEGISLATION LISTING Score

NO YES NA

Score

Comments





Has Management compiled a list of legislation and

4.3.2.1.1 other requirements that is applicable to the activities 10 0

carried out at this specific operation?





Is there an associated listing [checklist] of specific

4.3.2.1.2 requirements against which the operation must 5 0

comply with?





Are the persons responsible for compliance with

4.3.2.1.3

related legislation fully aware of their duties?

5 0







Are there no aspects where the operation is not

4.3.2.1.4

compliant to the specific legislation?

10 0







Where there is non compliance [ito legislation

4.3.2.1.5 requirements] noted, have these been addressed or 5 0

is there an action plan in place to correct the matter?





Are appropriate legislation and other matters

4.3.2.1.6

communicated to Employees?

5 0





Sub Total 40 0 0 0 0

% Compliance 0.0



SPECIFIC BASIC LEGAL Max Actual

4.3.2.2 NO YES NA Comments

REQUIREMENTS Score Score









28 of 111

LEGAL AND OTHER REQUIREMENTS

SARMA SHREQ: The organisation shall establish and maintain a procedure for identifying and accessing the legal and other SHREQ requirements that are applicable

4.3.2 to it. (All applicable forms of legislation, council, client, Sans etc…)





Is the premises registered with the COID

4.3.2.2.1 Commissioner/FEM [Registration Number available] 4 0

and proof of account in good standing? ?



Is a Certificate available for the storage of

4.3.2.2.2 flammable substances / gas installations and are 4 0

they clearly legible?



Has permission been granted to be exempted from

4.3.2.2.3 any part of the legislation and is such permission 5 0

available for inspection?

Sub Total 13 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0



END OF THIS SECTION









29 of 111

OBJECTIVES AND TARGETS

SARMA SHREQ: The organisation shall establish and maintain documented SHREQ objectives, at each relevant function and levels within the organisation so as to achieve its

4.3.3 objectives.



Max Actual

4.3.3.1 OBJECTIVES Score

NO YES NA

Score

Comments





Has the organisation established and maintained SHREQ

4.3.3.1.1

objectives?

6 0







Have these objectives been considered in line with the legal

4.3.3.1.2

and other requirements.? See sction 4.3.2.

3 0









4.3.3.1.3 Are the objectives reasonable? 2 0









4.3.3.1.4 Are the objectives measurable? 5 0









4.3.3.1.5 Is there a procedure for periodic reviews of the objectives? 4 0







Are the objectives communicated to the employees that are

4.3.3.1.6

supposed to achieve them?

4 0





Sub Total 24 0 0 0 0

% Compliance 0.0



Max Actual

4.3.3.2 TARGETS Score

NO YES NA

Score

Comments









30 of 111

OBJECTIVES AND TARGETS

SARMA SHREQ: The organisation shall establish and maintain documented SHREQ objectives, at each relevant function and levels within the organisation so as to achieve its

4.3.3 objectives.







4.3.3.2.1 Have specific SHREQ targets been set? 6 0









4.3.3.2.2 Are the targets reasonable? 4 0









4.3.3.2.3 Are the targets measurable? 5 0









4.3.3.2.4 Is there a procedure for periodic reviews of the targets? 4 0







Are the targets communicated to the employees that are

4.3.3.2.5

supposed to achieve them?

4 0





Sub Total 23 0 0 0 0

% Compliance 0.0



Max Actual

4.3.4.1 OVERVIEW NO YES NA Comments

Score Score



Do the programs include schedules for completion and

4.3.4.1.1 4 0

resources necessary to achieve the SHREQ objectives?



Are there designated responsibilities and authority of

4.3.4.1.2 achievement of the objectives at different levels in the 2 0

organisation?

4.3.4.1.3 Is there descriptions on how the tasks are to be done? 3 0

4.3.4.1.4 Are the above procedures effective? 3 0









31 of 111

OBJECTIVES AND TARGETS

SARMA SHREQ: The organisation shall establish and maintain documented SHREQ objectives, at each relevant function and levels within the organisation so as to achieve its

4.3.3 objectives.



4.3.4.1.5 Procedure is ok? 3 0

#REF! 0 0 0

Sub Total 15 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0



END OF THIS SECTION









32 of 111

STRUCTURE, RESPONSIBILITIES AND COMPETENCIES

SARMA SHREQ: The roles, responsibilities and accountabilities shall be defined for all personnel who manage perform the activities relevant to the organisations SHREQ

4.4.1 management program



Have the following MANAGERIAL appointments been Max Actual

4.4.1.1 NO YES NA Comments

made for: Score Score



Manager / Person responsible for the operation? (In

4.4.1.1.1 5 0

terms of relevant legistation and other requirements)







Supervisors? (In terms of relevant legistation and other

4.4.1.1.2 2 0

requirements)







Batcher? (In terms of relevant legistation and other

4.4.1.1.3 2 0

requirements)





Competent Person in mechanical equipment been

4.4.1.1.4 aoopinted? (In terms of relevant legistation and other 5 0

requirements)



Has a person Competent in electrical equipment been

4.4.1.1.5 appointed? (In terms of relevant legistation and other 2 0

requirements)



Sub Total 16 0 0 0 0

% Compliance 0.0



Have the following 'SPECIALIST' appointments been Max Actual

4.4.1.2 NO YES NA Comments

made for: Score Score





4.4.1.2.1 Medical Doctor - Section 13(3) MHSA? 4 0









33 of 111

STRUCTURE, RESPONSIBILITIES AND COMPETENCIES

SARMA SHREQ: The roles, responsibilities and accountabilities shall be defined for all personnel who manage perform the activities relevant to the organisations SHREQ

4.4.1 management program







4.4.1.2.2 Occupational Hygienist - Section 12(1) MHSA? 4 0





Sub Total 8 0 0 0 0

% Compliance 0.0



Have the following SAFETY SPECIFIC appointments been Max Actual

4.4.1.3 NO YES NA Comments

made for: Score Score



Front End Loader Operator/Boomscraper? (In terms

4.4.1.3.1 4 0

of relevant legistation and other requirements)







Lifting Machinery /Equipment operator ? (In terms of

4.4.1.3.2 2 0

relevant legistation and other requirements)





Employer representatives on the Health, Safety and

4.4.1.3.3 Environmental Committee - Section 34(6) MHSA? (In 2 0

terms of relevant legistation and other requirements)





Health, Safety and Environmental Representatives?

4.4.1.3.4 5 0

(In terms of relevant legistation and other requirements)





Agents, Substances and Hazard Chemical co-

4.4.1.3.5 ordinator? (In terms of relevant legistation and other 2 0

requirements)





Fire Prevention Co-ordinator? (In terms of relevant

4.4.1.3.6 2 0

legistation and other requirements)









34 of 111

STRUCTURE, RESPONSIBILITIES AND COMPETENCIES

SARMA SHREQ: The roles, responsibilities and accountabilities shall be defined for all personnel who manage perform the activities relevant to the organisations SHREQ

4.4.1 management program





First Aiders designated in charge of a first aid box? (In

4.4.1.3.7 5 0

terms of relevant legistation and other requirements)







Incident and Non-conformance Investigator? (In

4.4.1.3.8 2 0

terms of relevant legistation and other requirements)



Sub Total 24 0 0 0 0

% Compliance 0.0



Have the following general appointments / designations Max Actual

4.4.1.4 NO YES NA Comments

been made for: Score Score



Are persons designated to maintain certain sections of the

4.4.1.4.1 plant / operational area and a sign displayed stating who this 4 0

person is?





Were any temporary appointments made? (In terms of

4.4.1.4.2

relevant legistation and other requirements)

4 0





Persons designated to inspect:

Fire equipment? (In terms of relevant legistation and other

4.4.1.4.3 2 0

requirements)



First aid boxes? (In terms of relevant legistation and other

4.4.1.4.4 2 0

requirements)



Lifting machinery and equipment? (In terms of relevant

4.4.1.4.5 2 0

legistation and other requirements)



Scaffolding/ Fall protection equipment? (In terms of

4.4.1.4.6 2 0

relevant legistation and other requirements)









35 of 111

STRUCTURE, RESPONSIBILITIES AND COMPETENCIES

SARMA SHREQ: The roles, responsibilities and accountabilities shall be defined for all personnel who manage perform the activities relevant to the organisations SHREQ

4.4.1 management program



Fixed ladders, Ladders, stairways and platforms ?

4.4.1.4.7 2 0

(In terms of relevant legistation and other requirements)



Pressure vessels? (In terms of relevant legistation and

4.4.1.4.8 2 0

other requirements)



Pneumatic Equipment? (In terms of relevant legistation

4.4.1.4.9 2 0

and other requirements)



Electrical Installations and Equipment? (In terms of

4.4.1.4.10 2 0

relevant legistation and other requirements)



Fall Arrester Equipment? (In terms of relevant legistation

4.4.1.4.11 2 0

and other requirements)



Has a person been designated to take control in

4.4.1.4.12 Emergency/Rescue situtations? (In terms of relevant 10 0

legistation and other requirements)





Has a person been designated to look after the Quality

4.4.1.4.13 10 0

function? (In terms of SANS 878:2004 and other requirements)





Has a person been designated to look after the Road

4.4.1.4.14 Transport Safety Management System duties? (In 10 0

terms of ISO 39001 and other requirements)





Is it certain that the persons appointed above do not have any

4.4.1.4.15

of their duties and responsibilities overlapping?

5 0







Were all additional unlisted required appointments done and

4.4.1.4.16

available?

2 0





Sub Total 63 0 0 0 0









36 of 111

STRUCTURE, RESPONSIBILITIES AND COMPETENCIES

SARMA SHREQ: The roles, responsibilities and accountabilities shall be defined for all personnel who manage perform the activities relevant to the organisations SHREQ

4.4.1 management program



% Compliance 0.0



Max Actual

4.4.1.5 NO YES NA Comments

PERFORMANCE STANDARDS Score Score



Have the following persons been given specific detail as

to the scope of their authority :





4.4.1.5.1 Senior Management? 2 0





4.4.1.5.2 Middle management i.e. Supervisors / Foremen? 2 0





4.4.1.5.3 Different employee levels? 2 0





4.4.1.5.4 Regular, Temporary & Casual Contractors? 2 0





4.4.1.5.5 Are these details reviewed annually and records available? 2 0





Are adequate resources provided to the above appointees to

4.4.1.5.6 implement, control and improve the SHREQ management 2 0

system?



Sub Total 12 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0



END OF THIS SECTION









37 of 111

TRAINING AWARENESS AND COMPETENCE

SARMA SHREQ: The organisation shall establish and maintain procedures to ensure that persons working at different levels within the organisation are competent to carry out

4.4.2 their functions and duties



Max Actual

4.4.2.1 NO YES NA Comments

LEGISLATION ORIENTATION / TRAINING Score Score

Have the following groups of employees been trained / orientated

on legislation and other requirements for this operation as may be

applicable to them:?

4.4.2.1.1 All Management? 2 0

4.4.2.1.2 Supervisors / Foremen? 2 0

4.4.2.1.3 Different employee levels? 2 0

4.4.2.1.4 Maintenance Employees? 2 0

4.4.2.1.5 Contractors? 2 0

Sub Total 10 0 0 0 0

% Compliance 0.0



Max Actual

4.4.2.2 SHREQ TRAINING AND COMPETENCE NO YES NA *

Score Score





Was an assessment conducted to identify the specific training each

employee is required to do so as to enable them to recognize and

4.4.2.2.1 10 0

deal with specific SHREQ hazards that they may be exposed to?

MHSA Sec 7(1)(d), Sec 10





The various procedures outlined in this document are very

extensive. Therefore:

Has the management been trained in the various aspects under their

4.4.2.2.2 duties? [ Risk assessments, investigation techniques, conducting 20 0

meetings etc]

Can it be demonstrated that specific persons in Question 4.2.2.2 have

4.4.2.2.3

the required skills?

10 0



Have supervisors been trained in the various procedures and duties

4.4.2.2.4

applicable to them?

20 0









38 of 111

TRAINING AWARENESS AND COMPETENCE

SARMA SHREQ: The organisation shall establish and maintain procedures to ensure that persons working at different levels within the organisation are competent to carry out

4.4.2 their functions and duties



Can it be demonstrated that specific persons in Question 4.2.2.4 have

4.4.2.2.5

the required skills?

10 0



Have specific persons received training in rules and procedures so

4.4.2.2.6 that they can carry out their tasks correctly? [lifting equip, electrical 20 0

tools, gas cutting, mobile mines etc]

Can it be demonstrated that specific persons in Question 4.2.2.6 have

4.4.2.2.7

the required skills?

10 0



Have employees been given training in the various procedures as

4.4.2.2.8

applicable to them? [lockouts, working at heights, use of PPE etc]

20 0





4.4.2.2.9 Can the persons mentioned in 4.4.2.2.8 demonstrate their skills? 10 0



Have contractors been trained or provided with the instructions for

4.4.2.2.10

them to conduct work on site?

20 0



Sub Total 150 0 0 0 0

% Compliance 0.0



Max Actual

4.4.2.3 EMERGENCY / RESCUE TRAINING NO YES NA Comments

Score Score

Have all required employees been trained to use the available fire

4.4.2.3.1

fighting equipment?

10 0



4.4.2.3.2 Can persons mentioned in 4.4.2.3.1 demonstrate their skills? 10 0

Are there sufficient (20%) persons trained in first aid / life saving

4.4.2.3.3

techniques?

10 0



Has the training of first aiders been done by an approved organization

4.4.2.3.4

and is this been verified?

2 0



4.4.2.3.5 Are all designated first aiders certificates current ( Max 3 years)? 4 0



Sub Total 36 0 0 0 0

% Compliance 0.0









39 of 111

TRAINING AWARENESS AND COMPETENCE

SARMA SHREQ: The organisation shall establish and maintain procedures to ensure that persons working at different levels within the organisation are competent to carry out

4.4.2 their functions and duties



Max Actual

4.4.2.5 SHREQ INDUCTION / RE-INDUCTION NO YES NA Comments

Score Score



4.4.2.5.1

Does a new/transferred employee receive SHREQ induction 6 0

training?



4.4.2.5.2 Is Quality included? 4 0





4.4.2.5.3 Are employees provided with education on AIDS? 4 0





Procedure for employees to exercise their right to leave a working

4.4.2.5.4

place which poses a serious danger to their health and safety?

4 0





Do all employees undergo a reinduction SHREQ training after

4.4.2.5.5

extended leave periods?

4 0





4.4.2.5.6 Are contractores / temp employees given an induction 6 0



Sub Total 28 0 0 0 0

% Compliance 0.0



Max Actual

4.4.2.6 Personal Protective Equipment (PPE) NO YES NA Comments

Score Score

Are employees provided with training in the Correct use and limitations

4.4.2.6.1

of Personal protective equipment?

5 0



4.4.2.6.2 Is training provided for all the PPE used in his operation? 2 0

Sub Total 7 0 0 0 0

% Compliance 0.0



Max Actual

4.4.2.7 SHREQ TRAINING QUALITY NO YES NA Comments

Score Score









40 of 111

TRAINING AWARENESS AND COMPETENCE

SARMA SHREQ: The organisation shall establish and maintain procedures to ensure that persons working at different levels within the organisation are competent to carry out

4.4.2 their functions and duties





4.4.2.7.1 Does the training take into account abilities, literacy and risk levels 2 0



Is there a system in place to retrain / refresher training in the persons

4.4.2.7.2

indicated above?

2 0





4.4.2.7.3 Are there training modules available? 2 0



4.4.2.7.4 Is training SETA approved / outcomes based? 2 0

Are all employees of this operation been trained in SHREQ

4.4.2.7.5

procedures?

20 0



4.4.2.7.6 Can employees of this organisation demonstrate their skills? 30 0



4.4.2.7.7 Is the training accredited? 2 0



Sub Total 60 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0



END OF THIS SECTION









41 of 111

CONSULTATION AND COMMUNICATION

4.4.3 SARMA SHREQ: The organisation shall ensue that relevant SHREQ information is communicated and involves the participation from employees and other interested parties.



Max Actual

4.4.3.1 SHREQ COMMUNICATION STRUCTURE

NO YES NA Comments

Score Score





4.4.3.1.1 Is there a formal documented communication system? 5 0







Are employees involved in a participation process to formulate

4.4.3.1.2

procedures?

2 0







Are employees consulted before decisions are made that affect

4.4.3.1.3

SHREQ issues in the workplace?

2 0





Is there a system for issue and control of posters, newsletters,

4.4.3.1.4

notice boards briefings etc?

2 0



Sub Total 11 0 0 0 0

% Compliance 0.0



Max Actual

4.4.3.2 SHREQ COMMITTEE/s ESTABLISHED NO YES NA Comments

Score Score



Has a SHREQ committee been established in accordance with the

4.4.3.2.1

applicable safety legislation / agreement?

6 0







Are all Safety, Health and Environmental Representatives

4.4.3.2.2

photographs and name posted up in the workplace for display?

2 0





Are major contractors where practicable represented at the SHREQ

4.4.3.2.3

committee meeting?

4 0





Does the number of Employee / safety representatives equal or

4.4.3.2.4 2 0

exceed the number of employer representatives on a committee?









42 of 111

CONSULTATION AND COMMUNICATION

4.4.3 SARMA SHREQ: The organisation shall ensue that relevant SHREQ information is communicated and involves the participation from employees and other interested parties.



Sub Total 14 0 0 0 0

% Compliance 0.0



Max Actual

4.4.3.3 SHREQ COMMITTEE PROCEDURES NO YES NA Comments

Score Score



Does the committee/s meet monthly on a regular basis

4.4.3.3.1 5 0

throughout the year as per agenda?





Are the legible monthly reports submitted timeuously to the

4.4.3.3.2 2 0

committee?





Are there a legible minutes available of all of the SHREQ

4.4.3.3.3 2 0

meetings held?





Are all the items recorded for action on the minutes LESS THAN

4.4.3.3.4 2 0

six months old?





Have the minutes been signed by all relevant persons i.e.

4.4.3.3.5 2 0

Manager, Chairperson, Secretary, Employee Representative etc.?





Did the employer deliver a copy of the annual safety report to the

4.4.3.3.6 SHREQ committee, or if there is no health and safety committee, to 2 0

the health and safety representatives?





Are accidents / incidents / Non-conformances recorded on the

4.4.3.3.7

minutes?

2 0





Sub Total 17 0 0 0 0

% Compliance 0.0









43 of 111

CONSULTATION AND COMMUNICATION

4.4.3 SARMA SHREQ: The organisation shall ensue that relevant SHREQ information is communicated and involves the participation from employees and other interested parties.







Max Actual

4.4.3.4 GREEN AREAS NO YES NA Comments

Score Score





4.4.3.4.1 Is there a written standard for 'green area' 5 0







4.4.3.4.1 Is a regular forum at section level 'green area' in place? 5 0







4.4.3.4.2 Is there a facility provided for employees to meet together? 2 0







4.4.3.4.3 Is there a legible attendance register? 2 0







4.4.3.4.4 Are there records of what was discussed? 2 0





Sub Total 16 0 0 0 0

% Compliance 0.0



Max Actual

4.4.3.5 PUBLIC RELATIONS NO YES NA Comments

Score Score



Has a neighborhood survey been conducted within the last five

4.4.3.5.1

years?

2 0







Is there a formal structure for handling complaints raised by the

4.4.3.5.2

community? (noise, dust, vehicles, SPILLAGES etc)?

10 0









44 of 111

CONSULTATION AND COMMUNICATION

4.4.3 SARMA SHREQ: The organisation shall ensue that relevant SHREQ information is communicated and involves the participation from employees and other interested parties.







4.4.3.5.3 Are organized tours made through the premises? 2 0







Is there adequate signage and notices at the entrance to direct

4.4.3.5.4 2 0

visitors and customers?





Is the entrance area an appropriate reflection of the corporate

4.4.3.5.5 20 0

image of the Company in terms of the entrance layout?



Sub Total 36 0 0 0 0

% Compliance 0.0



Max Actual

4.4.3.6 INTERNAL BRIEFING NO YES NA Comments

Score Score





4.4.3.6.1 Is there an internal memo system? 4 0







4.4.3.6.2 Are there notice boards posted where employees meet? 2 0







4.4.3.6.3 Is there an internal magazine or newsletter issued? 2 0







Have you implemented an SHREQ awareness program for

4.4.3.6.4

employees / contractors?

2 0







Do you have any incentive programs to ensure / encourage

4.4.3.6.5

employee compliance with SHREQ legislation?

2 0









45 of 111

CONSULTATION AND COMMUNICATION

4.4.3 SARMA SHREQ: The organisation shall ensue that relevant SHREQ information is communicated and involves the participation from employees and other interested parties.



Sub Total 12 0 0 0 0

% Compliance 0.0



Max Actual

4.4.3.7 SHREQ RULES / INSTRUCTION NO YES NA Comments

Score Score





4.4.3.7.1 Are the SHREQ procedures / rules available? 2 0







Is disciplinary action taken against persons not conforming to safety

4.4.3.7.2

rules and the requirements of the SHREQ program?

2 0





Sub Total 4 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0



END OF THIS SECTION









46 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5

Max Actual

4.4.4.1 GENERAL SHREQ DOCUMENT CONTROL Score

NO YES NA

Score

Comments





Are there procedures in place to address the requirements of

4.4.4.1.1

documentation?

4 0





4.4.4.1.2 Is the documentation well organised? 3 0



4.4.4.1.3 Is the documentation linked? 10 0



4.4.4.1.4 Are the documentation versions controlled? 2 0



4.4.4.1.5 Are obsolete documents removed from circulation? 2 0



Are obsolete documents that are required to be kept for legal

4.4.4.1.6

purposes suitably stored and identified?

2 0



4.4.4.1.7 Are documents traceable? 20 0



Sub Total 43 0 0 0 0

% Compliance 0.0





Max Actual

4.4.5.1 PROCEDURE CONTROLS

Score

NO YES NA

Score

Comments





Are there procedures in place to ensure that all documents and data

4.4.5.1.1 required by the management system can be located reviewed 5 0

updated and obsolete documents removed from circulation?





Is there a standard format used when drafting instructions /

4.4.5.1.2

procedures?

3 0









47 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5



Were employees involved in giving input to the drafting of the

4.4.5.1.3

procedure / instruction?

2 0





Do all relevant supervisors have copies of permits and procedures /

4.4.5.1.4

instructions?

2 0





4.4.5.1.5 Are procedures reviewed? 2 0



Sub Total 14 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.2 GENERAL SAFEGUARDING OF MACHINERY

Score

NO YES NA

Score

Comments



Is there a COP / Guideline / procedure for the safe guarding of

4.4.5.2.1

machinery?

5 0



4.4.5.2.2 Does this include all the requirements of machine guarding? 2 0



4.4.5.2.3 Is there a maintenance program to address the needs of guarding? 2 0



Sub Total 9 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.3 LOCKOUT - Energy Control Score

NO YES NA

Score

Comments



Is there a Code of practice / procedures that covers the

4.4.5.3.1

requirements for lockout of machinery / equipment?

5 0



4.4.5.3.2 Does the procedure cover all types of energy sources? 2 0

4.4.5.3.3 Is there a current record of lockout / lock-in actions? 2 0

4.4.5.3.4 Are the records completed thourghly? 3 0

Sub Total 12 0 0 0 0









48 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5



% Compliance 0.0



Max Actual

4.4.5.4 PERSONAL PROTECTIVE EQUIPMENT Score

NO YES NA

Score

Comments

Is there a written guideline for PPE requirements based on the

4.4.5.4.1

operations HIRA.? 5 0



2

Has any effort been made by engineering methods to reduce the

4.4.5.4.2 0

need for PPE ?



4.4.5.4.3 20 0

Does the operation employees wear the correct PPE?



4.4.5.4.3 10 0

Can the persons wearing the PPE demonstrate the usage thereof?



2

Are disciplinary procedures applied regarding misconduct in the use

4.4.5.4.4 0

of PPE?

Sub Total 39 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.5 MEDICAL EXAMINATIONS Score

NO YES NA

Score

Comments



Does the operation have a procedure for persons to undergo

4.4.5.5.1

medical examinations?

5 0





4.4.5.5.2 Does the COP make provision for specialised persons i.e. drivers? 2 0





4.4.5.5.3 Is the operation active in the HIV & AIDS campaign? 2 0



4.4.5.5.4 Is there a program in place to address the HIV issue? 2 0









49 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5



Are employees whose health risk considered to be too high allocated

4.4.5.5.5

to alternative lower risk work areas?

4 0



Sub Total 15 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.6 OCCUPATIONAL HEALTH SERVICES Score

NO YES NA

Score

Comments



Has the services of an occupational health care service been

4.4.5.6.1

obtained?

3 0



Does the service provide a medical practitioner qualified in

4.4.5.6.2

Occupational Health or Occupational Medicine?

3 0



Sub Total 6 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.7 WORKING AT HEIGHTS Score

NO YES NA

Score

Comments



4.4.5.7.1 Is there a fall protection plan? 5 0



4.4.5.7.2 Is there any evidence of scaffolding on the site? Yes / No Next 2 questions = NA



4.4.5.7.3 Is there a procedure on the erection and use of scaffolding? 2 0



Have the required inspections been carried out and records available

4.4.5.7.4

for examination.? (when erected, weekly, after bad weather)

3 0





4.4.5.7.5 Can the persons conducting the inspections demonstrate their skills? 10 0



4.4.5.7.6 Is there a procedure with regard to the inspection & use of ladders ? 2 0



4.4.5.7.7 Can the persons conducting the inspections demonstrate their skills? 10 0









50 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5



4.4.5.7.8 Where inspection records are kept are these legible? 3 0

Sub Total 35 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.8 EXTERNAL TRANSPORT VEHICLES Score

NO YES NA

Score

Comments



Are there Instructions with connection to the Management & control

4.4.5.8.1

of vehicles used to transport Ready-mix products?

100 0



Is there a system to check the validity of drivers licenses

4.4.5.8.2 100 0

/ permits (PdP) / license point system?

Is there a road worthy inspection / maintenance system

4.4.5.8.3 to check the condition of vehicles that travel on a public 100 0

road; including a trip verification record?

Can the person conducting the inspection / maintenance

4.4.5.8.4

demonstarte his skills?

10 0



Sub Total 310 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.9 CONCRETE PUMPING Score

NO YES NA

Score

Comments



4.4.5.9.1 Are there standards available for pumping Ready mix Concrete? 100 0





4.4.5.9.2 Are ther systems in place tp check competency? 100 0



4.4.5.9.3 Are ther systems in place to check operational activities ? 100 0

Are ther systems in place to check cleaning and maintenaning

4.4.5.9.4

pumping trucks?

10 0



Sub Total 310 0 0 0 0









51 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5



% Compliance 0.0







Max Actual

4.4.5.10 PRESSURE VESSELS Score

NO YES NA

Score

Comments



Is there a legible record of all pressure vessels internal examination

4.4.5.10.1 and hydraulic test within the [ last 2 years - MHSA / Last 3 years - 4 0

OHSA] ?

Is there a legible record of all pressure vessels external

4.4.5.10.2

inspections done every three months?

2 0



Have all inspections / tests been done by a person who holds a

4.4.5.10.3 legible certificate issued by an Approved Inspection Authority and 2 0

are these certificates available?.

Sub Total 8 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.11 PORTABLE ELECTRICAL EQUIPMENT Score

NO YES NA

Score

Comments



Is there a written instruction / procedure regarding the use of all

4.4.5.11.1

types of grinders? [Fixed and portable]

5 0



Is there a procedure or guideline for the management of portable

4.4.5.11.2

electrical tools & equipment?

5 0



Is the equipment inspected on a three monthly basis and the

4.4.5.11.3 2 0

findings recorded?

Can it be demonstrated that the specific persons inspecting the

4.4.5.11.4

equipment have the skills?

10 0



Sub Total 22 0 0 0 0

% Compliance 0.0









52 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5

Max Actual

4.4.5.12 GAS WELDING & CUTTING EQUIPMENT Score

NO YES NA

Score

Comments



Is there a procedure with respect to the storage, use and handling of

4.4.5.12.1

gas cutting / welding equipment?

5 0



Is there a check made on all gas cutting equipment at least

4.4.5.12.2 2 0

quarterly and findings recorded?

Can it be demonstrated that the specific persons inspecting the

4.4.5.12.2

equipment have the skills?

10 0



Sub Total 17 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.13 NOISE Score

NO YES NA

Score

Comments



Has a COP/ guideline procedure for Noise been compiled for this

4.4.5.13.1

operation?

5 0



Have all employees exposed to noise zones been subjected to

4.4.5.13.2

audiometric examinations ANNUALLY.? Reg 11.4(9) MHSA

3 0



Is the audiometrist approved.? Copy of legible certificate to be

4.4.5.13.3

provided. Reg 22.15(11)(a) MHSA

1 0



Was the testing done in accordance with SABS 083.? Copy of legible

4.4.5.13.4

certificate to be provided.

1 0



Sub Total 10 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.14 SCRAP AND WASTE Management

Score

NO YES NA

Score

Comments



Is there a Scrap and Waste disposal procedure/ instruction in

4.4.5.14.1

writing?

5 0



Is there Waste Permit / Certificate documentation for the

4.4.5.14.2 20 0

disposal sites used?









53 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5



Has a legible certificate been supplied by the waste remover for

4.4.5.14.3 20 0

specific waste disposed of.?

Sub Total 45 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.15 FIRST AID EQUIPMENT Score

NO YES NA

Score

Comments



Is there a procedure for the provision and management of first aid

4.4.5.15.1

boxes?

5 0





4.4.5.15.2 Is the legible record of use of items from the first aid box available? 2 0





4.4.5.15.3 Is the monthly inspection checklist available? 2 0

Can it be demonstrated that the specific persons inspecting the

4.4.5.153

equipment have the skills?

10 0



Sub Total 19 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.16 FIRE PRECAUTIONS Score

NO YES NA

Score

Comments



Is there a procedure for the provision and management of fire

4.4.5.16.1

fighting equipment?

5 0



Are fire extinguishers inspected monthly and the findings

4.4.5.16.2 2 0

recorded in a legible register?



Can it be demonstrated that the specific persons inspecting the

4.4.5.16.3

equipment have the skills?

10 0









54 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5



Is there a legible copy of the service companies SANS 1475

4.4.5.16.4

certification?

2 0



Sub Total 19 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.17 SECURITY

Score

NO YES NA

Score

Comments



Are there guidelines and procedures for security related matters

4.4.5.17.1

as indicated in the plants risk assessment?

3 0

Are the security staff legal residents in SA as well as registered

4.4.5.17.2 members of the Security Officers Board? (Legible copy of 2 0

certificate provided)

Sub Total 5 0 0 0 0

% Compliance 0.0



Max Actual

4.4.5.18 CONTRACTOR CONTROL

Score

NO YES NA

Score

Comments



Is a formal Risk / SHREQ agreement made in writing that spell out

4.4.5.18.1 5 0

SHREQ requirements?

Are the workplaces of the contractor inspected to ensure

4.4.5.18.2

compliance?

3 0



4.4.5.18.3 Is there a procedure in place for non-compliance? 2 0

Sub Total 10 0 0 0 0

% Compliance 0.0





Max Actual

4.4.5.19 LIFTING MACHINERY AND EQUIPMENT

Score

NO YES NA

Score

Comments









55 of 111

DOCUMENT AND DATA CONTROL

4.4.4 / SARMA SHREQ: The organisation shall maintain information in a suitable medium such as paper or electronic form that describes the core elements and provides direction to

related documentation. In addition to this the organization shall establish and maintain procedures for controlling all documents and data required by this specification.

4.4.5

Is there a procedure / Guideline / work instruction with respect of

4.4.5.19.1

Lifting equipment inspection and use?

5 0



Is there a procedure / guideline for the safeguarding of lifting

4.4.5.19.2

beams & hoists?

5 0



Have mobile lifting beams & hoists been included in the above

4.4.5.19.3

procedures?

2 0



Has a procedure been complied for the safeguarding of Overhead

4.4.5.19.4

Cranes used on site?

5 0



4.4.5.19.5 Has the above been inspected at least every three months? 2 0

Can it be demonstrated that the specific persons inspecting the

4.4.5.19.6

equipment have the skills?

10 0



4.4.5.19.7 Was there a legible checklist/register used and is it up to date? 2 0



4.4.5.19.8 Was the recorded inspections signed by assigned inspector? 2 0

4.4.5.19.9 Has the above records been signed by responsible person? 2 0

Sub Total 35 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0



END OF THIS SECTION









56 of 111

OPERATIONAL CONTROL

4.4.6 SARMA SHREQ: The organization shall identify those operations and activities that area associated with the identified risks where risk control measures need to be applied.



Max Max Actual

4.4.6.1 GENERAL SAFEGUARDING OF MACHINERY

Score Score

NO YES NA

Score

Was the operation in compliance WITH ITS procedures / guidelines for the

following:

4.4.6.1.1 Machinery provided with stop/start devices? 5 5 0

4.4.6.1.2 Are stop buttons coded RED? 2 2 0

4.4.6.1.3 Provided with a lockout facility? 5 5 0

4.4.6.1.4 Is every exposed shaft guarded along its length? 5 5 0

Is every shaft that projects more than a quarter of its diameter

4.4.6.1.5

guarded?

4 4 0



4.4.6.1.6 Is every tail pulley within reach guarded? 20 20 0

4.4.6.1.7 Is every head pulley within reach guarded? 20 20 0

4.4.6.1.8 Is every take-up pulley within reach guarded? 20 20 0

4.4.6.1.9 Are all impact idlers within reach guarded? 10 10 0

4.4.6.1.10 Are conveyor rollers / idlers secure from falling? 5 5 0

4.4.6.1.11 Is every sprocket within reach guarded? 10 10 0

4.4.6.1.12 Is every coupling within reach guarded? 10 10 0

4.4.6.1.13 Is every drive belt / chain within reach guarded? 15 15 0

All conveyors provided with tripwires on both sides where

4.4.6.1.14

accessible .?

20 20 0



Is the conveyor structure undamaged by miss aligned belts that

4.4.6.1.15

are cutting into the steel frame?

2 2 0



Is the conveyor structure free of damage that may be caused by

4.4.6.1.16

mobile machinery?

2 2 0



Is an alarm system sounded automatically before start-up of a

4.4.6.1.17

conveyor?

5 5 0



Where persons are working on Machinery have they complied to

4.4.6.1.18

the Operations Lockout procedures?

10 10 0



4.4.6.1.19 Are all guards in position and not removed? 100 100 0

Sub Total 270 270 0 0 0 0









57 of 111

% Compliance 0.0



Max Max Actual

4.4.6.2 WATER

Score Score

NO YES NA

Score

Is the operation complying with its procedures with respect to

4.4.6.2.1

Water management?

100 100 0



4.4.6.3.2 Is the water balance diagram up to date? 4 4 0

Sub Total 104 104 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.3 MEDICALS

Score Score

NO YES NA

Score

Is the operation complying with its procedures with respect to

4.4.6.3.1 3 3 0

medical examinations?

4.4.6.3.2 Does the above also apply to contractors? 3 3 0

Sub Total 6 6 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.4 DUST EMISSION CONTROLS

Score Score

NO YES NA

Score

Is the operations dust emission levels under control? Incl

4.4.6.4.1 5 5 0

during cement deliveries?



Are there persons working in high dust zones with the required

4.4.6.4.2

respiratory protection being worn?

6 6 0





Is the dust suppressed at stockpiles, discharge points,

4.4.6.4.3 2 2 0

loading hoppers ?



Are dust / HCS zones demarcated and warning signs

4.4.6.4.4 prohibiting entry without the required respirator as well as 'No 2 2 0

Smoking' zones?

Sub Total 15 15 0 0 0 0

% Compliance 0.0









58 of 111

Max Max Actual

4.4.6.5 HIGH RISK WORK ACTIVITIES

Score Score

NO YES NA

Score

Where work must be carried out at Loading hoppers / bins

4.4.6.5.1

[Restricted spaces] is the procedure followed?

3 3 0



Where Confined space / vesel entry entry has to be done, is it

4.4.6.5.2

according to a specific procedure?

5 5 0





Is Conveyor belt related work done according to specific

4.4.6.5.3

procedures? (i.e. Belt splicing, changing idlers, rollers)

2 2 0



Sub Total 10 10 0 0 0 0

% Compliance 0.0



Max Actual

4.4.6.6 INTERNAL MOBILE EQUIPMENT

Score

NO YES NA

Score

Is the Condition of the mobile machines / equipment in

4.4.6.6.1 100 100 0

accordance with the legal requirements?

4.4.6.6.2 Were the drivers authorized to drive equipment? 2 2 0

Is the use of mobile machines i.e. FEL in accordance with the

4.4.6.6.3 5 5 0

plants procedures?

Can it be demonstrated that the specific persons operating the

4.4.6.6.4

equipment have the skills?

10 10 0



Sub Total 117 117 0 0 0 0

% Compliance 0.0



Max Actual

4.4.6.7 EXTERNAL TRANSPORT VEHICLES Score

NO YES NA

Score

Were transport vehicles found to be complying with the plants

4.4.6.7.1 200 200 0

stated instructions and procedures?



4.4.6.7.2 Is the condition of the transport vehicles acceptable? 200 200 0



Sub Total 400 400 0 0 0 0

% Compliance 0.0









59 of 111

Max Max Actual

4.4.6.8 OIL / FUEL MANAGEMENT

Score Score

NO YES NA

Score



Are the fuel tanks above ground in a bunded area or if below

4.4.6.8.1 ground have either test wells been fitted and monitored or has a 5 5 0

pressure test been done to determine if there are any leaks?



4.4.6.8.2 Is the total area free of oil spillage's? 5 5 0



Are there steel / plastic pans for the dismantling of equipment /

4.4.6.8.3

parked machinery so as to contain spills?

2 2 0



Are fuel and hydraulic tanks filled to below 100mm below the

4.4.6.8.4

neck?

1 1 0



Are there stickers and signage regarding the above at fuelling

4.4.6.8.5

points?

1 1 0



Sub Total 14 14 0 0 0 0

% Compliance 0.0



Max Actual

4.4.6.9 FALL PROTECTION PLAN

Score

NO YES NA

Score

Is there a fall protection plan and is it in line with the operations

4.4.6.9.1 6 6 0

working at heights procedure and HIRA?

Where work must be done in elevated positions is this done

4.4.6.9.2 according to the operations procedures and fall protection plan 5 5 0

requirements?

Is the Condition of the scaffolding in accordance with legal

4.4.6.9.3 2 2 0

requirements? [Note SANS 10085-1:2004]



4.4.6.9.4 Is the USE of the scaffolding in accordance with the procedures? 5 5 0



Can it be demonstrated that the specific persons operating the

4.4.6.9.5

equipment have the skills?

10 10 0









60 of 111

4.4.6.9.6 Is the Condition of ladders inline with legislation requirements? 2 2 0



4.4.6.9.7 Are ladders used in terms of the procedure? 5 5 0

Can it be demonstrated that the specific persons using ladders

4.4.6.9.6

have the skills?

10 10 0



4.4.6.9.7 Is access restricted to overhead cranes or similar.? 2 2 0

4.4.6.9.10 Is there an effective ladder inspection system in place? 2 2 0

Can it be demonstrated that the specific persons operating the

4.4.6.9.11

equipment have the skills?

10 10 0



Sub Total 59 59 0 0 0 0

% Compliance 0.0



Max Actual

4.4.6.10 PNEUMATIC EQUIPMENT

Score

NO YES NA

Score

Is there a procedure for inspections, maintenance and use of

4.4.6.10.1

Pressure vessels?

2 2 0



Is the Condition of the pressure vessels in accordance with

4.4.6.10.2 3 3 0

legal requirements?



4.4.6.10.3 Are there traps/ containers to contain drain off from receivers.? 1 1 0



4.4.6.10.4 Is there a procedure for the use of pneumatic equipment? 2 2 0



Is the Condition of the pneumatic equipment in accordance

4.4.6.10.5 3 3 0

with legal requirements?

Is the use of the pneumatic equipment in accordance with the

4.4.6.10.6

procedures?

4 4 0



Can it be demonstrated that the specific persons using

4.4.6.10.7

pneumatic equipment have the skills?

10 10 0



Sub Total 25 25 0 0 0 0

% Compliance 0.0







Max Actual

4.4.6.11 GAS WELDING & CUTTING EQUIPMENT

Score

NO YES NA

Score

Is the equipment stored handled and used in accordance with

4.4.6.11.1 3 3 0

the operations procedures?









61 of 111

Can it be demonstrated that the specific persons operating the

4.4.6.11.2

equipment have the skills?

10 10 0



4.4.6.11.3 Were all Gas cutting equipment found in good order? 2 2 0

4.4.6.11.4 Were all Gas heating equipment found in good order? 5 5 0

Sub Total 20 20 0 0 0 0

% Compliance 0.0



Max Actual

4.4.6.12 LIFTING SLINGS, CHAINS, shackles etc

Score

NO YES NA

Score

Were the steel wire ropes used in accordance with the

4.4.6.12.1

operations procedures?

5 5 0



Is the Condition of the steel wire ropes in accordance with the

4.4.6.12.2 2 2 0

legal requirements?

Were the Chain slings used in accordance with the above work

4.4.6.12.3

procedures etc and safe?

5 5 0



Can it be demonstrated that the specific persons operating the

4.4.6.12.4

equipment have the skills?

10 10 0



Was the Condition of the chain slings in accordance with the

4.4.6.12.5 2 2 0

legal requirements?

Were fibre ropes / slings used in accordance with the above work

4.4.6.12.6

procedures etc and safe?

5 5 0



Was the Condition of the fibre ropes / slings in accordance

4.4.6.12.7 2 2 0

with the legal requirements?

Sub Total 31 31 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.13 COFFIN & TIRFER HOISTS

Score Score

NO YES NA

Score

Were hoists used in accordance with the operations

4.4.6.13.1 2 2 0

procedures?

Is the equipment attached to the lifting beam in accordance with

4.4.6.13.2

the operations work standards / procedures?

3 3 0



Was the Condition of the hoists in accordance with the legal

4.4.6.13.3 5 5 0

requirements?

Sub Total 10 10 0 0 0 0

% Compliance 0.0









62 of 111

Max Max Actual

4.4.6.14 MOBILE & OVERHEAD CRANES

Score Score

NO YES NA

Score



4.4.6.14.1 Is the installation in accordance with Legal requirements? 2 2 0



Is the equipment used in accordance with the operations

4.4.6.14.2 2 2 0

procedures?

Can it be demonstrated that the specific persons operating the

4.4.6.14.3

equipment have the skills?

10 10 0



Are mobile cranes operated in accordance with the legal

4.4.6.14.4 2 2 0

requirements?

4.4.6.14.5 Is there a record of the inspections / tests available? 3 3 0

Can it be demonstrated that the specific persons operating the

4.4.6.14.6

equipment have the skills?

10 10 0



Sub Total 29 29 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.15 PORTABLE HAND TOOLS

Score Score

NO YES NA

Score

4.4.6.15.1 Are all hand tools in a safe condition? 4 4 0

4.4.6.15.2 Is the storage of tools orderly and safe? 2 2 0



4.4.6.15.3 Is there a monthly inspection by the supervisor on hand tools? 2 2 0



Can it be demonstrated that the specific persons operating the

4.4.6.15.4

equipment have the skills?

10 10 0



Sub Total 18 18 0 0 0 0

% Compliance 0.0







Max Actual

4.4.6.16 PORTABLE POWER TOOLS [Grinders, chain saws etc]

Score

NO YES NA

Score



4.4.6.16.1 Is the use of grinders in accordance with the procedures? 4 4 0



Can it be demonstrated that the specific persons operating the

4.4.6.16.2

equipment have the skills?

10 10 0









63 of 111

Is the Condition of grinders in accordance with the legal

4.4.6.16.3 4 4 0

requirements.



4.4.6.16.4 Are all portable electrical tools & equipment legally compliant? 4 4 0



Are portable electrical tools & equipment used safely and in

4.4.6.16.5 4 4 0

accordance with the organizations procedures / guidelines?



Can it be demonstrated that the specific persons operating the

4.4.6.16.6

equipment have the skills?

10 10 0



4.4.6.16.7 Are all power driven tools & equipment legally compliant? 4 4 0



Are power driven tools & equipment used safely and in

4.4.6.16.8

accordance with the organizations procedures / guidelines?

4 4 0



Can it be demonstrated that the specific persons operating the

4.4.6.16.9

equipment have the skills?

10 10 0



Sub Total 54 54 0 0 0 0

% Compliance 0.0







Max Max Actual

4.4.6.17 ELECTRICAL INSTALLATION

Score Score

NO YES NA

Score

Is the supplier of electricity notified via annexure 2

4.4.6.17.1 (Application for changes to electrical supply) prior to new 4 4 0

electrical installations?





Are electrical installations in compliance with all the safety

4.4.6.17.2 4 4 0

standards incorporated in the Act and by-laws of the supplier?





Is a legible certificate of compliance Annexure 1 (Certificate of

4.4.6.17.3 compliance) issued for all new installations by an accredited 4 4 0

person?

Sub Total 12 12 0 0 0 0

% Compliance 0.0









64 of 111

Max Max Actual

4.4.6.18 SHREQ SIGNS & NOTICES

Score Score

NO YES NA

Score

Has all signage and notices erected in compliance with the

4.4.6.18.1 5 5 0

operations guideline for signs and notices?

Is the requirement for signs and notices in line with the plants risk

4.4.6.18.2

assessment?

3 3 0



Has all legislated signage and notices been erected and

4.4.6.18.3 5 5 0

legible?

Sub Total 13 13 0 0 0 0

% Compliance 0.0









Max Max Actual

4.4.6.19 ELECTRICAL SUBSTATIONS & TRANSFORMER YARDS

Score Score

NO YES NA

Score



Is it evident that the inspections of substations / transformer

4.4.6.19.1 5 5 0

yards is done in accordance with the operations procedures?



4.4.6.19.2 Is the installation in accordance with legal requirements? 5 5 0

Sub Total 10 10 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.20 ELECTRICAL CONTROL GEAR

Score Score

NO YES NA

Score

Does all the electrical control gear comply to the following

criteria:

Are all incoming AND outgoing electrical sources safeguarded

4.4.6.20.1

as per SABS 0142?

4 4 0



Gear marked/labeled permanently identifying the

4.4.6.20.2

system/equipment it controls?

4 4 0



Are all such premises inspected 3 monthly and the findings

4.4.6.20.3 4 4 0

recorded?

Can it be demonstrated that the specific persons operating the

4.4.6.20.4

equipment have the skills?

10 10 0









65 of 111

Sub Total 22 22 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.21 ELECTRICAL DB BOARDS / SWITCHBOARDS

Score Score

NO YES NA

Score



Do all the switchboards comply to the following criteria:



4.4.6.21.1 All switches Identified and permanently labeled? 4 4 0



4.4.6.21.2 Is access to the board unobstructed? 4 4 0



4.4.6.21.3 Has lockout facitilites been provided? 4 4 0



4.4.6.21.4 Is the main switch accessible if the board is locked? 4 4 0



4.4.6.21.5 All live wires/conductors insulated? 4 4 0



4.4.6.21.6 Is there a description of all supply points? 4 4 0



Sub Total 24 24 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.22 EARTH LEAKAGE

Score Score

NO YES NA

Score

4.4.6.22.1 Are earth leakage units tested and results recorded? 4 4 0

4.4.6.22.2 Are all three phase plugs protected with earth leakage? 2 2 0

4.4.6.22.4 Are all single phase plugs protected with earth leakage? 2 2 0

Sub Total 8.0 8 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.23 ELECTRIC FENCING

Score Score

NO YES NA

Score



Do electrical fences comply to the following criteria:



Is the installation inspected in accordance with the operations

4.4.6.23.1 2 2 0

procedures?

Can it be demonstrated that the specific persons operating the

4.4.6.23.2

equipment have the skills?

10 10 0









66 of 111

4.4.6.23.3 Is the adequately managed and the appropriate signage posted? 2 2 0



Sub Total 14 14 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.24 LIGHTING /ILLUMINATION

Score Score

NO YES NA

Score



Has sufficient lighting been provided, including Night time in line

4.4.6.24.1

with the lighting survey and risk assessment? Reg 9.2(9)

2 2 0





4.4.6.24.2 Were all light units (incl emergency ) found effective? 4 4 0



4.4.6.24.3 Windows 'Are window panes safe and not broken? 2 2 0



Is safety glass installed in the areas identified in the risk

4.4.6.24.4 2 2 0

assessment?

Sub Total 10 10 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.25 NOISE

Score Score

NO YES NA

Score

Is the plant complying to the procedures for environmental noise

4.4.6.25.1

controls?

5 5 0



Has the plant implemented engineering and administrative

4.4.6.25.2 controls towards the elimination of Noise levels leading to 3 3 0

hearing loss?



Are there persons working in high noise zones with the required

4.4.6.25.3

hearing protection being worn?

30 30 0







4.4.6.25.4 Is hearing protection provided, incl. specialized equipment? 2 2 0







4.4.6.25.5 Has steps been taken to reduce employees exposure to noise? 2 2 0









67 of 111

Have noise level zones been demarcated with signs / notices

4.4.6.25.6 prohibiting persons from entering noise zones without hearing 2 2 0

protection.?



Sub Total 44 44 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.26 SCRAP AND WASTE CONTROLS

Score Score

NO YES NA

Score

Are separate bins / areas provided for the collection of waste

4.4.6.26.1

materials.?

1 1 0



Are sufficient bins provided at these premises in appropriate

4.4.6.26.2

places.?

2 2 0



4.4.6.26.3 Are bins fitted with lids, demarcated, and signs provided? 1 1 0



4.4.6.26.4 Is the waste removed on a regular basis and is this adequate.? 2 2 0



4.4.6.26.5 Is the perimeter fence area on both sides kept clean & tidy? 30 30 0



Is the removal of sellable / recyclable waste managed and

4.4.6.26.6

controlled.?

2 2 0



Is there a means for the safe disposal of mercury vapour lamps

4.4.6.26.7

and fluorescent tubing.?

1 1 0



Sub Total 39 39 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.27 HOUSEKEEPING

Score Score

NO YES NA

Score

Does the plant have guidelines for general housekeeping [clean

4.4.6.27.1

orderly ]?

6 6 0



Is the condition of the housekeeping on these premises in line

4.4.6.27.2

with the plants guideline / procedures?

30 30 0



Are floors and walkways in a good state of repair, free from

4.4.6.27.3

slippery surfaces, tripping hazards and obstructions?

40 40 0



Are adequate means given for maintenance work to be carried

4.4.6.27.4

out?

4 4 0



Is the quality of the lube management acceptable including sub

4.4.6.27.5

contractors?

4 4 0









68 of 111

Is spillage managed according to the operations procedures for

4.4.6.27.6

spillage?

4 4 0



4.4.6.27.7 Are the roofs and walls sound and leak free? 4 4 0

4.4.6.27.8 Are all buildings and structures adequately maintained? 200 200 0

4.4.6.27.9 Is all stacking neat and controlled? 5 5 0

Is there a uniform Colour Code applied to demarcation and

4.4.6.27.10

general required application?

4 4 0



Sub Total 301 301 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.28 HYGIENE FACILITIES

Score Score

NO YES NA

Score

Are clean and hygienic sanitation facilities provided - SABS 0400

4.4.6.28.1

/ Reg 9.2(5) MHSA

50 50 0



Are there procedures / guidelines to manage sanitation facilities

4.4.6.28.2

at this plant?

3 3 0



4.4.6.28.3 Are the facilities in line with legislation? 25 25 0

Is the use of the facilities in line with the plants guidelines and

4.4.6.28.4

procedures?

3 3 0



Sub Total 81 81 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.29 SECURITY

Score Score

NO YES NA

Score

Are the security staff in compliance with the plants procedures /

4.4.6.29.1

Contract agreement?

4 4 0



4.4.6.29.2 Are the security measures adequate ? 6 6 0



Sub Total 10 10 0 0 0 0

% Compliance 0.0







Max Max Actual

4.4.6.30 ERGONOMICS

Score Score

NO YES NA

Score









69 of 111

Is seating provided for every employee whose work can be done

4.4.6.30.1

efficiently while seated?

2 2 0



4.4.6.30.2 Is seating in mobile equipment checked and maintained? 2 2 0

Have steps been taken to reduce the need for 'cat ladders' and

4.4.6.30.3

install stairways where practicable?

4 4 0



4.4.6.30.4 Have any improvements been made to work stations.? 2 2 0



Sub Total 10 10 0 0 0 0

% Compliance 0.0



AGENTS, SUBSTANCES AND HAZARDOUS CHEMICAL Max Max Actual

4.4.6.31 SUBSTANCES Score Score

NO YES NA

Score

Has a survey been conducted to determine what substances are

4.4.6.31.1 used on the premises and identify those which are classified as 3 3 0

being hazardous?



Have all flammable liquids used on the premises been identified

4.4.6.31.2 as respects the area used, name of product, flash points and 2 2 0

quantities stored?



Are the records about the location & quantities of hazardous

4.4.6.31.3

substances used / stored up to date?

1 1 0





4.4.6.31.4 Were any substances found that were not on the list? 2 2 0





4.4.6.31.5 Are hazard sheets of all substances on site available? 2 2 0



Sub Total 10 10 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.32 CONTRACTOR AND SERVICE PROVIDER CONTROL

Score Score

NO YES NA

Score

Are contractors and service providers in compliance to the

4.4.6.32.1

operations procedures & rules?

100 100 0



Is the work done by contractors and service providers checked

4.4.6.32.2

before acceptance by the Company?

4 4 0



Sub Total 104 104 0 0 0 0

% Compliance 0.0









70 of 111

SANS 878: 2004 SPECIFICATIONS EDITION 4.1

Max Max Actual

4.4.6.33 BASIS OF PURCHASE [Q]

Score Score

NO YES NA

Score

4.4.6.33.1 Is the concrete supplied in cubic meters? 1 1 0

Is documented proof available of a yield check done in

4.4.6.33.2

accordance with SANS 1250 WITHIN the last 6 months?

3 3 0



4.4.6.33.3 Is the total mass of the batch readily available and documented? 5 5 0



Is the yield result of a batch at least 98% of the theoretical yield

4.4.6.33.4 of the mix design [Calculated using RD's and actual batched 3 3 0

masses]?

Sub Total 12 12 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.34 CONTRACT [Q]

Score Score

NO YES NA

Score

Is proof available that the company has in-house technical

4.4.6.34.1 expertise consisting of at least a relevant tertiary qualification or 5 5 0

C& CI level 5?

Are quotations made which reflect the requirements of written

4.4.6.34.2

specification?

1 1 0



4.4.6.34.3 Are customers requirements [specifications] retained on file? 1 1 0



Does the concrete supplied meet with the customers

4.4.6.34.4

requirements in terms of their specifications?

1 1 0



Sub Total 8 8 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.35 MATERIALS [Q]

Score Score

NO YES NA

Score

Is cement purchased from a supplier holding the SABS mark?

4.4.6.35.1

[List type and sources]

5 5 0



Do extenders used comply with the requirements of SABS

4.4.6.35.2

1491/1/2 or 3? [List type and sources]

1 1 0



Can it be shown that aggregates comply with SANS 1083 or

4.4.6.35.3 have a satisfactory use in concrete? [List type, sizes and 1 1 0

sources]









71 of 111

Is documentation available to prove that admixtures comply with

4.4.6.35.4 the requirements of SANS 878 Section 6.4? [Chemical mixtures - 3 3 0

2004 version]

Is nonrecyled water [1] potable [drinkable out of the mains] or [2]

4.4.6.35.5 is proof available that water is suitable for use in 3 3 0

concrete[compliance with Fulton section]?



If recycled water is used is it tested to give at least 85% of the

4.4.6.35.6

strength of a comparative mix made with potable water?

3 3 0



If other materials are used do they have a satisfactory history of

4.4.6.35.7

use in concrete? [List type and sources]

5 5 0



Sub Total 21 21 0 0 0 0

% Compliance 0.0







Max Max Actual

4.4.6.36 MEANS & ACCURACY OF MEASURING MATERIALS [Q]

Score Score

NO YES NA

Score

4.4.6.36.1 Are cementitious materials batched by mass? 3 3 0

4.4.6.36.2 Are they batched separately to other materials? 1 1 0

4.4.6.36.3 Are they batched to an accuracy within 2%? 5 5 0

4.4.6.36.4 Are aggregates measured cumulatively by mass? 3 3 0

Are at least daily moistures taken of all sands used in

4.4.6.36.5

production?

3 3 0



4.4.6.36.6 Can the person conductin moisture test demonstarte skills? 10 10 0



4.4.6.36.7 Is the most recent moisture content used in the batching system? 3 3 0



4.4.6.36.8 Is the adjustment made to both sand and water? 3 3 0

Are aggregates batched to be within 2% or 50kg? [which ever is

4.4.6.36.9

the greater]

3 3 0



Are admixtures batched to be within 2% or 50ml? [which ever is

4.4.6.36.10

the greater]

3 3 0



4.4.6.36.11 Is the actual total water batched within2% of the theoretical? 3 3 0



Is the internal of the drum free of buildup and are the blades in

4.4.6.36.12

working order?

3 3 0



Sub Total 43 43 0 0 0 0









72 of 111

% Compliance 0.0



Max Max Actual

4.4.6.37 PLANT & EQUIPMENT [Q]

Score Score

NO YES NA

Score

4.4.6.37.1 Are different cementitious silos clearly marked? 1 1 0

4.4.6.37.2 Are silos weather proof? 2 2 0

Is the design / layout such that there is no intermingling of

4.4.6.37.3

different cementitious materials?

5 5 0



4.4.6.37.4 Are aggregate bays/ overhead / stockpile bins clearly identified? 2 2 0



Is there no evidence of contamination / overflowing /

4.4.6.37.5

intermingling?

3 3 0



Is the aggregate and cement measuring equipment calibrated by

4.4.6.37.6 an external agency over the working range at least 6 monthly 5 5 0

intervals? [list agency and verified with legible certificates]



Is the aggregate and cement measuring equipment verified with

4.4.6.37.7

a dedicated set of measuring weights at least monthly?

5 5 0





Is admixture measuring equipment verified with a standard set of

measuring weights / standard volumetric equipment or calibrated

4.4.6.37.8

by an external agency over the full working range at least six

5 5 0

monthly intervals and verified with legible certificates?





Is water measuring equipment verified with a standard set of

measuring weights / standard volumetric equipment or calibrated

4.4.6.37.9 by an external agency over the full working range [if by mass] 5 5 0

and minimum of 100 lit [if by volume] at least six monthly

intervals and verified with legible certificates?



4.4.6.37.10 Are visual measuring indicating devices clearly marked? 5 5 0

4.4.6.37.11 Are they easily visible to the operator? 1 1 0

4.4.6.37.12 Are weigh hoppers capable of receiving the rated load? 1 1 0

4.4.6.37.13 Is leakage of material from the weigh hopper evident? 3 3 0

4.4.6.37.14 Do the weigh hoppers discharge fully? 3 3 0



4.4.6.37.15 Are liquid admixture dispensers in a satisfactory condition? 2 2 0









73 of 111

4.4.6.37.16 Can mixers discharge with minimal spillage? 1 1 0

Do the mixers have undamaged and correctly functioning

4.4.6.37.17

discharge chutes?

2 2 0



Are the mixer drums able to rotate at a minimum of 12 rev /

4.4.6.37.18

minute under full load?

3 3 0



Sub Total 54 54 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.38 PRODUCTION & DELIVERY [Q]

Score Score

NO YES NA

Score

Is there an adequate procedure for visual inspection prior to

4.4.6.38.1

leaving the plant in evidence?

2 2 0



4.4.6.38.2 Is the concrete fully mixed? 1 1 0

4.4.6.38.3 Is the slump correct? 2 2 0

Can records of materials measured for each batch be identified

4.4.6.38.4

with a corresponding delivery note?

5 5 0



4.4.6.38.5 Is additional water added to the concrete recorded? 5 5 0

Sub Total 15 15 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.39 DELIVERY NOTES [Q]

Score Score

NO YES NA

Score

4.4.6.39.1 Does each delivery have its own delivery note? 1 1 0



Does the delivery note contain the following information:



4.4.6.39.2 Name or number of the delivering plant? 1 1 0

4.4.6.39.3 Serial number of the delivery note? 2 2 0

4.4.6.39.4 Date? 1 1 0

4.4.6.39.5 Truck number? 1 1 0

4.4.6.39.6 Name of Purchaser? 1 1 0

4.4.6.39.7 Delivery address? 1 1 0

4.4.6.39.8 Concrete strength, slump? 1 1 0

4.4.6.39.9 Aggregate size? 1 1 0

4.4.6.39.10 Quantity in m3? 1 1 0









74 of 111

4.4.6.39.11 Time of loading at plant? 1 1 0

4.4.6.39.12 Time of arrival at site? 1 1 0

4.4.6.39.13 Time of discharge? 1 1 0



4.4.6.39.14 Place to record added water and/or any other substance on site? 1 1 0



4.4.6.39.15 Receivers acceptance of delivery? 1 1 0

Can the raw materials used for any concrete delivery be

4.4.6.39.16

traceable to the source?

4 4 0



4.4.6.39.17 Are such records kept for at least 12 months? 2 2 0

4.4.6.39.18 Are all delivery legible? 2 2 0

Sub Total 24 24 0 0 0 0

% Compliance 0.0



Max Max Actual

4.4.6.40 SAMPLING & TESTING READY-MIX CONCRETE [Q]

Score Score

NO YES NA

Score

Does the plant have access to a laboratory capable to carry

out the following tests:

4.4.6.40.1 Slump testing in range? 5 5 0

Can the person conducting the Slump Test demonstrate his

4.4.6.40.2

skills?

10 10 0



4.4.6.40.3 Cube manufacture and curing? 5 5 0

4.4.6.40.4 Cube compression strength and testing? 5 5 0

Can the person conductin the compression test demonstrate his

4.4.6.40.5

skills?

10 10 0



4.4.6.40.6 Is the slump cone in accordance with method 862-1? 2 2 0



4.4.6.40.7 Are dimensions of cube moulds in accordance with method 860? 3 3 0



4.4.6.40.8 Are cubes made and cured in accordance with method 861-3? 3 3 0



4.4.6.40.9 Can the person making the Cube demonstrate his skills? 10 10 0

Does the compression test machine have a valid calibration

4.4.6.40.10

certificates? less than 1 year old]

5 5 0



4.4.6.40.11 Loading rate? 5 5 0

4.4.6.40.12 Force applied? 5 5 0

4.4.6.40.13 Can the swivel head move? 3 3 0









75 of 111

4.4.6.40.14 Are cubes centrally loaded? 3 3 0

4.4.6.40.15 Is the loading rate within specifications? 3 3 0

Is at least 1 set of cubes sampled and tested for every 150 m3 of

4.4.6.40.16

concrete delivered?

5 5 0



Is a statistical method of analysis of test results used for QC

4.4.6.40.17

purposes?

10 10 0



Is there documented evidence showing that mix designs are

4.4.6.40.18

controlled?

5 5 0



Is an analysis carried out to confirm the following:

4.4.6.40.19 No individual result is more than 3 Mpa below specified? 5 5 0

The mean of 30 results should equal or exceed the characteristic

4.4.6.40.20

strength by at least 1.64 xSD:

5 5 0



Sub Total 107 107 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0





END OF THIS SECTION









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iated with the identified risks where risk control measures need to be applied.





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79 of 111

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81 of 111

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83 of 111

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85 of 111

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87 of 111

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90 of 111

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SAN 6250









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91 of 111

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92 of 111

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93 of 111

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94 of 111

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95 of 111

96 of 111

EMERGENCY PREPAREDNESS AND RESPONSE

SARMA SHREQ: The organisation shall establish and maintain procedures to identify the potential for and responses to incidents and emergency situations and for preventing

4.4.7 and mitigation the likely illness / injury and resulting loss that may be associated with them.



Max Actual

4.4.7.1 EMERGENCY PLANS NO YES NA Comments

Score Score



Are there written guideline / procedures for emergency

4.4.7.1.1

preparedness at this site?

5 0





Does the guideline include actions to handle emergency

4.4.7.1.2

situations identifed in the operations HIRA?

4 0







Have emergency drills / procedures been carried out at least

4.4.7.1.3

twice during the last 12 months and are records available?

3 0





Sub Total 12 0 0 0 0

% Compliance 0.0



Max Actual

4.4.7.2 FIRST AID EQUIPMENT NO YES NA Comments

Score Score



Has a first aid box been provided and is it in compliance with

4.4.7.2.1

legislation?

5 0





Was the first aid box found to comply with the provisions stated in

4.4.7.2.2

the plants procedures?

5 0





Sub Total 10 0 0 0 0

% Compliance 0.0



Max Actual

4.4.7.3 FIRE EQUIPMENT NO YES NA Comments

Score Score



Have all the fire appliances and protection systems been placed /

4.4.7.3.1

positioned / located in accordance with the risk assessment?

3 0









97 of 111

EMERGENCY PREPAREDNESS AND RESPONSE

SARMA SHREQ: The organisation shall establish and maintain procedures to identify the potential for and responses to incidents and emergency situations and for preventing

4.4.7 and mitigation the likely illness / injury and resulting loss that may be associated with them.





Have all fire appliances been maintained according to the legal

4.4.7.3.2

requirements and the plants own procedures?

4 0





Is appropriate signage erected at Electrical substations, storage

4.4.7.3.3 areas where flammable substances, batteries and rubber 5 0

products are kept?





4.4.7.3.4 Have all staircases been provided with handrails? 2 0





Sub Total 14 0 0 0 0

% Compliance 0.0



Max Actual

4.4.7.4 OTHER EMERGENCY EQUIPMENT NO YES NA Comments

Score Score



Are there other items of equipment identified by the Plants risk

4.4.7.4.1

assessment?

5 0







4.4.7.4.2 Have these been made available / installed? 5 0





Sub Total 10 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0



END OF THIS SECTION









98 of 111

PERFORMANCE MEASUREMENT & MONITORING

4.5.1 SARMA 18001: The organisation shall establish and maintain procedures to monitor and measure SHREQ performance on a regular basis.



Max Actual

4.5.1.1 PERFORMANCE MEASUREMENT NO YES NA Comments

Score Score



4.5.1.1.1 Is the performance monitored 2 0





4.5.1.1.2 Has the operation been successful in completing Objectives & Targets 4 0





4.5.1.1.3 Has there been a reduction in injuries 5 0





4.5.1.1.4 SHREQ performance indicators 4 0





4.5.1.1.5 Has there been a reduction in Occupational diseases 10 0





4.5.1.1.6 Is there a record of near miss reporting 3 0



Sub Total 28 0 0 0 0

% Compliance 0.0



Max Actual

4.5.1.2 STATISTICAL DATA NO YES NA Comments

Score Score

Are the employers assessments for the past 3 years with COID

4.5.1.2.1

Commissioner available?

5 0





4.5.1.2.2 Are the costs of injuries over the last 12 months available? 5 0





4.5.1.2.3 Are rebates expected for this assessment period? 3 0





4.5.1.2.4 Is the DIFR below ONE ? 25 0





4.5.1.2.5 Is data kept of all Cost of Loss? 5 0









99 of 111

4.5.1.2.6 Is the data discussed at meetings and displayed in graphical form? 2 0





4.5.1.2.7 Is there a notice board showing the SHREQ performance at this site? 3 0



Sub Total 48 0 0 0 0

% Compliance 0.0



TOTAL % Compliance for this section 0.0



END OF THIS SECTION









100 of 111

ACCIDENTS / NON CONFORMANCES / SPECIAL RECOGNITION

4.5.2 SARMA SHREQ: The organisation shall establish and maintain procedures for the handling and investigation of all accidents incidents and nonconformance's



Actual

4.5.2.1 SHREQ INCIDENT REPORTING Max Score NO YES NA Comments

Score



Is there a procedure for the reporting of all SHREQ NON-

4.5.2.1.1

CONFORMANCES?

5 0







4.5.2.1.2 Is there a standard reporting form used? 2 0







4.5.2.1.3 Are ALL the prescribed reporting forms available for reporting? 2 0







4.5.2.1.4 Has the operation been without a fatality in the last 12 months? 50 0







Where injuries are involved have these all been reported in

4.5.2.1.5

terms of COID and other authorities such as DoL

2 0







Have all occupational diseases been reported? - Schedule 2

4.5.2.1.6

COID Act.

5 0







4.5.2.1.7 Have other SHREQ NON-CONFORMANCES been reported? 2 0







Is the register of injuries up to date and available? Recognized

4.5.2.1.8

record, incl. Annexure 1 summary

2 0







4.5.2.1.9 Does the register include occupational diseases? 3 0





Sub Totals 73 0 0 0 0









101 of 111

ACCIDENTS / NON CONFORMANCES / SPECIAL RECOGNITION

4.5.2 SARMA SHREQ: The organisation shall establish and maintain procedures for the handling and investigation of all accidents incidents and nonconformance's





% Compliance 0.0



Actual

4.5.2.2 Max Score NO YES NA Comments

ACCIDENT / INCIDENT INVESTIGATION Score



Have all SHREQ incidents been investigated within 7 days of

4.5.2.2.1

occurring?

5 0







Has the above included all occupational diseases been

4.5.2.2.2

investigated within 7 days of occurring?

5 0







4.5.2.2.3 Has the investigation been conducted by a designated person? 2 0







Does the employer conduct every investigation in co-operation

4.5.2.2.4 with the health and safety representative responsible for the 2 0

working place in which the investigation takes place?







4.5.2.2.5 Have the related risk assessments been checked 2 0







4.5.2.2.6 Has this incident different from previous cases? 2 0







Have positive recommendations been made to prevent a

4.5.2.2.7

recurrence.?

2 0







Were there any changes required to existing SHREQ

4.5.2.2.8

procedures

2 0









102 of 111

ACCIDENTS / NON CONFORMANCES / SPECIAL RECOGNITION

4.5.2 SARMA SHREQ: The organisation shall establish and maintain procedures for the handling and investigation of all accidents incidents and nonconformance's







4.5.2.2.9 Were any risk assessments in need of amendment. 2 0







4.5.2.2.10 Where changes were required have these been done 4 0







4.5.2.2.11 Was definite action taken to rectify the matter?. close the loop) 3 0







Has the report been examined by the SHREQ committee for

4.5.2.2.12

comment and recommendations to management?

2 0







4.5.2.2.13 Has the report been signed by the employer / Chairperson? 2 0





Sub Totals 35 0 0 0 0

% Compliance 0.0



Actual

4.5.2.3 ACCIDENT / INCIDENT RECALL & FEEDBACK Max Score NO YES NA Comments

Score





4.5.2.3.1 Is a report of the accident communicated to employees? 4 0







Are accidents analysed to see what the common causes and

4.5.2.3.2

trends are?

4 0







4.5.2.3.3 Are other accidents in the Readymix industry discussed? 3 0









103 of 111

ACCIDENTS / NON CONFORMANCES / SPECIAL RECOGNITION

4.5.2 SARMA SHREQ: The organisation shall establish and maintain procedures for the handling and investigation of all accidents incidents and nonconformance's







4.5.2.3.4 Is the report used in safety talks / green areas? 4 0





Sub Totals 15 0 0 0 0

% Compliance 0.0









Actual

4.5.2.4 OBSERVED SERIOUS NON CONFORMANCES MAX PENALTY YES NA Additional comments / Information

Score





4.5.2.4.1 -50 0





4.5.2.4.2 -50 0





4.5.2.4.3 -50 0





4.5.2.4.4 -50 0





4.5.2.4.5 -50 0





4.5.2.4.6 -50 0



Sub Totals -300 0 0 0









104 of 111

ACCIDENTS / NON CONFORMANCES / SPECIAL RECOGNITION

4.5.2 SARMA SHREQ: The organisation shall establish and maintain procedures for the handling and investigation of all accidents incidents and nonconformance's







TOTAL % Compliance for this section 0.0

OVERALL % Compliance for this section after PENALTY

deduction 0.0





Actual

4.5.2.4 OBSERVED SPECIAL REGOGNITIONS MAX SCORE YES NA Additional comments / Information

Score





4.5.2.4.1 50 0









105 of 111

RECORDS & RECORDS MANAGEMENT

4.5.3 SARMA 18001: The organisation shall establish and maintain procedures for the identification maintenance of SHREQ records



Max Actual

4.5.3.1 SHREQ RECORD MANAGEMENT Score

NO YES NA

Score

Comments





4.5.3.1.1 Is there a procedure for the keeping of records? 3 0







Is a list of all records available with time spans for how long they

4.5.3.1.2

must be kept?

5 0







4.5.3.1.3 Are records clearly legible and identifiable? 100 0







4.5.3.1.4 Is record storage adequate ? 2 0







4.5.3.1.5 Are records easily accessible? 2 0







4.5.3.1.6 Are sensitive records kept confidential? 2 0







Is it evident that the procedures for record keeping are being

4.5.3.1.7

adhered to?

2 0







4.5.3.1.8 Have all out of date been removed from circulation? 2 0





Sub Total 118 0 0 0 0

% Compliance 0.0

END OF THIS SECTION









106 of 111

AUDITING

4.5.4 SARMA SHREQ: The audit program shall be based on the risk assessments of the organisations activities and the results of previous audits



Max Actual

4.5.4.1 SHREQ AUDITS & INSPECTIONS Score

NO YES NA

Score

Comments







4.5.4.1.1 Is there a schedule for audits to be conducted 4 0







Were the scheduled dates reasonably close to the actual dates when the

4.5.4.1.2

audits were conducted?

2 0







Is there a system for triggering self imposed audits in areas that fail to

4.5.4.1.3

achieve acceptable SHREQ performance?

5 0







Is there a regular inspection program in place for pre-startup of plant and

4.5.4.1.4

machinery?

2 0







Is there follow-up system to ensure that the actions to correct non-

4.5.4.1.5

compliance items identified from the inspections are corrected?

5 0







Has the premises been audited within the last six months either in part or

4.5.4.1.6

whole by SHREQ audit team/s (Internal / External)?

10 0







Were all levels of Management and Employee Representatives involved in

4.5.4.1.7

these audits and is proof available for examination.?

4 0









4.5.4.1.8 Were non-compliance's targeted and actioned? 5 0









107 of 111

AUDITING

4.5.4 SARMA SHREQ: The audit program shall be based on the risk assessments of the organisations activities and the results of previous audits







Is there follow-up system to ensure that the action plans compiled from the

4.5.4.1.9

audit findings are implemented?

5 0









4.5.4.1.10 Was the follow-up system effective 6 0









4.5.4.1.11 Were previous audits findings checked for effective management control 5 0









4.5.4.1.12 Are there still outstanding matters not longer than TWO YEARS? 4 0









4.5.4.1.13 Were the auditing team/s independent? 3 0



0 0 0 0

Sub Total 60 0 0 0 0



% Compliance 0.0





END OF THIS SECTION









108 of 111

MANAGEMENT REVIEWS

SARMA SHREQ: The organisations top management shall at intervals that it determines review the SHREQ management system to ensure its continued suitability adequacy and

4.6 effectiveness. The management review process shall ensure that the necessary information is collected to allow management to carry out this evaluation. The review shall be

documented.



Max Actual

4.6.1 REVIEW PROCESS Score

NO YES NA

Score

Comments







4.6.1.1 Is there a set procedure for management reviews? 4 0







Are senior persons appointed to manage their area of

4.6.1.2

responsibility present at these reviews?

2 0







Is it evident that the management on site understand the

4.6.1.3

management review process?

2 0







Is the management review conducted at least twice per year

4.6.1.4

and as per schedule?

5 0









4.6.1.5 Does the review involve senior management? 2 0







Has the review addressed the effectiveness of the SHREQ

4.6.1.6

system?

5 0







Has the review considered regulatory requirements to ensure

4.6.1.7

compliance

5 0









4.6.1.8 Has the SHREQ Policies been reviewed? 4 0









109 of 111

MANAGEMENT REVIEWS

SARMA SHREQ: The organisations top management shall at intervals that it determines review the SHREQ management system to ensure its continued suitability adequacy and

4.6 effectiveness. The management review process shall ensure that the necessary information is collected to allow management to carry out this evaluation. The review shall be

documented.





Where changes to the policy statements were needed has

4.6.1.9

this been done?

2 0









4.6.1.10 Have internal audits been assessed? 4 0







The effectiveness of the program to address the objectives

4.6.1.11

and targets?

10 0







Have adequate actions been set to manage outstanding

4.6.1.12

issues?

3 0







Are there records available of past management reviews

4.6.1.13

available?

2 0





Sub Totals 50 0 0 0 0

% Compliance 0.0

END OF THIS SECTION









110 of 111

sure



Report Summary of Non-conformances recorded

for this audit.



For : Dated: 0



Responsible Action By

Ref No. - Action required to be taken

Person (MMM-YY)







END OF ACTION LIST