Kent State University
Intro to Banner Finance Training Session
List of Key Banner Finance Forms
Banner Form ID Banner Form Name Description Notes and Hints
Journal Voucher Quick Form This form provides unlimited entries per document and has a Most often used for simple IDC journal entries with
FGAJVCQ concise format for the user. few lines.
Journal Voucher Mass Entry Form This form provides twelve entries per page and unlimited entries per Most often used for IDC journal entries with multiple
FGAJVCM document with a spreadsheet style format. lines.
IDC JOURNAL ENTRY FORMS
General Text Entry Form. This form captures text comments entered by the originator of an Information is available on the FOATEXT form when
FOATEXT IDC journal entry. the "Text Exists?" indicator on FGIDOCR contains a
Y.
IDC journal entry submitters are required to enter
their name, department and phone number on this
form for each IDC journal entry.
Document by User This form is used to generate a list of documents (including IDC By default, the user's own Banner ID displays on the
FOADOCU journal entries) by a specific originating user ID. FOADOCU form. To see documents (including IDC
journal entries) entered by another user, enter the
user's Banner user ID in the Original User ID field.
Document Retrieval Inquiry Form This form is used to review detailed information about an IDC This form can be accessed from the FOADOCU form
FGIDOCR journal entry that has been approved and posted. by selecting Query Document from the Options
menu.
Journal Voucher Summary Form This form displays detailed line item information for an IDC journal This form is useful as an aid in balancing an
FGIJSUM entry that has not been approved or posted yet. This form incomplete journal voucher and to view the FOAPAL
provides the FOAPAL string, amount, and the transaction sign elements, dollar amounts and indicator signs that
(Debit/Credit) of each sequence item. were entered before the journal entry is completion.
Organization Budget Status Form. This form shows budget, actual activity, encumbrances and This form is updated after posting and approval
FGIBDST available balance by Banner account for the index entered. processes are completed.
OPERATING LEDGER FORMS
Organizational Budget Summary Form. This form shows budget and actual activity summarized into This form can be accessed from the FGIBDST form
FGIBSUM revenue, labor and direct expenditure amounts. by selecting Budget Summary Information from the
Options menu.
Detail Transaction Activity Form. This form provides a detailed transaction listing by account for an This form can be accessed from the FGIBDST form
FGITRND index. by Transaction Detail Information from the Options
menu.
Transactions are shown with the newest information
at the top.
Document Retrieval Inquiry Form This form provides detailed information about all transaction types. This form can be accessed from the FGITRND form
FGIDOCR by selecting Query Document from the Options
menu.
11/28/2011 1:43 PM 28cde180-730e-4017-8ad3-9b8a0112aa79.xlsx IDC's & Oper Ledg Forms
Kent State University
Intro to Banner Finance Training Session
List of Key Banner Finance Forms
Banner Form ID Banner Form Name Description Notes and Hints
Document Retrieval Inquiry Form This form provides the grant budget balance from inception to date This form allows a user to link to other forms
FRIGITD
GRANT FORM
and is similar to the 019 screen in FRS. affecting a grant, can be used to view the entire
budget for all account types, or it can be narrowed to
include activity of only one account type such as
travel.
Only charges against the grant that have been
through the approval process and have posted will
be included in form FRIGITD.
Invoice/Credit Memo Query Form. This form shows the date an invoice is scheduled to be paid and to If you link to FAIINVE from another form, you must
FAIINVE what address a check will be mailed. This form can be accessed do Next Block to load all information about the
directly or from the Options pull-down menu wherever invoice document.
information is available. The “Document” is the Banner-generated
invoice number.
NOTE: Authorized users of WebXtender can link to
it from this Banner Form to view invoice documents.
Vendor Detail History This form shows the vendor name, vendor invoices, the internal Since FAIVNDH starts with the vendor number, you
FAIVNDH
ACCOUNTS PAYABLE FORMS
invoices associated with the vendor, the amounts of the invoices, can go to FTIIDEN to query for the vendor's name
the due dates, and the check dates. In the Options pull-down you and number.
can go the FAIINVE to get invoice information, FOICOMM to get
commodity information, and FAIVINV to get vendor information.
There is also an option to give you the total dollars spent on the
Vendors invoices.
Open Invoices by FOAPAL This form provides a list of open invoices by entering the chart 'K'; Banner Index = FRS account number
FAIOINF Index '6 digit number'; and account number '5 digit number' Banner Account number replaces FRS subcode
NOTE: Authorized users of WebXtender can link to
it from this Banner Form to view invoice documents.
Document History This form provides the various documents that are related to the Must know type of original document and number of
FOIDOCH entered document with information related to each. original document
NOTE: Authorized users of WebXtender can link to
it from this Banner Form to view invoice documents.
Vendor Invoice Query This form provides details of vendor invoice in question. Options Don't forget that there may be multiple opportunities
FAIVINV will give you drill-down information on the fields you highlight. to drill-down for more information.
11/28/2011 1:43 PM 28cde180-730e-4017-8ad3-9b8a0112aa79.xlsx Grants and AP Forms
Kent State University
Intro to Banner Finance Training Session
List of Key Banner Finance Forms
Banner Form ID Banner Form Name Description Notes and Hints
General Ledger Trial Balance FGITBAL provides a trial balance for a specific fund for all accounts,
FGITBAL account types, or account codes. Every account balance always Select an account from the Detail area on either the
displays a debit or credit indicator. FGITBAL or FGITBSR form. Select Options from the
menu bar, then General Ledger Activity Info. This will
Journal Voucher Mass Entry Form FGITBSR allows for roll up queries of multiple funds. The values bring you to the General Ledger Activity Form
FGITBSR entered in the Key Information fields determine the level of detail (FGIGLAC) to display the detailed fund transaction
GENERAL LEDGER FORMS
that the system displays below in the balance information fields. activity.
General Ledger Activity You can use the General Ledger Activity Form (FGIGLAC) to query While on FGIGLAC, highlight a transaction, go to the
FGIGLAC the detail transaction activity for selected general ledger account Options menue and select Query Transaction
combinations. This is for Balance Sheet Accounts only. Source Info.
The Document Retrieval Inquiry form (FGIDOCR) will
appear for non-purchase transactions, such as
encumbrances and journal vouchers.
The Check Payment History form (FAICHKH) will
appear for purchase transactions.
OPERATING LEDGER FORMS
11/28/2011 1:43 PM 28cde180-730e-4017-8ad3-9b8a0112aa79.xlsx Fund Balance (GL) Forms