1
CITY COUNCIL AGENDA
1 2010
COON Tuesday
7 p
00 m
June
PA I
Ds
Coon Rapids City
Council Chambers
Center
01
10
COUNCIL ACTION 06
Open Public
Mic Comment
Call to Order
Pledge of Allegiance
Roll Call
1 Adopt Agenda
2 Cons Approval ofMinutes
a May 11 2010 Work Session
b May 18 2010 Regular Meeting
c
May 25 2010 Work Session
3 Consent Agenda
a Cons Resolution 10 Rescheduling
66 August 3 2010 Council
Meeting August 4
to 2010
b Sunshine Asian
Approve Therapeutic Massage Enterprise License
Massage 11760 Crooked Lake Boulevard
c Authorize Issuance of Funds from Lawful Gambling Contribution
Fund to Coon Rapids Fire Department Relief Association for i
4 of
July Fireworks
d Cons Amendment 2 with Bunker Hills Corporation dba The
Seasons at Bunker Hills
4 Open Mic Reports
a Stephanie O 10725 Xavis Street Weed Code Violations
Brien
5 Cons Tower Clearwire
Approval of Commercial Antenna
Communications 11800 University Avenue I OWC02
6 Proposed Street Reconstruction Collector Street Springbrook Drive
h
North of 85 Avenue NW Project 09 6
a Public Hearing and Assessment Hearing 700 p m
b Cons Resolution Ordering Project
7 Cons Adoption of Ordinance Transferring Parcels from the City to the
Economic Development Authority as part of Port Campus Square
Redevelopment Project Former Target Site
8 Cons Adoption of Ordinance Revising Chapter 1 Nominations and
400
Elections of the Home Rule Charter to Reflect Recent Changes in State
Law Prima Election Date
9 Cons Adoption of Ordinance Revising the Established Permit and
Inspection Fees and Required State Surcharge
Adding a
10 Cons Approval and Award of Bids for Nine Bid Divisions for Bunker
Hills Golf Course Clubhouse Project 20
08
11 2010 Street ReconstructionProgram Various Residential Streets
a Cons Resolution Awarding Contract Areal Project 10 1
b Cons Resolution Awarding Contract IA
Area 2 Project 10
c Cons Resolution Adopting Assessment for Project 1
A
10
12 Cons Resolution Accepting Feasibility Report For Public Improvements
0 and Order Project Crescent Ponds 7th Addition Main Street and
13
University Avenue Project 10
13 Authorize Purchase ofWheel Loader
01
10
COUNCIL ACTION 06
14 Cons Resolution 69
10 Establishing 2010 Joseph Cook
2011 Memorial
Ice Arena Fees and Charges
15 Cons Resolution 10 Approving a Labor Agreement
68 with the
International Association of Firefighters Union Local No 1935
16 Other Council Business
a Stop Sign Request for 117th Avenue and Narcissus Street
17 Adjourn
0
2a
UNAPPROVED
COON RAPIDS CITY COUNCIL WORK SESSION OF MAY 11 2010
A work session of the Coon Rapids City Council was called to order by Mayor Tim Howe on
Tuesday May 11 2010 at 30 p in the Conference Room 1 at Coon
6m Rapids City Hall
Members Present Mayor Tim Howe Councilmembers Denise Klint Melissa Larson Paul
Johnson Joe Sidoti and Scott Schulte
Members Absent None
Staff Present City Manager Fulton Community Development Director
Matt Marc
Nevinski Community Development Specialist Matt Brown Public
Services Director Steve Gatlin
Others Present Planning Commission Naeve Commissioners Jennifer
Chair Donna
Geisler Michael Haag Denise Hosch Margaret Murphy Julia Stevens
Anoka County Kate Garwood Kimley representatives
Horn Paul
Danielson and Dan Coyle Ice Arena Design Team Members Jerry Nelson
1 CALL TO ORDER
Mayor Howe called the work session to order at 6p
30 m
2 ICE ARENA PROJECT UPDATE
John Slack of Boonestro presented the ice arena plans He noted the required landscaping was
Discussion held tree
extensive and costly therefore he presented an alternative plan was on
moved if
placement in future development areas noting they will be placed so they can be
necessary Utilities will come to the area from 109th Avenue and dumpsters will be stored
outside in an enclosure
to
Commissioner Geisler asked about the cost of minimum landscaping requirements according
code asking if we could use
larger trees in more
permanent areas Mr Slack noted that smaller
trees adapt more
quickly
southeast line in for senior well
Chair Naeve asked about screening the preparation housing as as
landscaping being acceptable at 50
Mayor Howe noted future plans for the arena
Commissioner Geisler suggested looking at standards in categories such as open space
foundation etc as well as irrigation requirements
Coon Rapids Council Work Session UNAPPROVED
May 11 2010
Page 2
Mayor Howe asked about the direction Council gave regarding no
irrigation Mr Slack said that
irrigation can impact LEED designation
Councilmember Johnson said do not Mr Slack indicated breakdown of
we
irrigate large parks a
the landscape numbers and where the excess exist
shortfalls
Councilmember Nelson asked if the parking lot landscaping will be irrigated Mr Slack stated
they were set to accept irrigation and provide infiltration
Chair Naeve expressed concern over 10
8 inches of grass City Manager Fulton noted that
Council direction was to create a minimum standard park area to decrease costs and
maintenance He added that future development is expected
Chair Naeve said the main entrance is faced to the south City Manager Fulton said a
larger
project will place the front entrance towards Coon Rapids Boulevard
Howe asked if Council should review the southeast line
Mayor following 1 screenings
between the ice arena and senior housing 2 irrigate areas not part of front park and 3 shrubs
versus perennials
Councilmember Johnson asked if trees Rapids Boulevard
on Coon be highway
salt tolerant and
asked if code requirements included sustainability standards
Commissioner Stevens asked if there are outdoor amenities such as benches and bike racks It
was noted the outdoor rink will have multiple uses during the summer
Boonestro further reviewed the building plans Mayor Howe noted handicapped persons do not
do well in cold and access to the observation area will
help
Council expressed concern about stair access noting it is too limited and that could result in
problems if opposing teams meet They asked staff to look at
reallocating space needs
Boonestro reviewed the exterior of the building and presented options match doors to wall
colors use
evergreens to screen dumpster add stone material articulation to east and west walls
and signage on the east exterior
3 COON RAPIDS BOULEVARD ACCESS MANAGEMENT STUDY
Paul Danielson of Horn
Kimley reviewed the Coon Rapids Boulevard Access Management
Study to date He reviewed
proposed closures at Franks McKay
Nursery Lincoln Mercury and
Pederson Floral Council consensus was that these should be closed and create a median from
Round Lake Boulevard to Pheasant Ridge Drive
Dan Coyle of Kimley noted the high value of the frontage road Discussion was held on
Horn
closing the slip ramps at 11 Vh Avenue at McDonald and at Crooked Lake Boulevard Council
s
4
Coon Rapids Council Work Session UNAPPROVED
May 11 2010
Page 3
asked staff to review closing the slip ramp at CentaCare east of Crooked Lake Boulevard as well
as closing Thrush Street business access at EZ Serve
Discussion was also held on
connecting the funeral home to the backage road Staff will revisit
this concept The question was raised on how to transition from three lanes to two lanes Mr
Coyle said the transition would be done through a right turn lane
Mr Coyle also discussed the implementation plan City Manager Fulton indicated it would be
ideal to rebuild the road in conjunction with the redevelopment of Port Riverwalk
Conclusion was
County will work with the City to prioritize segments before moving
that Anoka
forward The next round will be 2011 application with environmental decisions being made until
2015 or 2016 when actual funding is available Council asked about creating a demonstration
segment to show what Coon Rapids Boulevard would look like
4 COON RAPIDS BOULEVARD FRAMEWORK PLAN
Staff reviewed status to date of the Coon Rapids Boulevard Framework Plan Staff then
conducted a visual preference survey and Councilmembers and Commissioners offered the
on Coon
following comments Rapids Boulevard
18 Coon Rapids Boulevard plan originally focused on slowing traffic and creating a
pedestrian environment This has not materialized and the focus has changed
friendly
Break up Coon Rapids Boulevard into planning districts that reflect each area character
s
Promote idea of a steady transit corridor
Land assembly is a key implementation strategy
5 OTHER BUSINESS
None
6 ADJOURN
Mayor Howe adjourned 25 m
the work session at 10 p
Respectfully submitted
Marc Nevinski
Community Development Director
U
2b
UNAPPROVED
COON RAPIDS CITY COUNCIL MEETING MINUTES OF MAY 18 2010
PUBLIC
OPEN MIC COMMENT
Stephanie O 10725 Xavis Street NW stated she received a violation notice for long grass on
Brien
May 10t She stated she previously reported dandelions on park property along apedestrian path to
the rear of their property between Wren and Xavis Ms O spoke with Parks Supervisor Gregg
Brien
Engle who stated the City would not spray for weeds Ms O stated the dandelions have spread
Brien
into their yard She stated she asked the Parks Department to stop mowing portions of their property
because they were cutting flowers They reviewed aerial photographs to determine the property
lines The Parks Department has now left the City property unmowed The Code Enforcement
person asked about the property lines when the violation notice was Brien
issued Ms O stated she
understood the City won spray for weeds
t
CALL TO ORDER
The second regular meeting Rapids City Council for the month of May was called to
of the Coon
order by Mayor Tim Howe at 00 p on Tuesday May 18 2010 in the Council Chambers
7m
PLEDGE OF ALLEGIANCE TO THE FLAG
ADMINISTRATION OF OATH OF OFFICE JERRY NELSON WARD FIVE
18 City Clerk Anderson administered the Oath of Office for Jerry Nelson The City Council welcomed
Councilmember Nelson to the Council
ROLL CALL
Paul
Members Present Mayor Tim Howe Councilmembers Denise Klint Melissa Larson
Johnson Jerry Nelson and Scott Schulte
Members Absent Councilmember Joe Sidoti
1 ADOPT AGENDA
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER LARSON
TO ADOPT THE AGENDA MOVING ITEMS 11 AND 12 TO ITEM 4 AND ADDING ITEM
5
1
11A THE MOTION PASSED UNANIMOUSLY
2 A PROCLAMATION FOR MISS COON RAPIDS 2010 AMBASSADOR OF GOOD
WILL
is Mayor Howe read a
proclamation regarding 2010 Miss Coon Rapids Allison Lorbach stating she will
serve as an Ambassador ofGood Will and will represent the City of Coon Rapids throughout the
coming year Miss Coon Rapids introduced herself and thanked the Council for the recognition
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 2
B PROCLAMATION FOR COON JUNIOR ROYALTY 2010 AMBASSADORS OF
GOOD WILL
Mayor Howe read a
proclamation regarding the 2010 Junior Royalty stating each would member
would serve as Ambassadors of Good Will representing the City of Coon Rapids Each member of
the Junior Royalty introduced themselves to the Council
3 CONSIDER APPROVAL OF MINUTES OF MAY 4 2010 COUNCIL MEETING
MOTION BY COUNCILMEMBER JOHNSON SECONDED BY COUNCILMEMBER KLINT
FOR APPROVAL OF THE MINUTES OF THE MAY 4 2010 COUNCIL MEETING THE
MOTION PASSED 5 COUNCILMEMBER NELSON ABSTAINED
1
0
4 CONSENT AGENDA
A CONSIDER RESOLUTION 10 APPOINTING JO ELLEN CHRISTIANSEN TO
59
THE SUSTAINABILITY COMMISSION
B APPROVE THEATER LICENSE FOR AMERICAN MULTI INC AMC
CINEMA
DBA SHOWPLACE COON RAPIDS 16 10051 WOODCREST DRIVE NW
C CONSIDER RESOLUTION 10 CONCURRING WITH ISSUANCE OF A LAWFUL
61
GAMBLING PREMISES PERMIT FOR COON RAPIDS MAT BANDITS
WRESTLING CLUB AT LINDEE 3395
S COON RAPIDS BOULEVARD
D AUTHORIZE REAPPROPRIATION FROM THE WATER FUND BALANCE TO THE
CAPITAL OUTLAY ACCOUNT FOR WEST TREATMENT PLANT BOOSTER
PUMP
E APPROVE FINAL PAYMENT PROJECT 07 RAILROAD CROSSING SAFETY
33
IMPROVEMENTS ON MAIN STREET
F APPROVE FINAL PAYMENT PROJECT 09 BITUMINOUS PATCHING
12
SMALL AREAS
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER
JOHNSON FOR APPROVAL OF THE CONSENT AGENDA AS PRESENTED
Councilmember Schulte asked if the lawful gambling permit renewals would not continue to be
reviewed only new applications would
Clerk Anderson stated this was correct and
by Council City
be reviewed by Council She explained the changes were made at the State level and gambling
permits would remain with the organization indefinitely or until given up
THE MOTION PASSED UNANIMOUSLY
5
4 BOND ISSUES
A CONSIDER RESOLUTION 62
10 AWARDING THE000
225
4 SALE OF
TAXABLE GENERAL OBLIGATION GOLF COURSE REVENUE BONDS SERIES
ah
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 3
2010A BUILD AMERICA BONDS PAY
DIRECT
B CONSIDER RESOLUTION 10 AWARDING
63 THE SALE OF 2
520
000
GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 2010B
C CONSIDER RESOLUTION 10 CALLING FOR A PUBLIC HEARING ON JUNE
65
15TH 00 M
AT 7 P
Finance Director Legg presented a memorandum to Council 00 m
stating bids were received at 11 a
on May 18 for the sale of two bond issues
The official statement offering the sale of the two bond issues was distributed under separate cover
A brief description of the issues follows
G Revenue Bonds in the amount of
O leased
4will finance the non portion of new
000
225
clubhouse 300 from the Facility Construction Fund
at Bunker Hills Golf Course along with 5
000
The bonds will be repaidgolf revenues over 25 years If there are sufficient revenues in the
with
future a portion of the transfer from the Facility Construction Fund will be repaid Additionally
because these are general obligation bonds if golf revenues are insufficient to pay the bonds the City
will need to levy for any shortfall
O
G Improvement Bonds of 2010 in the amount of 520 will
000
2 fund the following projects until
paid with either special assessments or tax levies
01
09 2009 Street Reconstruction
09
27 Crescent Ponds 4th Addition
09
36 Kwik Trip
01
10 2010 Street Reconstruction
Finance Director Legg City had anticipated using Build America Bonds but this has
indicated the
changed to a different tax exempt bond which requires apublic hearing which is scheduled for June
15
Jonathan North Ehlers Associates reviewed the bond sale reports in detail with the Council and
noted the City received an AA1 bond rating The winning bid for the 4 000 O
225 G Revenue
Bonds was received from Baird out 000
the City approximately 140
of Milwaukee and will save
due to the lower interest rates Mr North explained the 2G Improvement Bonds were
000
520 O
bid out at a rate of 2 saving the
5 000
City 55
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER
JOHNSON TO ADOPT RESOLUTION NO 10 AWARDING THE SALE OF 4
62 000
225
TAXABLE GENERAL OBLIGATION GOLF COURSE REVENUE BONDS SERIES 2010A
BUILD AMERICA BONDS PAY FIXING THEIR FORM AND
DIRECT SPECIFICATION
DIRECTING THEIR EXECUTION AND DELIVERY AND PROVIDING FOR THEIR
PAYMENT RESOLUTION NO 10 AWARDING THE SALE OF 2GENERAL
63 520
000
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 4
OBLIGATION IMPROVEMENT BONDS SERIES 2010B FIXING THEIR FORMS AND
SPECIFICATIONS DIRECTING THEIR EXECUTION AND DELIVERY AND PROVIDING
FOR THEIR PAYMENT AND RESOLUTION NO 10 CALLING FOR A PUBLIC HEARING
65
ON JUNE 15TH 00 M
AT 7 P THE MOTION PASSED UNANIMOUSLY
4 NEW CITY ICE ARENA AND SITE
5a
A CONSIDER INTRODUCTION OF ORDINANCE TRANSFERRING FORMER
TARGET SITE FROM THE CITY TO THE ECONOMIC DEVELOPMENT
AUTHORITY
B CONSIDER RESOLUTION 64
10 AUTHORIZING THE EXECUTION AND
DELIVERY OF A LEASE WITH OPTION PURCHASE AGREEMENT AND
CONTINUING DISCLOSURE CERTIFICATION
Finance Director memorandum to Council stating the City Council is requested to
Legg presented a
authorize the transfer ofreal property land to the Economic Development Authority EDA and a
lease of the land and future arena from the EDA to the City
The financing ofthe arena project entails that the EDA ofthe City of Coon Rapids owns the land and
arena leasing it back to the City The City will then annually levy the amount equal to the debt
service of the bonds issued by the EDA paying the amount to the EDA as rent for the property and
building Because the land was actually purchased by the City the land should be deeded to the
EDA
Two bond issues back
proposed to be negotiated due to the lease arrangement between the City
are
and the EDA The EDA is actually selling the bonds The City concurred on April 18 2010 The
City Council and EDA should approve resolutions specifying the parameters in which to agree to the
sale of the bonds The two issues are
Lease Revenue Bonds in the amount of 13 to finance the
000
445 acquisition of the portion of the
old Target site to be used as an ice arena and adjoining park area as well as the construction of the
arena The lease payments will be equal to the debt service payment allowing the City to levy for
the payment of the debt issued by another governmental agency EDA as a special levy outside levy
limits
Lease Revenue Bonds in the amount of 1
040 will finance the
000 portion of the acquisition of the
old Target site that most
likely will be sold This will be a taxable issue since it is for aprivate use
not a park or the arena
Based on current interest rates the levy that will be required to be made annually to repay the two
Lease Revenue Bonds will range from 000
850 to 950 for 25 years beginning in 2011
000
Hearing no
objections Mayor Howe declared the ordinance to have been introduced
lj
o
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 5
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER LARSON
TO ADOPT RESOLUTION 10 AUTHORIZING THE EXECUTION AND DELIVERY OF A
64
LEASE WITH OPTION TO PURCHASE AGREEMENT AND CONTINUING DISCLOSURE
CERTIFICATION THE MOTION PASSED UNANIMOUSLY
PROPOSED STREET RECONSTRUCTION COLLECTOR STREET SHENANDOAH
BOULEVARD 127TH AVENUE NW TO 133rD AVENUE NW PROJECT 38
09
A PUBLIC HEARING AND ASSESSMENT 00 M
HEARING 7 P
B CONSIDER RESOLUTION ORDERING IMPROVEMENTS
City Engineer Vierzba presented a memorandum to Council stating the City Engineering Division is
recommending street reconstruction on Shenandoah Boulevard in 2010 A feasibility report has been
prepared for the proposed project
Shenandoah Boulevard a collector street north of Main Street is 25 years old and is in need of
repaving Anoka County is proposing to reconstruct aportion of Shenandoah Boulevard in 2010 as
part of the Main Street reconstruction project The County proposes to reconstruct the street from
124th Lane NW to 127th Avenue NW The County project will include installation of new traffic
signals at the intersection with Main Street a turn
centerline median with left lane for access to 125th
Lane NW and sidewalks both sides of Shenandoah Boulevard Council approved Joint
public on a
Powers Agreement with the County on April 6th
The City is proposing to continue with the improvement north of the County project so that
street
all of Shenandoah Boulevard north of Main Street will be upgraded in 2010 This street was
originally built in 1985 Council ordered preparation of a feasibility report on January 19 2010 and
Council accepted the feasibility report on April 20 2010 The project would propose to replace
concrete curb that is in poor condition install ADA compliant pedestrian curb ramps at all
intersections and repave a new bituminous surface The City assessment policy provides for
s
assessment of 1 per home for properties that have direct access to the street The assessment
510
would be made over a 10 period with an interest rate of 4 It is proposed to hold the hearing
year 3
but not adopt the assessment until July 20 2010 when Council would also consider contract award
for the construction
There are only four properties to assess for the street as follows
128th
2075 Avenue NW
13041 Shenandoah Boulevard
13055 Shenandoah Boulevard
2123
131St Avenue NW
The total estimated cost of the Aid funds would 500
000 and
project is 506 State
000 pay
assessments would pay approximately 6 of the cost
000
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 6
Mayor Howe asked when the County would begin their portion of the Shenandoah project City
Engineer Vierzba stated that Anoka County was currently accepting bids and would award the
project shortly with work beginning the first of June
Councilmember Johnson the County contractor to have the work
suggested the City seek bids from
completed in conjunction with their project City Engineer Vierzba stated the City would send the
contractor an RFP
Mayor Howe opened and closed the and assessment hearing 34 m
at 7 p since no one
public hearing
appeared to address the Council
MOTION BY COUNCILMEMBER LARSON SECONDED BY COUNCILMEMBER KLINT TO
ADOPT RESOLUTION NO ORDERING THE STREET RECONSTRUCTION
38
09
6A
PROJECT FOR SHENANDOAH BOULEVARD 127TH AVENUE NW TO 133RD AVENUENW
THE MOTION PASSED UNANIMOUSLY
6 COMMERCIAL ANTENNA TOWER PERMIT CLEARWIRE COMMUNICATIONS
A PUBLIC HEARING 00 M
7P
B APPROVE COMMERCIAL ANTENNA TOWER PERMIT AT MISSISSIPPI
ELEMENTARY SCHOOL 10620 DIRECT RIVER DRIVE I OWC03
Planner Harlicker presented a memorandum to Council stating Clearwire Communications is
requesting permit approval to erect a commercial wireless communication facility consisting of 90
foot tower with internally mounted antennas and ground equipment enclosed with a cedar fence The
tower is proposed on Mississippi Elementary School property located at 10620 Direct River Drive
The proposal includes three antennas internally mounted within a 90 foot tower Surrounding land
uses include school
property and single family homes The tower will be designed to accommodate
coopportunities for additional carriers The applicant has provided documentation that the
location
tower is designed so that in the event of a collapse the debris will not endanger adjacent property
The tower will be located on the west side of the school and north of the playground The tower is
set back 402 feet from Flora Street NW 363 feet from the north property line 553 feet from the west
property line and 556 feet from Direct River Drive The antennas and equipment cabinet are the
same location
design as those the Council has reviewed on previous corequests by this applicant
The base of the tower and cabinet will be enclosed by cedar fence and screened with
equipment a
arborvitae shrubs
decision is made
City Code requires the City Council hold a public hearing on this matter and that a
no s
later than Council regular meeting following
next meeting this extension has
date unless an
d
been agreed to by the applicant The application was received on April 23 and the next available
meeting date was May 18ffi No extension has been requested and staff has no reason to request an
extension In order to comply with the requirements of Minnesota Statute 15 the 60 review
99 day
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 7
for the site the decision by
period plan consideration City must make a June 22 2010
The to the chapter 13of the
1208 City Code
application was compared following criteria found in
Design Requirements Proposed or modified towers and antennas shall meet the following design
requirements
a Towers and antennas shall be designed to blend into and be compatible with the
surrounding environment through the use of color and suitable visual treatment except in
instances where the color is dictated by Federal or State authorities including but not limited
to the Federal Aviation Administration
b Tower locations shall provide a reasonable amount of screening possible for all sight
views ofthe facility and existing onvegetation shall be preserved to the extent
site reasonably
possible as determined by the permit issuer
c Commercial Use Antenna Towers shall be of a monopole design
d Ground mounted equipment shall be screened from view by suitable vegetation
approved by the permit issuer except where the permit issuer finds a design of non
vegetation
screening better reflects and compliments the architectural character of the surrounding
neighborhood
e Access drives required for the maintenance of equipment shall be paved in
accordance with City specifications unless the permit issuer finds that some other surface is
acceptable due to length location and frequency of use
g A tower shall be constructed in a manner that conforms to all State and local
building code requirements
Height Proposed or modified towers and antennas shall meet the following height requirements
a The maximum height of a free standing tower shall be 90 feet in a residential area
b The height of a tower whether freestanding or located on another structure shall
include any equipment located on top of a tower including but not limited to a lightening rod
Setbacks Proposed or modified towers and antennas shall meet the following setback requirements
a The setback of afree standing tower from any buildable area on property not owned
or under the control ofthe Provider shall be the total height of the tower as measured from the
ground surface plus 10 feet For purposes of this Section the buildable area of a property
shall exclude required building setbacks from property lines and streets Class 3 4 or 5
wetlands and easements that preclude construction of a building within them
b The permit issuer may reduce the setback upon documentation from a Licensed
Engineer that the tower is so designed that any debris in the event of a collapse or failure will
be confined to the area of property under the control of the Provider or in any case will not
seriously endanger adjacent property
c Ground located equipment used by Providers shall be located as close as possible to
the base ofthe tower or other structure on which the antenna is located unless another location
is
approved by permit issuer
the
Lighting Towers shall not be illuminated by artificial means and shall not display strobe lights
unless such lighting is specifically required by the Federal Aviation Administration or other Federal
the tower
or State
authority for aparticular tower When incorporated into the approved design of
the
light fixtures used to illuminate ball fields parking lots or similar areas may be attached to
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 8
tower
Signs and Advertising No portion of any tower or the property under the control of the Provider
may be used for signs or
advertising other than warning emergency or equipment information signs
The application is in conformance with applicable City Code provisions
Councilmember Johnson asked if the school in the antenna site selection Planner
participated
Harlicker indicated the school was involved and would receive a financial benefit from the antenna
Mayor Howe opened the public hearing 39 m
at 7 p
Planner Harlicker explained he received an email from a resident supporting the antenna
Darcey Dean 10573 Crooked Lake foot
Boulevard stated she was completely against the 90pole
being placed in her backyard or near an elementary school She felt the
City had a better location for
this tower In addition her property value would decline an additional 10 with the cell tower that
close to her home Ms Dean indicated she would pull her daughter from the school if this pole was
the site She with her well
placed on
explained her neighbors agreed concerns as
Councilmember Schulte indicated there field EMF this antenna and stated
was no
magnetic or on
medical considerations would not be taken into consideration by the Council
Mayor Howe the Council did research antenna tower before approving one for Sand
explained an
Creek Elementary
Councilmember Schulte noted he did research the idea of high found that the
frequency towers and
International Health Associations had with these types of antennas He felt the
no
problems
location ideal
proposed was
Mayor Howe asked if the tower could be added to in the future Councilmember Schulte explained
the City would rather see location
internal coversus an additional tower at the same location
Planner Harlicker stated he received a phone call from a resident that operated a Ham radio tower
and wanted to make Clearwire aware he was in the area To his knowledge there was no interference
with Ham radio operations from the Clearwire broadband operations
Hearing no further public comments Mayor Howe closed the public hearing 47 m
at 7 p
Councilmember Schulte clarified that the FCC controls the frequency and health effects of the
frequencies for broadband services
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER KLINT
TO APPROVE THE COMMERCIAL ANTENNA TOWER PERMIT FOR CLEARWIRE
COMMUNICATIONS AT MISSISSIPPI ELEMENTARY SCHOOL 10620 DIRECT RIVER
b
6
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 9
DRIVE WITH THE FOLLOWING CONDITIONS
THE APPLICANT SIGN A SECURITY AGREEMENT
2 THE ENCLOSURE MUST BE SCREENED WITH SHRUBS OR EVERGREENS
3 THE EQUIPMENT CABINET BE PAINTED TAN
4 ALL ANTENNAS MUST BE INTERNALLY MOUNTED
THE MOTION PASSED UNANIMOUSLY
7 CONSIDER APPROVAL OF SITE LEASE AGREEMENT WITH CLEARWIRE
WIRELESS LLC FOR THE RIVERVIEW PARK MONOPOLE
City Attorney Hiljus presented amemorandum asking Council to consider approval of a lease with
Clearwire Wireless LLC Clearwire for the placement ofmonopole and broadband internet antenna
be constructed and owned by Clearwire and will
equipment in Riverview Park The monopole will
replace a light pole next to the hockey rinks
Clearwire Wireless LLC is a provider of wireless broadband WI internet services
max Clearwire
is in the process of establishingaweb of wireless broadband coverage in the Twin Cities metro area
They have extensive service areas in other major metropolitan areas
Clearwire has received antenna permit approval from the City Council to place its wireless antenna
equipment on a monopole in Riverview Park and has applied for building permits The lease
between the City and Clearwire is nearly identical to leases approved by the City Council in January
and February for the placement of Clearwire antenna arrays on City structures with the
owned
following exceptions
Construction of a monopole light pole in the park
the
by Clearwire to replace
Rent of 12 per year with 5 annual increases First year pro to December 31
100 rated
100 10 x 10 square feet of lease space for the pole and related ground equipment
Staff has confirmed that the lease is at market rate within the metro area for a
ground lease for a
monopole constructed and owned by the service provider
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER LARSON
TO APPROVE A SITE LEASE AGREEMENT WITH CLEARWIRE WIRELESS LLC FOR THE
RIVERVIEW PARK MONOPOLE AND AUTHORIZE THEIR IMMEDIATE EXECUTION
EFFECTIVE DATE CONDITIONED ON CLEARWIRE EXECUTING THE LEASE WITHIN 14
DAYS THE MOTION PASSED UNANIMOUSLY
0
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 10
8 CONSIDER ADOPTION OF AN ORDINANCE AMENDING THE OFFICIAL ZONING
MAP 04
1146 MAIN STREET AND BNSF RAILROAD TRACKS PC 10
Planner Harlicker memorandum to Council the City is requesting approval of a
presented a
stating
zone
change from Low Density Residential 2 LDR2 to Moderate Density Residential MDR The
property is a 14 acre parcel located at the southwest corner of Main Street and the BNSF Railroad
tracks The site includes a
single family residence
In 2009 the
City Council adopted its 2030 Comprehensive Land Use Plan which guides future land
use policies and decisions The property proposed for rezoning is a 14 acre single family residence
On the previous plan this property had a land use designation of Low Density Residential the current
plan changed the land use designation to Moderate Density Residential The Low Density
Residential designation is primarily atypical single family home residential district The Moderate
Density Residential designation is a higher density that includes townhouses
requires that the zoning of aparcel be consistent with its land use designation To bring
State statute
the zoning map into compliance with the new land use map several areas of the City need to be
rezoned This request is one ofseveral rezonings that are needed so that the zoning map is consistent
with the land use
map
The current zoning of Low
Density Residential 2 LDR2 is consistent with the previous Low
Density Residential land designation To make the zoning consistent with the current Moderate
use
Density Residential land use designation the zoning of the subject parcel should be changed to
Moderate Density Residential MDR
The following uses are allowed in the MDR zoning district
Townhouses
Multiple dwellings of seven or fewer units per acre
State licensed community residential facilities or day care facilities serving 16 or fewer
persons
Single dwellings when combined with permitted and other attached dwellings uses to
family or
achieve a
density of at least four dwelling units per acre
State licensed community residential facilities or day care facilities serving 17 or more persons
State licensed community correctional facilities
Cemeteries and their accessory structures
Churches private schools nursing and boarding care homes hospitals sanitariums rest and
similar institutions
Recreational facilities such country clubs recreation
as
community buildings golf courses
archery ranges or
trapshooting ranges
Public uses or utilities except major buildings substations towers or
high voltage
transmission lines
The proposed rezoning would make the existing single family residence non
conforming
h
C
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 11
On May 4t the Council introduced the ordinance for the proposed zone
change The Mayor asked
staff to review the added to Wilderness Park There ongoing
possibility of this parcel being are
discussions at the staff level regarding the possibility of adding this parcel to Wilderness Park
At the April 15th Planning Commission meeting the property owner explained he was not opposed to
the proposed zonechange The Commission voted unanimously to recommend approval ofthe zone
change
MOTION BY COUNCILMEMBER LARSON SECONDED BY COUNCILMEMBER KLINT TO
ADOPT ORDINANCE APPROVING THE PROPOSED ZONE CHANGE FOR THE PROPERTY
LOCATED AT 1146 MAIN STREET AND BNSF RAILROAD TRACKS FROM LOW DENSITY
RESIDENTIAL 2 LDR2 TO MODERATE DENSITY RESIDENTIAL MDR BASED ON THE
FOLLOWING FINDINGS
1 THE PROPOSED REZONING TO MODERATE DENSITY RESIDENTIAL IS
CONSISTENT WITH THE PROPOSED LAND USE DESIGNATION OF MODERATE
DENSITY RESIDENTIAL
2 THE PROPOSED REZONING IS COMPATIBLE WITH THE ADJACENT LAND USE
DESIGNATIONS AND LAND USES
3 THE PROPOSED REZONING TO MODERATE DENSITY RESIDENTIAL WOULD
NOT HAVE AN ADVERSE IMPACT ON THE ADJACENT PROPERTIES
THE MOTION PASSED UNANIMOUSLY
9 JOINT POWERS AGREEMENTS JPA WITH ANOKA COUNTY
A APPROVE JOINT POWERS AGREEMENT WITH ANOKA COUNTY PROPOSED
TRAFFIC SIGNAL ON NORTHDALE BOULEVARD AT ENTRANCE TO
NORTHSTAR COMMUTER RAIL STATION 30
PROJECT 09
City Engineer presented a memorandum to Council stating Anoka County is planning to
Vierzba
construct a new traffic signal on Northdale Boulevard at the entrance to the Northstar Commuter Rail
Station in 2010 and has prepared a Joint Powers Agreement JPA for Council approval Council had
postponed action on approval ofthe JPA on May 4 2010 The JPA has been revised to provide a 50
50 cost split for the proposed signal
The original JPA was considered by Council on May 4th and action was postponed to allow for
further discussion with the County regarding cost share Council discussed the cost share for this
2010 At that Council felt that the
project as
part of an informational item on February 16 time
3because
County Rail Authority should pay at least 50 of the cost rather than the proposed 33
the signal was needed for the commuter rail facility not for traffic on Northdale Boulevard
Councilmembers did comment that this signal is for a safety issue within the City on a City street
and therefore the City had some
responsibility On May 4th Council indicated that the County
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 12
should pay more than the original proposal of 33
3 and Council postponed action on this item until
the cost share was revised Since this situation is not tied to aCounty highway the County standard
s
share
cost policy does the County has now indicated that they would be willing
not
apply Therefore
to pay 50 of the signal cost
The proposed JPA is needed as awritten agreement on cost share and maintenance responsibilities
The JPA provides for signal maintenance to be performed by the County at City expense as is done
with several other signals throughout the City that are on City streets The City would pay for
ongoing electrical power costs as is the case for all signals within the City
Based on the City share of50ofthe signal cost the total estimated project cost to the City would
s
be 145 The original agreement cost to the City was estimated to be 180 The
713
60 284
40
City State Aid street construction funds would be used to pay for this project MnDot has approved
s
the plan as required for State Aid funding
Mayor Howe thanked Staff for approaching Anoka County on the cost sharing issue as it will create
some cost savings for the City
MOTION BY COUNCILMEMBER JOHNSON SECONDED MEMBER
BY COUNCIL LARSON
TO APPROVE THE JOINT POWERS AGREEMENT WITH ANOKA COUNTY FOR THE
TRAFFIC SIGNAL ON NORTHDALE BOULEVARD AT THE ENTRANCE TO THE
NORTHSTAR COMMUTER RAIL STATION
Councilmember Johnson indicated the intersection was a safety concern and felt the traffic signal
would benefit the residents of Coon Rapids
THE MOTION PASSED 5 COUNCILMEMBER
0
1 KL1NT OPPOSED
B APPROVE JOINT POWERS AGREEMENT WITH ANOKA COUNTY TRAFFIC
SIGNALIZATION AT HANSON BOULEVARD AND 133RD AVENUE NW
37
PROJECT 09
Vierzba to Council Anoka County is proposing to
City Engineer presented a memorandum stating
install a traffic signal at the intersection of Hanson Boulevard and d
133 Avenue NW in 2010 The
County has prepared a Joint Powers Agreement JPA approval Council postponed
for Council
action on this item on
May 4t as Council felt that the City proposed cost share was too high
s
Anoka County completed the upgrade on Hanson Boulevard two years ago and that project did not
include this proposed traffic signal because signal warrants were not met at that time Since then
d
the City has constructed 133 Avenue NW as needed to serve the new County Sheriff facility and
s
access for the Wexford Traffic signal warrants are now met
provide for northerly
a
neighborhood
and the proposed signal project can proceed at this time The signal would provide for a much safer
access for Coon Rapids residents accessing Hanson Boulevard from the west and from the east as
well as all traffic using the compost site
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 13
On May 4th sproposed cost share of 50was not appropriate based on the
Council felt that the
City
fact that the the City border with Andover with little use by Coon Rapids residents
signal is son
Council felt that a 50 cost share for Coon Rapids was not fair and postponed action on approval of
share
the JPA until a more reasonable cost could be agreed upon
County Engineer Doug Fischer has reminded the City that the construction of 133rd Avenue NW
benefited the City by providing anortherly access for the Wexford area As part of the Memorandum
of Understanding MOU on the Hanson Boulevard upgrade project the County agreed to dedicate
County park City for 133rd Avenue NW and remove the LAWCON designation on the
land to the
land by converting the designation to other County land at another location The County did
owned
dedicate the land for 133rd Avenue NW to the City at no cost as agreed to in the MOU and the City
was able to construct 133rd Avenue NW and connect to Avocet Street NW and Crane Street NW
providing access to Coon Rapids residents in that area The County had also agreed to install a signal
at Main Street and Avocet Street NW within six months of Main Street being turned over to the
County from the State The County did follow through with that agreement
The cost share proposal meets the County policy that has been
s in effect for many years The County
Engineer has indicated that he cannot negotiate a revision to the in policy for this project as it
place
share
would affect all future cost The proposed JPA is
projects for all cities within the County
needed to provide for project cost share and maintenance responsibilities of the signal system
new
The City would pay for 50of the signal cost with the City of Andover and the County each paying
25The cities ofAndover and Coon Rapids would share the ongoing electrical cost and the cost of
EVP maintenance The County would maintain the signal The plan has been approved by MnDot as
required for use of State Aid funds Construction would take place this summer
The total estimated cost to the is 128 This
84
598 would be paid from the City
s State Aid
City
street construction fund
Councilmember Schulte suggested the County be approached in the future to readjust their formula
to provide amore uniform cost share between the County and neighboring communities He felt the
City should not be responsible for 50 of this project Public Services Director Gatlin explained the
cost sharing was not determined by adjacent land uses but instead by jurisdiction of the roadway
legs He added that the traffic signal was warranted when the City placed a signal at 133rd and Crane
as
previously agreed upon with the County
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER
JOHNSON TO APPROVE THE JOINT POWERS AGREEMENT WITH ANOKA COUNTY FOR
THE TRAFFIC SIGNAL AT HANSON BOULEVARD AND 133RD AVENUE NW
Councilmember Johnson stated the traffic signal at this intersection will have the preemptive devices
that would protect the residents traveling on Hanson Boulevard from responding emergency vehicles
Mayor Howe suggested direction be given to staff to speak further with the County regarding the cost
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 14
sharing formula Public Services Director Gatlin explained the City does pay 25 more than Dakota
or
Hennepin County for each leg of the intersection
MOTION AMENDMENT BY COUNCILMEMBER SCHULTE SECONDED BY
COUNCILMEMBER JOHNSON TO DIRECT STAFF TO NEGOTIATE FURTHER WITH
ANOKA COUNTY TO CREATE A MORE UNIFORM COST SHARING POLICY
CONSISTENT WITH NEIGHBORING COUNTIES
THE MOTION AND AMENDMENT PASSED UNANIMOUSLY
C APPROVE JOINT POWERS AGREEMENT WITH ANOKA COUNTY COST
SHARE OF A CORRIDOR STUDY OF CSAH UEAST RIVER ROAD
Council is asked to
Community Development Director Nevinski presented a memorandum stating
consider a Joint Powers Agreement with Anoka County to cost share a corridor study of CSAH
East
1River Road The City of Fridley is also participating in the study
The proposed study area includes the CSAH 1River Road Corridor from Trunk Highway 610 in
East
Coon Rapids to Interstate 694 in Fridley The study is nearly identical in scope to the access
management study of Coon Rapids Boulevard the City is about to complete with Anoka County and
the City of Anoka The City of Fridley recently approved aJoint Powers Agreement to participate in
the study
The study scope
s includes a variety of public involvement activities the establishment of acorridor
vision with supporting goals issue identification e transit trails safety access etc land use
g
concept analysis and roadway recommendations e road configuration trails transit landscaping
g
and cost estimates
Coon Rapids does not have many issues along this stretch of East River Road and land uses are not
projected to change The future Foley Station will have an impact on the corridor and will be
factored into the study Access to the industrial area at the 610 off ramp trails and transit
connections along the corridor and corridor appearance including coordination with Coon Rapids
Boulevard and the City of Fridley have also been identified as Coon Rapids concerns
The study cost is budgeted at City of Coon Rapids is requested to fund 8 and
000
425 The 000
proceeds are available from the Main Street account Kimley the firm currently completing
Horn
the Coon Rapids Boulevard access management study has been selected from among six firms to
conduct the study
Councilmember Schulte felt this was a fair cost share proposal from the County
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER
JOHNSON TO APPROVE THE JOINT POWERS AGREEMENT WITH ANOKA COUNTY TO
COST SHARE A CORRIDOR STUDY OF CSAH YEAST RIVER ROAD THE MOTION
dh
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 15
PASSED UNANIMOUSLY
10 A CONSIDER AMENDMENT TO 2001 COOPERATION AGREEMENT WITH THE
METROPOLITAN COUNCIL REGARDING METROPOLITAN S
COUNCIL
FAMILY AFFORDABLE HOUSING PROGRAM
Housing and Zoning Coordinator Bennett presented amemorandum to Council stating in 2001 the
City entered into a Cooperation Agreement with the Metropolitan Council to participate in the Metro
Council Family Affordable Housing Program FAHP The FAHP program provides 20 public
s
housing units scattered throughout the City that offer affordable housing opportunities for low or
moderate families Funded by the federal government public housing program since the
income s
program inception the Metro Council recently received approval to convert the FAHP units to the
federal Section 8project program The Metro Council is seeking an amendment to
assisted based
the Cooperation Agreement to reflect this change from public housing to Section 8 units
The FAHP was established in 2000 to address in part a settlement reached in a 1992 lawsuit that
alleged patterns of
segregation on placement of
the basis of race and income in the location and
Minneapolis public housing units Defendants in that lawsuit included the U Department of
S
of Minneapolis and its Public Housing Authority
Housing and Urban Development HUD the City
and the Metro Council Among other actions the
Community Development Agency and later
settlement called for locating 490 public housing units in suburban communities within census tracks
not impacted by race or
poverty to replace some of the 770 Minneapolis public housing units that
were demolished on that
city north side When these 490 units were slow to be realized in part
s
because most suburban communities were not public housing providers the Metro Council
developed this initiative to assist the Minneapolis Public Housing Authority in providing these units
Through the FAHP Metro Council maintains 150 housing units in 11 suburban communities that
agreed to partner in the program Other participating communities include Blaine Edina Eden
Prairie Golden Valley Minnetonka Maple Grove Plymouth Richfield Roseville and Shoreview
Involvement in the FAHP helps the City reach the housing opportunity goals of its Comprehensive
Plan and the housing affordability goals established with its participation in Metro Councils
Livability Communities Program
The Metro Council has received approval from HUD to convert these units from the federal public
housing program to the federal Section assisted
8 based
project program Under the public housing
keeping with the economies of larger scale
s
program HUD formula for establishing rents is more in
multi development projects and does not take into account any additional or unique costs
family
sitebasis The public housing program
associated with providing public housing units on ascattered
subsidy is far less than payments made to owners under the Section 8 program As a result the
Metro Council has been operating theirprogram at a loss for the past few years The conversion to
the Section 8 program will help eliminate this problem No families will be displaced nor will they
see
changes in rent levels as a result of this program change Rent calculations will remain the same
and will not exceed 30 percent of household income Individual households will however gain the
opportunity to choose housing location with this program change Following one year of occupancy
City Council Meeting Minutes UNAPPROVED
May 18 2010 7
Page 16
in a assisted based
Section 8project unit the resident will be eligible for the Section 8 Housing
Choice Voucher Program and will be able to use that program voucher to rent any market rate
rental property participating in the Section 8 program region The local Metro Council FAHP
wide
units will remain Section 8 project units
based
The Metropolitan Council Redevelopment Authority will administer the Section 8
Housing and
program for the Coon Rapids FAHP units Our Housing Assistance office which administers the
Section 8 program locally will not be affected by this change
The FAHP properties are exempt from real and personal property taxes In lieu of real estate taxes
the Metro Council has been paying a service charge equal to ten percent of the shelter rents
collected for each unit in theprevious year for public services and facilities furnished with respect to
the unit Shelter rent means the amount paid for total rent less utilities and any special services such
as
garbage collection These payments in lieu of taxes are collected by Anoka County and
distributed to the taxing entities in the same proportion as the tax rate each entity bears to the total
tax rate This payment is prescribed by Minnesota statutes except that the statutory minimum is five
percent of shelter rents Through benefit of the receive 10 percent and
cooperation agreement we
this rate will not change The payment may not exceed the amount which would be due if the
properties were subject to taxes on real property
A copy of the First Amendment to Cooperation Agreement for the Metropolitan Council Family
Affordable Housing Program wasprovided Section 1 of the document recognizes the change ofthe
assisted units Section 2 clarifies that the FAHP units will continue to be
FAHP units to Section 8
operated and maintained pursuant to governing regulations that the properties retain an exempt
status from real and personal property taxes and that the Metro Council will continue to make a
payment in lieu of taxes for the public services and facilities furnished each unit at the same rate and
with the limitations and
same as the original agreement Except for these modifications
clarifications the provisions of the original Cooperation Agreement remain in effect
MOTION BY COUNCILMEMBER SCHULTE SECONDED BY COUNCILMEMBER
JOHNSON TO ADOPT THE FIRST AMENDMENT TO THE COOPERATION AGREEMENT
WITH THE METROPOLITAN COUNCIL TO REFLECT THE STATUS OF THE FAMILY
ASSISTED
AFFORDABLE HOUSING PROGRAM UNITS AS SECTION 8UNITS THE
MOTION PASSED UNANIMOUSLY
B CONSIDER CONTINUED PARTICIPATION IN COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM THROUGH JOINT COOPERATION AGREEMENT
WITH ANOKA COUNTY AND HOME PROGRAMS
Housing and Zoning Coordinator Bennett presented amemorandum to Council stating entitlement
jurisdictions of the federal Community Development Block Grant CDBG and HOME Investment
Partnerships HOME programs must go through arequalification process with the U Department
S
of Housing and Urban Development HUD every three years in order to continue receiving and
administering those funds
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 17
The City is a
recipient through the Joint Cooperation Agreement with Anoka
of CDBG funds
County Every three years during the County Urban County Qualification Notice period directed
s
by HUD the City has the opportunity to opt out ofthe agreement with the County and participate in
the CDBG program on our own as a single Metropolitan City entitlement community Staff has
investigated this alternative as we have done during each of the previous requalification processes
and continues to believe that there are many benefits to remaining in the Joint Cooperation
Agreement with Anoka County In making this recommendation staff considered several factors
including current staffing levels CDBG program administration and reporting requirements
program planning and implementation requirements and eligibility for participation in the HOME
program
Entitlement eligibility in the CDBG program is based on several factors including population extent
of poverty and overcrowding and age of housing The City first reached HUD threshold of
s
entitlement jurisdiction status in 1992 At that time Anoka County an Urban County entitlement
jurisdiction of the program distributed its funding to communities within the county on apro
CDBG
rata basis similar to the formula HUD used to allocate program funding This arrangement continued
until 2001 when Anoka County under a directive from HUD to spend funds in atimely mannerand
fund fewer projects adopted a competitive funding process for their program In 2002 during the
first requalification opportunity following that competitive funding process the City elected to
accept its Metropolitan City program status and rather than going on its own or remaining in the
competitive county process instead entered into the Joint Cooperation Agreement with the County
that exists today Under this agreement Coon Rapids receives a pass allocation based on
through
the HUD funding formula The City contributes 15 percent of its allocation to Anoka County for
administrative and planning purposes the overall program limit is 20 percent of the allocation and
15 percent is directed to public service activities the program limit Anoka County is responsible
for the administrative and reporting functions of the program to the federal government including
submission of all plans statements and program documents such as the five year Consolidated Plan
the annual Action Plan and the Consolidated Plan Annual Performance and Evaluation Report
risk
Anoka County program compliance in the CDBG and HOME programs by performing
assures
analyses and monitoring projects The City would be required to prepare and perform each ofthese
administrative programs requirements for an
independent program
The remaining 70 percent of our allocation is reserved for project funds as determined by the City of
Coon Rapids in compliance with the federal program requirements Anoka County performs many
of the administrative and reporting requirements associated with our project funds including
document filings determining Section 106 compliance with the National Historic Preservation Act
for individual project sites and filing disbursement requests through HUD These responsibilities
are in part to the County direct relationship with HUD and its Integrated Disbursement and
due s
Information System an electronic management information system This same arrangement was
extended to the CDBG funds awarded to the City in 2009 and which are presently being used for
R
energy related improvements to Fire Station 1 The County took no additional fees for
administering that funding
City Council Meeting Minutes UNAPPROVED
May 18
Page 18
2010
Cl
Funding levels for the 2010 program year have been established at 325 for the City CDBG
846 s
program Of this 48 is retained by the County for administrative services associated with the
876
program Another 48 is dedicated to public service activities The County also reserves 15
876
percent of its allocation to public services and a total of 232 is being allocated to these
763
activities wide
county in program year 2010 Public service activities include a wide array of
program services made available to persons oflow and moderate incomes including employment
services crime prevention and public safety services child care health services substance abuse
services services for seniors and down payment assistance Because many Coon Rapids residents
access these public services and many of these providers are based in Coon Rapids Anoka County
Community Development Department staff reports that those public service activity dollars now
available to Coon Rapids residents and programs would be noticeably reduced if we terminated the
Joint Cooperation Agreement This would result because the County could no longer use its
allocation for public services in a separate jurisdiction City program area
The City participates Partnership Program through the Dakota
in the federal HOME Investment
County HOME Consortium consisting of Anoka Dakota Ramsey excluding the City of St Paul
and Washington counties and the City of Coon Rapids Dakota County is the lead agency for the
consortium that was
becoming a separate member of the consortium in
formed in 1992 Prior to
2002 theCity was
community within Anoka County The City does
included in the Consortium as
a
not meet the federal qualifications as a participating jurisdiction in the HOME program and the City
direct allocation of HOME funds located within the of
does not receive a However projects City
Coon Rapids are
eligible for funding through this agreement
City staff currently participates in the Affordable Housing Coalition Fair Housing Implementation
Council Family Homeless Prevention Assistance Program and the Continuum of Care Committee as
part of these program efforts
MOTION BY COUNCILMEMBER KLINT SECONDED BY COUNCILMEMBER LARSON TO
APPROVE THE CITY CONTINUED PARTICIPATION THROUGH PROGRAM YEAR 2013
S
IN BOTH THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THROUGH A
JOINT COOPERATION AGREEMENT WITH ANOKA COUNTY AND THE HOME
INVESTMENT PARTNERSHIPS PROGRAM THROUGH A JOINT POWERS CONSORTIUM
AGREEMENT WITH ANOKA DAKOTA RAMSEY AND WASHINGTON COUNTIES THE
MOTION PASSED UNANIMOUSLY
11 BOND ISSUES
A CONSIDER RESOLUTION 10
62 AWARDING THE SALE OF 4
225
000
TAXABLE GENERAL OBLIGATION GOLF COURSE REVENUE BONDS SERIES
2010A BUILD DIRECT
AMERICA BONDS PAY
B CONSIDER RESOLUTION 63
10 AWARDING THE SALE OF 2
520
000
GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 2010B
C CONSIDER RESOLUTION 10 CALLING FOR A PUBLIC HEARING ON JUNE
65
15TH 00 M
AT 7 P
ah
UNAPPROVED
City Council Meeting Minutes
May 18 2010
Page 19
This item was heard as 5
item 4
12 NEW CITY ICE ARENA AND SITE
A CONSIDER INTRODUCTION OF ORDINANCE TRANSFERRING FORMER
TARGET SITE FROM THE CITY TO THE EDA
B CONSIDER RESOLUTION 64
10 AUTHORIZING THE EXECUTION AND
DELIVERY OF A LEASE WITH OPTION PURCHASE AGREEMENT AND
CONTINUING DISCLOSURE CERTIFICATION
This item was heard as 5a
item 4
13 CONSIDER INTRODUCTION OF ORDINANCE AMENDING CITY CODE
ESTABLISHING RIVERDALE STATION TRANSIT ZONING DISTRICT 04
PC 09
Planner Harlicker presented a memorandum to Council stating a new
zoning district is proposed
entitled Riverdale Station Transit District The district will encourage the development of a
neighborhood center that is transit oriented to the Northstar Commuter Rail station In 2008 the City
adopted the Riverdale Station Area Transit Oriented Development Design Guidelines This
document is the basis for the formation of the proposed zoning district
The purpose of the Riverdale Station Transit District is to set forth design guidelines and site
considerations for the development of the area adjacent to the station as a transit oriented
development The station area will also be developed so that it provides a transition between the
will be mix of uses
existing uses and the station These two goals accomplished by providing a
building types and streets and landscaping
The initial area that is intended to be included in this district is the station itself and the undeveloped
15 acres adjacent to the rezoning will be the subject
station The actual of a future application The
station study
area beyond the 15 acres adjacent to the station and
identified the need to look
considered how the commercial area to the north might redevelop One option that is being
considered is utilizing an overlay district A station area overlay district could include the design
features found in the Riverdale Station Transit District and apply them to the adjacent commercial
area when it redevelops The process would be similar to the Northstar Office Park Overlay District
used on the Federal Cartridge property
The development review process is similar to the recently approved Northstar Office Park Overlay
District A proposed Station Area Plan is reviewed by the Planning Commission with a
recommendation to the City Council who will approve or deny the plan An approved Station Area
Plan is required prior to the development of individual sites
for individual with appeal
The Planning Commission will then review site plans projects an
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 20
City Council If aproposed site plan is not consistent with the approved Station Area
available to the
Plan the applicant will have to apply for an amendment to the approved plan which will require
Planning Commission and City Council review
Uses should be transit oriented and existing neighboring uses A mix of
complement the
neighborhood scaled commercial and service uses office and moderate and high density residential
were identified as uses that are
typical of transit oriented developments Since the Station Area Plan
identifies specific uses and includes a conceptual development plan that considered the potential
impacts of those uses as long as the proposed use and site plan is consistent with the approved
Station Area Plan most ofthe allowed uses are reviewed as permitted uses
Permitted uses include the following
1 Residential
a Townhouses
b Condominiums
Apartments
c Upper story residential uses above commercial or office uses
2 Non
Residential
a Retail sales
b Restaurants without drive thru
c Banks without drive thru
d Medical and professional offices
e Commuter rail station
f Parking structures
g Bakeries delis coffee shops
h Daycares
i Neighborhood service as defined in City Code Section 11 2803
1
0 Physical fitness centers not to exceed 3000 square feet
3 Conditional Uses
a Live units for small scale
work retail artisans professional and service providers
provided the work area does not exceed 50 of the floor area of the dwelling unit
4 Accessory Uses
a A customary accessory use on the same lot
b Accessory dwelling units above garages
c Outdoor associated with food service business
seating a
Section 2803
11 Service
1 businesses Service businesses include provision ofservices to the general
site
that produce minimal off impacts Service businesses include but not limited to the following
public are
barber and
beauty shops
dry direct
cleaning customer service plants servicing more than one retail outlet are not permitted
interior upholstery
decorating
locksmith
mailing and packaging services
radio and television service and repair
shoe repair
A
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 21
tailor shop
watch repair other small goods repair
picture framing
Accepted building materials include brick stone hardiplank siding and stucco on upper floors
Building types include amix of townhouses apartments mixed use buildings parking structures and
live buildings The design ofthe buildings should provide apedestrian friendly environment as
work
well as a smooth transition with adjacent residential uses This can be accomplished with reduced
street setbacks sidewalks
varying the frontage types and utilizing a variety of architectural details
and high quality building materials
The dimensional requirements are unique to this district There is no minimum lot size The
maximum lot size is two acres The minimum residential density is seven units per acre and there is
no maximum density There is no minimum or maximum density or floor to area ratio for non
residential The open space and setback requirements will regulate non
uses height parking
residential density There is a minimum building height of two stories and amaximum of four The
maximum is scaled that it is lower two stories along Northdale Boulevard
height requirement so
and increases to four stories farther away from Northdale The narrow front yard setback for
buildings the minimum setback is 0 feet along streets and required sidewalks will promote
pedestrian friendly streets
Three types of streets were identified in the study collector residential and station Each of the
streets serves a different purpose and will have different setback requirements For example the
maximum building setback allowed on a collector street is 20 feet and the maximum allowed on a
residential street is 10 feet This would allow for greater buffer between the busier collector street
and a residential building The landscaping requirements will serve to soften the streetscape and
building facades The landscaping combined with the narrow building setbacks will provide a
pedestrian friendly environment
The street network will include a grid pattern with provisions for future street extensions and
connections with the property to the north The streets will be multi being
modal able to
accommodate vehicle pedestrians and bicycles
The minimum parking standards are
required in other zoning districts
reduced from what is
reflecting the transit oriented nature of this
zoning Landscaping and pedestrian access are
district
emphasized Structured parking must be designed so that it is architecturally compatible with
adjacent structures and must include commercial or office space along any street frontage
Loading areas must be located in the rear yard compatible with the principle structure and screened
from adjacent properties and streets Outdoor storage is prohibited
S The landscaping standards are the general standards that apply to all districts There are maximum
impervious coverage requirements 95 for non and mixed used use and 85 for
residential
residential Additional screen requirements are included to screen parking lots from sidewalks and
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 22
streets
At a March9th workshop Council asked staff to further define the public open space requirement
Staff is proposing that public open space be provided on the approved Station Area Plan at the rate of
15 of the area included in the Station Area Plan The rate is higher than the park dedication rate
required for a typical residential plat 10 but less than what is required for multi family
to the station 15 is 2 acres The public space
developments 18 For the 15 acre site adjacent 25
should include neighborhood parks and playgrounds a signature park space adjacent to the station
area street center medians where appropriate and public gathering spaces Private plazas and patios
must be
integrated into residential mixed use and other commercial buildings at a minimum rate of
50 square feet per 1 square
000 feet of floor area
Freestanding signs are prohibited in the proposed district The narrow setbacks do not allow enough
space between the building and the right for freestanding signs Wall sign and projecting
way
of
signs are allowed
Temporary signs frame signs and are also limited to one per
are limited to small A
business
Councilmember Johnson was not in favor of the street design setbacks as it would put pedestrians
too close to moving traffic He felt the requirements were too urban for residential units Planner
Harlicker explained the setbacks were set to pull the buildings closer to the streets to create a more
urban appeal
Councilmember Schulte suggested a minimum setback be established and noted the traffic in this
area would be slow
moving City Manager Fulton indicated a detailed discussion would follow at
the next Council meeting
Mayor Howe suggested the wording ofthis issue be addressed prior to the next meeting
Hearing no other objections Mayor Howe declared the ordinance to have been introduced
14 CONSIDER INTRODUCTION OF ORDINANCE REVISING THE ESTABLISHED
PERMIT AND INSPECTION FEES AND ADDING A REQUIRED SURCHARGE
A memorandum was presented from ChiefBuilding Official Whitney stating Council is requested to
consider several changes to the City permit
s fees for the Building Inspections Division The purpose
is to provide clarification and comply with changes in State Law
Staff proposes several housekeeping changes to the City building inspections permit fee
s schedule
First in order to minimize confusion by separating the commercial
the fees have been reorganized
and residential fees Also fees for the demolition or moving ahome out ofthe City were incorrectly
listed at a fixed rate these should be based on the value ofthe work
City Council Meeting Minutes UNAPPROVED
May 18 2010
Page 23
Secondly Minnesota Statute 32613 requires a surcharge be collected on all building permits
148
issued by amunicipality to defray the State costs associated with administering the building code
s
Currently language regarding this surcharge is not included in the schedule Staff has proposed
language to account for this surcharge The Legislature has increased the State surcharge on fixed
s
fee permits from fifty cents to 5 The increase is effective for one year beginning July 1 2010 to
June 3 0 2011 The remainder ofthe State surcharge law did not change The City bases a majority
s
of its permits on valuation as opposed to fixed fees so the impact of this change in Coon Rapids
will be minimal
Finally Minnesota Statute 32613 has been amended to include a new section covering medical
082
gas systems In the past the City air tested and inspected these systems under a plumbing or
mechanical permit The statute now requires the installation maintenance or repair of such a system
to be done by a person possessing a current Minnesota certified master or journeyman plumber
s
license The ordinance has been modified to reflect this change and permit fees will be based on
valuation of the work
Hearing no
objections Mayor Howe declared the ordinance to have been introduced
11 15 OTHER COUNCIL BUSINESS
s
City Manager Fulton requested a Council work session to discuss the 2009 Auditor Financial
Report He proposed holding this meeting at 6 pon June 15th The Council agreed to this
00 m
schedule
16 ADJOURN
MOTION BY COUNCILMEMBER NELSON SECONDED BY COUNCILMEMBER KLINT TO
ADJOURN THE MAY 2010 MEETING AT 19 M
8 P THE MOTION PASSED
18
UNANIMOUSLY
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
2c
UNAPPROVED
COON RAPIDS CITY COUNCIL WORK SESSION OF MAY 25 2010
A work session of the Coon Rapids City Council was called to order by Mayor Tim Howe on
Tuesday May 25 2010 at 30 p in the Conference Room 1 at Coon
6m Rapids City Hall
Members Present Mayor Howe Councilmembers Denise Klint
Tim Melissa Larson Joe
Sidoti Jerry Nelson and Scott Schulte
Members Absent Councilmember Paul Johnson
Staff Present City Manager Matt Fulton Community Development Director Marc
Nevinski Neighborhood Coordinator Kristin DeGrande Community
Development Specialist Matt Brown
1 CALL TO ORDER
Mayor 30 m
Howe called the work session to order at 6 p
2 ECONOMIC DEVELOPMENT STRATEGY AND REVOLVING LOAN FUND
POLICIES
Staff reviewed the Economic Discussion held fix up loans for
Development Strategy was on
Coon Rapids Boulevard and consensus was to add an extra incentive for this option
Discussion was held on how Coon Rapids be set apart from other cities Consensus was to
can
promote more on through
line the Minnesota Metro North Tourism Bureau and to focus on
sustainability such as through wind energy
Council discussed the role of zoning implementation and site selection Staff was
as well as
directed to give Council options on shifting 500 to economic development from the
000
Mortgage Assistance Foundation and the HRA with funds to be paid back and to support
housing stock Additional language should be added to the policy stating that we will support
other business but will not offer financial assistance
3 NEIGHBORHOOD REINVESTMENT
Coordinator DeGrande reviewed the following neighborhood reinvestment
Neighborhood
for Council
aspects asking input and direction
Home for Generations
o Council consensus was
keep moving forward with the program focusing on
to
different housing types for upcoming projects They asked staff to research
what type of work has been done in the surrounding neighborhoods and asked
Coon Rapids Council Work Session UNAPPROVED
May 11 2010
Page 2
for private contractors with plan standards and substantial charges
investors
Council also requested a remodelers tour be arranged that could involve the
Sustainability Commission
Summer in the City
Staff reviewed theproposed agenda schedule and locations for the Summer in
the City meetings The agenda will be broad in nature with each Councilmember
to share a sub They added the importance apositive theme throughout
agenda
these meetings Council asked staff to review key code issues in each immediate
neighborhood prior to each meeting
Weed Abatements
o Council discussed the current weed abatement program Discussion was held
on
meeting expectations and the importance of citizens expectations
Council discussed relaxing some of the standards and well as
increasing
training Council also requested the return ofthe Trailblazer program for
assistance in weed abatement as well as working with local Boy Scouts high
school teams and a
adopt program
park
Rental Licensing Ordinance
o Staff reviewed the current rental program Council consensus was
licensing
that they are pleased with the current rental licensing program and asked staff
to continue as it is presented
4 JOINT WORK SESSION WITH BLAINE CITY COUNCIL JUNE 8 2010
City Manager presented proposed topics for the joint Council meeting with the City of
Fulton
Blaine on
airport issues University Avenue reconstruction north of 109 Avenue to
June 8
Main Street Springbrook Drive reconstruction the future of the Six Cities Watershed transit
connections Coon Rapids Boulevard to Northtown inter trail connections and signage and
city
possible shared services
5 OTHER BUSINESS
None
OURN
Mayor Howe adjourned 40 m
the work session at 8 p
Respectfully submitted
Marc Nevinski
Community Development Director
3a
TO Mayor City Councilmembers
0
City Manager
N
L FROM Stoney L Hiljus y Attorney
S SUBJECT Rescheduling August City Council
t
li
esota
Meeting
DATE June 1 2010
INTRODUCTION
Council is being asked to reschedule its August 3 2010 regularly scheduled meeting to August
August 4 2010 because of a conflict with the Night to Unite celebrations
DISCUSSION
Council has previously determined that it is important for members ofthe public as well as members
of the Council to be available to attend neighborhood meetings for Night to Unite held annually on
the first Tuesday in August
401
Section 2 of the City Code establishes the first and third Tuesday of each month for regular City
Council meetings Council by resolution
That section allows the to reschedule any regular
meetings The attached resolution would reschedule the first Council meeting in August to
0 Wednesday August 3 2010 to avoid a conflict with Night to Unite
ALIGNMENT WITH STRATEGIC VISION
Coon Rapids iscommunity in which people of all generations decide to invest themselves
a and their
resources and communicate their
community pride
ACTION REQUESTED
Approve Resolution No 10 rescheduling the
66 August 3 2010 Council meeting to August 4 2010
U
66
RESOLUTION NO 10
A RESOLUTION RESCHEDULING THE AUGUST 3 2010 CITY COUNCIL
0
MEETING TO AUGUST 4 2010
401
WHEREAS revised City Code 1982 Section 2 of the Coon Rapids City Code provides
that regular meetings ofthe City Council are to be held on the first and third Tuesday of
each month at 7 PM and
00
WHEREAS that same section ofthe City Code also provides that the City Council may by
resolution change the date of a regular Council meeting and
WHEREAS the 2010 Night to Unite is scheduled for Tuesday August 3 2010 the first
Tuesday in August and
WHEREAS the Night to Unite program encourages all citizens to attend neighborhood
meetings to meet other residents of their neighborhood and
WHEREAS City finds that holding a City Council meeting on the same evening as Night to
the
Unite imposes a serious and unnecessary conflict for Councilmembers and other citizens
of the community
NOW THEREFORE BE IT RESOLVED
by the City Council of Coon Rapids Minnesota
that the City Council meeting scheduled for Tuesday August 3 2010 be and hereby is
cancelled and rescheduled for at 00
7 PM
Wednesday August 4 2010
Adopted this 1 st day of June 2010
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
3b
Mayor City Councilmembers City TO
Managera
1
00N FROM Kris Linquist Deputy City Clerk
RAPIDSMinnesota
SUBJECT Sunshine Asian Massage
11760 Crooked Lake Blvd Suite 2811
DATE June 1 2010
INTRODUCTION
Yongping Jiang of Sunshine Asian Massage has submitted an
application for a
Therapeutic
Massage Enterprise license at 11760 Crooked Lake Boulevard Suite 2811
DISCUSSION
Mr Jiang has paid the background investigation and license fee for a Therapeutic Massage
Enterprise The Police Department conducted a background investigation and found nothing that
would prohibit issuance of this license The inspection ofthe site has not yet been
completed
ALIGNMENT WITH STRATEGIC VISION
This item relates to the Community Development and Redevelopment section of the City long
s
term strategic vision by promoting new entrepreneurs in the City
ACTION REQUESTED
Council is to approve the issuance of the 2010
requested Therapeutic Massage Enterprise license
for Sunshine Asian Massage located at 11760 Crooked Lake Boulevard Suite 2811 contingent
upon the issuance of the Certificate of Occupancy
3c
TO Mayor Councilmembers City Manager
FROM Joni Anderson City Clerk
zNCOON
APIDS
I Minnesota
SUBJECT Gambling Fund Expenditure
DATE June 1 2010
INTRODUCTION
Council is asked to consider the of funds in the five percent lawful
expenditure gambling
contribution fund
DISCUSSION
In mid Council amended the City Code to require each licensed lawful gambling
2009
organization to contribute five percent of its net profits to the City starting in September 2009
The fund balance for this account through March 2010 is 14 58
057 including interest
The six licensedorganizations that contribute to this fund include
American Legion Post 334
CoonRapids Lions Club
Coon Rapids Mat Bandits Wrestling Club
Coon Rapids National LittleLeague
Coon Rapids Youth Hockey Association
Coon Rapids VFW 9625
Minnesota Statutes dictate the purposes for which these funds may be used If Council intends to
use these funds for the
July 4th carnival fireworks direction should be given to pay these funds to
the Coon Rapids Fire Department Relief Association a non corporation for this
profit
community celebration
ALIGHTMENT WITH STRATEGIC VISION
This item relates to Civic Involvement as these proceeds will support the city July 4th
wide
celebration
ACTION REQUESTED
If it is Council intent to
s provide funding July 4th fireworks from the lawful gambling
for the
fund authorization to issue a check to the Coon Rapids Fire Department Relief Association in the
amount of 14 is
58
057 requested
3d
TO Mayor City Councilmembers
qp
C00 FROM Matt Fulton City Manager
RAPIDS Minnesota SUBJEC T Cons Amendment 2 with Bunker Hills
Corporation dba The Seasons at Bunker
Hills
DATE June 1 2010
INTRODUCTION
Council is asked to consider Amendment 2 with Bunker Hills Corporation dba The Seasons at
Bunker Hills
DISCUSSION
The Seasons has been a
longrestaurant Center tenant at Bunker Hills Clubhouse
term
banquet
The current lease with Bunker Hills Corporation expires on March 15 2011 Over the past year
The Seasons has fallen behind on their rent and utility payments This is due to slower business
and certain structural deficiencies in the current facility negatively impacting overall business
operations
A payment arrangement has been negotiated which allows Bunker Hills Corporation to become
current again with payment obligations The recommended schedule also waives a portion of its
obligations which will be assumed by the Golf Course Fund in recognition of the negative
business impact caused by certain structural deficiencies The proposed amendment language
incorporates a lease incentive payment intended to encourage The Seasons to complete its
end
lease In total the proposed amendment waives 37 roughly a 20reduction in the total
385
20
lease payment obligations for the remainder of the lease
The Seasons is to these terms and has already commenced payment pursuant to
owner
agreeable
the negotiated schedule
The amendment also establishes an arrangement in which The Seasons will assist in reserving
and scheduling events that will be in the new
facility starting in August 2011
ALIGNMENT WITH STRATEGIC VISION
Excellence in Governance topic is intended to help ensure that the City financial
This s
relationships with its tenants operating out of a municipal facility meet the expectations and
financial obligations required pursuant to negotiated leases
ACTION REQUESTED
Approval of Amendment 2 with Bunker Hills Corporation outlining payment obligations
through the end oftheir lease in March 2011
SECOND AMENDMENT TO LEASE AGREEMENT
THIS SECOND AMENDMENT TO LEASE AGREEMENT Second
Amendment made and entered into this day of 2010 by and between
City ofCoon Rapids a Minnesota municipal corporation hereinafter referred to as
the
City and Bunker Hills Corporation a Minnesota corporation doing business as The
Seasons Restaurant at Bunker Hills hereinafter referred to as Lessee
WITNESSETH
City and Lessee have entered into a Lease Agreement dated March 16 2004
The
the Lease and a First Amendment to Lease Agreement dated March 22 2005 First
Amendment concerning the restaurant and grill portions ofthe premises commonly
known as Bunker Hills Golf Course the Golf Course
The Lease between the City and the Lessee expires 15 2011 The City is
March
in the process of designing a new Bunker Hills clubhouse to replace the existing facility
The new clubhouse is anticipated to open in the summer of 2011
Pursuant to the Lease the provided Lessee with notice of its intent to
City has
request proposals RFP for food and beverage service for the new clubhouse The
Lessee may respond to the RFP with a proposal but is not guaranteed that Lessee will
continue as the food and beverage service provider at the new clubhouse
Pursuant to the First Amendment the Lessee has made improvements to the
facility but completely satisfied its obligations under the First Amendment The
has not
Lessee has requested on occasion that the City make upgrades to the facility including
fixing the roof and updating the controls for the HVAC system The Lessee believes that
as a result of the
physical condition of the facility the Lessee has paid an excessive
amount for rent and utilities and has lost revenues
The City facility and the costs of
Council considered the condition ofthe
renovations and determined that the City would be best served by constructing a new
clubhouse to replace the existing facility The Lessee was orally notified that it should
not continue with the improvements that were required under the First Amendment
The Lessee has outstanding financial obligation to the City for rent and utilities
an
in the amount of 48 for the period September 15 2009 to February 15 2010
22
114
including accrued interest in the amount of 5
29
288
The City relating to the rent and
and the Lessee wish to resolve their differences
utilities and the condition of the mutually advantageous and
that is
facility in a manner
that allows the Lessee to successfully operate its business until March 15 2011 and that
allows the City to complete the transition to a new facility successfully
3G
NOW THEREFORE in consideration of the mutual covenants and promises
herein the sufficiency of which is hereby acknowledged the Lease and First
contained
Amendment are hereby amended as follows
1 DEFINITIONS All capitalized terms not otherwise separately
defined herein shall have the meanings ascribed to them in the Lease
2 TERM The term of this Second Amendment shall commence on
April 15 2010 and shall not affect the expiration date of the Lease as
set forth therein
3 CAPITAL IMPROVEMENTS EXTENSION Lessee
s obligations
in the First Amendment to make the remainder of the capital
improvements shall no longer exist and the Lessee is deemed to have
satisfied the amount of capital improvements in paragraph
required
7 ofthe
b Lease
4 RENT Paragraph 12
b of the Lease is hereby amended to provide set
payment amounts based on apercentage ofannual rent from the
Lessee to the City for rent and utility payments for the duration of the
Lease term The set ren tpayment includes rent utilities outstanding
rent outstanding utilitie s interest and adjustments and incentives for
the balance of the term The calculation of payments and adjustments
are as shown on attached exhibit A Rent payments shall be due and
payable by the Lessee as follows
April 15 2010 17
831
44
May 15 2010 20
739
16
June 15 2010 20
19
872
July 15 2010 805
54
19
August 15 2010 25
34
608
September 15 2010 15
414
08
October 15 2010 9
04
707
November 15 2010 4
634
11
Decemberl5 2010 4
000
00
January 15 2011 00
000
4
February 15 2011 000
4
00
March 29 2011 6
446
22
The March 29 2011 payment to Lessee in the amount of 6 22
446
represents a refund after lease termination and is intended as an
adjustment and incentive to Lessee to continue food and beverage
operations to the end of the lease term March 15 2011 If Lessee
ceases usual food and beverage operations prior to March 15 2011
Lessee will forfeit the refund payment
2
5 BANQUET BOOKING
WEDDING
Commencing upon the effective date of this Second Amendment and
until an
agreement is executed withsubsequent food and beverage
a
vendor City in securing banquet and
the Lessee will assist the
wedding bookings for the new clubhouse facility Banquet and
wedding bookings may be made under this paragraph for dates
beginning on August 1 2011 As consideration the Lessee will be
paid by the City a booking fee in the amount of 300 All bookings
must include a minimum booking deposit in the amount of 1 500
payable to the City The booking fee will be paid to Lessee upon
presentation to the City of a binding booking agreement and deposit
If Lessee secures the subsequent food and beverage vendor agreement
for the new clubhouse this paragraph shall become null and void and
Lessee will retain all booking fees
6 SPROPERTY
REMOVAL OF LESSEE
Lessee will have from March 15 2011 to March 29 2011 to remove
Lessee
s property from the facility Prior to January 31 2011 Lessee
willprovide list of the property that Lessee intends to remove to City
a
City will have until February 15 2011 to review the list and object to
the removal of any particular piece of property City may object if the
property is a fixture pursuant to paragraph 7 Capital Improvements of
the original lease If Lessee fails to provide list of property it intends
a
to remove to City or if Lessee removes property that is not on the
approved list Lessee will forfeit the refund payment in paragraph four
of this Second Amendment
6 FULL FORCE AND EFFECT expressly amended by the
Except as
provisions of this Second Amendment the terms and conditions
contained in the Lease and First Amendment shall continue to govern
the rights and obligations of the parties and the Lease including the
expiration date shall remain in full force and effect
0
3
3f
IN WITNESS WHEREOF the parties hereto have executed this Second
Amendment as ofthe day and year first above written
CITY OF COON RAPIDS
Tim Howe Mayor
Matt Fulton City Manager
Approved as to Form and Content
Stoney Hiljus City Attorney
BUNKER HILLS CORPORATION
By
Its
4
EXHIBIT A
Calculations to be provided by City Finance
0
4a
1 TO Mayor City Councilmembers City Manager
uOON FROM Steve Gatlin Public Services Director
RAPIDS Minnesota SUBJECT Open Mic Report
Xavis Street
Brien
Stephanie O 10725
Re Weed Code Violations
DATE June 1 2010
INTRODUCTION
Stephanie O appeared at open mic at the May 20 2010 Council meeting She complained
Brien
about being cited for tall grass and weeds Neighborhood Reinvestment Department staff She
by
also complained about the City maintenance of the public property adjacent to the trail and
s
ditch behind her home at 10725 Xavis Street
DISCUSSION
Brien
Ms O concerned about the lines in her rear yard and where the City
s
was
property
Parks
property boundaries and hers are located The matter was discussed with Mr Gregg Engle
of the
Supervisor Gregg recalls being contacted by the resident about mowing and weed control
trail entrance her home She also suggested she would like her lawn mowing coordinated
along
with ours so that the grass looked better
staff clarified property
Following this initial contact Mr Engle and the Engineering Department
line locations Using aerial photos staff provided the resident an exact property line location and
indicated that
a written statement about the City mowing and weed control practices
s Mr Engle
seasonal
have reduced
because of reduced budgeting in the Parks Department we our summer
maintenance staff by 50 and reduced expenditures for fertilizer and weed control by 65 We
control
are now
only mowing areas such as this once a week and doing no fertilization or weed
We are only providing weed control in active recreational parks such as Sand Creek Wintercrest
and the Soccer Complex Also weed control is provided by the Parks Department at all City
building locations In other park and open space sites we are not doing any fertilizer or weed
Brien
control because of budget reductions Ms O also requested that a
garbage can be installed
near the trail entrance behind her homer Park seasonal summer staff have begun working at this
time and schedule in this location A trash can has also been
we are now on a
weekly mowing
provided as
requested by the resident
Kristin DeGrande also provided input regarding the citation for weeds and long grass She noted
that the property was posted for long grass on May 10 2010 The inspector had an interaction
with the homeowner who wanted the City to take better care of the weeds by the trail next to her
home Ms DeGrande notes that their staff posts any property if it has a section of yard where
went out to the property on May 17 to
grass or weeds are taller than 8 inches The inspector
perform the reinspection The property owner had already cut their grass and was in compliance
No further action was taken
Mayor City Councilmembers City Manager
Open Mic Report Stephanie O
Brien
June 1 2010
Page 2
In summary we believe the property line location has been clarified Staff will mow the property
on a
weekly basis or as needed during the growing season However as noted earlier we will not
do any fertilization or weed control in this location so dandelions and other weeds may be
present Given the reduced park maintenance staff it is not possible to exactly synchronize our
mowing operation with that ofthe resident
BUDGETIMPACT
Not applicable
ALIGNMENT WITH STRATEGIC VISION
Housing This followup helps ensure our neighborhoods remain stable safe and
Neighborhoods
connected with predominantly owner and well maintained life cycle housing options
occupied
RECOMMENDATION
No further action is needed on this item this data is provided for informational purposes only to
clarify s
the resident concerns
Cc Stephanie Brien
O
5
TO Mayor City Councilmembers
t City Manager
COON FROM Scott Harlicker
Aj
IDS
R Minnesota
Planner
r
DATE June 1 2010
SUBJECT IOWC02
Planning Case
Antenna Permit Application
Clearwire Communications
11800 University Avenue
INTRODUCTION
On May 4 Council postponed action onthis request and asked the applicant to investigate other
locations on the cemetery property as well as alternate locations to the north and south
DISCUSSION
Sc
The applicant looked at placing the tower on owned property to the north near 121 Avenue
city
and University Avenue That site was too close to the tower at Blaine High School They also
looked at placing the tower to the south at Northdale Middle School That location is too far
south to meet their coverage requirements
After is proposing to the tower to
working with the property owner the applicant move a
different location on
cemetery property The new location is about 160 feet to the east of the
original location in front of the maintenance garage The new location is between the
maintenance garage and the administrative building
Staff asked the Fire park their ladder truck on the cemetery property and raise the
Department to
ladder up to 90 feet The truck was parked in front ofthe maintenance garage near the original
location of the tower Photos were taken from points on Dogwood Street Cottonwood Street and
University Avenue Those photos are included
The location is about 145 feet from the nearest line and 190 from the nearest house
new property
The location complies with the setback requirements and the criteria found in Chapter
proposed
1208
13 of the City Code
ALIGNMENT WITH STRATEGIC VISION
Community Development and Redevelopment
The City
sdevelopment is diversified and sustainable with growing economic base that supports a
a
high quality of life in neighborhoods and a strong progressive business sector The proposed tower
supports the community development vision The Community Facilities chapter of the
Comprehensive Plan includes as one of its goals
Planning Case 1OWC02
June 1 2010
Page 2
Fiber of
the
artfiber optic and broadband service that allows
Optics and Broadband State
Coon Rapids companies and residents to compete with others in the world that have
benefited from the rapid advance offiber optic and broadband technologies
This tower supports the objective to provide first rate access to high speed data transmission
RECOMMENDATION
Staff recommends in Planning Case 1 OWC02 Council approve the proposed commercial antenna
tower with the following condition
1 The cabinet be painted tan
equipment
2 All antennas must be internally mounted
3 All sides of the enclosure must be screened with shrubs or
evergreens
0
5
TO Mayor City Councilmembers
City Manager
COON FROM Scott Harlicker
RAPIDS
1
Minnesota
P Tanner
DATE May 4 2010
SUBJECT Planning Case IOWC02
Antenna Permit Application
Clearwire Communications
11800 University Avenue
INTRODUCTION
Clearwire Communications is requesting to erect a commercial wireless
permit approval
communication facility consisting of 90 foot tower with three antennas and ground
equipment
enclosed with a chain link fence The tower is proposed on northern half of Morningside
Cemetery
DISCUSSION
The proposal includes three externally mounted antennas mounted on a 90 foot monopole tower
Surrounding land uses include the cemetery and single family homes The tower will be designed
to accommodate co
location opportunities for additional carriers The
applicant has provided
documentation that the tower is designed so that in the event of a collapse the debris will not
endanger adjacent property
The tower will be located the south side of the
near
existing garage building on the
storage
northern half ofthe about 184 feet from the north property line and 85 feet from the west
site
property line The closest home is 200 feet to the northwest The antennas and equipment cabinet
are the conventional
monopole design with exterior mounted antennas This tower replaces the
one
previously proposed for Burl Oaks Park Because of the change in location to achieve the
required coverage a 90 foot tower and external antennas are needed The base of the tower and
equipment cabinet will be enclosed by a chain link fence
City Code requires the City Council hold a
public hearing on this matter and that a decision be
made later than Council next regular
no s meeting following this meeting date unless an
extension has been agreed to the by applicant The application was received on April 9th the next
available meeting date May 4 h
No extension has been requested and staff has no reason to
was
requestextension In order to comply with the
an
requirements of Minnesota Statute 15 the
99
60 review period for the site plan consideration the City must make a decision by June 6
day
2010
Code Requirements
The application was compared to the following criteria found in chapter 1208
13of the City
Code
Planning Case IOWC02
May 4 2010
Page 2
Design Requirements Proposed or modified towers and antennas shall meet the following design
requirements
a Towers and antennas shall be designed to blend into and be compatible with the
surrounding environment through the use of color and suitable visual treatment except in
instances where the color is dictated
by Federal or State authorities including but not limited
to the Federal Aviation Administration
b Tower locations shall provide a reasonable amount of screening possible for all sight
views of the facility and existing on vegetation
site shall be preserved to the extent reasonably
possible as determined by the permit issuer
c Commercial Use Antenna shall be of a
Towers monopole design
d Ground mounted equipment shall be screened from view
by suitable vegetation
approved by the permit issuer except where the issuer finds a
permit of design non
vegetation
screening better reflects and compliments the architectural character of the surrounding
neighborhood
e Access drives for the maintenance of
required equipment shall be paved in
accordance with City specifications unless the
permit issuer finds that some other surface is
acceptable due to
length location and frequency of use
g A tower shall be constructed in a manner that conforms to all State and local
building code requirements
Height Proposed or modified towers and antennas shall meet the following height requirements
a The maximum height of a free standing tower shall be 90 feet in a residential area
b The height of a tower whether freestanding or located on another structure shall
include any equipment located on
top of a tower including but not limited to alightening rod
Setbacks Proposed or modified towers and antennas shall meet the
following setback requirements
a The setback of afree standing tower from any buildable area on property not owned
or under the control ofthe Provider shall
be the total height of the tower as measured from the
ground surface plus 10 feet For
purposes of this Section the buildable area of a property
shall exclude required
building setbacks from property lines and streets Class 3 4 or 5
wetlands and easements that preclude construction of a building within them
b The permit issuer may reduce the setback upon documentation from a Licensed
Engineer that the tower is so designed that any debris in the event of a collapse or failure will
be confined to the area of property under the control of the Provider or in any case will not
seriously endanger adjacent property
c Ground located equipment used by Providers shall be located as close as
possible to
the base of the tower or other structure on which the antenna is located unless another location
is approved by the permit issuer
Lighting Towers shall not be illuminated
by artificial means and shall not display strobe lights
unless such is specifically
lighting required by the Federal Aviation Administration or other Federal
or State
authority for aparticular tower When incorporated into the approved design of the tower
light fixtures used to illuminate ball fields parking lots or similar areas may be attached to the
tower
4 r
Planning Case 1OWC02
May 4 2010
Page 3
Signs and Advertising No portion of any tower or the property under the control of the Provider
may be used for signs or
advertising other than warning emergency or equipment information signs
The application is in conformance with applicable City Code provisions except for landscaping
the area around the enclosure The existing vegetation which includes mature trees should
provide sufficient screening
RECOMMENDATION
Staff recommends in Planning Case I OWC02 Council
Conduct the advertised public
a
hearing on this application
b Approve the proposed commercial antenna tower with the following condition
1 The cabinet be
equipment painted tan
U
0
re
clearw
wireless broadband
PROPOSED MONOPOLE DATA
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6a
TO Mayor City Councilmembers City Manager
FROM Doug Vierzba City Engineer
SUBJECT Collector
Proposed Street Reconstruction
Street 09
Project 6
Springbrook Drive of 85th Avenue
North
A Hold Public Hearing and Assessment Hearing
B Resolution Ordering Project
DATE June 1 2010
INTRODUCTION
The Division is street reconstruction Springbrook Drive north of
City Engineering recommending on
85th Avenue in 2010 A public hearing and assessment hearing are scheduled be held to on June 1St
Council is requested to hold the public hearing and assessment hearing and then adopt a resolution
ordering the project
DISCUSSION
Springbrook Drive a collector street north of 85th Avenue is 31 years old and is in need of repaving
Anoka County is proposing to reconstruct a portion of 85th Avenue in 2010 in the area of Springbrook
18 Drive The County project will include installation of new traffic signals at the intersection of 85th
Avenue and Springbrook Drive a centerline median on 85th Avenue with left lanes for access to
turn
Springbrook Drive and right lanes Council approved a JPA with Anoka County regarding the
turn
construction on 85th Avenue on April 20 2010 The City is proposing to continue with the street
improvement on Springbrook Drive north of the County project for a distance of 1300 feet The
project would consist of replacing concrete curb that is in poor condition installing public concrete
sidewalk along the west side of the street and paving a new bituminous surface
Council accepted the feasibility report on May 4th and ordered the public hearing to be held on June
1St The City policy for street reconstruction is to assess properties that have access to the street at a
set rate of 37 per front foot rate or average width of the property that has access to
76 commercial
the street Assessments would be spread over a 10 period at an interest rate of 4 It is
year 3
proposed to hold the assessment hearing now but not adopt the assessment until August 4th when
Council would also consider contract award for the construction The properties proposed to be
assessed are all commercial sites on the westerly side of the street as follows
8500 Springbrook Drive
8510 Springbrook Drive
Springbrook Mall
Target Store
C7
The
The total estimated cost of the project is 250
000 Assessments would 142
generate 46
72
balance of cost would be paid City State Aid construction fund and from funds received
from the
s
from the City ofBlaine who is in the process of proposing assessments to the Blaine businesses that
access the street on the east side
ALIGNMENT WITH STRATEGIC VISION
This item relates to the Transportation section of the City long
s term strategic vision in the following
way
and trails supported by
The City has an efficient and well maintained system of roads sidewalks a
comprehensive and connected mass transportation system
RECOMMENDATION
It is recommended that Council take the following action
A Hold the public hearing and assessment hearing
B Adopt Resolution No 09 ordering
6
6A the project
0
Area of Benefit
N
i COON W E
RAPIDS
Minnesota S
RESOLUTION NO 09
6A
6
6 RESOLUTION ORDERING IMPROVEMENT A
WHEREAS a resolution of the City Counciladopted on the 4th day of May 2010 fixed a date
for a Council hearing on the proposed improvement of Springbrook Drive from 85th
Avenue to 1300 feet north by street reconstruction and
ten notice of the hearing through two weekly publications of the
WHEREAS days published
and the
required notice and mailed notices to affected property given owners were
was held thereon on the 1 st
day of June 2010 at which all persons desiring to be
hearing
heard were given an opportunity to be heard thereon and the maximum estimated amount
of debt to be incurred by the City is 250 and
000
of the project
WHEREAS the City of Coon Rapids expects to reimburse all or a portion
expenditures with the proceeds of debt to be incurred by the City and
Section 1 of the
18
103 Income Tax
WHEREAS this declaration is made pursuant to
Regulations of the Internal Revenue Service
IT RESOLVED the Council of Coon Rapids Minnesota
NOW THEREFORE BE by City
1 Such improvement is necessary cost effective and feasible as detailed in the
feasibility report
2 Such improvement is hereby ordered as
proposed in the Council Resolution adopted
on the 1 st day of June 2010
Adopted this 1 st day of June 2010
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
0
TO Mayor City Councilmembers and City
Manager
COON FROM Sharon S Legg Finance Director
1PIDS Minnesota SUBJECT Lease from the EDA for the New City Arena
and Site
DATE June 1 2010
INTRODUCTION
The City Council is requested to authorize the transfer of real property land to the Economic Development
Authority EDA and a lease of the land and future arena from the EDA to the City
DISCUSSION
The financing of the arena
project entails that the EDA of the City of Coon Rapids owns the land and arena
it back to the
leasing City The City will then annually levy the amount equal to the debt service of the
bonds issued EDA paying the amount to the EDA as rent for the property and building
by the Because the
land was
actually purchased by the City the land should be deeded to the EDA
proposed to be negotiated due to the lease arrangement between the City and the
Two bonds issues are back
EDA The EDA is actually selling the bonds The City concurred on April 18 2010 On May 18 2010 the
City Council and EDA approved resolutions specifying the parameters in which to agree to the sale of the
bonds The two issues are
Lease Revenue Bonds in the amount of 13 to finance the
000
445 acquisition of the portion of the old
Target site to be used as an ice arena and adjoining park area as well as the construction of the arena The
lease payments will be equal to the debt service payment allowing the City to levy for the payment of the
debt issued by another governmental agency outside levy limits
EDA as a
special levy
Lease Revenue Bonds in the amount of 1 will finance the
000
040 portion of the acquisition of the old
Target site that most likely will be sold This will be a taxable issue since it is for a
private use ie not a
park or arena
Based current interest rates the that will be required to be made annually to repay the two Lease
on
levy
Revenue Bonds will range from 850 to 950 for
000 000 25 years beginning in 2011
On May 18 the Council introduced the ordinance transferring the old Target site from the City to the EDA
andadopted Resolution 10 Authorizing the
64 Execution and Delivery of aLease with Option to Purchase
Agreement and Continuing Disclosure Certification Council is asked now to adopt the ordinance
ALIGNMENT WITH STRATEGIC VISION
Community Development The City development is diversified and sustainable with
Redevelopment s a
growing economic base that supports a high quality of life in neighborhoods and a strong progressive
business sector
RECOMMENDATION
Staff recommends adoption ofthe Ordinance transferring the old Target site from the City to the EDA
ORDINANCE NO
AN ORDINANCE TRANSFERRING PARCELS FROM THE CITY OF
COON RAPIDS TO THE ECONOMIC DEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF COON RAPIDS AS PART
OF A PORT CAMPUS SQUARE REDEVELOPMENT PROJECT
PREAMBLE
A The
City Council ofCoon Rapids Minnesota authorized the construction of an
ice in 2010part of a multi community center project and acquired real property
arena as
phased
within Port Campus Square for this public purpose
B The ice arena
project will be financed by the Economic Development Authority in
and for the City of Coon Rapids EDA under a lease purchase agreement with the City
C The City currently owns the property for the project and wishes to deed the
property to the EDA
D Minnesota Statutes Section 465 authorizes the transfer from the
035 City to the
EDA for nominal consideration to the
or no
accomplish project
Now therefore the City of Coon Rapids does ordain
Section 1 The following described in the
parcels parcel sheet attached hereto and made a
part hereof are
hereby transferred to the Economic Development Authority in and for the City of
Coon Rapids
Section 2 Upon final adoption ofthis ordinance the Mayor and City Manager are
authorized to execute the documents to this transfer
appropriate accomplish
Introduced this 18th day of May 2010
Adopted this day of 92010
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
PARCELSHEET
Lot 2 Block 1 Robinwood Plat 4 Anoka County Minnesota
AND
Lot 1 Block 2 Robinwood Plat 5 Anoka County Minnesota
AND
Lot 1 Block 3 and Outlot A Robinwood Plat 5 Anoka Minnesota
County
is
U
8
TO Mayor City Councilmembers City Manage
FROM Joni Anderson City Clerk
11
COON SUBJECT Ordinance Amending City Charter
I DS
l
Aj Minnesota
Nominations and Elections
DATE June 1 2010
INTRODUCTION
Council is asked to adopt an ordinance amending City Charter Chapter 1 Nominations
400 and
Elections
DISCUSSION
The Legislature has changed the date of the Minnesota primary election to the second Tuesday in
August The proposed language refers to the primary election as established in State law rather
than defining the date This will eliminate the need for future amendments should the date be
changed again
Language in Section 401 404
1 1 and 1 is recommended for removal This
407 is from
language
the 1990s when the Council was increased to seven members and elections were transitioned to even
years It is also recommended that the filing fee for office be non
refundable Filing fees for County
and State offices are non by statute
refundable
On March 8th the Charter Commission unanimously recommended approval of the changes
Council held the public hearing on
May 0h and postponed adoption A unanimous vote of all
Councilmembers is required for a Charter amendment
ALIGNMENT WITH STRATEGIC VISION
This item relates to Excellence in Governance the
by keeping City Charter
s current with state
statutes
RECOMMENDATION
The Charter Commission recommends adoption of the Ordinance Revising Sections 1 1
401 404
407
and 1 with regard to Chapter 1 Nominations
400 and Elections of the Home Rule Charter to
Reflect Recent in State Law
Changes
ORDINANCE NO
AN ORDINANCE REVISING SECTIONS 401 AND 1
1
1404 407
WITH REGARD TO CHAPTER 400 NOMINATIONS AND ELECTIONS
1
OF THE HOME RULE CHARTER OF THE CITY OF COON RAPIDS
TO REFLECT RECENT CHANGES IN STATE LAW
PREAMBLE
A The City of Coon Rapids Minnesota has Home Rule
previously adopted a
Charter
B Under current City Charter Chapter 1
400 nomination and election
procedures are done in accordance with Minnesota Statutes Section 20413
03 Subd 1
C The Coon Rapids Charter Commission has determined it is appropriate to
update 401 404 and 1 removing unnecessary language and to make
Sections
11 407
revisions necessitated by the recent changes in State Law by the 2010 Legislative
Session
D The City Council concurs with the Charter Commission determination and
s
finds that it is in the best interest ofthe City and its citizens to also concur with the
s
Commission recommendation
is
E Minnesota Statutes Section 410 Subd 7 authorizes the
12 City Council
following a
public hearing to adopt by ordinance revisions to the City Charter upon
unanimous vote ofall members ofthe Council
The City of Coon Rapids does ordain
Section 1 Revised City Code 401
1982 Section 1 is hereby amended as
follows deletions in brackets additions double underlined
1 The
401 Regular Municipal Election A election shall be held
regular municipal
on the first Tuesday after the first Monday in November of each even numbered year at
such the
place places
or as
City Council may designate The City Clerk or City Manager
shall give at least 15 days previous notice of the time and place of holding such election
and of the officers to be elected in at least in each
by posting one
public place voting
precinct and by publication at least in the official newspaper but failure to
once
give such
notice shall not invalidate such election The members of the Council shall be elected at
the regular municipal election Netwithstanding any provisions hefein to the
this seetiou shall apply to
vly
a iiuia uiiic
a
iii eleetions l
11l
1995 and 1997
4
f
u
J
s
Section 2 Revised City Code 404
1982 Section 1 is hereby amended as
follows deletions in brackets additions double underlined
1 Candidates
404
1 No more than 10 nor less than eight weeks before the first Tuesday after the
date of the primary election as established in State law in
even numbered years the date
of the riman elect e
City office
a candidate for a
shall file an affidavit with the City Clerk or an application on behalf of any registered
voter of the City whom they desire to be a candidate may be made and filed by not less
than five voters thereof provided that service of a copy of the application shall be made
on such candidate and
proof of service endorsed on the application before filing In either
refundable
case the non filing fee shall be 10 Such affidavit or application shall
00
state that the candidate is a registered voter of the City of Coon Rapids and name the
office to be filled etwithst s to taco rthis see4ien
ary shall
apply to munieipal eleetions held in 1995 and
2 Any candidate may withdraw no later than two days after the last day for
filing of an notice ofwithdrawal with the City Clerk
application or
petition by filing a
Section 3 Revised City Code 407
1982 Section 1 is hereby amended as
follows deletions in brackets additions double underlined
407
1 Primary Election On tom first Tuesd y after the seean Monday e
September in even ed
Pmmber the date of the primary election as established in
State law there shall be primary election for the selection of two candidates for
a each
elective office at regular or special municipal election unless fewer than three
a
t
candidates file for each elective office Notwithstanding provisions herein the
t
this seetio shat iy to pa ifl
el eetions held 1995 an 199 7
Introduced this 23 day of March
d 2010
Adopted this day of
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
C7
9
COON
n
City ofCoon Rapids i
TO Mayor City Councilmembers City Manager
RAPIDS
11155 Robinson Drive
oon Rapids MN 55433
3761
755
2880
Tel 763
767
Fax 763
649
Minnesota
FROM Douglas Whitney
w c nrapidsmn
gov
Chief Building Official
SUBJECT Consider Adoption of an Ordinance
Modifying the City Building Inspections
s
Permit Fee Structure
DATE June 1 2010
INTRODUCTION
Council is requested to consider several changes to the City permit
s fees for the Building
Division The purpose is to clarification and comply with changes in State
Inspections provide
Law
DISCUSSION
fee
Staff proposes several housekeeping changes to the City building inspections permit
s
schedule
First in order to minimize confusion the fees have been reorganized by separating the
commercial and residential fees Also fees for the demolition or moving a home out of the City
were
incorrectly listed at a fixed rate these should be based on the value of the work
Minnesota Statute 326B require
148 be collected all building permits
Secondly a
surcharge on
issued by a
municipality to defray the State costs associated with
s administering the building
code Currently language regarding surcharge is not
this included in the schedule staff has
proposed language to account for this surcharge Council should be aware that the Legislature
has increased the State surcharge on fixed fee permits from fifty cents to 5 The increase is
s 00
effective for one year beginning July 1 2010 to June 30 2011 The remainder of the State s
surcharge law did not change The City bases a majority of its permits on valuation as opposed
to fixed fees so the impact of this change in Coon Rapids will be minimal
Minnesota Statute 326B has been
082 amended to include section covering
Finally a new
medical gas systems In the under plumbing
past the City air tested and inspected these
systems a
or mechanical installation maintenance or repair of such a
permit The Statutes now
requires the
person possessing a current Minnesota certified master or journeyman
be done
to
system by a
plumber license The ordinance has been modified to reflect this change and permit fees will
s
be based on valuation of the work
ALIGNMENT WITH STRATEGIC VISION
This item relates to the Excellence in Government section of the City long term strategic vision
s
in the following way
The of Coon
City Rapids follows a formal strategic direction established and continually
monitored the
by City Council that is implemented and managed with excellence
operational efficiency and with a long term view of organizational and environmental
sustainability
RECOMMENDATION
Staff recommends Council adopt the Ordinance the established
revising Building Inspections
permit fee schedule
0
ORDINANCE NO
AN ORDINANCE REVISING THE ESTABLISHED PERMIT AND INSPECTION
FEES FOR BUILDING INSPECTIONS DIVISION AS ADOPTED FOR 2010 AND
ADDING A REQUIRED SURCHARGE TO BE COLLECTED ON BUILDING PERMITS
The City of Coon does ordain
Rapids
Section 1 The City Council for the City of Coon Rapids revises the established permit
and inspection fees for the Division Fees for 2010
Building Inspection as
adopted by removing
the present Building Permit Fees and the
inserting following
Building Permit Fees
Minimum permit fee shall be 15 for work valued up to 300 A plan check fee of 65 of the
00
permit fee will be on all projects for which
charged plans are submitted except as noted in
MR 1300
Exceptions to 2010
Table A
The permits for the described work on residential properties three units or less will be
as follows per unit
Re
roof as
provided 2010
in Table A but not to
exceed 250
side
Re 2010
in Table A but not to
as
provided
exceed 250
Mobile Home Installation 75
Residential Curb or Street Cut
Driveway 100
Demolition Table A 2010
Move Building Out of City 2010
Table A
Industrial
Commercial Parking Lot Table A
2010
Site visit without improvements 75
Certificate of Occupancy Fee Commercial and Residential buildings 4 or more units
100
00 or 5 of building permit fee whichever is greater
0
Section 2 The City Council for the City of Coon Rapids revises the established permit
and inspection fees for the Building Inspection
g Division Fees as
adopted for 2010 by inserting
Y g
Plumbing Permit Fees for a Medical Gas System following the Electrical Permit Fees
Plumbing Permit Fees for Medical Gas
a
System
Table A will be used to calculate
2010 fees Minimum
permit permit fee is 15 for work
00
valued up to 300
When applicable a
plan review charge equal to 35 percent ofthe permit fee will be added
Section 3 The City Council for the City of Coon Rapids authorizes the Building
Inspection Division to collect a
surcharge on behalf ofthe State as established by Minnesota
Statutes Section 326B
148
Introduced this day of
Adopted this day of
A
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
0
10
TO Mayor City Councilmembers City Manager
GOON FROM Steve Public Services Director
Gatlin
Aj
R
IDS Minnesota SUBJECT Contract Awards Project 20
08
Bunker Hills Golf Course Clubhouse
DATE June 1 2010
INTRODUCTION
Bids were received for 31 bid divisions for construction of the proposed Bunker Hills Golf
Course Clubhouse Council is requested to consider award of bids in nine bid divisions Twenty
two bid divisions will be considered for award on June 15 2010 The remaining bid item
32
Division C Furniture Fixtures and Equipment will be considered for award after the
food operation
beverage has been selected
DISCUSSION
Under the construction manager process the City essentially acts as its own general contractor
Construction is broken down into a number of separate bid divisions The construction of the
Bunker Hills Clubhouse was broken down into 32 separate bid divisions Our project
construction
construction manager Amcon solicited bids for all divisions of the project Non
items to be bid later include furniture fixtures and equipment
C Bids were taken for 31 divisions on May 25 2010 We received 128 bids or
approximately 4
1
bids per division Bids also included several alternates Alternates will be reviewed separately
and considered for award sometime within the next 60 days
These work items that can
Staff is recommending award of contract in nine areas are
generally
bidder
start immediately or items requiring long lead times for delivery The lowest responsible
is listed below with the low bid amount for each division Also attached is a summary of
along
the bids received for each bid division considered for award
Div C Site
01 Excavation
Demo
Grading Sauter Sons Inc 209
500
Div C Site Utilities
02 Metro Utilities Inc 835
112
Div C Concrete and Masonry
05 Dayco Concrete Company Inc 800
892
C Precast Concrete
06 Molin Concrete Products 99
558
Div C Steel Fabrication Supply
07 Twin City Wire Inc
MFI 76
796
Div C Lumber Trusses Windows Trim Supply
09 JL Schweiters Construction Inc 704
695
Div C
10 Carpentry General Construction J Schweiters Construction Inc
L 640
555
29
Div C Mechanical Plumbing HVAC Fire Protection Controls Master Mechanical 1
049
000
Div C Electrical
30 Phasor Electric Company 000
765
0 Total Bid Recommended for Award 833
4
456
Mayor City Councilmembers City Manager
Contract Awards Project 20
08
June
Page
1
2
2010
is
Attached is a letter from Todd Christopherson our construction manager from Amcon Mr
Christopherson has reviewed the bids and is providing a recommendation for Council
consideration
As noted in Mr Christopherson letter
s the bids had one irregularity Bid irregularities are
typically errors or omissions in submitting the bid that may or may not result in the bidder being
disqualified Irregularities can be such items as failure to sign the bid failure to provide the
required bid bond mathematical error inpreparing the bid failure to acknowledge required
addendums or other clerical or bid preparation errors
for contract C
30
The only bidirregularity we found was discovered when bids were opened
Electrical The low bid C and S Electric did not acknowledge Addendum No 2 as
required
Addendums to project plans
the contract made after the ad for bids has been
are
changes or
issued Addendum No 2provides several changes to the electrical portion of the project plans
and specifications Accordingly to provide a proper bid the electrical contractor must
acknowledge Addendum No 2 and include the changes in Addendum No 2 in their bid Since
the low bidder C and S Electric did not acknowledge Addendum No 2 we cannot assume their
bid included the outlined in the addendum Therefore the construction
required changes as
the second low bid
manager recommends we reject the bid of C and S Electric and accept
Phasor Electric Company Phasor Electric provided all proper addendum acknowledgements and
met the
fully of the bid including changes outline in Addendum No 2 The original
requirements
C and S The bid submitted by Phasor Electric Company the
low bidder Electric bid 739
000
second low 000
bidder was 765
ALIGNMENT WITH STRATEGIC VISION
This item relates to the Community Development section ofthe City long term
Redevelopment s
strategic vision Redevelopment of Bunker Hills Clubhouse will enhance the recognition of
destination location the redevelopment of the
Bunker Hills Golf Course as a
major through
clubhouse facility
BUDGET IMPACT
detailed of total cost including bids received and alternates
A budget analysis project
recommended will be provided at the June 15 2010 considers
Council meeting when Council
award of the remaining 22 contracts Overall it appears that the total of all 31 bids received on
May 25 2010 is approximately 5 under the most recent budget estimate A summary sheet
showing all low bids received and budget comparisons is attached
RECOMMENDATION
staff recommends of contracts and award of bids for nine bid divisions as listed
City approval
above A listing in tabular form of recommendations on award of contracts is attached
DESIGN I CONSTRUCTION MANAGEMENT I GENERAL CONTRACTING
BUILD
0
May 27 2010
City of Coon Rapids
Robinson Boulevard
Coon Rapids MN
Attention Steve Gatlin P
E Public Services Director
Subject Bunker Hills Club House Recommendations to award contracts for construction
Mr Gatlin
Please find attached a Summary Bid Tabulation document in PDF format as well as a Preliminary Bid
of each bid received and bid
Tab document in PDF format The latter includes a listing opened at the
opening Tuesday
on at
City Hall The Summary Bid Tab shows only the low bidder in each contract
category along with the contract amount and comparison to budgeted amount for that category
For the Council meeting on Tuesday night we ask that City Council review this information and make
is
award of nine separate contracts those highlighted in yellow on the Summary Bid Tab If the Council
in agreement with our recommendation this could be done as one motion and vote to cover all nine
contracts or they could take action separately on each
Bid Results
The bid opening was well attended and we received and opened 128 bids The bid opening was
conducted by Joni Anderson City Clerk with assistance by Kris Linquist Deputy City Clerk you along
with Adam Winberg Mark Indrelie and Todd Christopherson of Amcon
We were very pleased with the bid results in general The number of bids and the overall bid result when
bids
compared to the budget were favorable for the City For the contracts being bid the total of the low
in a net
was 6 The budgeted amount for those same contracts was 6resulting
878
444 929
839
of 366
051 for the City
savings
One Contract C Furniture Fixtures and Equipment FIFE was postponed for bidding until after the
32
food and beverage operator is determined so that they can be involved in the final specification and
bidding for those items Three Contracts C Glass C Lockers and C Signage received no
16 24 25
bids These contracts are small in value total budget for all three is 29 We will re them when
000 bid
we bid the FFE contract and expect the final bids to come in less than budgeted at that time
Bid Alternates
The Owner and CM team has not had time to convene and review the bid alternates for
Design yet
recommendations to Council For the contract awards below we suggest that all contract awards be
contingent upon contractor agreement that alternate bid pricing remain open for consideration and
s
acceptance by the City for the remainder of the 60 day period specified in the bid documents We hope
to make recommendations for Alternates to be accepted or rejected at the next Council meeting along
with the remaining Contract Awards
FI
L
A
Road Suite 200 1 Eagan Minnesota 55121 1 Tel 651 1 Fax 651
1715 Yankee Doodle 1616 9090
379 9091
379
Email com
amconconstruction
custserv@amconconstruction I Website www
com
AMC01M
DESIGN I
BUILD CONSTRUCTION MANAGEMENT I GENERAL CONTRACTING
City of Coon Rapids May 27 2010 page 2
The total cost for each based upon the quoted price by the low bidder is as shown on the Bid
alternate
Tab Summary
Contract Award Recommendations
We have focused our initial attention since the bid opening on those contracts that are necessary for
starting construction on June 17 and for those that require a longer lead time for ordering key materials
We have highlighted those contracts on the Bid Tab Summary in yellow The other contracts will be
reviewed next week and we hope to bring most or all of them for Council action at the June 15 Council
meeting
or
and meetings with the
For all of the highlighted contracts we have had personal phone conversations
low bidder and in some cases other bidders that were not low The purpose of these meetings and
phone conversations is to confirm that the bidder has addressed all of the bid requirements based on the
documents and to that there is no question or concern about the validity of their bid In doing this
verify
which are addressed in the following All other
interview process we did determine two bid discrepancies
Contracts were verified to be valid low bids with no discrepancies and we recommend moving
highlighted
forward with Contract awards as noted
02
Contract C Site Utilities
The low bidder was Metro Utilities at 112 The second low bidder St Paul Utilities was at
835
and the
134 When I called Metro to discuss their bid they were already aware of the bid results
000
Utilities indicated had neglected to include the grease
between their bid and St Paul
disparity They they
in their bid but
trap which was plans They did not dispute that the grease trap should have been
in the
said normally in their experience this item is provided by the plumber and not by them under site utilities
Their options as I explained to them were to honor the entire contract scope at the bid price and absorb
the cost of the grease trap or to request in writing that their bid be withdrawn They indicated they would
take the latter course of action and sent an email to me which I forwarded to you They did not indicate
I followed up subsequently to
any reasons in their email other than they had made mistakes in their bid
not received this
request they provide additional detail and explanation of their request I have
would
information yet but they did reiterate verbally their intent to withdraw their bid and told me they
forward the additional information promptly
Subsequent to their verbal and email request to have their bid withdrawn they called me and indicated
02
they would honor their bid and do all of the work of C including the grease trap
required
We recommend awarding the C Site Utilities Contract to low bidder Metro Utilities in the
02
835
amount of their bid 112
30
Contract C Electrical
The low bidder was C and S Electrical at 739 Their bid did
000 not acknowledge the second of two
The second addendum did have
addendums issued during the bid period prior to the bid opening
several references to modifications in the electrical scope of work Because the addendum in question
related to electrical work this bid should be rejected It is our understanding that this was reviewed with
City legal counsel and they concurred with this direction I have talked with the Owner of C and S and
explained this recommendation and he indicates he understands and accepts the result of their error
Road Suite 200 1 Eagan Minnesota 55121 1 Tel 651 1 Fax 651
1715 Yankee Doodle 1616 379
9090 9091
379
Email com
amconconstruction
custserv@amconconstruction I Website www
com
AMCON
DESIGN I CONSTRUCTION MANAGEMENT I GENERAL CONTRACTING
BUILD
of Coon 27 2010 page 3
City Rapids May
We recommend awarding the contract C Electrical to the second
30 low bidder Phasor Electric in the
amount of765 We have talked with them and find their bid to
000 be completed and inclusive of all bid
requirements
All of the found to be complete and
highlighted contracts on the attached Bid Tab Summary were
responsive We recommend awarding those contracts as follows
01
C Site Grading Excavating Demo Sauter and Sons 500
209
C
02 Site Utilities Metro Utilities 835
112
05
C Concrete and Masonry Dayco 800
892
06
C Precast Concrete Molin Concrete Products 99
558
C
07 Steel Fab Supply Twin City Wire 76
796
C
09 Lumber Trusses Windows Trim JL Schwieters 704
695
C
10 Carpentry General Construction JL Schwieters 640
555
29
C Mechanical Master Mechanical 000
1
049
30
C Electrical Phasor Electric 765
000
As noted previously the Council action to award these contracts should include a provision that the
Contractors listed will hold their for up to 60 days for the bid alternates listed on their bid
pricing
I will be questions Please call me if you need additional
present for the Council meeting to answer any
information prior to the meeting
Digitally signed by Todd
Sincerely Todd Christopherson
DN CN Todd Christopherson C
Amcon
US O Amcon Construction
Christopherson Reason
integrity
I attest to the
of this document
accuracy and
Date 2010 16 05
0514 00
2736
Todd Christopherson P LEED AP
E
Partner and Project Manager
1715 Yankee Doodle 9091
379
Eagan Minnesota 55121 1 Tel 651 1 Fax 651
Road Suite 200 1 1616 379
9090
Email amconconstruction
com
custserv@amconconstruction Website www
comI
BID DATE May 25 2010
AMCON CM BID TABULATION FORM
00 PM
BID TIME 1
Bunker Hills Club House
Coon Rapids MN
FINAL TABULATION SUMMARY
Alternates
CONTRACT A pparen t L ow Bidder BASE BID
A
1 2
A A
3 A
4 1
C 2
C 1
M M
2 M
3 1
E 2
E
01
C Site Grading Excavation Demo Sauter Sons Inc 209
500 800
1
02
C Site Utilities Metro Utilities Inc 835
112
03
C Asphalt Paving Northland Paving 115
000
04
C Landscaping Irrigation Ret Walls Greensca Companies
a Inc 113
400 300
20
C Concrete and Mason
05 Da co Concrete Company Inc 800
897 3
100 2
900 600
3
06
C Precast Concrete Molin Concrete Products 99
558
07
C Steel Fabrication Supply Twin City Wire Inc
MFI 796
76
C
08 Steel Erection KMH Erectors Inc 950
29 500
4
C 1Trusses Windows Trim
091 umber JL Schweiters Construction Inc 695
704 7
664
10
C Carpentry General Construction JL Schweiters Construction Inc 555
640 531
1 NA
CA1 Architectural
Woodwork Cabinets Tops Shaw Stewart Lumber Co 400
119
C
12 Flat Roofing Metal Roofing Excel Roofing Inc 153
300
C As halt Shingle Roofing
13 Excel Roofing Inc 107
100 560
17
14
C HM Doors Hardware Supply Kendell Doors and Hardware 87
685 1
903 376
2
15
C Overhead Doors Twin City Garage Door 500
17 1
600
16
C Glass and Glazing No Bid
C Theater
17 Equipment The Stage Equipment Company 441
23
C
18 Drywall Metal Stud Framing Fried es Drywall Inc 265
390 140
1
19
C Flooring Carpet and VCT Acoustics Associates 86
353
20
C Ceramic and Quarry Tile CD Tile and Stone Inc 730
168 1
585 2
595
C
21 Painting and Coatings Wasche Commercial Finishes Inc 980
74 2
000
22
C Acoustic Twin City Acoustics 550
53 240
Ceilings
23
C Misc Specialties Bartle Sales Co Inc 29
300 415
24
C Lockers NO Bid
25
C Si na a NO Bid
26
C Elevator Schindler Elevator Corporation 51
895
27
C Folding Partitions HUFCOR Minnesota LLC 832
35
Kitchen E i ment Ra ids Food Service 569
308
Mechanical Master Mechanical Inc 049
1
000 12
500 5
000 000
5
r
Electrical Phasor Electric Com an
765
000 000
21 000
17
LoVolta e Voice V
Data A Unitech Electrical Contractin 670
146
32 Furniture Fixtures Equipment NO bids accepted per Add 1
TOTAL 6
878
444 17
560 20
738 116
9 595
2 20
300 2
900 500
12 8 5
600 000 000
21 000
17
11
BID DATE May 25 2010
AMCON CM BID TABULATION FORM
00
BID TIME 1PM
Bunker Hills Club House
Coon Rapids MN
FINAL TABULATION SUMMARY
Unit Prices
APPARENT LOW BIDDER
3
E 4
E 1 UP
UP 2 UP
3 Budget VE Adj VE Adj Budget Low Bid Delta Total Award 5 26 10
Sauter Sons Inc 000
325 325
000 500
209 115
500 209
500
Metro Utilities Inc 000
114 114
000 835
112 165
1 112
835
Northland Paving 560
110 560
110 115
000 440
4
Greensca a Companies Inc 148
280 000
22 126
280 400
113 880
12
Da co Concrete Company Inc 995
914 15
800 195
899 892
800 6
395 800
892
Molin Concrete Products 106
920 920
106 558
99 362
7 558
99
Twin City Wire Inc
MR 80
000 060
80 796
76 204
3 76
796
KMH Erectors Inc 000
45 000
45 29
950 15
050
JL Schweiters Construction Inc 200
758 7
500 700
750 704
695 54
996 704
695
60 60 JL Schweiters Construction Inc 000
640 11
500 628
500 640
555 72
860 555
640
Shaw Stewart Lumber Co 400
302 400
302 119
400 000
183
80 Excel Roofing Inc 000
125 000
125 153
300 300
28
80 Excel Roofing Inc 118
000 500
9 108
500 100
107 400
1
Kendell Doors and Hardware 82
000 1
000 000
81 87
685 685
6
Twin City Garage Door 11
500 500
11 500
17 6
000
No Bid 000
7 7
000
SECOA The Stage Equipment Company 21
500 21
500 23
441 1
941
Fried es Drywall Inc 323
000 323
000 390
265 57
610
Acoustics Associates 000
90 000
90 86
353 3
647
CD Tile and Stone Inc 116
000 000
116 730
168 52
730
Wasche Commercial Finishes Inc 500
113 500
113 74
980 520
38
Twin City Acoustics 884
59 1
900 984
57 550
53 4
434
Bartle Sales Co Inc 020
18 18
020 29
300 280
11
NO Bid 12
000 000
12
NO Bid 10
000 10
000
Schindler Elevator Corporation 954
50 50
954 51
895 941
HUFCOR Minnesota LLC 909
73 500
3 70
409 35
832 577
34
Rapids Food Service 000
363 20
000 343
000 569
308 431
34
Master Mechanical Inc 1
089
000 39
000 1
000
050 000
1
049 000
1 000
049
1
3
500 23
000 Phasor Electric Com an 181
559 000
26 533
181 765
000 231
819 765
000
Unitech Electrical Contracting 208
826 826
208 670
146 156
62
NO bids accepted per Add 1
500
F3 23
000 997
6
629 700
157 929
839
6 878
444
6 366
051 833
4
456
Date 2612010
5
Pdnled BID DATE May 25 2009
01
CONTRACT No C Site Grading Exc Demo 30
BID TIME 1PM
ALTERNATES UNIT PRICES BID ADD ENDA
CONTRACTOR BASE BID
A
1 2
A A
3 A4 C
1 2
C M
1 M
2 M4 E
1 2
E 3
E E4 UP
1 UP
2 UP
3 BOND 1T 2 3 4
Sauter Sons Inc 500
209 1
800 x x x
Dennis Fehn Gravel and Excavating Inc 609
224 x x x
Ironwood Inc x
Companies 279
900 500
1
x x x
Rachel Contractin LLC 200
1
731
336
Frattalone Inc 75 x x x
Companies 361
800
x x
Max Steinin Inc x
er
000
365 500
1
Veit Company Inc 365
868 800
3
x x x
Cobalt Contracting Inc 000
393
APPARENT LOW BIDDER
Sauter Sons Inc 500
1691 41 1
800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 x x x 0 0
A
1 Roof
Upgrade Shingle
2
A Range Shack Add
3
A Theater Fixtures Add
A4 Ceramic Tile at Exhaust Hood
1
C Rosetta Wall Upgrade
C
2 Stained Concrete Upgrade at West Patio
1
M Air Conditioning at Golf Simulator Lounge 130
M
2 Deduct in floor
heating system
M
3 Theater add mechanical items related to this area
1
E Site Landscape lighting Add
E
2 Theater add electrical items related to this area
E
3 Range Shack Add
E4 Dimming system upgrade
Bunker Hills Club House
Bid Tabulation Form 01 Site Grading Exc Demo
AMCON
0 0 0
2010
Date Printed 5126 BID DATE May 25 2009
CONTRACT No C Site Utilities
02 30 PM
BID TIME 1
UNITPRICES BID ADDENDA
ALTERNATES
CONTRACTOR BASE BID 3
A A
4 1
C 3
M 1
E 2
E 3
E E
4 UP
1 UP
2 UP
3 BOND 1 2 3 4
1
A 2
A 2
C 1
M 2
M
x x
Metro Utilities Inc 1 835
12
x x x
StPaul Utilities and Excavating Inc 000
134
x x
United Water and Sewer Co 162
400
x x x
Penn Inc 162
500
Contracting
x
x x
Veit Inc 200
174
Company
x x x
H drocon Inc 120
399
APPARENT LOW BIDDER
Metro Utilities Inc
835
11
112 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 x x 00 00
o 0 00
0
1
A Roof
Upgrade Shingle
A
2 Range Shack Add
A
3 Theater Fixtures Add
4
A Ceramic Tile at Exhaust Hood
C
1 Rosetta WallUpgrade
C
2 Stained Concrete Upgrade at West Patio
1
M Conditioning at Golf Simulator Lounge
Air 130
2
M Deduct in floor
heating system
3
M Theater add mechanical items related to this area
E
1 Site Landscape lighting Add
E
2 Theater add electrical items related to this area
E
3 Range Shack Add
E4
Dimming system upgrade
Bunker Hills Club House
Bid Tabulation Form 02 Site Utilities
kA
J
MCOP
2010
Dale Printed 5
26 BID DATE May 25 2009
CONTRACT No C Concrete and
05 Masonry 30 PM
BID TIME 1
ALTERNATES UNIT PRICES BID ADD ENDA
CONTRACTOR BASE BID
1
A 2
A A
3 C
2 3
M E
2 3
E E
4 1
UP 2
UP UP
3 BOND 1 2 3 4
4
A 1
C 1
M 2
M 1
E
Da Concrete Inc 100
3 3
600 x x x
co
Company 892
800 900
2
x x
Kelleher Construction Inc 6
700 1
400 x
000
899 8300
x
Gresser Inc 5
800 x
Companies 918
500 800
1 500
1 x
Thompson Construction Inc 963
815 1
750 500
3 500 x x x
x x x
Serice Construction Inc 000
967 000
2 000
7 300
2
x x x
Crosstown Masonry Inc 000
995 200
4 10
560
x x x
Watrud Construction LLC 058
1
915 100
2
Steenberg 100
12
x x x
Axel H Ohman Inc 1
000
060 200
4 600
19 200
1
APPARENT LOW BIDDER
Dayco Concrete Company Inc 11
892
800 0 100
3 0 0 0 900
2 0 3D
600 0 0 0 0 0 0 0 x z x 00
0 0
00
1
A Roo
Upgrade Shingle
A
2 Range Shack Add
3
A Theater Fixtures Add
4
A Ceramic Tile at Exhaust Hood
1
C Rosetta Wall Upgrade
C
2 Stained Concrete Upgrade at West Patio
Air
1
M Conditioning at Golf Simulator Lounge 130
M
2 Deduct in floor heating system
M
3 Theater add mechanical items related tothis area
1
E Add
Landscape lighting
Site
2
E Theater add electrical items related to this area
3
E Range Shack Add
4
E system
Dimming upgrade
Bunker Hills Club House
AAO AMCON Bid Tabulation Form 05 Concrete and Masonry
0 0
0 0
2612010
5
Date Pdnted BID DATE May 25 2009
06
CONTRACT No C Precast Concrete 30 PM
BID TIME 1
ALTERNATES UNIT PRICE S BID ADDENDA
CONTRACTOR BASE BID
A
1 A
2 A
3 4
A 1
C 2
C M
1 M
2 3
M 11
E 2
E 3
E 4
E 1
UP 2
UP 3
UP BOND 1 2 3 4
Molin Concrete Products 99
558 x x x
Count Materials Corporation 339
101 x x x
Hanson Structural Precast 465
108 x x x
APPARENT LOW BIDDER
MClin Concrete Products 11
99
558 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 x x x 00
0 00
0
1
A
Upgrade Roof Shingle
2
A Range Shack Add
3
A Theater Fixtures Add
4
A Ceramic Tile at Exhaust Hood
1
C Rosetta Wall Upgrade
C
2 Stained Concrete Upgrade at West Patio
1
M Air
Conditioning at Golf Simulator Lounge 130
M
2 Deduct in floor
heating system
M
3 Theater add mechanical items related to this area
E
1 Site Landscape lighting Add
E
2 Theater add electrical items related to this area
3
E Range Shack Add
E
4 Dimming system upgrade
Bunker Hills Club House
ARACON Bid Tabulation Form 06 Precast Concrete
Date Prinled
2010
5
26
BID DATE May 25 2009
07
CONTRACT No C Steel Fabrication 30
BID TIME 1 PM
CONTRACTOR BASE BID ALTERNATES UNITPRICES BID ADDENDA
1
A 2
A 3
A 4
A 2
C 1
M 2
M 3
M 1
E 2
E 3
E
1
C 4
E UP
1 UP
2 UP
3 BOND 1 2 3 4
Twin City Wire Inc
MR 796
76 x x z
Anderson Ironworks
000
99 x
x x
DG Welding MFG combine 7 and 8 177
000 x x x
Linco Fab combine 7 and 8 850
173 z x x
APPARENT LOW BIDDER
City Wre Inc
Twin MR 796
76 0 D 0 0 0 0 D 0 0 0 D 0 0 0 0 0 x x x
0
1
00 00
0
1
A
Upgrade Roof Shingle
A
2
Range Shack Add
3
A Theater Fixtures Add
A4 Ceramic Tile at Exhaust Hood
C
1
Rosetta Wall Upgrade
2
C
Stained Concrete Upgrade at West Patio
M
1 Air Conditioning at Golf Simulator Lounge 130
2
M floor
Deduct in heating system
M
3 Theater items related to this
add mechanical area
E
1 Site
Landscape lighting Add
2
E Theater add electrical items to
related this area
E
3
Range Shack Add
E4
Dimming system upgrade
Bunker Hills Club House
AMCON Bid Tabulation Form 07 Steel Fabrication
0 0
26
5
2010
Date Printed
BID DATE May 25 2009
CONTRACT No C Lumber Trusses Windows Trim
09 30
BID TIME 1PM
BASE BID ALTERNATES
CONTRACTOR UNIT PRICES BID ADDENDA
A
1 2
A A
3 A4 C
1 2
C M
1 2
M E
1 E
2 3
E E4 1
UP
3
M UP
2 3
UP BOND 1 2 3 4
JL Schweilers Construction Inc 704
695 664
7
x x x
Twin Acoustics Inc windows
City only 990
169 x x x
Probuild Com an LLC partial scope bid
062
383 464
4 x x x
Shaw Stewart Lumber Co Exclusion of Int Trim 976
626 506
5 x x x
Bid subject to verification
Low of bid breakdown
APPARENT LOW BIDDER
JL Schweilers Canstruction Inc
695
704 7
664 FO 0 0 0 0 0 0 0 0 0 0 0 0 0 x x I 0 0
A
1 Roof
Upgrade Shingle
A
2 Range Shack Add
3
A Theater Fixtures Add
4
A at Hood
Ceramic Tile Exhaust
C
1 Rosetta Wall
Upgrade
C
2 Stained Concrete
Upgrade at West Patio
1
M
Air Conditioning at Golf Simulator Lounge 130
M
2 Deduct in floor
heating system
M
3 Theater add mechanical items related to this area
E
1 Site
Landscape lighting Add
2
E Theater add electrical items related to this area
3
E Range Shack Add
4
E
Dimming system upgrade
Bunker Hills Club House
AMCON Bid Tabulation Form 09 Lumber Trusses Windows Trim
J
Date 512612070
Printed
BID DATE May 25 2009
10
CONTRACT No C Carpentry men Constr BID TIME 1PM
30
CONTRACTOR ALTERNATES UNITPRICES BID ADDENDA
BASE BID
A
1 2
A 3
A A
4 C
1 2
C M
1 2
M 3
M 1
E 2
E 3
E E4 UP
1 UP
2 3
UP BOND 1 2 3 4
JL Schweiters Construction Inc 640
555 NA
1
531 60 60 x x z
Construction Inc
Jorgenson 000
609 3
600 1
300 65 72 x x x
F Cook Construction
George 718
000 000
5 2
400 63 59 z x z
Expert Insulation insulation only 34
568 x
APPARENT LOW BIDDER
JL Schweiters Construction Inc
11
555
640 0 1
537 NA 0 0 0 0 0 0 0 0 0 0 60 60 0 z z x 00
0 0
00
1
A
Upgrade Roof Shingle
A
2
Range Shack Add
3
A Theater Fixtures Add
A
4 Ceramic Tile at Exhaust Hood
C
1 Rosetta Wall
Upgrade
2
C Stained Concrete Upgrade at West Patio
M
1 Air
Conditioning at Golf Simulator Lounge 130
M
2
Deduct in floor heating system
3
M Theater add mechanical items related tothis area
1
E Site
Landscape lighting Add
2
E Theater add electrical items related to this area
E
3 Range Shack Add
4
E Dimming system upgrade
Bunker Hills Club House
AMOON
A Bid Tabulation Form 10 Carpentry Gen Constr
F 7
u
5126
2010
Date Printed BID DATE May 25 2009
CONTRACT No C Mechanical
29 BID TIME 1
30 PM
ALTERNATES UNIT PRICE S BID ADDENDA
CONTRACTOR BASE BID
A
1 2
A 3
A A
4 C
1 C
2 M
1 M
2 M
3 E
1 2
E E
3 E
4 UP
1 UP
2 3
UP BOND 1 2 3 4
Master Mechanical Inc 1
000
049 12
500 55
000 000 x x x
Klamm Mechanical Inc
Contractors 086
1
000 900
12 8
200 000
7 x x x
Cool Air Mechanical 500
5 bid
1
000
088 400
11 no x x x
Dakota Mechanical of MN 565
4 9
030 290
8
1
260
110 x x x
Albers Mechanical Contractors Inc 1
000
139 3
000 500
x6 500
7 x x x
Sun Mechanical Inc 000
1
208 500
13 71
000 500 x x x
Allan Mechanical Inc 500
12 9
000 000
1
1
000
219 x x x
Shade Mechanical Inc 1
000
298 000
17 11 18
000 000 x x x
Superior Mechanical 1 1 400
000
1 000
1C 500
800
3 x x x
Legend Mechanical Inc 1
260
422 500
3 22 000
i 21
500 x x x
APPARENT LOW BIDDER
Master
Mechanical Inc 11
1
049
000 0 0 0 0 0 0 12
500 000 000
55 0 0 0 0 0 0 0 x x x 0
00 0
00
A
1 Roof
Upgrade Shingle
2
A Range Shack Add
3
A Theater Fixtures Add
4
A Ceramic Tile at Exhaust Hood
C
1 Rosetta Wall Upgrade
2
C Stained Concrete at West Patio
Upgrade
M
1 Air Conditioning at Golf Simulator Lounge 130
2
M Deduct in floorheating system
M
3 Theater add mechanical items related to this area
1
E Site Landscape lighting Add
E
2 Theater add electrical items related to this area
3
E Range Shack Add
E
4 Dimming system upgrade
Bunker Hills Club House
AMCorm Bid Tabulation Form 29 Mechanical
26
5
2010
Dale Prinled
BID DATE May 25 Zoos
CONTRACT No C Electrical
30 BID TIME 1
30 PM
CONTRACTOR A LTERNATES UNITPRICES
BASE BID BID ADDENDA
1
A A
2 3
A M
1 2
M M
3
4
A 1
C 2
C E
1 2
E E
3 4
E 1
UP 2
UP 3
UP BOND 2 3 4
1
C and S Electric no add 2 000
739 550
17 27
580 6
730 820
33 x x
Phasor Electric Company 000
765 000
21 000
17 500
3 23
000 x x x
Medina Electric Combine with C
31 053
957 500
1 1
2001 23
545 11
325 265
10 27
565 x x x
Granite Inc
Ledge Elecctrical Contractors 075
1
977 2
730 572 30
431 18
001 602
7 414
7 x x x
Master Electric Co 1
000
267 32
000 x x is
APPARENT LOW BIDDER
C and S Electric add 2
no 000
739 0 0 0 0 0 0 0 0 0 550
17 580
27 730
6 820
33 0 0 0 x x 0
00 00
0 00
0
A
1 Upgrade Roof Shingle
A
2 Range Shack Add
3
A Theater Fixtures Add
4
A Ceramic Tile at Exhaust Hood
1
C Rosetta Wall
Upgrade
2
C Stained Concrete
Upgrade at West Patio
1
M Air
Conditioning at Golf Simulator Lounge 130
2
M
Deduct in floor healing system
M
3 Theater add mechanical items related to this area
E
1 Site Add
Landscape lighting
2
E
Theater add electrical items related to this area
3
E Range Shack Add
4
E
Dimming system upgrade
Bunker Hills Club House
AFVICOIV Bid Tabulation Form 30 Electrical
0 0 0
v
11a
TO Mayor City Couricilmembers City Mana r
FROM Doug Vierzba City Engineer
SUBJECT Contract Award For Street Reconstruction
Project 10 Various Residential Streets
1
Area 1
DATE June 1 2010
INTRODUCTION
Bids for street reconstruction were received on May 14th Council is scheduled to consider a contract
award on June 1St
DISCUSSION
Council held the public hearing and assessment hearing on April 6th Council ordered the project
following the public hearing and will take action on the assessment on June lst The project was bid as
two separate contracts for the streets located in the north central
one part of the City and one for
streets that located in the south central and of the City This was done due to the
are
southeasterly part
amount ofwork in each This will allow for the work to be done efficiently and ensure
large area more
that all work is done before Fall The streets to be repaved include the following
Area 1
Cardinal Heights Pines
Hidden
Sherbrook
Sand Creek Woods 5th Addition
Bids received on
May 14th are as follows
GMH Asphalt Corp 00
833
173
Northwest Asphalt 756
839
00
North Valley Inc 68
979
839
Hardrives Inc 749
844
55
Valley Paving Inc 855
82
616
Asphalt Surface Tech 867
24
023
Bituminous Roadways Inc 50
872
928
Knife River Corp 00
592
948
TA Schifsky Sons 958
630
58
Engineer Estimate
s 00
927
000
0
The low bidder Asphalt has not had a job in the City in the past but has done a good job for
GMH
s
several other cities They did a paving job for City of Blaine last year and Blaine engineer said they
did a very good job They appear to be well qualified to perform under this contract
ALIGNMENT WITH STRATEGIC VISION
The City has anefficient and well maintained system of roads sidewalks and trails supported by a
comprehensive and connected mass transportation system
BUDGET IMPACT
project will be
This funded with assessments to benefiting properties and the Street Reconstruction
Activity
fund 797
RECOMMENDATION
It is recommended that Council adopt Resolution No 1
9
10 awarding a contract to GMH Asphalt in
the amount 00
173
of 833
E
X
RESOLUTION NO 10
9
1
9 RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT
WHEREAS pursuant to an advertisement for bids for the improvement of various residential
streets by street reconstruction bids were received opened and tabulated according to
law and the following bids were received complying with the advertisement 3 lowest
GMH Asphalt Corp 833
173
00
Northwest Asphalt 00
756
839
North Valley Inc 979
839
68
it that GMH of Chaska Minnesota is the lowest
WHEREAS appears Asphalt Corp
responsible bidder and
of the project
WHEREAS City of Coon Rapids expects to reimburse all or a portion
the
expenditures with the proceeds of debt to be incurred by the City and
WHEREAS this declaration is made pursuant to Section 1 of the
103
18 Income Tax
Regulations of the Internal Revenue Service
BE IT RESOLVED the City Council of Coon Rapids Minnesota
NOW THEREFORE by
enter into a
1 The Mayor City Manager are hereby authorized and directed to
and
contract with GMH Asphalt Corp of Chaska Minnesota for the improvement of various
residential streets by street reconstruction according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk
and directed forthwith to all bidders the
2 The City Clerk is hereby authorized to return
made with their bids except that the deposits of the successful bidder and the
deposits
next two lowest bidders shall be retained until a contract has been signed
Adopted this 1 st day of June 2010
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
0
llb
TO Mayor City Councilmembers City Manager
11Y
001 I FROM Doug Vierzba City Engineer V
RAPIDS Minnesota
SUBJECT Contract Award For Street Reconstruction
Project 10 Various Residential Streets
1A
Area 2
DATE June 1 2010
INTRODUCTION
Bids for street reconstruction were received on May 19th Council is scheduled to consider a contract
award on June 1St
DISCUSSION
Council held the public hearing and assessment hearing on April 6th Council ordered the project
following the public hearing and will take action on the assessment on June 1St The project was bid as
two separate contracts for the streets located in the north central part of the City and one for
one
streets that are located in the south central and southeasterly part ofthe City This was done due to the
large amount ofwork in each area This will allow for the work to be done more efficiently and ensure
that all work is done before Fall The streets to be repaved include the following
Area 2
105th Lane east of Hanson Boulevard
103rd Ave Street cul west of Egret Boulevard
Flamingo de
sac
Coon Rapids Boulevard frontage road east of Hanson Boulevard
Parkside Addition
Juniper Street east of Foley Boulevard
Bids received on
May 19th are as follows
TA Scbifsky and Sons 94
526
491
North Valley Inc 349
498
41
Hardrives Inc 791
90
512
Northwest Asphalt 984
526
30
Asphalt Surface Tech 044
581
33
s
Engineer Estimate 538
000
00
The low bidder TA Schifsky Sons had a contract with the City last year for bituminous patching
and did a very good have two contracts with the this year for street patching They are
job They City
very capable to perform under this contract
ALIGNMENT WITH STRATEGIC VISION
The City has an efficient and well maintained system of roads sidewalks and trails supported by a
comprehensive and connected mass
transportation system
BUDGET IMPACT
This project will be funded by assessments to benefiting properties and Street Reconstruction funds
Activity 797
RECOMMENDATION
It is recommended that Council adopt Resolution No 10 awarding
9
1A a contract to TA Schifsky
Sons in the amount of 491
94
526
0
i
RESOLUTION NO 10
9
1A
9 RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT
WHEREAS pursuant to an improvement of various residential
advertisement for bids for the
streets by street reconstruction bids were received opened and tabulated according to
law and the following bids were received complying with the advertisement 3 lowest
T Schifsky
A Sons Inc 491
526
94
North Valley Inc 349
498
41
Hardrives Inc 512
791
80
Sons of North St Paul Minnesota is the lowest
WHEREAS it appears that T Schifsky
A
responsible bidder and
the of Coon to reimburse all portion of the project
WHEREAS City Rapids expects or a
of debt to be incurred and
expenditures with the proceeds by the City
this declaration is made to Section 18
1 of the
103 Income Tax
WHEREAS pursuant
Regulations of the Internal Revenue Service
Council of Coon Rapids Minnesota
NOW THEREFORE BE IT RESOLVED by the City
authorized and directed to enter into a
1 The Mayor and
City Manager are hereby
contract with A Schifsky
T Sons of North St Paul Minnesota for the improvement of
various residential street
by street reconstruction according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk
2 The City Clerk is authorized and directed to return forthwith to all bidders the
hereby
deposits made with their bids except that the deposits of the successful bidder and the
next two lowest bidders shall be retained until a contract has been signed
1 st of June 2010
Adopted this day
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
0
iii
TO Mayor City Councilmembers City Mana ep
r
GOON FROM Doug Vierzba City Engineer L
WIDS
R Minnesota
to
SUBJECT 2010 Street Reconstruction Program
Various Residential Streets Project 10
1
Resolution Adopting Assessment
DATE June 1 2010
INTRODUCTION
The City is proposing to reconstruct several City streets at various locations in 2010 Council held the
b
public hearing and assessment hearing on April 6 and ordered the project Council is requested to
consider a resolution adopting the assessment at this time
DISCUSSION
At the public hearing a few residents indicated that going to appeal the assessment for the
they were
street reconstruction project Staff has talked with residents on Flamingo Street south of 103 d
Avenue and they are not going to appeal the assessment They now understand why their culsac
de
would best be repaved now rather than in the near future Staff has not heard any more from other
residents
11
The State Statute allows for payment without interest for a period of 30 days after the assessment is
adopted by Council This will allow residents to pay off the assessment without interest until July 1 st
Residents who choose not to pay off the assessment will not have to pay at all until their property tax
statement amount is due in 2011
ALIGNMENT WITH STRATEGIC VISION
and trails
Transportation The City has an efficient and well maintained system of roads sidewalks
supported by a comprehensive and connected mass transportation system
RECOMMENDATION
It is recommended that Council Resolution No assessment
adopt 10 adopting the
12
1
0
2010 Street Reconstruction Program
2010 Proposed Reconstruction
c
RESOLUTION NO 1
10
12
12 RESOLUTION ADOPTING ASSESSMENT
WHEREAS pursuant to proper notice duly given as required by law the Council has met and heard and passed
within the
proposed assessment for the improvement of various residential streets
upon all objections to the
City by street reconstruction and
with the
WHEREAS the City of Coon Rapids expects to reimburse all or a portion of the project expenditures
of debt to be incurred by the City and
proceeds
this declaration is made to Section 1 the Income Tax
103 of
18 Regulations of the Internal
WHEREAS pursuant
Revenue Service
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COON RAPIDS MINNESOTA
hereto and made a part hereof is hereby
1 Such proposed copy of which is attached
assessment a
and each tract of land
accepted and shall constitute the special assessment against the lands named therein
therein included is found to be benefitted
hereby the improvement in the amount of the
by proposed
assessment levied it
against
of 10 years
2 Such assessment shall be payable in equal annual installments extending over a period
the
the first Monday in January 2011 and shall bear interest at the rate of 4
3 per annum from
beginning
of this assessment Resolution 3 year assessment at 2 3 for assessment amounts
date of the adoption
less than 300 per parcel
of the assessment to the
3 The owner of any property so assessed may at any time prior to certification
is County Property Records and Taxation Division pay the
interest accrued to the date of to the
whole of the assessment on such property with
Treasurer except that no interest shall be charged
City
if the
payment
from the adoption of this Resolution and the owner may at any
entire assessment is paid within 30 days
Treasurer the entire amount of the assessment remaining unpaid Such
time thereafter pay to the City
December 31 of the next
must be made before November 14 or interest will be charged through
payment
succeeding year
4 The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Property
the proper tax lists of the County and such assessments
Records and Taxation Division to be extended on
shall be collected and in the same manner as other municipal taxes
paid over
Adopted this 1 st day of June 2010
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
3 year assessment 78
17
841
10 year assessment 07
041
820
12
TO Mayor City Council City Manage
1
GOON FROM Doug Vierzba City Engineer j
V
4 RAPIDS Minnesota
SUBJECT Accept Feasibility Report For Public
Improvements and Order Project
Crescent Ponds 7th Addition
Main Street and University Avenue
Project 13
10
DATE June 1 2010
INTRODUCTION
The City Engineering Division has prepared a feasibility report for the proposed construction of public
phase of the Crescent Ponds development Council is requested
to
improvements to serve the second
accept the feasibility report and order the project
DISCUSSION
Signature Ventures LLC
developer ofthis project began construction of new homes late last year
the
Project 27
following construction of the first phase of public improvements 09 The first phase
consisted of 18 lots just east of Flintwood Street on 124th Lane This proposed second phase will
provide public improvements to serve another 27 lots Extensions of sanitary sewer watermain storm
drain and street would proceed easterly from where Phase I ended and would complete the
construction of 124th Lane connecting to University Avenue A short cul street Butternut
sac
de
of this Two cul streets north of 124th
sac
de
Street would also be completed as
phase
part longer
Lane would be built in the 35
future lots development consists of 80 lots The proposed
The total
project will include provision of a right lane on University Avenue a County road for access
turn
onto 124th Lane A right median will be constructed on 124th Lane to restrict turning
in
out
movements at the new intersection with University Avenue as required by Anoka County Council
accepted a petition for the Phase 2 improvements from the developer and ordered preparation of a
feasibility report on March 2 2010
The total estimated cost of the is 537
000 is necessary for the development to
The project
project
proceed The project is cost effective and is feasible to construct The City would contract for the
construction ofthese public improvements All costs would be assessed to the newdevelopment over a
5 period except
year for cost of a watermain loop which is a trunk improvement that will be paid
is not
from the City
s Watermain Trunk Source and Storage 35
000
fund A public hearing
required for this project
C7
ALIGNMENT WITH STRATEGIC VISION
term
This item relates to the Community Development and Redevelopment section of the City long
s
strategic vision in the following way
base that
The City development is diversified and sustainable with growing economic
s supports a
high quality of life in neighborhoods and strong progressive business sector
RECOMMENDATION
It is recommended Resolution No 10
7
13 the and preparation of
that Council adopt ordering project
plans
0
Project 13
10
Crescent Ponds 7th Addition
GOON
RAPIDS
Minnesota
N
W E
S
r
FEASIBILITY REPORT
FOR
13
CITY PROJECT 10
CRESCENT PONDS 7TH ADDITION lots
27
Located South of Main Street and West of University Avenue
Storm Drain Street and Sidewalk
Sanitary Sewer Watermain
June 1 2010
Prepared by City of Coon Rapids Engineering Division
J
PROJECT HISTORY
The developer Signature Ventures LLC submitted a petition to the City for extension of public
improvements to serve the proposed second phase lots ofthe Crescent Ponds development
27
Council accepted the petition and ordered preparation of a feasibility report on March 2 2010
The first phase ofpublic improvements was completed in October 2009 that provided service for 18
of the proposed total of 80 lots Costs for the first phase of construction were assessed by Council
earlier this year The rough grading for the site was completed a few years ago The development
had originally been approved for 62 full size lots but was revised to smaller lots two years ago
80
PROJECT AREA CHARACTERISTICS
The project site is bounded by University Avenue to the east Main Street to the north Flintwood
Street to the west and existing townhomes to the south University Avenue is a County road paved
single in each direction and without concrete curb and gutter Main Street is a County road
lane
paved single lane in each direction without concrete curb and gutter and has a centerline median
preventing left at Flintwood Street Main Street is proposed to be upgraded to 4in 2011
turns lanes
by the County Flintwood Street is a City street that is fully improved City utilities and street
were
extended easterly ofFlintwood Street in 2009 for a length of800 feet to serve 18 new lots along
124th Lane Large ponds exist on this site and to the south providing storm water control
ENVIRONMENTAL
The project will not have adverse affects on the environment Storm water ponding areas were
excavated a few years the site to
provide for treatment and rate control
ago as part ofthe grading on
of storm water from the development A 100 floodplain has been established for the area at
year
elevation 888 This has been accepted by FEMA and new homes can be built at the flood
0
protection elevation to prevent flooding of properties
PROPOSED IMPROVEMENTS
Sanitary Sewer attached sketch
see map
Sanitary sewer
8 diameter
lateral
inch pipe is proposed to be extended southerly and easterly within
the right of 124th Lane for a length of 1600 feet as needed to serve the proposed 27 lots and
way
of
provide for future service to the remaining 35 lots in future phases Service pipe diameter
4
inch
will be provided for each ofthe 27 lots
see
Watermain attached sketch plan
Watermain 8 diameter
lateral
inch pipe will be extended124th Lane as needed to serve the
on
proposed 27 lots and to provide for future service for future phases of development Fire hydrants
will be provided for fire protection Service pipe stubs be installed for each ofthe 27 lots
1
will
A watermain extension is proposed along Main Street and crossing under Main Street to provide a
watermain loop needed to provide better water quality and supply for fire protection This
watermain is not located within the plat and costs would not be assessed to this project area but
would be paid from Watermain Trunk Source and Storage funds The development does pay an
assessment for TSS at the standard ratewith Construction Cost Index as part of each phase
updated
of construction It is proposed to construct this loop system under Main Street this year so that it is
completed prior to the County upgrading the road next year This loop system would not connect to
this development until a future phase is constructed
seeattached sketch map
Storm Drain
Storm drain lateral will be installed on 124th Lane as needed to drainage for the
provide for storm
phase 2 development The storm drain pipe would outlet into a storm water treatment pond located
northerly ofthe proposed park and northerly of 124th Lane This pond outlets into the large deep
water
pond area to the north The ponding areas were approved by the Coon Creek Watershed
District a few years ago and FEMA has approved of a floodplain designation for the pond areas
Street attached sketch map
see
Residential street will be constructed on 124th Lane from the end ofPhase 1 construction easterly to
a
University Avenue length of 1800 feet The cul street
de
sac on Butternut Street will be
constructed also The connection to University Avenue a County road will be limited to turns
right
only County requirements
per A right lane exists
turn on
University Avenue for southbound traffic
on
University Avenue turning westerly onto 124th Lane
Sidewalk
Concrete sidewalk is proposed to be installed along the northerly side of 124th Lane as
part ofthe
project except in front of the two lots where home construction will take place The remaining area
can be
completed without danger of damage from future home construction The developer would
install sidewalk in front of homes on the north side of 124th Lane as
they are built
ADJACENT PROPERTY
Adjacent properties are not affected by the proposed construction
EASEMENTS REQUIRED
The street right for 124th Lane was dedicated as part ofthe 4th Addition The new plat will
way
of
dedicate the right for Butternut Street and utility and drainage easements needed
way
of sac
cul
de
for the proposed construction
MAINTENANCE IMPACT
The City will maintain thesanitary sewer watermain storm drain street and public sidewalk after
the construction is completed There are no unusual maintenance problems associated with this
proj ect
ESTIMATED COSTS
Sanitary Sewer 117
000
Watermain 1145000
Watermain trunk 35
000
loop
Storm Drain 000
70
Street 1615000
Sidewalk 40
000
Total 000
537
FINANCE
The City would finance the project and assess all costs except the watermain 000
35
loop cost
to
the new lots over a 5 period
year
PROJECT TIMETABLE
June 1 2020 Council orders project and preparation of plans
June 15 2010 Council approves plans and orders ad for bids
July 20 2010 Council awards contract for construction of public improvements
August 2010
Sept Construction takes place
Fall 2010 Council approves assessment
PROPOSED ASSESSMENTS
The proposed assessments have been estimated at this time but actual assessments will be based on
actual costs Costs for each would be divided by the number of lots to determine
27
improvement
the rate per lot Estimated rates are as follows
Sanitary sewer 33
4
333
Watermain 222
4
22
Storm Drain 592
59
2
Street 5
962
96
Sidewalk 481
1
48
Past Costs to be assessed 5 WM Trunk
112
includes
69 Sewer trunk Postponed assess
Total 27
23
705
PROJECT FEASIBILITY
The project is necessary for this phase of27 lots to be developed The cost per lot is higher than
normal due to the lack of lots along the northerly side ofthe new street and the amount ofsidewalk
being installed as part of this The project is cost effective and is feasible to construct
project
CONCLUSION AND RECOMMENDATION
The Crescent Ponds plat is being developed in phases The first phase of public improvements was
constructed in 2009 for 18 new lots This proposed Phase 2 construction would provide for another
27 lots Future phases would provide for 35 more lots total of 80 lots This second phase
grand
would provide a completed street on 124th Lane connecting Flintwood Street to University Avenue
It is recommended that Council the attached resolution ordering the project for Phase 2 and
adopt
ordering preparation of plans
1
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PROJECT 10
GOON CRESCENT PONDS SEVENTH ADD
STORM DRAIN CONSTRUCTION
5 554
p RA PIDS
11155 Rnbinscm Drive
Coon 3761
MN 55433
RPpidS
Td
755
763
6491 Minnesota DRAWN ATE SCALE PLATE NO
www smn891gov
Fonmpid767
coonmpi H
T 3
22
10 A
N
RESOLUTION NO 7
10
13
7 RESOLUTION ORDERING IMPROVEMENT AND
PREPARATION OF PLANS 100 PETITION
WHEREAS a certain petition requesting the improvement of Crescent Ponds 7th Addition
University Avenue and Main Street construction of sanitary sewer
located at by
and sidewalk duly presented to the Council on the
watermain storm drain street was
2nd day of March 2010 and
of March 2010
WHEREAS pursuant to Resolution of the Council adopted on the 2nd day a
City Engineering Division with reference to
feasibility report has been prepared by the
the improvement and this report was received by the Council on the 1st day of June
2010 and the maximum estimated amount of debt to be incurred by the 000
City 537 is
WHEREAS the City of Coon Rapids expects to reimburse all or a portion of the project
expenditures with the proceeds of debt to be incurred by the City and
Section 1 of the
103
18 Income Tax
WHEREAS this declaration is made pursuant to
Regulations of the Internal Revenue Service
BE IT RESOLVED the City Council of Coon Rapids Minnesota
NOW THEREFORE by
all of real
1 The Council finds and determines that said petition was
signed by owners
property abutting upon the street
s named as the location of the improvement
and feasible detailed in the
2 Such improvement is necessary cost effective as
feasibility report
in the Council Resolution adopted
3 Such improvement is hereby ordered as
proposed
on the 1 st day of June 2010
4 The City Engineering Division is hereby designated as the engineer for this
improvement The City Engineering Division shall prepare plans and specifications for
the making of such improvement
Adopted this 1 st day of June 2010
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
9
13
TO Mayor City Councilmembers City Mana
1
f
COON FROM Sharon S Legg Finance Director
APIDS
R Minnesota SUBJECT Authorize Purchase of Wheel Loader
DATE June 1 2010
INTRODUCTION
Staff is recommending the purchase of a Caterpillar Model 924H Wheel Loader
DISCUSSION
Presently the City has three loaders supplemented with a fourth rental unit 3 per month
740
for the winter months November 1 through March 15 bid every three years Unfortunately the
has to make the decision in advance to which months it will rent for Therefore in a low
City as
snow year the loader may not get used as much as in other years but the City pays for it anyhow
The 2010 budget anticipated trading one of the City used loaders a 1998 John Deere In 2009
s
however that specific loader needed to have the transmission replaced which apparently was an
issue with that age of John Deere loader Thus the City was considering trading a 1999 John
Deere 624H with a plow and wing given the 1998 was rebuilt After further consideration staff
560
is recommending that the City retain the John Deere outfitting it with scales at a cost of 11
and no longer renting a loader in the winter months
Staff recommends the of a Caterpillar Model 924H Wheel Loader offthe State Contract
purchase
at a cost of 176
152 from Ziegler Inc The loader is used by the public works department to
load trucks etc and will be equipped with a general purpose three cubic
plow snow excavate
yard bucket aswell as 5
a 3 cubic yard top
clamp bucket and 12 snow wing and plow
ALIGNMENT WITH STRATEGIC VISION
Transportation The purchase of this loader is needed to meet the City Transportation
s
allow for maintenance of street
Objective Although not expanding transportation options it
conditions at current levels
BUDGET IMPACT
for the sale of the old net
The budget includes 183 for a loader and 60
825 000 loader or a
amount available of 123 Additionally operating funds in the amount 000
of 20 have
825
been included for the loader rental Therefore although funds have not been allocated for this
purchase loader would pay for itself over approximately ten years The Capital
a Equipment
Fund will pay for the shortfall but the General Fund will incur less cost for the rental
ACTION REQUESTED
Authorize staff to the Model 924H Wheel Loader in the net amount of
purchase Caterpillar
176 which
152 includes sales tax and the scale for the old loader in the amount of 11
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1111 TO Mayor City Councilmembers City Manager
C00 FROM Steve Gatlin Public Services Director
RAPIDS Minnesota SUBJECT 2011
2010 Cook Ice Arena Fees
DATE June 1 2010
INTRODUCTION
is that Council consider increasing ice rental
Ice Arena Manager Craig Scott recommending
2011
fees and other associated fees for Cook Ice Arena for the 2010 season It is appropriate to
consider the attached recommendation from Mr Scott at this time
DISCUSSION
The City Council last reviewed an increase in ice arena rates in June 2009 The past several
The current ice rates 00
115
hour for the
years rates have been adjusted annually arena are
summer
peak season and 165 for the winter
00
hour peak season
September April
Mr Scott outlines his recommended fee increases and has also provided comparison information
for rental rates for other arenas It appears that our rental rates are well behind most other arenas
Mr Scott is that 00
rental rates be increased from 115 to 00
120 for summer
proposing our
prime time and 165 to 170 for winter prime time These rate increases represent
00 00
a 4 rate increase for summer prime time rates and 3 rate increase for winter
3
approximately
prime time rates for 2010 The average proposed rental rate for winter prime time for the
2011
other nine arenas surveyed is 175 for the 2010 season The suggested rates for the
00 2011
2010 season would still put us behind most other arenas assuming they increase rates to the
2011
proposed amounts Mr Scott is not recommending any rate changes for other activities
as
outlined in the attached summary table
ALIGNMENT WITH STRATEGIC VISION
Excellence in Government The City of Coon Rapids follows a formal strategic direction
established and continually monitored by the City Council that is implemented and managed
with excellence operational efficiency and with a long term view of organizational and
environmental sustainability and this action reflects that
BUDGET IMPACT
The budget for Cook Ice Arena is set for 2010 using current rates The increased rates proposed
will 2011
help offset increased operation and maintenance costs for the facility for 2010
RECOMMENDATION
I recommend the Council Resolution No 10
69 revising the rate schedule for Cook Ice
adopt
Arena as shown on the rate summary table for the season
beginning June 15 2010
Cook Memorial Ice Arena
OON
11091 Mississippi Boulevard
Coon Rapids MN 5
www
gov
3869
5433
Tel 763
421
5035
4214744
Fax 763
coonrapidsmn
1 IDS
Aj Minnesota
TO Steve Gatlin
Public Services Director
FROM Craig Scott
Cook Ice Arena Manager
SUBJECT 2010 Cook Arena Fees
2011
DATE May 18 2010
and approved by City
Fees for hourly ice rentals services and activities were last reviewed
Council prior to the beginning of the 2009 skating season
2010
Attached is a recently completed market study showing the various proposed fees for the
2010
2011 season at Cook and surrounding ice facilities As in the preceding years most hourly
00
5 10 per hour
00 This continues to be a reflection of
ice fees are increasing at to
increased operational costs particularly in energy and maintenance
Our current hourly ice rental rates are 00
115 through August and 165
per hour for June 00
shutdown I would recommend adjusting those hourly
per hour for
September through April
upwards by 5 per hour to 120
rates 00 00 and 170 respectively effective with our June
00
11 2010 opening
This modest increase will allow reasonable recovery on increased operating expenses
us a
while remaining in the lower range of hourly rates for surrounding municipal ice arenas
I am not proposing any other increases at this time
COOK ICE ARENA TE
FL MARKET STUDY
Completed May 15 2010
i
Cook Ice Arena Proposed 2011 rates
201 0
Proposed
8 2009 2010 Andover Anoka Brklyn Pk Champlin Elk River Fogerty Plymouth Schwans St Louis Pk
2007
Winter Prime
Winter Non
Prime
155 1
E 0 165 170 175 150 190 185
150
175
150
155
125
180
180
195 170
190 130 145 155
145 125 165 190 160
Summer Prime 105 110 115 120
115
125 125 165
Prime
Summer Non
150 145
Hockey Association
Public Skating
Adult 4 4 N
A 4 4 4 3 4 4 4
4 4 4
NA 3 3 4 3 2 4 4
Youth 3 3 3 3 3
N
C N
C 3 A
N 3 3 4 3 2 4 4
5 Under C
N C
N
12 7
Family
School Groups 2 inc skates
hr 2 inc skates
hr
N
A A
N N
A A
N N
A A
N A
N A
N N
A
ARCC Intramural 4 4 5 5
NA N
A 5 7 N
A N
A 5 N
A
Adult Open Hockey N
A 6 6 6 N
A
NA A
N A
N 3 A
N N
A 5 N
A
Stick Puck 5 5 5 5 5
5 Under 5 C
N C
N C
N
Skate Sharpening
3 4 5 3 all 3 all 4 all
00 3 all 4 all 4 all 4 all
Overnight 3 3 3
N
A A
N A
N A
N A
N N
A
Same day 4 4 4 4 5 A
N
A
N A
N 3 3 A
N N
A 3 3 2
Skate Rental 2 2 2 2
69
RESOLUTION 10
A RESOLUTION ESTABLISHING JOSEPH COOK MEMORIAL
ARENA FEES AND CHARGES
WHEREAS the fees and charges for Joseph Cook Memorial Arena do not currently reflect
competitive prices within the metro area and
WHEREAS City Council finds that it is in the best interest ofthe City for the fees and
the
and
charges for the arena to be competitive within the metro area to the extent practical
WHEREAS the City Council further finds that certain fees and charges for Joseph Cook
Memorial Arena should be increased to more ensure competitiveness within the metro
area
NOW THEREFORE BE IT RESOLVED by the City Council ofthe City of Coon Rapids
that effective June 15 2010 the fees and charges including sales tax where applicable
for Joseph Cook Memorial Arena shall be as follows
Winter Season September 1st through April 30th 170 per hour
00
Summer Season June 12th through August 31 st 120 per hour
00
Public Skating per Session
Adults 4
00
Youth 6 years to 18 00
3
00
admission 0
Children 5 years and under accompanied by a
paid
School Groups includes skate rental 2 per person hour
00 per
00
ARCC Intramural per session 5 per player
Adult Open Hockey per session 00
6
Stick and Puck Session 5
00
Children 5 years and under accompanied by a
paid admission 0
00
Skate Rental per session 2
00
Skate Sharpening
Overnight 00
3
Same Day 4
00
Prepaid Punch Card for seven
sharpenings 00
20
Signatures on
following page
0
y
Adopted by the Coon Rapids City Council this 1 st day of June 2010
0
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
40
0
15
TO and City Councilmembers
Mayor
1 OOl V
RAPIDSMinnesota
FROM
SUBJECT
Matt Fulton City Manager
r
2010 International Association of
Firefighters Union Fire Agreement
DATE June 1 2010
INTRODUCTION
The Council isrequested to formally ratify the terms of the negotiated labor agreement for 2010
between the City of Coon Rapids and the International Association of Firefighters Union Local
No 1935 representing the Fire bargaining unit
DISCUSSION
A one 2010 agreement was reached May 10 2010 during a mediation session conducted
year
by the Bureau of Mediation Services BMS he Union membership voted and approved the
terms listed below on
Thursday May 20 2010
The substantive terms of the agreement are summarized below
1 Contract Duration One year calendar year 2010
2 Wages 0 increase January 1 2010
time
A one lump sum
payment of 600 considered wages for tax withholding
00
purposes to be awarded July 1 2010 This lump sum payment does not change the
wage schedule listed in the Fire collective
bargaining agreement
3 Specialty Pay July 1 2010
Effective County Fire Investigation Team
Anoka
ACFIT members and Specialized Rescue Team SRT members will receive the
00 specialty pay as Chemical Assessment Team CAT members
month
same 60
currently receive
Contractual language limits the number of specialty team members and addresses
the Fire Chief authority in assigning and removing team members Specifically
s
The parties acknowledge that as of the date of the signing of this agreement there are 8
to
employees receiving Chemical Assessment Team CAT specialty pay according c
above 5 employees who are Anoka County Fire Investigation Team ACFIT members
and 6 with the Specialized Rescue Team SRT It is the intention of the parties to limit
the number of teams to two for any one Fire employee as well as the number of
employees receiving monthly certification compensation to 8 CRT 5 ACFIT and 6
s s
SRT notwithstanding that there may be additional employees who will join CAT
s
ACFIT or SRT The Fire Chief shall at his sole discretion assign team members
her
The Fire Chief may at his sole discretion terminate
her compensation under paragraphs
and above to any team member who is receiving such compensation based on
cd e
in the Chief
s sole opinion inadequate performance or inadequate participation with
to the duties and responsibilities related to the team for which compensation is
regard
being paid In the event that any sparticipation is terminated under this
employee
section or if for any other reason the employee is no longer being compensated under
this section the Chief may appoint another employee to replace the vacant team member
position as the compensated employee but in no event shall the number employees
receiving team specialty pay exceed the limitations set forth above
4 Allowance The annual allowance will be increased by 20 from
Clothing clothing
380 to 400
ALIGNMENT WITH STRATEGIC VISION
Excellence in Government The City of Coon Rapids follows a formal strategic direction
established and continually monitored by the City Council that is implemented and managed
with excellence operational efficiency and with a long term view of organizational and
environmental sustainability and this personnel action reflects that
BUDGET IMPACT
The cost of the increase for the specialty pay and the lump sum payment in 2010 will equal
00
320
21 excluding fringe benefits 16above the budgeted 2010 Fire
This is equivalent to 1
salaries
RECOMMENDATION
Staff recommends the Council adopt Resolution No 10
68 approving the labor agreement
between the City and the International Association of Firefighters Union Local No 1935
0
68
RESOLUTION 10
RESOLUTION APPROVING A LABOR AGREEMENT BETWEEN THE CITY
OF COON RAPIDS AND THE INTERNATIONAL ASSOCIATION OF
FIREFIGHTERS UNION LOCAL NO 1935
FOR THE TERM JANUARY 1 2010 THROUGH DECEMBER 31 2010
WHEREAS the City of Coon Rapids City recognizes the International Association
of Firefighters Union Local No 1935 Union as the exclusive
bargaining representative under Minnesota Statutes Chapter 179A for fire
job classifications identified in the collective bargaining agreement an
WHEREAS representatives of the City Rapids and representatives of the
of Coon
International Association Firefighters Union Local No 1935
of
representing the fire bargaining unit reached a tentative agreement
through the collective bargaining process
NOW THEREFORE BE IT RESOLVED that the City Council of Coon Rapids
Minnesota approves the terms of the tentative agreement which are as
follows
I Contract Duration One year calendar year 2010
2 Wages 0 increase January 1 2010
A one
time lump sum payment of 600 considered wages for
00 tax
withholding purposes to be awarded July 1 2010 This lump sum
does not change the schedule listed in the Fire collective
payment wage
bargaining agreement
3 Specialty Pay Effective July 1 2010 Anoka County Fire Investigation
Team ACFIT members and Specialized Rescue Team SRT members will
receive the same 60 specialty pay as Chemical Assessment Team
month
00
CAT members currently receive
Contractual language limits the number of specialty team members and
addresses the Fire Chief authority in assigning and removing team
s
members Specifically
The parties acknowledge that as of the date of the signing of this agreement
there are 8 employees receiving Chemical Assessment Team CAT specialty
pay according to above 5 employees who are Anoka County Fire
c
Investigation Team ACFIT members and 6 with the Specialized Rescue Team
It is the intention of the parties to limit the number of teams to two for
SRT
any one Fire employee as well as the number of employees receiving monthly
certification 8 5 ACFIT
s and 6 SRT
s
compensation to CAT
s
who will join CAT
notwithstanding that there may be additional employees
ACFIT or SRT The Fire Chief shall at her
his sole discretion assign team
members
The Fire Chief may at his sole discretion terminate compensation under
her
paragraphs c d and e above to any team member who is receiving such
compensation based on in the Chief s sole opinion inadequate performance or
inadequate participation with regard to the duties and responsibilities related to
the team for which compensation is being paid In the event that any
is terminated under this section or if for any other
sparticipation
employee
under this section the
reason the employee is no longer being compensated
Chief may appoint another employee to replace the vacant team member
position as the compensated employee but in no event shall the number
limitations set forth above
employees receiving team specialty pay exceed the
4 Clothing Allowance The annual clothing allowance will be increased by
20 from 380 to 400
BE IT FURTHER RESOLVED that the authorizes the and the
City Council Mayor
City Manager to execute four copies of a contract reflectingthe terms of the
settlement upon receipt of the same executed by thedesignated bargaining unit
representatives
Adopted by the Coon Rapids City Council this 1 st day of June 2010
Tim Howe Mayor
ATTEST
Joan A Anderson City Clerk
0
14
CooN COON RAPIDS CITY COUNCIL
Dins OTHER COUNCIL BUSINESS
0
16a
1111
t TO Mayor City Councilmembers City M anager
COON FROM Steve Gatlin Public Services Directo r
RAPIDS Minnesota SUBJECT Other Council Business Stop Sign Request
117th Avenue and Narcissus Street
DATE June 1 2010
INTRODUCTION
Councilmember Sanders staff review the
At the March 23 2010 Council meeting requested
intersection of 117th Avenue and Narcissus Street for a
possible stop sign installation The
Traffic Review Committee recently reviewed this intersection and completed our study
DISCUSSION
On May 20 2010 the Traffic Review Committee met to review a number of traffic control sign
Councilmember Sanders was the
requests One intersection which we reviewed at the request of
intersection of 117th Avenue and Narcissus Street The Traffic Review Committee finds that a
warranted at this intersection The Committee applied the normal stop sign
stop sign is not
warrants to the intersection and found that none of them apply The intersection stop sign
warrants include
Intersection of a less road with main road where the application of the normal
important a
right rule
way
of is hazardous
2 Side street entering through highway or collector street
3 Unsignalized intersection in a
signalized area
and
4 Other intersection conditions where a combination of high speed restricted view
serious accident records indicate a need for control by a
stop sign
condition 4 since conditions 1 did not
3 We reviewed the
apply
We reviewed specifically
accident history at this location as well as
sight distance We found that sight distance at the
with ordinance in that no visual obstruction occurs within
intersection complies our
requirements
the intersection 30 feet each direction from intersecting curb lines We also
sight triangle
reviewed the accident history and found that the intersection does not exhibit an accident record
which would warrant controlling the intersection with a stop sign During the last five years we
had three accidents at this intersection To warrant a stop sign the intersection must
reported
exhibit five or more accidents per year for a five year period of the type correctable by a
stop
sign which typically includes right angle type accidents
Mayor City Councilmembers City Manager
Other Council Business Stop Sign Request
June 1 2010
Page 2
For these reasons the Traffic Review Committee found that a
stop sign was not warranted The
Police Department will monitor the intersection in to monitor speed and will also
an
attempt
continue to review accident history If the accident frequency history increases a
stop sign may
be considered at a future date
ALIGNMENT WITH STRATEGIC VISION
The has efficient and well maintained system of roads sidewalks and
Transportation City an
trails supported by a comprehensive and connected mass
transportation system
BUDGET IMPACT
This item has no
impact on the operating budgets
RECOMMENDATION
No action is necessary on this item it is provided for Council information only
A
0