09BLC_Sections

H a n d b o o k 2009





Sections









Mission

The mission of the Oregon State Bar is to serve justice by

promoting respect for the rule of law, by improving the

quality of legal services, and by increasing access to jus-







Functions of the Values of the Oregon State Bar

Oregon State Bar Integrity







1

Integrityisthemeasureofthebar’svaluesthroughits

actions.Thebar’sactivitieswillbe,inallcases,consistent

We are a regulatory withitsvalues.

agency providing

Fairness

protection to the pub-

Thebarembracesitsdiverseconstituenciesandiscommit-

lic.







2

tedtotheeliminationofbiasinthejusticesystem.

Leadership

Thebarwillactivelypursueitsvision.Thisrequiresthebar

We are a partner with andallindividualmemberstoexertleadershiptoadvance

the judicial system. theirgoals.









3

Promote the Rule of the Law

Theruleoflawisthepremiseofthedemocraticformof

We are a professional government.Thebarpromotestheruleoflawasthebest

organization. meanstoresolveconflictandachieveequality.Theruleof

lawunderpinsalloftheprogramsandservicesthebar









4

provides.



We are a provider of Accountability

assistance to the public. Thebariscommittedtoaccountabilityforitsdecisionsand

actionsandwillprovideregularmeansofcommunicating

itsachievementstoitsvariousconstituencies.









& And Excellence

Excellenceisafundamentalgoalinthedeliveryofpro-

the bar does this as a gramsandservicesbythebar.Sinceexcellencehasno

“public” corporation boundary,thebarstrivesforcontinuousimprovement.

– as an instrumentality Thebarwillbenchmarkitsactivitiestoorganizationswho

of the Oregon exhibit“bestpractices”inordertoassurehighqualityand

highperformanceinitsprogramsandservices.

Supreme Court.

2009BARLEADERHANDBOOK–SECTIONS





Table of Contents

OSBMissionStatement. . . . . . . . . . . . . . . . . . . . . . . . . i Treasurer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Bar Information . . . . . . . . . . . . . . . . . . . . . . . . 1 ChairandTreasurerGuidelines. . . . . . . . . . . . . . . . . 51

Questions&Answers. . . . . . . . . . . . . . . . . . . . . . . . . . 1 SectionForms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

WhomtoCallwithQuestions. . . . . . . . . . . . . . . . . . . 4 BudgetPreparationInstructions. . . . . . . . . . . . . . . . . 57

CommonlyAskedMCLEQuestions&Answers. . . . . 5 BudgetWorksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

OLFandtheIOLTAProgram. . . . . . . . . . . . . . . . . . . . 6 LongRangePlansBudgetReport . . . . . . . . . . . . . . . 60

OSBBulletin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 MemberExpenseReimbursementReport . . . . . . . . 61

ElectronicServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 ExpenseReimbursementPolicy. . . . . . . . . . . . . . . . . 62

WebsiteServices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 .

SectionCheckRequest . . . . . . . . . . . . . . . . . . . . . . . 63

ElectronicCommunicationPolicies. . . . . . . . . . . . . . 10 SectionCashReceivedForm. . . . . . . . . . . . . . . . . . . 64

MembersoftheBoardofGovernors . . . . . . . . . . . . 11 TransferofFundsAuthorizationfor

.

BoardofGovernorsMeetingSchedule . . . . . . . . . . 12 theMCLEProgramSponsorFee. . . . . . . . . . . . . . . . 65

BarBylawsArticle15–Sections. . . . . . . . . . . . . . . . 13 Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

.

StandardSectionBylaws . . . . . . . . . . . . . . . . . . . . . . 15 PublicMeetingsLaw. . . . . . . . . . . . . . . . . . . . . . . . . 67

MiscellaneousBarBylaws . . . . . . . . . . . . . . . . . . . . . 20 MeetingManagementRulesofOrder . . . . . . . . . . . 69

OSBAspirationalProBonoStandard . . . . . . . . . . . . 23 10TipsonConductingQualityMeetings . . . . . . . . . 70

ListofApprovedCharitableContributions. . . . . . . . 23 EffectiveMeetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Public Affairs. . . . . . . . . . . . . . . . . . . . . . . . . . 25 SecretstoBetterMeetings. . . . . . . . . . . . . . . . . . . . . 72

GovernmentalRelationsandPublicAffairs. . . . . . . . 25

ThePoliticalProcess:RolesandResponsibilities . . . 28

LegislationContacts. . . . . . . . . . . . . . . . . . . . . . . . . . 30

BarBylaws,Article12

–LegislationandPublicPolicy.................. 32



Chair/Chair-Elect . . . . . . . . . . . . . . . . . . . . . . 35

Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

SectionChairJobDescription. . . . . . . . . . . . . . . . . . 36

OSBLiaisontoSectionsJobDescription . . . . . . . . . 37

ProceduresforMeetingNotices. . . . . . . . . . . . . . . . 38

ImportantDatesandDeadlines. . . . . . . . . . . . . . . . . 39

InitialSectionReport.......................... 41

.

SectionAnnualReportGuidelines . . . . . . . . . . . . . . 42

AnnualSectionCLEReport . . . . . . . . . . . . . . . . . . . . 43

SectionEmployeesandIndependentContractors. . 44

SectionServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

CLEServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

GroupCLEAccreditationApplication. . . . . . . . . . . . 50

BarInformation Questions&Answers









Questions & Answers

(oreverythingyoualwayswantedtoknowbutwereafraidtoask)

FollowingyouwillfindbriefanswerstosomeofthemostcommonlyaskedquestionsfromOregonStateBar

(“OSB”)leaders.Additionaldetailoneachareacanbefoundinthehandbook.





1. How do I get an article in the Bulletin? scheduletoaccommodateallofits

Pleaseseepage7forinformation.Forfurtherassis- members.

tance,contactPaulNickell,Ext.340.

7. Who maintains the committee rosters and section

2. Who is Teresa Schmid and what does she do? executive committee rosters and how do I get a

How do I get in touch with her? meeting notice sent out?

TeresaSchmidistheExecutiveDirectoroftheOSB TheOSBMemberServicesDepartmentmaintains

andmaybereachedatExt.312.Sheisemployed committeerostersandsectionexecutivecommittee

bytheBOGtoserveasthebar’schiefadministra- rosters.Committeesshouldcallext.384andsec-

tiveofficer,overseeingthebar’sprograms,activities, tionsext.385,attheOSBtoprovidethepertinent

staffandgeneraloperations.[PleaseseetheOSB informationregardingyourmeeting.Anagendaand

MembershipDirectoryorvisittheOSBwebsiteat minuteswillbedistributedpriortothemeeting.

www.osbar.orgforacurrentOSBstafflist] Thebarencouragessectionsandcommitteesto

sende-mailnotificationofmeetingstosaveon

3. How do I know who my Board of Governors’ postagecosts.E-mailrepliesastomeetingatten-

contact is? dancecanbesubmittedtothesecretary.

EachcommitteeandsectionhasanOSBstaffliai-

sonandaBoardofGovernors’contact.Theseare Sections

listedonyourgroup’sroster.YourBOGcontactis

yourcommunicationlinkwiththeBOG.MostBOG

Contactsdonotattendmeetings,althoughmanydo 1. How does a Section Executive Committee notice

trytoattendthefirstmeetingoftheyear.Feelfree get distributed?

tocontactyourBOGcontact. TheOSBshouldbenotified20daysinadvanceof

sectionmeetings.However,if20daysnoticeisnot

4. If a section or committee needs Board of practical,thenassoonaspossible.Mail,emailor

Governors’ approval, how do we proceed? faxtheinformation,includingthedate,time,agenda

AlistingofBoardmeetingdatesisshownonpage andminutesofthepreviousmeetingtotheMember

12.ContactTeresaWenzel,ExecutiveAssistant,at ServicesSectionSpecialistandtotheassignedbar

Ext.386,16dayspriortotheboardmeetingtoget liaison.Theseminuteswillbedistributedalongwith

anitemplacedontheagenda. themeetingnotice.Thebarencouragessectionsto

distributemeetingnotices,agendasandminutesby

5. May we file an amicus curiae brief on behalf e-mail.Responsestosecretariescanalsobe

of the section or committee? e-mailed.Thissavesthesectionthecostofpostage

No,amicusbriefsmustfirstbeapprovedbythe andsavesthememberfrommailingtheresponse.

BOG,whethertobefiledonbehalfofasectionor [StandardSectionBylaws,ArticleIII,Section1,page

thebaritself.Specificrestrictionsforfilingalsoexist. 15.AlsorefertoImportantDatesandDeadlinesfor

PleasecontactSylviaStevens,atExt.359,forassis- Sectionslocatedatpages39.]

tance.[BarBylaw2.105,page20.]

2. How do I get a bill paid for a section expense?

6. Our committee or section wants to hold all of its InvoicesshouldbesenttoAccountsPayable,(Ext.

meetings in Portland. Can we do this? 305),attheOSBwiththesectionnamenotedon

theinvoice.TheOSBwillforwardittothetreasurer

Committeesandsectionsareencouragedtosched-

forcodingandapproval,andwillprocesspayment

ulesomemeetingsawayfromthePortlandarea

[SectionChairandTreasurerGuidelines,Check

[pleaseseeGuidelinesforMeetings,page35].The

Requisition,page63.]

committeeorsectionshoulddevelopitsmeeting

2009BarLeaderHandbook—

Questions&Answers BarInformation





3. Our section would like to sponsor a CLE. orpublicfacilitywhichdiscriminates,inanyway,on

How do we apply for MCLE credit? thebasisofrace,gender,religion,nationalityorany

YoumustapplyforMCLEcreditbysubmit- otherinvidiousdistinction.[SeeArticle10,page22.]

tingacompletedMCLEForm2GroupActivity

AccreditationApplication[seeformsectioninthe 8. If someone asks how they can join a section, what

MembershipDirectoryandontheOSBwebsite]. should I tell them? Do they have to wait until the

Thereisanapplicationfee,thatvariesdepending next year?

uponthenumberofcredithours.MCLEForm2 No,memberscanjoinsectionsthroughOctober31

maybefiledbeforebutmustbefilednolaterthan simplybysendingalettertotheAccounting

42daysafterthecompletionoftheactivity.You DepartmentoftheOSBwithacheckforthesection

willreceiveacopyoftheprocessedMCLEForm2 duesandarequesttojointhesection.

showingthenumberofcreditsassigned.Youmay

contacttheMCLEDepartmentattheOSB,Ext.315 9. Our section would like to take a position on a bill

or336,forassistance.

before the Legislature. Do we need prior BOG

approval to do this?

4. Our section wants to hold a reception and serve

alcoholic beverages and hors d’oeuvres. Is this an Yes,seeBarBylaw,Article12,pages32-33.Every

effortismadetominimizerestrictionsuponsec-

authorized utilization of section funds?

tions.However,routineactivityisusuallyprocessed

Whileyoumaybereimbursedfromsectionfunds andapprovedquickly.ContactSusanEvansGrabeat

forfood,BarBylaw7.501(e)states:“Barfundsmust theOSBatExt.380,SallyLaJoie,Ext.358,orDavid

notbeusedtopaythecostofalcoholicbeverages.” Nebel,Ext.317,forassistance.

Weencouragetheuseofno-hostbarsoroutside

sponsorship. 10. Our section wants to hire an editor for our

newsletter or our website. Can we just do this on

5. Our section would like to put on a CLE and we’re our own?

not sure if we want to co-sponsor with the OSB

No,youmustfirstdetermineifthepersonyouwish

or plan a non-co-sponsored educational program.

tohirewouldbeanemployeeoranindependent

Who should we talk to?

contractor.WerequestthatyouworkwithHelen

CallKarenLeeattheOSB,Ext.382.Sectionscan Hierschbiel,SeniorAssistantGeneralCounsel,at

choosetoco-sponsorwiththeOSBornot.CLEwill extension361,todevelopanycontract.[Pleasesee

workwithyouregardingamutuallybeneficialOSB SectionEmployeesandIndependentContractors,

co-sponsorship.Inthealternative,foranominalper- page44.]

personfee,theOSBwillprovideregistrationservic-

es,only,foraseminar.CalltheCLERegistraratthe 11. May we enter into any contractual arrangement of

OSBatExt.413todiscussthisoption. any type on behalf of our section?



6. Our section would like to co-host a CLE with SincesectionsareapartoftheOSB,anycontracts

executedonbehalfofthesectionmustbereviewed

another group. May we do so?

bythebar’sGeneralCounsel,andexecutedby

Sectionsmayco-sponsor,butmust,byboardbylaw, thebar’sExecutiveDirector.PleasecontactHelen

offeranyco-sponsorshipfirsttoOSBCLE.IfOSB Hierschbiel,atExt.361,forassistance.

CLEdoesnotwishtoco-sponsor,asectionmayco-

sponsorwithanoutsideentity.Iftherehasbeenan

12. Can a section use OSB letterhead for

ongoingarrangementandanagreementwithOSB

correspondence?

CLEforoutsideco-sponsorshipofaspecificprogram

whichisofacontinuingnature,annualnoticeisall Thebarhasspecificallydesignedalogoforeach

thatisrequired.[SeeBarBylaw15.600,pages13 section.ContacttheOSBDesignCenter,Ext.414,

and14.] formoreinformation.



7. Our section would like to hold a reception at a 13. Can one of our members decide to set up an

private club. Is there any restriction on the use educational trust for a deceased member’s

of private clubs? children?

Noprofessional,business,orsocialfunctionofthe No,thisisoutsidethescopeofsectionandbar

OSB,oranyofitssections,committees,affiliatesor mandatedactivities.[SeeKellerv.StateBarof

otherauthorizedentitiesshallbeheldatanyprivate California,BarBylaw12.602,page33.]



2—2009BarLeaderHandbook

BarInformation Questions&Answers





14. Can a section make a contribution to a charitable

organization of its choice?

No,anysectionmakingadonationtoacharitable

groupcanonlydosowiththeapprovalofthe

ExecutiveDirector.Donationswillonlyallowonthe

showingbytheprospectivedonorthatthedonation

ofthesectionfundstothecharitableentityisrelat-

edtothepurposesforwhichthesectionexists.



The following groups have been approved:

AllenHeinScholarshipFundatNWSchool

ofLawofLewis&ClarkCollege.

CampaignforEqualJustice

ClassroomLawProject

OMLA(OregonMinorityLawyersAssociation)

OLIO(OpportunitiesforLawyersinOregon)

Peacemakers

CarltonSnowsScholarshipFund

HarryChandlerScholarshipFund

NationBarAssociation–OregonChapter

NationalCouncilonJuvenileandFamily

CourtJuges

OregonLawyerAssistanceFoundation(OLAF)

OregonLawyersAgainstHunger

SectionscholarshipstothethreeOregonlaw

schoolsi.e.SecuritiesSectionawardsto

securitiesstudents.

[SeeBarBylaw,Article15.401,page13.]









2009BarLeaderHandbook—

WhomtoCallwithQuestions BarInformation









Whom to Call with Questions





Broadcaste-mails. . . . . . . . . . . SarahHackbart,ext.385 Houseofdelegate

Brochures,directories,etc. . . . . . AnnaZanolli,ext.414 .

questions . . . . . . . . . . . . . . . . . . TeresaWenzel,ext.386



Bulletineditor. . . . . . . . . . . . . . . . . .PaulNickell,ext.340 Legislativematters . . . . . . . . . . . . .SusanGrabe,ext.380

............................. DavidNebel,ext.317

CLEco-sponsorship. . . . . . . . . . . . . . KarenLee,ext.382 .............................. SallyLaJoie,ext.358

CLEseminarregistrationservices. . . KesJoerg,ext.326 Listserves. . . . . . . . . . . . . . . . .MichelleCasney,ext.384

.

CLEpublicationauthors . . . . . .LindaKruschke,ext.415 MailingList. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ext.411

.

CLEseminarsspeakers . . . . . . . . . . . KarenLee,ext.382 MCLEsponsorquestions. . . . . . . .DeniseCline,ext.315

.

Cashreceiptquestions . . . . . MichelePeterson,ext.305 Paymentofinvoices. . . . . . . . MichelePeterson,ext.305

Committeeleadership Payroll. . . . . . . . . . . . . . . . . . . . . . CathiPittman,ext.302

opportunities . . . . . . . . . . . . . DanielleEdwards,ext.426

Rosters,committeelists. . . . . .MichelleCasney,ext.384

Committeemeetingnotices&

roomreservations . . . . . . . . . MichelleCasney,ext.384 Rosters,sectionlists. . . . . . . . . SarahHackbart,ext.385



Designcenterservices . . . . . . . . .AnnaZanolli,ext.414

. Sectionbudgetquestions . . MichellePeterson,ext.305

(newsletters,brochures,directories,etc.) Sectionbylawquestions . . . . . SarahHackbart,ext.385

Distributionoffinancial Sectioncontracts. . . . . . . . . HelenHierschbiel,ext.361

.

statements . . . . . . . . . . . . . . MichellePeterson,ext.305 Sectionmeetingnotices&

Generalaccounting roomreservations . . . . . . . . . . SarahHackbart,ext.385

.

questions . . . . . . . . . . . . . . . MichellePeterson,ext.305 Websiteservices. . . . . . . . . . . . . .AnnaZanolli,ext.414

Generalcommittee

.

questions . . . . . . . . . . . . . . . . MichelleCasney,ext.384

Generalsectionquestions. . . . SarahHackbart,ext.385









OSBMemberServicesStaff Cheryl Taylor

503-620-0222or1-800-452-8260 DiversityProgramAssistant. . . . . . . . . . . . . . . . . Ext.338

Providesadministrativesupportto

theAffirmativeActionProgram.

Margaret Robinson

MemberServicesDepartmentManager . . . . . Ext.409

. Shelley Dobson

MemberServicesSpecialist......................................Ext.404

Frank Garcia NewLawyersDivisionandLeadershipCollege.

DiversityProgramAdministrator. . . . . . . . . . . . . Ext.337

AdministerstheAffirmativeActionProgram. Sarah Hackbart

MemberServicesSectionSpecialist. . . . . . . . . Ext.385

Danielle Edwards Sectionadministrationandrosters.

.

MemberServicesAdministrator . . . . . . . . . . . . Ext.426

Committeevolunteeropportunitiesandappointments, Michelle Casney

publicmemberrecruitment. MemberServicesAssistant . . . . . . . . . . . . . . . . Ext.384

Publicmeetingnotice,committeemeetingnotices,

localbarassociationsandspecialtybarassistance.

—2009BarLeaderHandbook

BarInformation CommonlyAskedMCLEQuestions&Answers







Commonly Asked MCLE Questions & Answers



What is MCLE? What programs qualify for MCLE credit?

MCLEistheacronymfortheMinimumContinuingLegal MCLERule5setsouttheaccreditationstandardsthat

Educationprogram.TheRulesandRegulationsgovern- areusedbytheMCLEDepartmentwhenreviewing

ingMCLEandvariousMCLEformscanbefoundonthe applicationsforaccreditation.Programsmusthave

bar’swebsiteatwww.osbar.org. “significantintellectualorpracticalcontent”designed

toenhanceorimprovecompetenceasalawyer.

Accreditationisavailableforprogramsdealingwithsub-

What is the best way to contact the stantivelaw,personalandpracticemanagement,ethics,

MCLE staff? professionalismanddiversity.



Weareavailablebyphone,faxore-mail:

What kind of programs qualify for

MCLE Department: ethics credit?

Phone:503-620-0222or1-800-452-8260,ext.368

Fax:503-684-1366 MCLERule5.5(a)states:“Inordertobeaccreditedasa

legalethicsactivity,anactivityshallbedevotedtothe

Denise Cline, MCLE Administrator studyofjudicialorlegalethicsandprofessionalrespon-

sibilityorprofessionalismandshallincludediscussionof

Ext.315,E-mail:dcline@osbar.org, applicablejudicialconductcodes,disciplinaryrulesor

Fax:503-598-6915 statementsofprofessionalism.

Jenni Abalan, MCLE Assistant

Ext.336,E-mail:jabalan@osbar.org, Are there requirements for program length?

Fax:503-598-6936

Toqualifyforcredit,aprogrammustbeatleast30min-

utesinlength.Programsaregivenonehourofcreditfor

How and when do I submit applications for each60minutesofactualinstruction,exceptthatthere

accreditation of programs and applications canbeabreakofnotmorethan15minutesinathree

hourprogram.

for teaching or research?

UseMCLEForm2foraccreditationofaliveorgroup

replayCLE.Besuretoincludeallinformationrequested

ontheformand,ifapplyingasasponsor,includethe

programfee.SeeMCLERule4.5andRegulation4.50

fordetails.

OSBsectionsmaypaythesponsorfeeusingatransferof

fundsformsignedbythesectiontreasurer.Applications

willnotbeprocesseduntilallrequestedinformationis

submitted.Theaccreditationprocesstakesapproximately

30daysfromthedatetheMCLEofficereceivesthe

application.Applicationsmustbesubmittedinadvance

oftheprogramifyouwishtoadvertisethatitisaccred-

itedandforhowmanycredits.Otherwise,applications

mustbesubmittedwithin30daysaftertheprogram.









2009BarLeaderHandbook—

OLF&IOLTA BarInformation







Oregon Law Foundation and the IOLTA Program

FactSheet2009



IOLTA Program InadditiontotheFoundation’sfocusofdirectserviceto

economicallydisadvantagedOregonians,theFoundation

TheInterestonLawyers’TrustAccounts(IOLTA)pro- fundslegaleducationthatbenefitsallcitizensand

gramisaninnovativewaytosupplyapublicgood. promotionofdiversityintheLegalprofession.In2008

Clientfundsthataretoosmallinamountorheldfor $35,000wasawardedtoClassroomLawProject,

tooshortofatimetoearninterestfortheclient,net $40,000toOSBAffirmativeActionOLIOprogramand

ofbankchargesoradministrativefees,areplacedina $20,000toLegalAidServicesofOregon.

pooledinterest-bearingtrustaccount.Theinterestfrom

theseaccountsisremittedbythefinancialinstitutions 2008 Grant Funds

totheOregonLawFoundation,acharitable,tax-exempt InDecember,2008theOregonLawFoundation

entity.Financialinstitutionsplayasignificantroleinthe anticipatesawardingannualgrantsfor2009totaling

successoftheIOLTAprogram.Theamountoffund- $2,030,000.

inggeneratedthroughIOLTAeachyearisdependent

uponseveralfactors,includinginterestratesandbank-

imposedservicefees.YoucanhelptheOregonLaw Grant Application

FoundationbyestablishingyourIOLTAaccountat(or

movingyourIOLTAaccountto)abankthatiscommit- TobeconsideredforanOLFgrant,applicationmustbe

tedtomaximizingtherateofreturnonIOLTAaccounts. receivednotlaterthanOctober1.Applicationsareavail-

TheOregonLawFoundation’s“LeadershipBanks”have ableinAugusteitherbyrequestortheycanbedown-

shownsuchacommitment.Formoreinformationon loadedfromourwebsitewww.oregonlawfoundation.org.

theOregonLawFoundationandtoseetheOregon TheBoardmakesgrantsonceeachyear,inNovember,

LawFoundation’s2007“LeadershipBanks”pleasegoto forpaymentstobemadeinfourequalinstallments.In

www.oregonlawfoundation.org. theabsenceofspecialcircumstances,thefundingperiod

forsuccessfulapplicantsisoneyear.Eligibilityconsid-

erationsandrequirements;thefocusoftheFoundation

IOLTA Income continuestobesupportofaccesstojusticeinOregon

byobtaininganddistributingfundstoprovidelegalser-

DuetofallinginterestratesIOLTAincomefor2008 vicestopersonsoflessermeans.

willtotalonly$2,300,000,halfofwhatwasreceivedin

2007.Becauseinterestratesarepredictedtostaylowin Forfurtherinformation,pleasecontacttheOregonLaw

2009IOLTAincomewillcontinuetodecreaseandthe FoundationExecutiveDirector,JudithBaker,atextension

2009totalisprojectedat$1,200,000. 323attheOregonStateBar.



2008 Grantees

For2008theFoundationawarded$2,400,000ingrants

thatgreatlybenefitedtheeconomicallyandsocially

disadvantagedcitizensofOregon.Grantstotaling

$1,675,000weremadetothelegalaidofficeswhich

areLegalAidServicesofOregon,CenterforNon-Profit

LegalAid(JacksonCounty),OregonLawCenterand

theLaneCountyLawandAdvocacyCenter.Other

directservicegrantstotaling$626,500weremadeto

ImmigrationCounselingService,OregonAdvocacy

Center,St.AndrewLegalClinic,MultnomahVolunteer

Lawyers’Project,JuvenileRightsProject,Northwest

JusticeProjectandHoodRiverLegalization.









—2009BarLeaderHandbook

BarInformation OSBBulletin







Oregon State Bar Bulletin

2009BulletinEditorial/AdvertisingDeadlines



Issue Bulletin Deadline Bar News Deadline Mailed



 January2009 November26,2008 December12,2008 January9,2009

 February/March2009 January16,2009 February6,2009 March6,2009

 April2009 February13,2009 March6,2009 April3,2009

 May2009 March13,2009 April3,2009 May1,2009

 June2009 April17,2009 May8,2009 June5,2009

 July2009 May22,2009 June12,2009 July10,2009

 August/September2009 July17,2009 August7,2009 September4,2009

 October2009 August14,2009 September4,2009 October2,2009

 November2009 September18,2009 October9,2009 November6,2009

 December2009 October16,2009 November6,2009 December4,2009









EditorialandAdvertisingGuidelinesOregonStateBarBulletin



TheBulletinispublishedformembersoftheOregon Classified Advertising

StateBar(OSB).TheBulletinispublishedmonthlyand

distributedduringthefirstweekofthemonth,exceptfor Classifiedadvertisementsareavailableforpurchaseby

doubleissuesinFebruary-MarchandAugust-September. bothOSBmembersandnon-members.Firmsororganiza-

Itisnotaconsumermagazine,noralawlibrarytext/ tionsofferingprofessionalemploymentopportunitiesor

reviewbook.ThepurposeoftheBulletinistoprovide servicesareavailabletoOSBmembersandnon-members

themembersoftheOregonStateBarwithinformation atthesamerate.Non-positionandnon-serviceadvertising

thatwilldirectlyaffecttheirpracticeoflawinOregon, isprovidedtoOSBmembersatareducedrate.

willaidandimprovetheirbusiness,andwillkeepthem

informedonactivitiesandissuesinthelegalprofession.

Lawyer Announcements

Deadlines Paidadvertisingspaceisavailableformembersto

announcechangesinlawfirmsorpractices.Suchadver-

ContacttheOregonStateBarBulletineditorat(503) tisingisavailableonlyintheBulletin,andonlytomem-

620-0222,ext.340,oreditor@osbar.org.Thein-state bersoftheOregonStateBar,ortheirlawfirmsoroffices.

toll-freelineis1-800-452-8260.

Rates

Forratesandotherinformation,contacttheOregon

StateBaradvertisingcoordinatorat(503)620-0222,

ext.348,oradvertising@osbar.org.









2009BarLeaderHandbook—

OSBElectronicServices BarInformation







OSB Electronic Services



Casemaker™ Online Web Library Web Conferencing

TheCasemaker™WebLibrarycontainsalibraryof TheOregonStateBarhascontractedwithPremiere,a

Oregon,andotherstateandfederalresources.The providerofwebconferencingservices.Premiereisa

librarypermitssearchandbrowsefunctionsforlegal full-featuredwebconferencingservicethatletsyou

researchandisavaluablemembershipbenefit.An easilyconductonlinewebandaudioeventsfromstart

onlinetutorialandusermanualarealsolocatedonthe tofinishforvirtuallyanysizeaudience.Premiere

websiteviathememberloginpage. allowsyoutoorganizeandconductmeetingsonline,

viewandsharedocuments.

Membership Fees and Section Enrollment Web-conferencingisavailableatnocosttoOregon

StateBarCommittees.SectionExecutiveCommittees

Viewandmakepaymentsforyourmembershipandsec- willpayanhourlyfee,asyettobedetermined.

tionfeesonline,orprintyourstatementandmailyour Ifyouwouldlikemoreinformationabout

paymenttothebar.Also,viewyoursection’scurrent web-conferencingservicescontactDanielleEdwards,

membershiproster. MemberServicesAdministrator,1-800-452-8260,ext.

426,503-431-6426ordedwards@osbar.org.

Member Profile Update

Web Surveys

Youcanchangeyouraddressonlinethroughthe

memberloginpage.TheonlineMemberDirectoryis TheOregonStateBarusesavarietyofservicestocon-

updateddaily. ductonlinesurveysforthebarandsections.Pricingis

basedonthelengthandtypeofsurveydesired,and

OSB Online Voting thebarcanprovideaquoteperyoursection’sspecific

needs.Ifyouwouldlikemoreinformationabout

Onlinevotingisavailabletomemberswhohavelisted websurveys,contactAnnaZanolli,DesignCenter

ane-mailaddressaspartoftheirpermanentbarrecord. Supervisor,1-800-452-8260,ext.414,503-431-6414

Electronicelectionsofferconveniencetomembers,save orazanolli@osbar.org.

money,andincreasememberparticipation.





Telephone Conferencing for Committees

and Sections

PremiereistheconferencecallproviderfortheOregon

StaeBar.Groupsutilizingthisservicehaveserviceavail-

able24hoursaday,sevendaysaweek,withnoprior

set-uprequired.

Sectionsandcommitteeshaveindividualizedtoll-free

numbersalongwiththeconferenceIDnumber.

Thenumbersareincludedonmeetingnoticesformem-

berswhooccasionallycallintoameeting.

ConferencecallservicescontinuetobefreetoOregon

StateBarCommittees.Sectionscontinuetobecharged

aminuterateforconferencecalls.









—2009BarLeaderHandbook

BarInformation WebsiteServices







Website Services

SeveraloptionsareavailabletoOSBsectionswhowant ormoresectionwebeditors.Thesebasicsitescontain

todevelopapresenceontheweb—fromabasic noadvertising.TheOSBDesigncenterwillhelpthesec-

business“e-card”pagetoafull-blownwebsite: tioncreateasiteonhomestead.comthatcontainsthe

basicwebpageinformationoutlinedabove.Additional

contentmustthenbeprovidedandmaintainedbythe

Basic web page sectionwebeditor(s).DesignCenterstaffcanprovide

instructioninthehomesteadwebdevelopmenttoolsas

Design and hosting ............................... included wellasbargraphics.

Content ...............created & maintained by OSB

Thebarwillpaytheannualfeeforsectionhomestead

Abasicsectionwebpageismaintainedforeachsection sites.Ifthesectiondoesnotcontributeandmaintain

ontheOSBwebsite.Thiswebpagecontainsthegroup’s contentonthesiteduringthecourseoftheyear,the

dues,membership,executivecommitteeandannual barreservestherighttoclosethesiteafternotifyingthe

report.Thesepagesfollowatemplateddesignandare section.

maintainedbytheOSBDesignCenter.Nosectionedi-

torisrequiredandthecostofthesepagesisincludedin *Occasionalwebsiteupdatesmaybeavailablethrough

thesectionmemberassessment. theOSBDesignCenteratthestandarddesignrateof

$30/hr.PleasecontactAnnaZanolli(ext.414)foravail-

abilityandscheduling,andfortraininginformation.

Share your links:Sectionsthathavecreatedaweb

pagewithpracticearealinksareencouragedto Custom web site

addtheirlinkcontenttothebar’smainsiteandwill

receiveacreditforthiscontributiononthebar’ssite. Site design ...................negotiated with designer

Thebar’sinternetresourcespageisapopularsite

Content ..........created & maintained by section

amongpractitionersandtheLegallinkspagesreach

awidepublicaudience.Thebarwillcreditthesec- OSB hosting* ......................................... included

tionforitscontributionandmaintainalinktothe File uploads to OSB site ....................... included

section’swebsiteonthoserespectivepagesofthe Non-OSB hosting ...... negotiated with web host

bar’swebsite.

Sectionsmayalsochoosetocompletelydesignand

maintaintheirownwebsites.

Expanded web page OSBhosting:Thebarwillhostacustomwebsiteonits

serveratnoadditionalcosttothesection.OSBhosted

Design and hosting ............................... included sitesmustbedesignedtoworkontheOSBserver

Content .................................. created by section and,assuch,setupandfeaturesmustbeapprovedin

Page updates ...............OSB Design @ $30/hour advancebythebar.Pagesonthesesitesaremaintained

andupdatedbythesectionwebeditorandsenttothe

Basicpagescanbeexpandedtoincludesectionnews- OSBDesignCenter(webmaster@osbar.org)forupload

letters(pdfformat)andpracticearealinks.Thesection tothebar’ssite.Thisuploadisnormallyavailablewithin

isaskedtoappointawebeditortocreateandmaintain thesameworkday.Suppliedpagesmustbewebready,

thisadditionalcontent,andtodevelopanupdatesched- orDesignCentercanbehiredtofinalizethesepages

uleandprocedurewiththeOSBDesignCenter. ($30/hr.).

Non-OSB hosting: Thesectionmaychoosetohaveits

Homestead web site customsitemaintainedonaserverotherthanthebar’s.

Insuchacase,thebarwillmaintainalinkonthebar

Design and hosting ............................... included sitetotheprovidedURL.

Content ........ created & maintained* by section Please contact Anna Zanolli (ext. ) to discuss your

Asectioncanchoosetocreateandmaintainasiteon section web site needs and for more information on any

homestead.com—acollaborativesitethatprovidesaset of the options above.

ofwebdevelopmenttoolsthatcanbeaccessedbyone



2009BarLeaderHandbook—9

ElectronicCommunicationsPolicies BarInformation







Electronic Communication Policies

MemberServicesDepartment,OregonStateBar



TheOregonStateBarMemberServicesDepartment 7. Unlessthebroadcaste-mailiscounty-wide,local

provideselectroniccommunicationssuchasbroadcast barsmustprovideacurrentlistofmemberswith

e-mails,listservesandbroadcastfaxestobargroups. thebroadcaste-mailrequest.

Thesegroupsconsistofsections,committeesandlocal 8. Sections,committeesandlocalbarsutilizing

barassociations.Theseservicesprovidecost-effective broadcaste-mailstomarketaCLEseminarmay

communicationmethodstodisseminateinformation sendaninitialannouncementandnomorethan

regardingCLEseminarsandgroupactivities. tworemindersperseminar.

9. Barcommitteesmayutilizebroadcaste-mailsfor

Broadcast E-Mail meetingnotices,seminarannouncementsand

legislativeinformation.

Broadcaste-mailsareforofficialsection,localbarassoci-

ationandcommitteebusinessonly.Atypicalbroadcast Allbroadcaste-mailrequestsaresubjecttoreviewand

e-mailannouncesmeetings,CLEseminars,conferences, approvalbyMemberServicesstaff.

symposiumsornetworkingopportunities.Broadcaste-

mailservicesfromtheMemberServicesDepartmentare List serves

notavailabletoexpresspoliticalviews,jobannounce-

ments,solicitationstoOSBmemberstojoinsections,or Uponrequest,theMemberServicesDepartmentwill

topurchaseproducts. createanExecutiveCommitteeorfullsectionlistserve

Thefollowingconditionsapplytothesendingofbroad- orboth.OSBcommitteesmayalsoutilizelistserves.

caste-mails: Thepurposeofthelistserveistofacilitatecommunica-

tionamongmembersofthegroup.Notethatlistserves

1. Requestsforbroadcaste-mailsmustbereceived

areaprivatelist:participationisopenonlytomembers

byMemberServicesaminimumoftwo(2)

ofthegroupwhohavee-mailaddressesregisteredwith

businessdayspriortodistribution.Suchrequests

thebar.

mustindicatethegroup(s)toreceivethee-mail

andthedatebywhichthee-mailistobesent. Onceestablished,eachSectionExecutiveCommittee

isresponsibleformonitoringtheirownsectionlist

2. Theinformationtobesentmustbeinasingle serveandmustworkwiththeOSBMemberServices

document,nomorethanonepageinlength Departmenttoremoveorchangeanymemberslist

andincludeasubjectline.Includedate,time, servestatus.

locationandregistrationinformation.

3. Attachmentsarenotincludedinbroadcast Broadcast Faxes

e-mails,howeverlinkscanbeincluded.Alltext

mustbeembeddedinthebodyofthee-mail. Broadcastfaxesmaybeutilizedbylocalbarassocia-

4. Thebroadcaste-mailtextmustdesignatethe tionsonly.ThissupportserviceisprovidedbyMember

personwhoistoreceivee-mailreplies. Servicestolocalbarsatnocost.Requestsforbroadcast

e-mailsmaystipulatethatbroadcastfaxesbesentto

5. Sectione-mailsmayincludeuptotwoadditional memberswhodonothaveane-mailaddressregistered

sections.Ifasectione-mailstomorethantwo withthebar.

additionalsections,achargeof$25peraddi-



tionalsectionwillbeassessed.

6. Localbarassociationbroadcaste-mailsmaybe

senttoalllawyersinaparticularcountyaswell

asuptofivesurroundingcounties.









0—2009BarLeaderHandbook

BarInformation MembersoftheBoardofGovernors







Members of the Board of Governors

Officers Karen Lord, Public Member

2496LandauStSE

President: Gerry Gaydos

Salem,OR97306

President – Elect: Kathleen Evans

Phone:(503)585-7149

karenjlord@gmail.com

Members

Kellie F. Johnson

Terms expiring 2009 MultnomahCountyDA’sOffice

600MultnomahCoCrthouse

Gerry Gaydos 1021SW4thAve

GaydosChurnside&BalthropPC Portland,OR97204

440EBroadwaySte300 Phone:(503)988-3162

Eugene,OR97401

kellie.johnson@mcda.us

Phone:(541)343-8060

gerry@oregonlegalteam.com

Terms expiring 2011

S. Ward Greene

Greene&MarkleyPC Gina A. Johnnie

1515SW5thAveSte600 ShermanShermanJohnnie&Hoyt

Portland,OR97201 475CottageStNESte120

Phone:(503)295-2668 POBox2247

ward.greene@greenemarkley.com Salem,OR97308

Phone:(503)364-2281ext.19

Theresa L. Wright

gina@shermlaw.com

Lewis&ClarkLegalClinic

310SW4thAveSte1018 Christopher H. Kent

Portland,OR97204 Kent&JohnsonLLP

Phone:(503)768-6500 1500SWTaylorSt

twright@lclark.edu Portland,OR97205

Robert L. Vieira, Public Member Phone:(503)220-0717

MailCodeL349 ckent@kentlaw.com

3181SWSamJackson Audrey T. Matsumonji, Public Member

Portland,OR97239 4153SE12thSt.

Phone:(503)494-7878 Gresham,OR97080

vieirar@ohsu.edu Phone:(503)492-0848

healingsun@worldnet.att.net

Terms expiring 2010 Stephen V. Piucci

Kathleen A. Evans 900SW13th,Suite200

96913thStSE Portland,OR97205

Salem,OR97302 Phone:(503)228-7385

Phone:(503)588-5670 steve@piucci.com

kathy@kevanslaw.com

Ann L. Fisher Terms expiring 2012

AFLegal&ConsultingServices

Barbara M DiIaconi

POBox25302

BoivinUerlings&DiIaconiPC

Portland,OR97298

803MainStSte201

Phone:(503)721-0181

KlamathFalls,OR97601

energlaw@aol.com

Phone:(541)884-8101

bdiiaconi@riverbasinlaw.com

2009BarLeaderHandbook—

MembersoftheBoardofGovernors BarInformation





Michelle Garcia,Public Member Mitzi M Naucler

16860NWOakridgeDrive LegalAidServicesofOregon

Portland,OR97229 4334thAveSW

Phone:(503)778-7060 Albany,OR97321

mgarcia@watrust.com Phone:(541)926-8678

mitzi.naucler@lasoregon.org

Steve D Larson

StollBerne Teresa Schmid, Executive Director

209SWOakStSte500 OregonStateBar

Portland,OR97204 16037SWUpperBoonesFerryRd

Phone:(503)227-1600 POBox231935

slarson@ssbls.com Tigard,OR97281-1935

Phone:(503)620-0222or800-452-8260ext.346

tschmid@osbar.org









2009 Board Meeting Schedule

Committee Meetings Board Meeting Locations Events

at OSB Center

January9 February5-7 Salem–PhoenixGrand President’sReception

    LunchwithSupremeCourt,

    ONLD,LeadershipCollege



March6 April2-4 Salem–FivePineResort JointPLFMtg.,

    RegionalBarSocial



May8 June11-13 OregonStateBarCenter BoardMeeting,

    RegionalBarSocial



July17 July17 SpecialBOGMeeting HODAgendaApproval



  August27-29 OregonStateBarCenter BOGMeeting,HOD



September25 October29-31 GoldBeach FuturesConference,Regional

   –TuTu’TunLodge BarSocial,ONLD,Leadership

    College



  November6 OregonStateBarCenter HODAnnualMeeting













2—2009BarLeaderHandbook

BarInformation BarBylaws,Article15–Sections







Bar Bylaws

Article 15 – Sections



Section 15.1 Purpose ExecutiveDirector.Nosectionmaymaintainaseparate

bankaccount.Eachsection’sreceiptsandexpendi-

SectionsareanintegralandimportantpartoftheBar. turesarehandledbytheBarandaccountedforinthe

Sectionsareintendedtoprovidebarmemberswho section’smonthlyfinancialstatementprovidedbythe

shareparticularinterestsanopportunitytodevelopand Bar.InterestonsectionaccountsaccruestotheBar’s

improveskillsandtoprovideaforumforcommunica- GeneralFundandisusedtooffsetthecalculationofthe

tionandactioninmattersofcommoninterest. percapitafee.



Subsection 15.401 Donations

Section 15.2 Formation

Sectionsmaymakedonationstocharitablecauses

Any100membersoftheBarwhowishtoformasec- onlywithpriorapprovaloftheExecutiveDirector.The

tioninaparticularareaoflawmaysubmitapetitionto ExecutiveDirectorwillallowsuchdonationsonlyona

theBoardtocreateasection.Thepetitionmuststate showingbytheprospectivedoneethatthedonationof

thatthesignatorsarecommittedtobecomingmembers sectionfundstothecharitableentityisrelatedtothe

ofthesection,iftheBoardapprovesformingthesec- purposesforwhichthesectionexists.Forsectionsthat

tion.TheBoardmustconsidercreatingasectionwhenit arenotentirelyself-supporting,asdescribedinArticle

receivesthepetitionanddeterminesthattheproposed IX,Section5(B)oftheStandardSectionBylaws,the

sectiondoesnotduplicateanothersection’sactivitiesor prospectivedoneemustalsoshowthatthedonation

areaoflegalinterest.TheBoardmaymerge,reorganize fitswithinthelimitationssetforthinSection12.1ofthe

orabolishsectionsattherequestofaffectedsectionsor Bar’sBylaws.

astheBoarddeemsappropriate.FactorsthattheBoard

mustconsiderinclude,butarenotlimitedto,thesec-

Section 15.5 Administrative Services

tion’smembershipfallingbelow100members,failureto

conductContinuingLegalEducationactivitiesorfailure SpecialservicesoftheBarthatarenotincludedinthe

toholdregularmeetings. calculationofthepercapitaassessmentmaybemade

availableatcosttothesectionsuponadequatenotifi-

Section 15.3 Bylaws cationtoandnegotiationwiththeBar.Sectionsmust

givetheBarthefirstopportunitytoprovidetheneces-

SectionsaregovernedbytheStandardSectionBylaws sarypublicationsproductionsupportservicesbefore

adoptedbytheBoard.Sectionsmayproposeandthe contractingwithoutsideorganizationsorindividuals.

Boardmayapprove,modifiedbylawscommensurate Sectionsseekingtocontractforanygoodsorservices

withthesection’sneeds. withoutsideorganizationsorindividualsmustcontact

theGeneralCounsel’sofficeoftheBarforpreparation

ofappropriatecontractdocumentsandmustobtainthe

Section 15.4 Finances ExecutiveDirector’spriorapprovalofallsuchcontracts.



Subsection 15.400 Dues Section 15.6 Continuing Legal

TheBarwillassessandcollectsectionduesatthesame Education Activities

timethatbarmembershipduesarecollected.Section

dueswillbeassessedandcollectedtogetherwithbar

duesbytheBar.TheBoardmustapprovetheduesfor Subsection 15.600 CLE Publications

eachsection.Eachsectionshouldsetduesatanappro- and Seminars Scheduling

priateleveltopayforprogramsandactivities.TheBar TheBar,istheinformationalclearinghousefortheCLE

chargeseachsectionapercapitafeeequalto50per- activitiesofeachsection.Eachsectionshouldadvisethe

centofthecostofprovidingservicestothesections. Bar’sCLEPublicationsandSeminarsDepartmentsof

Thisfeeisrecalculatedperiodicallyasdeterminedbythe anyproposedCLEactivitiesattheearliestpossibledate



2009BarLeaderHandbook—

BarBylaws,Article15–Sections BarInformation





andinaccordancewithtimelinesestablishedbytheCLE

Committee.



Subsection 15.601 CLE Event Co-sponsorship with Bar

Ifasectiondecidestoseekco-sponsorshipfora

CLEevent,itisencouragedtofirstcontactBar’sCLE

SeminarsDepartment.IftheCLESeminarsDepartment

isunavailabletoco-sponsortheseminarevent,thesec-

tionthenmayseekco-sponsorshipwithotherorganiza-

tions.TheCLESeminarsDepartmentwillestablishpoli-

ciesforbarco-sponsorshipofsectionCLEevents.These

policieswilladdressissuessuchaseventrevenuesand

expenses,topic,speakers,dateandlocation.



Subsection 15.602 Oregon State Bar Logo

Asectionthatplansaseminarorapublicationwithout

theBar’sco-sponsorshipmustindicateclearlyonall

publicity,printedseminarmaterialsandpublicationsthat

theseminarorpublicationisasectionendeavorand

thesponsoringsection.Thesectionmustnotusethe

OregonStateBarlogoorthephraseOregonStateBar

CLE.AsectionthatplansaseminarwithouttheBar’s

co-sponsorshipisresponsibleforapplyingforMinimum

ContinuingLegalEducationcreditfortheseminar.









—2009BarLeaderHandbook

BarInformation StandardSectionBylaws







Standard Section Bylaws

Revised5/08



Article I Definition And Purpose Section 3. Membershipduesshallbesetbythemem-

bershipoftheSectionattheannualmeetingofthe

Section 1. SectionsprovideBarmemberswhoshare Sectionorbymailorelectronicballot,subjecttosubse-

interestsinparticularsubstantiveareasoflawanoppor- quentapprovaloftheBoardofGovernors.Membership

tunitytodevelopandimproveskillsandprovideaforum duesshallnotbeproratedforanyportionofayear.

forcommunicationandactioninmattersofcommon Duesmaybewaivedfornewadmittees,lawstudents

interest. oranyothercategorydesignatedbytheSection.

Section 2. Sectionsmayadoptastatementofpurpose. MembershipduesformembersoftheOregonStateBar

shallbecollectedannuallybytheBarwithBarmember-

Section 3. TheSectionshallnotparticipateinortakea shipfees.

positionwithrespecttotheelectionorappointmentof

acandidateforanypublicoffice.

Article III Meetings of Section

Article II Membership Section 1. MeetingsoftheSection(includingmeetings

oftheExecutiveCommitteeanditscommittees)aresub-

Section 1. AnyactiveorinactivememberoftheOregon jecttothePublicMeetingsLaw(ORS192.610etseq.

StateBarmaybearegularmemberuponpaymentof and192.630(4)).ORS192.630(4)requiresthatmeetings

themembershipdues.Anyactivememberofanother ofapublicbodybeheldwithinthegeographicbound-

statebarmaybeanout-of-statemember.Sectionsare ariesofthestate.TheSectionshallnotifytheBaratleast

encouragedtooffercomplimentarymembershipto twenty(20)daysinadvanceofanymeeting,orinthe

50-yearmembersandtojudgesandtheirlawyerstaff. caseofspecialmeetingsassoonaspossible.

Nonlawyersmaybeassociatemembersasprovidedin

Section2ofthisArticle.Onlyregularmembersmay Section 2. TheSectionshallholdatleastonemember-

voteandholdofficeexceptasotherwisespecifically shipmeetingannuallyforthepurposeofconducting

approvedbytheSectionmembershipandtheBoardof Sectionbusiness,whichmeetingshallbeknownasthe

Governors. SectionAnnualBusinessMeeting.TheSectionAnnual

BusinessMeetingmaybeheldinconjunctionwiththe

Section 2. AnnualHouseofDelegatesMeetingoftheOregon

(A).Associatemembershipshallbeavailableto: StateBar.Sectionsshallelectofficersandexecutive

(1)employeesofanOregonlawyeroremployees committeemembersbyNovember15eitheratthe

ofthelegaldepartmentofacorporationorgov- SectionAnnualMeetingorbyamailorelectronicballot

ernmententitywhoaresupervisedbyanOregon election.

lawyer,(2)lawstudents,and(3)membersofrelated Section 3. SpecialmeetingsoftheSectionmaybe

professions. scheduledfromtimetotimebytheSectionExecutive

(B).Out-of-statemembersasdefinedinSection1 Committee.

andassociatemembersasdefinedinSection2(A) Section 4. AquorumisrequiredtoconductSection

areautomaticallyentitledtomembershipuponpay- Business.Thosememberspresentshallconstitutea

mentofsectionduesunlesstheSectionvotesatits quorum.ActionatameetingoftheSectionshallbeby

annualmeetingto“optout”andnotincludeeither majorityofthosevoting.

out-of-statemembersorassociatemembers.

Section 5. AreporttotheSectionmembershipshallbe

(C).Out-of-statemembersandassociatemembers includedinthemeetingnoticeandshallincludeinfor-

shallcertifytheirqualifyingstatusuponinitialappli- mationabouttheSection’sactivitiesanduseofdues

cationformembershipandannuallyuponrenewing forthepreviouscalendaryear,theactivitiesanduseof

theirmembership. duescontemplatedforthenextyear,thestatusofthe

(D).Out-of-stateorassociatemembershipshall Section’sfinances,itsbudget,longrangeplanandfiscal

terminateimmediatelyupontheterminationofthe reservepolicy.

member’squalifyingstatus.Thereshallbenorefund Section 6. TheSectionshallsponsororco-sponsornot

ofduesinthatevent. lessthanonecontinuinglegaleducationprogramevery



2009BarLeaderHandbook—

StandardSectionBylaws BarInformation





twoyears.TheCLEprogrammay,butneednot,be Article V Section Executive Committee

heldinconjunctionwiththeSection’sAnnualBusiness

Meeting.Sectionsareencouragedtooffercomplimen- Section 1. TheSectionExecutiveCommitteeshallbe

taryCLEadmissionto50-yearmembersandtojudges composedoftheChair,theChair-Elect,theImmediate

andtheirlawyerstaff. PastChair,theSecretary,theTreasurer,andnotfewer

thantwo(2)normorethantwelve(12)Members-at-

Large.ThetermsoftheMembers-at-Largeshallbestag-

Article IV Officers geredasevenlyaspossible.Suspendedmembersmay

Section 1. TheofficersoftheSectionshallbetheChair, notserveontheSectionExecutiveCommittee.

Chair-Elect,ImmediatePastChair,Secretary,Treasurer Section 2. TheSectionExecutiveCommitteeshallsuper-

andsuchotherofficersasmaybedeterminedtobenec- viseandcontroltheaffairsoftheSectionsubjectto

essarybythemembership.OfficersoftheSectionshall theseBylawsandtheBar’sbylaws.

beactivemembersoftheOregonStateBar.Sections Section 3. AquorumisrequiredtoconductExecutive

mayestablisheligibilityrequirementsorotherproce- Committeebusiness.Aquorumshallconsistofamajor-

durestoensurerotationoftheChairamongspecific ityoftheExecutiveCommittee.ActionoftheSection

groupsorspecialtyareasofthemembership,suchas ExecutiveCommitteeshallbebymajorityvoteofthose

plaintiffordefensecounsel. voting.

Section 2. TheChair,ortheChair-Electintheabsence Section 4. TheChairmay,andupontherequestofthree

oftheChair,shallpresideatallmeetingsoftheSection membersoftheExecutiveCommitteeshall,callmeet-

andoftheSectionExecutiveCommittee.TheChairshall ingsoftheExecutiveCommittee.

appointtheofficersandmembersofallcommitteesof

Section 5. BetweenmeetingsoftheSection,theSection

theSectionpursuanttoArticleVII;planandmonitor

ExecutiveCommitteeshallhavefullpowertodoand

theprogramsoftheSection;keeptheSectionExecutive

performallactsandfunctionsthattheSectionitselfmay

Committeeinformedandcarryoutitsdecisions;and

perform.

performsuchotherdutiesasmaybedesignatedbythe

SectionExecutiveCommittee. Section 6. TheSectionExecutiveCommitteemaydirect

thatamatterbesubmittedtothemembersofthe

Section 3. TheChair-ElectwillbecometheChairon

Sectionbyamailorelectronicvoteorbyavoteatthe

January1regardlessofthedateoftheSectionAnnual

SectionAnnualBusinessMeeting;inanysuchevent,

BusinessMeetingor,regardlessofthedateofthemailed

bindingactionoftheSectionshallbebymajorityof

orelectronicballotelection.TheChair-Electshallaidthe

thosevoting.

ChairintheperformanceoftheChair’sresponsibilities,

andshallperformsuchotherdutiesasmaybedesig- Section 7. Nosalaryorcompensationforservices

natedbytheSectionExecutiveCommittee.Intheevent shallbepaidtoanymemberoftheSectionExecutive

ofthedeath,disability,orresignationoftheChair,the Committeeormemberofanycommitteewiththe

Chair-ElectshallperformthedutiesoftheChairforthe exceptionoftheEditorandotherstaffoftheSection

remainderoftheChair’stermordisability. newsletter(ifapplicable).Reimbursementmaybe

allowedfortravelandotherout-of-pocketexpensesfor

Section 4. TheSecretaryshallretainandmaintainall

membersoftheSectionExecutiveCommitteeandmem-

books,papers,documentsandotherpropertypertaining

bersofallSectionstandingandspecialcommittees.

totheworkoftheSection,andshallkeepatruerecord

ofproceedingsofallmeetingsoftheSectionandofthe Section 8. ThemembershipoftheSectionshallhavethe

SectionExecutiveCommittee.TheSecretaryshallper- righttorescindormodifyanyactionordecisionbythe

formotherdutiesasassignedbytheSectionExecutive SectionExecutiveCommittee,exceptforfillingavacan-

Committee. cyinthepositionofOfficerorExecutiveCommittee

member,andalsomayinstructtheSectionExecutive

Section 5. TheTreasurershallkeepanaccuraterecord

Committeeastofutureaction.TheExecutiveCommittee

ofallreceiptsandexpendituresbytheSectionasherein-

shallbeboundbyanysuchactionofthemember-

afterprovided;reportontheSection’spresentandpro-

ship.Therightofthemembershiptodirect,modify,or

jectedfinancialconditionateachmeetingoftheSection

rescindanactoftheSectionExecutiveCommitteeshall

ExecutiveCommittee;prepareanannualprojectedbud-

notincludethepowertoinvalidatecontractsorpay-

getforapprovalbytheSectionExecutiveCommittee;

mentspreviouslymadeunderdirectionoftheExecutive

andsubmitareportoftheSection’sfinancialaffairs

Committee.Anyvotetodirect,modify,orrescindan

andfinancialconditiontothemembersattheSection

actionoftheSectionExecutiveCommitteemustbe

AnnualBusinessMeeting.

takenatameetingatwhichtwo-thirdsofmembersvot-

ingapprovetheMotion.

—2009BarLeaderHandbook

BarInformation StandardSectionBylaws





Article VI Terms of Office and Elections mitteeshallmakeandreporttotheChairatleastthirty

(30)dayspriortotheSectionAnnualBusinessMeeting

Section 1. NomembermayserveontheSection orthedateofamailorelectronicballotelectionone

ExecutiveCommitteeformorethannineconsecutive nominationforeachpositiontobefilledbyelection.

years. Thenominatingcommitteeshallusereasonableefforts

Section 2. EachtermofofficeshallbeginonJanuary1 toensurethatthemembersnominatedreflectthediver-

regardlessofwhethertheelectionisheldattheSection sityoftheSectionmembershiptakingintoaccountall

AnnualBusinessMeetingoramailedorelectronicballot relevantfactorsincludingwithoutlimitationpractice

election. area,officelocation,age,genderandrace.

Section 3. Apositionontheexecutivecommittee, Section 9. Totheextentpossible,nomorethanoneper-

includinganofficerposition,maybe,attheoptionof sonfromthesamelawfirm,companyordepartmentof

theExecutiveCommittee,deemedvacantifthatmem- apublicagencymayserveontheExecutiveCommittee

ber: atthesametime.

A. Failstoattendtwoconsecutivemeetings,inthe Section 10. IfelectionsareheldattheSectionAnnual

absenceofanexcuseapprovedbythechairpriortothe BusinessMeeting,thereportofthenominatingcommit-

meeting;or teeshallbedistributedtotheSectionmembershipalong

withthenoticeofthetimeandplaceoftheSection

B. Failstoattendfourconsecutivemeetings,evenif AnnualBusinessMeetingatleastfourteen(14)business

excused. daysinadvanceofthemeeting.Additionalnominations

Section 4. ExceptasprovidedbyArticleIV,Section foranypositionmaybemadefromtheflooratthe

3,andexceptfortheofficeofChair-Elect,theSection SectionAnnualBusinessMeeting.Electionsforcontest-

ExecutiveCommitteeshallfillbyappointmentuntil edpositionsmaybebywrittenballot.Eachcontested

January1ofthenextyearanypositionthatbecomes positionshallbesetforthandvoteduponseparately.In

vacant. acontestedelection,thecandidatereceivingthehighest

Section 5. AnyofficerorMember-at-Largeappointedto numberofvotesshallbeelected.

fillanunexpiredtermshallservetheunexpiredperiod. Section 11. UponapprovaloftheSectionExecutive

SuchmembersshallthenbeeligibleatthenextSection Committee,electionsmaybebymailorelectronicbal-

AnnualBusinessMeetingormailorelectronicballot lotoftheSectionmembershipprovidedthat:(1)write-in

electionforelectionforafirstfullterm,unlessthemem- votesareallowed,(2)ballotsarereturnedtoanappropri-

ber’selectiontothenewtermwillresultinaviolationof ateSectionofficerfortabulation,and(3)theresultsare

Section1ofthisarticle. certifiedtotheBarCenternolaterthanNovember15.

Section 6. AttheSectionAnnualBusinessMeetingora

mailorelectronicballotelection,theSectionmember- Article VII Committees

shipshallelect:

A.AChair-Elect,SecretaryandTreasurer,eachto Section 1. TheSectionExecutiveCommitteemayestab-

serveatermofoneyear;and lishasmanystandingcommitteesasdeemednecessary

andmaysetthenames,functions,anddurationofsuch

B.Members-at-Largetoservetermsoftwoyearsor

committees.TheChair,withtheapprovaloftheSection

lessontheSectionExecutiveCommittee.

ExecutiveCommittee,shallappointtheChairandmem-

Section 7. TheChair-Electwillsucceedtotheoffice bersofallstandingcommittees.

ofChaironJanuary1andserveatermofoneyear.If Section 2. Inadditiontothestandingcommitteespro-

theofficeofChair-ElectisvacantattheSectionAnnual videdabove,theExecutiveCommitteemayappoint

BusinessMeetingoramailorelectronicballotelection, asmanyspecialcommitteesforparticularpurposes

thenaChairshallbeelectedbythemembers.Nooffi- asdeemedappropriateandmaysetthenames,func-

cershallservetwosuccessivetermsinthesameoffice, tions,anddurationofsuchcommittees.TheChair,with

excepttheTreasurer.AMember-at-Largemayserveno theapprovaloftheSectionExecutiveCommittee,shall

morethanfourconsecutiveyearsasaMember-at-Large. appointtheChairandmembersofallspecialcommit-

Section 8. Atleastsixty(60)dayspriortotheSection tees.

AnnualBusinessMeetingoramailorelectronicballot

election,theSectionExecutiveCommitteeshallappoint

anominatingcommitteeofnotlessthanthreemembers

oftheSection,nomorethantwo-thirdsofwhommay

beontheExecutiveCommittee.Thenominatingcom-



2009BarLeaderHandbook—

StandardSectionBylaws BarInformation





Article VIII Legislative Activities Article IX Receipts and Expenditures

Section 1. LegislativeactivityoftheSection,whether Section 1. Membershipduesshallbecollectedbythe

initiatinglegislationortakingpositionsinsupportor OregonStateBarandanyotherreceiptsofthisSection

oppositionofpendinglegislationshallbeincompliance shallberemittedpromptlytotheOregonStateBar.

withArticle12oftheOSBBylawsandthesebylaws. Section 2. TheOregonStateBarshallregularlyassess

TheSectionshallnotrepresenttothelegislatureorany theSectionanamounttocoverbothdirectandindi-

committeethereofapositionorproposaloranybillor rectcostsoftheSection’sactivitiesperformedbythe

actasthepositionoftheSectionwithoutthemajority OregonStateBarstaff.

approvaloftheSectionExecutiveCommitteeandthe

Section 3. ExpenditureofthebalanceofSectionfunds,

approvaloftheBoardofGovernors,exceptasprovided

aftersuchassessment,shallbeasdeterminedbythe

otherwisebelow.

ExecutiveCommittee.Sectionfundsshallbedisbursed

Section 2. TheSectionshallsubmitproposalsfornew bytheOregonStateBarasauthorizedinwritingbythe

legislation,togetherwiththefulltextoftheproposals Section’sTreasurerusingformsandfollowingprocedures

tothePublicAffairsDirectorbyMay1ofeachodd establishedbytheBar.IftheTreasurerisunavailable

numberedyear,orsuchotherdateasthePublicAffairs forauthorization,theSectionChairmayauthorizedis-

Directorshalldesignate.Theproposalshallindicate bursementofSectionfundsfollowedbywrittennotice

whethertheSectionrequeststhatitbepresentedto totheTreasureroftheactiontaken.Reimbursementof

thelegislatureunderthesponsorshipoftheOregon expensesincurredbytheTreasurerorbytheTreasurer’s

StateBaroroftheSection.TheBoardofGovernorswill firmmustbeauthorizedinwritingbytheSectionchair.

informtheSectionwhetherthelegislationshouldgofor- ExpendituresofSectionfundsshallnotexceedtheavail-

wardunderthesponsorshipoftheSectionorunderthe ableSectionfundbalance,norshallexpendituresbein

sponsorshipoftheBar,andwhetheritwillbepresented violationoflawsorpoliciesgenerallyapplicabletothe

totheHouseofDelegatesorthemembershipfor OregonStateBar.

approval.IftheBoardofGovernorsdeclinestosubmit

Section 4. ContractsforSectionnewslettereditorsor

theSection’sproposalforBar-sponsoredlegislationto

otherprovidersofpersonalservicesmustbereviewed

theHouseofDelegatesorthemembership,anymem-

andsignedbytheOregonStateBarExecutiveDirector

beroftheSectionmaysubmitthemattertotheHouse

ortheDirector’sdesignee.

ofDelegatesorthemembershipinaccordancewith

ORS9.148(3)and(4)andArticle3oftheOSBBylaws. Section 5.

Section 3. DuringregularlegislativesessionstheSection (A)TheSectionservesasaneducation,commu-

ExecutiveCommitteemay,bymajorityvote,tentatively nicationandnetworkingforumintheareasoflaw

approveapositioninfavoroforinoppositiontoany orotherlawrelatedactivityforwhichtheBoardof

pendingbillwithinitsgeneralsubjectarea.Theproposal Governorsapproveditsestablishment.IftheSection

shallbesubmittedtotheBar’sPublicAffairsDirectoror receivessupportfromtheBaronotherthanafee

theChairofthePublicAffairsCommittee.Afterreceipt forservicebasis,itshallcomplywiththeexpendi-

oftheproposal,thechairofthecommitteeshallhave turerestrictionsapplicabletotheBarassetforthin

72hourstoapprovethepositionortoreferittothe Keller v. State Bar of California, 496US1(1990)and

entirePublicAffairsCommittee.Ifthechairorcommit- relatedboardpolicies.

teeapprovestheproposal,theactionthenbecomesan (B)IftheSectionwishestospendSectionfundsfree

officialpositionoftheSectionandrepresentativesof fromtherestrictionsimposedbyKellerandrelated

theSectionmaytestifyormakeotherappropriatestate- boardpoliciesitmaydosoifitpaysthefullcostof

ments. administrationandothersupportprovidedbythe

Section 4. Whenspecialneedisdemonstrated,the Bar,sothattheSectionisentirelyself-supportedby

PublicAffairsCommitteemayexpeditetheintroduction voluntaryduesofitsmembers.TheSectionmust

ofnewSectionbillsoramendments.ThePublicAffairs obtainapprovalofitsmemberstosuchelection

Directorshallbekeptinformedaboutthestatusof bymailorelectronicvoteorataregularorspecial

Sectionlegislativeactivity. meeting.Uponexercisingitsrightunderthispolicy,

theSectionshallbeprovidedadministrativeand

otherservicesbythebaronafeeforservicebasis

only.Theelectionshallbeeffectiveuntilrescinded

byavoteoftheSectionmembership.







—2009BarLeaderHandbook

BarInformation StandardSectionBylaws





Article X Notice of Meetings, Article XI Amendments to Bylaws

Minutes and Reports

Section 1. TheseBylawsmaybeamendedbythe

Section 1. TheChairorSecretaryshalldistributenotice BoardofGovernors.Noticeofintenttopromulgateand

ofscheduledSectionExecutiveCommitteemeetings passBylawAmendmentsshallbegiventotheSection

togetherwithanagendaandminutesoftheprevious ExecutiveCommitteeinsufficienttimetoallowfor

meetingtoallSectionExecutiveCommitteemembers reviewandcomment.Bylawamendmentspassedbythe

andtotheBaratleastten(10)businessdayspriorto BoardofGovernorsbecomeeffectiveuponpassage.

suchmeetings,oriftendays’noticeisnotpracticable, Section 2. TheseBylawsmaybeamendedbythe

thensuchlessernoticeasispracticable.Typedmin- Sectionbyamajorityofthosevotinginamailorelec-

utesofallmeetingsoftheSectionandoftheSection tronicballotoratanymembershipmeetingofthe

ExecutiveCommitteeshallbedistributedtoallmembers Sectiontobecomeeffectiveuponsubsequentapproval

oftheSectionExecutiveCommitteeandtotheBarno oftheBoardofGovernors.Noticeofintenttoamend

laterthanthirty(30)daysafterthemeetingandaresub- bylawsandthetextofproposedamendmentsshallbe

jecttoamendmentandapprovalatthenextmeetingof distributedtoallSectionmembersatleastfourteen(14)

theSectionortheSectionExecutiveMeeting. businessdayspriortothemeetingormailorelectronic

Section 2. WhenevertheSectiondesirestorequest balloting.

actionbytheBoardofGovernors,therequestedaction

shallbereflectedintheminutesandshallinadditionbe Article XII Sunsetting the Section

setforthinaletteraccompanyingtheminutesanddeliv-

eredtotheBoardofGovernorsincareoftheExecutive Section 1. TheSectionhasadutytoitsmembers,and

Director.Ifthevoteontherequestedactionisnotunan- ataminimumeachyear,must:

imous,thevotesforandagainstshallbesetforthinthe A.HoldregularExecutiveCommitteemeetings.

minutesandthedissentingmembersshallbeafforded

theopportunitytoexplaintheirpositions. B.AppointaNominatingCommittee.

Section 3. NotlaterthanDecember1,theChairshall C.HoldaSectionAnnualBusinessMeeting.

filewiththeExecutiveDirectoroftheOregonStateBar D.Electofficersandexecutivecommitteemembers

aconcisereportsummarizingtheactivitiesofthecur- atlargebyNovember15ofeachyear.

rentyearandanticipatedactivitiesfortheensuingyear,

togetherwiththefulltextofanyproposedlegislation. E.Submitanannualbudget.

Section 4. Aproposedannualbudgetandproposed F.FileanannualSectionCLEParticipationReport.

annualduesforapprovalbytheBoardofGovernors G.Fileitsannualreport.

shallbeprovidedtotheExecutiveDirectornolaterthan

October15ofeachyearifitcontainsaproposalfora IftheSectionfailstomeettheaboveminimumrequire-

changeinmembershipdues,ornolaterthanDecember ments,itissubjecttorestructuringor

1ofeachyearifnochangeinmembershipduesis sunsettingbytheBoardofGovernors.

proposed.Alternatively,thisbudgetinformationmay

beincludedwiththeSection’sannualreportsubmitted Article XIII Rules of Order

December1,pursuanttoSection3ofthisArticle.

Section 5. Theproposedbudgetshallhaveattachedto Section 1. Exceptasotherwiseprovidedherein,meet-

itashortdescriptionoftheSection’slongrangeplans ingsofthisSectionshallbeconductedinaccordance

forprogramsandactivitieswhichrequireaccumulation withthemostrecenteditionofRobert’sRulesofOrder.

offundsandtheExecutiveCommittee’sreserveplan, Section 2. AllreferencesintheseBylawsto“mail”or

includingthetargetreservecalculatedtoprotectthe “mailing”or“mailballot”shallalsoincludeelectronic

Sectionfromforeseeablefinancialloss. emailtoamemberoraddresseewhohasanemail

Section 6. AttherequestoftheBoardofGovernors, addressonfilewiththeOregonStateBarandwhohas

theSectionChairshallpresentareportinpersonto agreedtobecontactedbyelectronicmail.

theBoardofGovernorsconcerningtheactivitiesofthe

Sectionforthecurrentandsucceedingyears.









2009BarLeaderHandbook—9

MiscellaneousBarBylaws BarInformation







Miscellaneous Bar Bylaws

Thecurrentversionofthisdocumentismaintainedonthe

bar’swebsite:www.osbar.org

Subsection 2.105 Amicus Curiae Briefs (c)“Business”meansanycorporation,partnership,

proprietorship,firm,enterprise,franchise,associa-

Asectionorcommitteethatwishestoenteranamicus tion,organization,self-employedpersonandany

curiaeappearancebeforeanytrialcourtorappellate otherlegalentityoperatedforeconomicgain,but

courtmustobtainpriorapprovalfromtheBoard.The excludinganyincome-producingnot-for-profitcor-

requestmustbeinwritingandmustincludeasynopsis porationthatistaxexemptunderIRC§501(c)with

ofthequestioninvolved,thepostureofthecase,the whichabarofficialisassociatedinanon-remunera-

positiontobetakenintheamicusappearance,andthe tivecapacity.

anticipatedcostofappearingamicus curiaeincluding

(d)“Businesswithwhichthepersonisassociated”

lawyerfees,ifany.Thequestioninvolvedmustdirectly

meansanybusinessofwhichthepersonortheper-

orsubstantiallyaffectadmissiontothepracticeoflaw,

son’srelativeisadirector,officer,owner,employee

thepracticeoflaw,disciplineofmembersofthebench

oragentoranycorporationinwhichthepersonor

orbar,themethodofselectingmembersofthejudiciary

theperson’srelativeownsorhasownedstockworth

orotherquestionsofsubstantialinteresttotheBarora

$1,000ormoreatanypointintheprecedingyear.

committeeorsection.TheBoardwilldeterminewhether

thequestioninvolvedcanbeadequatelypresentedto (e)“Potentialconflictofinterest”meansthatthe

thecourtwithouttheamicusappearanceofthecom- person,arelativeofthepersonorabusinesswith

mitteeorsection.Allcostsforappearancebyasection whichthepersonorarelativeofthepersonis

mustbepaidbythesection;iftheBoardapprovesthe associated,couldderiveaprivatepecuniarybenefit

filingofanamicusappearancebyacommittee,theBar ordetrimentasaresultofanaction,decisionor

willpayanycostsfortheappearance. recommendationofthepersoninthecourseofbar-

relatedactivities.

Section 2.6 Conflicts of Interest (f)“Relative”meansthebarofficial’sspouse,any

childrenofthebarofficialorthebarofficial’s

BarofficialsaresubjecttotheprovisionsofORS spouseandsiblingsandparentsofthebarofficialor

Chapter244,theGovernmentStandardsandPractices thebarofficial’sspouse.

Act.Nothinginthissectionisintendedtoenlargeor

contradictthestatutoryprovisionsastheymayapplyto

Subsection 2.601 Prohibited Actions

barofficials.

Regardlessofwhetheranactualorpotentialconflictis

Subsection 2.600 Definitions disclosed:

(a)Nobarofficialmayuseorattempttousethe

AsusedinSection2:

person’sofficialpositiontoobtainanyfinancialgain

(a)“Actualconflictofinterest”meansthattheper- ortheavoidanceofanyfinancialdetrimentthat

son,arelativeofthepersonorabusinesswith wouldnototherwisebeavailabletotheperson,but

whichthepersonorarelativeofthepersonisasso- forthebarofficial’sholdingoftheofficialposition,

ciatedwillderiveaprivatepecuniarybenefitordet- exceptofficialsalary,reimbursementofexpenses

rimentasaresultofanaction,decisionorrecom- forofficialactivitiesorunsolicitedawardsforprofes-

mendationofthepersoninthecourseofbar-related sionalachievementforthebarofficialorarelative

activities. ofthebarofficialorforanybusinesswithwhichthe

(b)“Barofficial”meansmembersoftheBoardof barofficialorthebarofficial’srelativeisassociated.

Governors;appointeesoftheBoardofGovernors, (b)Nobarofficialmayattempttofurthertheper-

includingmembersofstandingcommittees,Local sonalgainofthebarofficialthroughtheuseofcon-

ProfessionalResponsibilityCommittees,barcounsel fidentialinformationgainedbyreasonofanofficial

panels,andtheStateProfessionalResponsibility activityorposition.

Board;sectionofficersandexecutivecommittee

(c)Nobarofficialmaysolicitorreceive,duringany

members;andbarstaff.

calendaryear,anygiftorgiftswithanaggregate

20—2009BarLeaderHandbook

BarInformation MiscellaneousBarBylaws





valueofmorethan$100fromanysinglesource orpotentialconflictofinterestundersubsection

thatcouldreasonablybeknowntohaveaninterest 2.602(c),theconflictmustberecordedinthemin-

inanymatterconcerningwhichtheofficialhasany utesorotherofficialrecordoftheboard,commit-

authorityorresponsibility. tee,council,commissionorotherpublicbodyon

(d)Nobarofficialmaysolicitorreceiveapromise whichtheofficialserves,togetherwithanexplana-

offutureemploymentbasedonanunderstanding tionofhowtheconflictwasresolved.Ifthereareno

thatanyofficialactionwillbeinfluencedbythe minutesorotherofficialrecord,thenthebarofficial,

promise. inadditiontothedisclosuretotheboard,com-

mittee,council,commissionorotherpublicbody,

mustdisclosetheconflictinwritingtotheExecutive

Subsection 2.602 Disclosure of Conflict Director.

Whenmetwithanactualorpotentialconflictof (e)Nodecisionoractionoftheanybarofficialor

interest,abarofficialmustdisclosetheconflictand ofanyboard,committee,council,commissionor

takeanyotheractionrequiredbythisbylaw. otherpublicbodyonwhichtheofficialservesis

invalidorvoidablesolelybyreasonofthefailureto

(a)IfappointedbytheExecutiveDirector,thebar discloseanactualorpotentialconflictofinterest.

officialmustnotifytheExecutiveDirectorofthe

natureoftheconflictandrequesttheExecutive

Directortodisposeofthemattergivingrisetothe Subsection 2.603 Board Members as Witnesses

conflict.Uponreceiptoftherequest,theExecutive in Bar Proceedings

Directorwilldesignatewithinareasonabletimean

alternatetodisposeofthematter,orwilldirectthe AsprovidedinBR5.3(c),acurrentmemberoftheBoard

barofficialtodisposeofthematterinamanner ofGovernorsmustnottestifyasawitnessinanybar

specifiedbytheExecutiveDirector. admission,disciplineorreinstatementproceedingexcept

pursuanttosubpoena.Ifrequestedbyapartytobea

(b)IfthebarofficialistheExecutiveDirector,she/he witnessinabarproceeding,boardmembersshould

mustnotifytheBoardofGovernors,throughthe urgethepartytopresenttheanticipatedtestimony

President,ofthenatureoftheconflictandrequest throughotherwitnesses.However,thepartiesultimately

theBoardofGovernorstodisposeofthemattergiv- decidewhetheraboardmemberwillbesubpoenaedto

ingrisetotheconflict.Uponreceiptoftherequest, testifyasawitnessinabarproceeding.

thePresidentwilldesignatewithinareasonable

periodoftimeanalternatetodisposeofthemat-

Article 4 Awards

ter,orwilldirecttheExecutiveDirectortodispose

ofthematterinamannerspecifiedbytheBoardof

Governors. Section 4.1 General Policy

(c)Ifthebarofficialiselectedtoorappointedby TheBoardwillselectawardrecipientsfromamongthe

theBoardofGovernorsorotherappointingauthor- nominationsreceivedfromlocalbars,committees,sec-

itytoserveonaboard,committee,council,commis- tions,individualmembers,affiliatedgroupsandbar

sionorotherpublicbody,thebarofficialmust: groups.

(1)Whenmetwithapotentialconflictofinter-

Section 4.2 President’s Membership Service Award

est,announcepubliclythenatureofthepoten-

tialconflictpriortotakinganyactionthereonin ThecriteriaforthePresident’sMembershipService

thecapacityofabarofficial;(2)whenmetwith Awardisasfollows:Thenomineemusthavevolun-

anactualconflictofinterest,announcepublicly teeredhisorhertimefortheactivityinwhichheorshe

thenatureoftheactualconflict,andrefrainfrom wasinvolved;thenomineemustbeanactivemember

participatinginanydiscussionordebateonthe oftheBar;thenomineemusthavemadeasignificant

issueoutofwhichtheactualconflictarisesor contributiontootherlawyersthrougheffortsinvolving

fromvotingontheissue,exceptthatifthebar ContinuingLegalEducationprogramsorpublications,

official’svoteisnecessarytomeetarequire- committees,sections,boardsortheBar’slegislative/pub-

mentofaminimumnumberofvotes,thebar licaffairsprocessorsimilaractivitiesthroughlocalbar

officialmayvote,butmaynotparticipateinany associationsorotherlaw-relatedgroups.

discussionordebateontheissueoutofwhich

theactualconflictarises. Section 4.3 President’s Public Service Award

(d)Whenabarofficialgivesnoticeofanactual ThecriteriaforthePresident’sPublicServiceAwardsis



2009BarLeaderHandbook—2

MiscellaneousBarBylaws BarInformation





asfollows:Thenomineemusthavevolunteeredhisor modelofprofessionalism,integrity,andjudicialindepen-

hertimefortheactivityinwhichsheorhewasinvolved; dence.

thenomineemustbeanactivememberoftheOregon

StateBar;thenomineemusthavemadeasignificant Section 4.8 President’s Public Leadership Award

contributiontothepublicthrougheffortsinvolvingpro ThecriteriaforthePresident’sPublicLeadershipAward

bonoservices;coordinationoflocalpublicservicelaw- isasfollows:Thenomineemustnotbeanactiveor

relatedevents,suchasthoseassociatedwithLawDay; inactivememberoftheOregonStateBarandthenomi-

servicewithcommunityboardsororganizationsorsimi- neemusthavemadesignificantcontributionsinanyof

laractivitiesthatbenefitthepublic. theareasdescribedinthePresident’sAwards(Section

4.2-4.4above).

Section 4.4 President’s Affirmative Action Award

ThecriteriaforthePresident’sAffirmativeActionAward Section 6.3 Rights of Members

isasfollows:Thenomineemustbeanactivemember Subjecttotheotherprovisionsofthesepolicies,all

oftheBarorbeanOregonlawfirm;thenomineemust activemembershaveequalrightsandprivilegesinclud-

havemadeasignificantcontributiontothegoalof ingtherighttoholdanofficeoftheBar,therightto

increasingminorityrepresentationinthelegalprofes- vote,andtherighttoserveonbarcommittees.Inactive

sioninOregonthroughprogressiveemploymentefforts, membersmaybemembers,butnotofficers,ofsections.

innovativerecruitmentandretentionprograms,advo- Suspendedmembersmayremainmembersoforjoin

cacyorothersignificantefforts. sectionsduringthetermoftheirsuspensions,butmay

notholdanofficeoftheBar,voteorserveontheBoard

Section 4.5 President’s Special Award of Appreciation ofGovernors,intheHouseofDelegatesoronanybar

ThePresident’sSpecialAwardofAppreciationisadis- committeeorsectionexecutivecommittee.

cretionaryawardofthePresidentoftheBar,withthe

concurrenceoftheBoard,tobepresentedtoaperson Article 10 Diversity

whohasmaderecentoutstandingcontributionstothe

bar,thebenchand/orthecommunity.Theawardwill TheBarrespectsthediversityofitsmembershipand

bemadeinconjunctionwiththeOSBAwardsDinneror itsemployees.Barentities,including,butnotlimited

HouseofDelegateseventswithinthefollowingguide- tostandingcommittees,sectionexecutivecommittees

lines.Inanygivenyear,theremaybenoaward,one andContinuingLegalEducationprogramsandpublica-

awardormorethanoneaward.Therecipientmaybea tions,shouldreflectthisdiversity.“Reflect,”asusedin

lawyeroranon-lawyer.ThePresidentwillpresenthisor thisarticle,doesnotrequiretheapplicationofstrict

herproposedawardrecipienttotheBoardatthesame quotas,butrequiresagoodfaithattempttoachieverep-

timetheBoardconsiderstheBar’sotherawards. resentativeparticipation.Reportsofsucheffortsmaybe

requiredofbarentities.Inaddition,nobarentitymay

Section 4.6 Award of Merit discriminateonthebasisofrace,religion,color,gender,

TheAwardofMeritisthehighesthonorthattheBar sexualorientation,geographiclocation,age,handicap

canbestow.Therecipientmaybe(1)anOregonlawyer ordisability,marital,parentalormilitarystatusorother

whohasmadeoutstandingcontributionstothebench, classificationprotectedbylaw.Noprofessional,busi-

thebarandthecommunity-at-large,andwhoexhibits nessorsocialfunctionsoftheBar,oranyofitssections,

thehigheststandardsofprofessionalismor(2)anon-law- committees,affiliatesorotherauthorizedentitiesmay

yerwhohasmadeoutstandingcontributionstothebar beheldatanyprivateorpublicfacility,whichdiscrimi-

and/orbench,andwhoexhibitsthehigheststandardsof nates,baseduponthetermslistedabove.Furthermore,

servicetothecommunity-at-large.Theawarddoesnot advertisementsorsolicitationsforemploymentmust

havetobegrantedeveryyearandonlyoneawardmay offerequalemploymentopportunities.TheUnitedStates

bebestowedinanyyear. ArmedForcesareexemptfromthispolicyasitregards

advertisementsinthebar’scommunications.

Section 4.7 Wallace P. Carson, Jr. Award

for Judicial Excellence Section 11.3 Media Relations

TheWallaceP.Carson,Jr.AwardforJudicialExcellence TheBarwillberesponsivetotheneedsofthemedia

honorsamemberofthestate’sjudiciary.Thecriteria andwillidentifypersonstospeakfortheBar.Allstate-

fortheawardareasfollows:1)acurrentorretiredstate mentsmadetothemedia,whetheroralorbynews

courtjudgeorfederaljudge;2)whohasmadesignifi- release,mustbeinformationalinnatureandmustavoid

cantcontributionstothejudicialsystem;and3)whoisa statementsofpersonalopinionorpositionsnotcon-



22—2009BarLeaderHandbook

BarInformation MeetingAspirationalProBonoStandard





sideredoradoptedbytheBoard.ThePresidentisthe

officialchiefspokespersonfortheBar.Ifpublicappear-

ancesorstatementsbythechairpersonorotherofficer

ormemberofanybarcommitteearedeemedneces-

sary,priorauthoritymustbeobtainedinadvancefrom

thePresident.



Subsection 16.200 Reduced and Complimentary

Registrations



ComplimentaryadmissiontoCLEseminarsisavailable

tothefollowingOSBlawyermembers:lawyer-legisla-

tors,50-yearmembers,judges,andjudicialclerks.

Complimentaryadmissiondoesnotincludethecostof

lunchorotherfee-basedactivitiesheldinconjunction

withaCLEseminar.Forpurposesthispolicy,“judges”

meansfullorpart-timepaidjudgesandrefereesofthe

CircuitCourts,theCourtofAppeals,theTaxCourt,the

SupremeCourt,andoftribalandfederalcourtswithin

Oregon.Complimentaryregistrationatanyeventfor

judicialclerkswillbelimitedtooneclerkforeachtrial

courtjudgeandtwoclerksforeachappellatecourt

judge.TheCLESeminarsDepartmentmayprovidea

reducedregistrationfeefornewadmitteesasdefined

intheMinimumContinuingLegalEducationrules,non-

lawyeremployeesoflawyersorlawfirms,othernon-

legalprofessionalsandlawstudents.Tuitionassistance

maybemadeavailableonthebasisoffinancialneed.

TheCLESeminarsDepartmentmayprovidevideotapes

ofCLEseminars,atcost,tothestatecourtadministra-

tororotherappropriatedistributionsource,limitedto

onecopyofthetapesforeachseminar.Thestatecourt

administratormaychoosetheseminarsthatheorshe

wishestoacquire.Thepolicyalsoappliestofederal

courtlibrariesinOregon.









2009BarLeaderHandbook—2

MiscellaneousBarBylaws BarInformation









Serving on the OSB House of Delegates,

Committees, Sections and Task Forces Meets the

OSB Aspirational Pro Bono Standard

TheOSBProBonoAspirationalstandardfoundat andTaskForces.Weencourageyoutoreportthehours

OSBBylaw13.1detailsacategoryofprobonowork youspentservingontheHODCommittees,Sections,

designedforthosebarmemberswhocontributevalu- andTaskForcesintheannualOSBProBonoRollCall,

ablevolunteertimetoimprovethelaw,thelegalsystem CategoryB.Torecordyourhoursofprobonoservice

andthelegalprofession.Thiscategoryincludesthose gotowww.osbar.org/probono.

lawyerswhoserveontheHOD,Committees,Sections









List of Approved Charitable Contributions

AnysectionmakingadonationtoacharitablegroupcanonlydosowiththeapprovaloftheExecutiveDirector.

TheDirectorwillonlyallowdonationsontheshowingbytheprospectivedoneethatthedonationofsectionfunds

tothecharitableentityisrelatedtothepurposeforwhichthesectionexists.

Thefollowinggroupshavebeenapproved:





■ AllenHeinScholarshipFundatNWSchool ■ Peacemakers

ofLawofLewis&ClarkCollege ■ CarltonSnow’sScholarshipFund

■ CampaignforEqualJustice ■ HarryChandlerScholarshipFund

■ ClassroomLawProject ■ NationalBarAssoc.–OregonChapter

■ OMLA(OregonMinorityLawyersAssociation) ■ NationalCouncilonJuvenileandFamily

■ OLIO(OpportunityforLawyersinOregon) CourtJudges

■ Sectionscholarshipsto3lawschoolforstudents ■ OregonLawyerAssistanceFoundation(OLAF)

earningthehighestgradeonthefinalexami.e., ■ OregonLawyersAgainstHunger

SecuritiesSectionawardtosecuritiesstudents.









2—2009BarLeaderHandbook

PublicAffairs GovernmentalRelationsandPublicAffairs







Governmental Relations and Public Affairs



Public Affairs Mission 2008 in Review

ThePublicAffairsDepartmentworkstoapplytheknowl- Manyoftheactivitiesofthepublicaffairsstaffin2008

edgeandexperienceofthelegalprofessiontothepub- focusedon2009,whenthelegislaturewillreconvene

licgoodbyadvisinggovernmentalbodies,proposing initsregularsession.Staffmonitoredthelegislature’s

legislationforlawimprovement,andadvocatingonmat- tentativesteptowardannualsessionsaswellasother

tersthataffectthelegalprofession. interimlegislativeactivities,andworkedwithbargroups

WhatistheOSBPublicAffairsProgram? todeveloplawimprovementlegislationfor2009.

ThePublicAffairsProgram: Fewknewwhattoexpectwhenthelegislaturemet

foraboutthreeweeksinFebruary.Intheend,the

■ Provideslegalexpertiseandassistanceto

legislaturepassed77measuresofvaryingdegreesof

lawmakers;

significance,includingseveralmeasuresofinterestto

■ informsbarleaders,membersandgovernment partsofthelegalcommunity.Whilethebarwasnota

bodiesonbarrelatedlegislationandpublicpolicy principalproponentofanybill,thepublicaffairsstaff

issues; workedwithbarmemberstoimproveanumberofbills

■ assistsbargroupswithlawimprovementprojects; thatultimatelypassed.Perhapsofmostsignificancewas

and approvalofbondingauthorityforthejudicialdepart-

■ influencesmajorissuesaffectingthelegal

ment’selectroniccourt(eCourt)project.

professionandjusticesystem. PublicaffairsstaffandOSBLegalPublications,working

Thebarrecognizesthediversemembershipofthe withvolunteerauthors,producedasupplementalses-

organizationandtriesto“avoidcommittingbarfunds sionlegislativehighlightsbookreviewingalllegislation

toissueswhicharedivisiveorresultincreatingfactions passedinthesupplementalsessionofinteresttothe

withintheprofession.” legalcommunity.

ThePublicAffairsCommitteeoftheBoardofGovernors Aftermeetingwitheverysectionandcommitteeinlate

overseestheworkoftheprogram,andmakesrecommen- 2007toexplaintheprocess,publicaffairsstaffworked

dationstotheBoardofGovernorsonpublicpolicyissues. withtheBoardofGovernorsandtensectionstodevel-

oplawimprovementlegislationforbarsponsorship

andintroductioninthe2009session.Thebarwillbe

BOG – Public Affairs Committee Members sponsoringatotalof27lawimprovementbillsin2009.

Duringthefall,thestaffworkedwithsectionvolunteers

Steve Piucci, Chair, Portland toimprovethedraftsreceivedfromlegislativecounsel,

AnnFisher,Vice-Chair,Portland developtestimonyanddiscusstheconceptswithother

MichelleGarcia, Portland interestedgroups.Publicaffairsworksatthedirection

GerryGaydos, Eugene ofthePublicAffairsCommitteeoftheBOG,andhas

GinaJohnnie,Salem beenengagedinhelpingtheBOGdefineitshighest

KellieJohnson, Portland legislativeprioritiesfor2009.

StevePiucci,Portland Atitsmeetingin2007,theHouseofDelegatesadopted

RobertVieira, Portland aresolutionopposingseveralinitiativepetitionsincir-

culationthatwouldaffectthelegalsystem.Onewould

Department Contact haveseverelylimitedcontingentfeesandanother

wouldhavecreatedanewremedytodealwithbase-

Ifyouhaveanyquestionsorwouldliketotalkabout lesslawsuits.Publicaffairsresearchedtheissuesthat

legislativeactivity,pleasefeelfreetocontactthePublic themeasuresraisedandworkedwithotherinterested

AffairsDepartmentstaff. groupstodevelopstrategiestodefeattheseinitiatives.

Camille Greene,Administrative Assistant Neitherultimatelymadetheballot,buteachislikelyto

503-431-6376 reappearinthenextelectioncycle.

1-800-452-8260,ext.376(onlywithinOR) Publicaffairsstaffhascontinuedcollaborationinseveral

cgreene@osbar.org longrangeeffortstoimprovethejusticesystem.The

Also please visit the bar’s legislative web pages at: OSB/OJDOregoneCourtTaskForcehasassistedthe

www.osbar.org judicialdepartmentinthefirststagesofconvertingto



2009BarLeaderHandbook—2

GovernmentalRelationsandPublicAffairs PublicAffairs





anelectronicallybasedsystemfromitshistoricalpaper- State Elected Officials with Legal Training

basedsystembyprovidingvaluablefeedbacktohelpto

13 Legislators with Legal Training

makethesystemthatultimatelyemergesconsistentwith

theneedsandexpectationsofthelawyerswhowillbe in the 2009 Legislative Session

usingit.PublicAffairsactivelysupportedOJDfunding

requestsrelatedtotheeCourtproject.Anotherareaof Oregon Senate:

collaborationhasbeentheOSBPostConvictionRelief

TaskForcewhichhasworkedtodevelopbestpractice SuzanneBonamici(D),District17,NWPortland,

standardsandeducationalmaterialsforpractitioners NEWashingtonCounty

involvedinPCRcases. PeterCourtney(D),District11,Keizer,Gervais,

Anotherlongrangeprojectistheimprovementof Woodburn

Oregoncourtfacilities.Atthesuggestionofanadhoc Elizabeth“Betsy”Johnson(D),District16,

taskforceoncourtfacilitiesmadeupofthebar,the Scappoose*

courtsandthecounties,the2007legislaturefunded

acomprehensivestudyofthecurrentstateofmostall DaveNelson(R),District29,Pendleton*

courtfacilitiesinthestateinwhichPublicAffairspartici- FloydProzanski(D),District4,PartsofLane,

pated.ThestudywaspresentedtothelegislativeInterim DouglasandCoosCounties

CommitteeonCourtFacilitiesinOctober.

Publicaffairsstaffregularlymonitorstheworkofrel- Oregon House of Representatives:

evantinterimlegislativecommittees.Ofspecialinterest PhilBarnhart(D),District11,

in2008hasbeentheInterimTaskForceontheOregon CentralLaneandLinnCounties

TortClaimsAct,whichisexaminingwhatresponseif

anythelegislatureshouldmaketotheSupremeCourt’s BrentBarton(D),District51,Clackamas

rulingin2007thatinvalidatedthe$200,000capon CliffBentz(R),District60,Ontario

tortclaimsagainstthestate,asappliedinamedical

malpracticeactionagainstOHSU.Staffalsocoordi- ChrisGarrett(D),District38,LakeOswego,

natedcloselywitharelatedworkgrouptheOregonLaw SWPortland

CommissionEmergencyPreparednesswhichaddressed NickKahl(D),District49,WoodVillage,Gresham**

relatedissuesinthecontextofemergencyservicesin

caseofnaturaldisasterorpandemic. DennisRichardson(R),District4,CentralPoint,

RogueValley

Inadditiontoitsmonitoringofformallegislativecom-

mittees,publicaffairsstaffregularlyattendandactas JeffersonSmith(D),District47,

barliaisonstotheCouncilonCourtProcedures,aswell Mid-MultnomahCounty

asOregonLawCommissionworkgroups,inparticular, JudyStiegler(D),District54,Bend

thejuvenilecodeandelectiveshareworkgroups.Other

adhoclegislativeactivitieswhichPublicAffairsregularly * Indicates law degree but not licensed to practice in Oregon.

monitoredincludedworkgroupsonmortgagelending, ** Indicates law student.

powerofattorney,modelstatetrademarkact,andrevi-

sionstorecentlypassedethicslegislation. Statewide Office

Inconjunctionwithmembershipservices,publicaffairs TedKulongoski(D),Governor

stafforganizedaLeadershipCollegesessiononlawyers

inthelegislativeprocess.PublicAffairsalsocoordinated JohnKroger(D),AttorneyGeneral

withbarleadersincludingtheOregonNewLawyers BenWestlund(D),Treasurer

DivisiontolobbymembersofcongressonABALobby

DayinWashington,D.C.,insupportofincreasedfund- KateBrown(D),SecretaryofState

ingforlegalservicesforthepoor. BradAvakian(D),CommissioneroftheBureau

Finally,publicaffairsstaffproduceamonthlyelec- ofLaborandIndustries

tronicallytransmittednewsletter,The Capitol Insider,

designedtoacquaintbarmembersaboutcurrentpublic Information Numbers

policyissuesofinteresttotheprofession. .

LegislativeCommittees........................(503)986-1813

HouseDemocraticOffice...................(503)986-1900

HouseRepublicanOffice....................(503)986-1400

SenateRepublicanOffice....................(503)986-1950

SenateDemocraticOffice...................(503)986-1700



2—2009BarLeaderHandbook

PublicAffairs GovernmentalRelationsandPublicAffairs





LegislativeCounsel................................(503)986-1243 Rep.PeterBuckley,Co-Chair

DistributionCenter Rep.NancyNathanson,ViceChair

.

(forcopyoflegislativebills)................(503)986-1180

 www.leg.state.or.us Rep.DavidEdwards

OregonStateBar, Rep.LarryGalizio

GovernmentRelations......... (503)620-0222ext.376

Rep.BillGarrard

Governor’s Legal Counsel, Rep.GeorgeGilman

.

KellySkye................................................(503)378-6246 Rep.BobJenson

Rep.BettyKomp

2009 Joint Judiciary Committees Rep.TinaKotek

Rep.DennisRichardson

Senate

Rep.ChipShields

Sen.FloydProzanski,Chair

Rep.GregSmith

Sen.BrianBoquist,ViceChair

Sen.SuzanneBonamici

2009 Joint Public Safety Subcommittee

Sen.JackieDingfelder

Sen.DougWhitsett Sen.JoanneVerger,Co-Chair

Sen.VickiWalker

House Sen.DougWhitsett

Rep.JeffBarker,Chair

Rep.ChipShields,Co-Chair

Rep.JudyStiegler,ViceChair

Rep.JeffBarker

Rep.GeneWhisnant,ViceChair

Rep.TimFreeman

Rep.BrentBarton

Rep.NickKahl

Rep.KevinCameron

Rep.NancyNathanson

Rep.ChrisGarrett

Rep.GregSmith

Rep.WayneKrieger

Rep.AndyOlson

Rep.ChipShields

Rep.JeffersonSmith





2009 Joint Ways & Means Subcommittee

Sen.MargaretCarter,Co-Chair

Sen.BetsyJohnson,ViceChair

Sen.AlanBates

Sen.VickiWalker

Sen.JoanneVerger

Sen.RodMonroe

Sen.JackieWinters

Sen.DavidNelson

Sen.DougWhitsett

Sen.FredGirod



2009BarLeaderHandbook—2

ThePoliticalProcess PublicAffairs







The Political Process: Roles and Responsibilities

1.0 Introduction underORS294.100iftheexpenditureconstitutes

malfeasanceorwantonneglectofduty.

Inthepublicpolicyarena,thebarplaysasignificantrole

intheevaluationandconsiderationofadministrationof

justiceissuesinthelegislativeandpoliticalprocesses. 1.2 Keller Standard

Theboardencouragesbargroupstobeinvolvedin

TheU.S.SupremeCourt’sdecisioninKeller v. State

legislativeactivitieswithintheirjurisdiction,subjectto

Bar of Californiasettheparametersforwhatamanda-

thebar’slegislativeguidelinesandrelevantelectionlaws.

torystatebarcandoundertheFirstAmendment.In

Thereisalongtraditionoflawyersworkingthroughthe

Keller,amemberoftheCaliforniabarcontestedthe

barprocesstoimprovethequalityoflawsinthestateof

bar’suseofcompulsoryduestosupportand/oradvo-

Oregon.Thebar’slawimprovementprogramhasserved

cate“politicalorideological“viewsinviolationofhis

toraisethecredibilityoflawyersasaresourceforexper-

FirstAmendmentsrights.TheU.S.SupremeCourtheld

tiseinawidevarietyofareas.

thatamandatorystatebar’suseofcompulsoryduesto

TheOregonStateBarBoardofGovernorsguidelines financepoliticalandideologicalactivitiesviolatesthe

forlegislativeandpoliticalactivityaresetforthinBOG FirstAmendmentrightsofdissentingmemberswhen

BylawsArticle12.Theguidelinesaredrawnfromthe suchexpendituresarenot“necessarilyorreasonably

bar’sstatutorypurposes,constitutionallimitsontheuse incurred”forthepurposeofregulatingthelegalprofes-

ofmandatorymembershipfees,andelectionlawlimits sionorimprovingthequalityoflegalservices.

ontheactivitiesofpublicemployees.Theyalsoreflect

Thecourtdidnotestablishaparticularlyclearstandard

therecognitionthattheOregonStateBarhasadiverse

onwhatconstitutespermissibleorimpermissibledues-

membershipwithdifferingviewsonmanysubjects.

financedactivities.However,itstatedthattheextreme

endsofthespectrumwereendorsingoradvancinggun

1.1 Statutory Authority controloranuclearweaponsfreezewhichwerepro-

hibitedontheonehandanddiscipliningbarmembers

Bywayofbackground,theOregonStateBarisa oradoptingchangestotheprofession’sethicscodeas

“publiccorporationandaninstrumentalityofthe acceptableontheotherhand.Webelievethebroad

JudicialDepartmentofthegovernmentoftheState middleareaoflawimprovementisappropriateifitis

ofOregon…”ORS9.010(1).Althoughtheboardhas germanetothebar’sroleinimprovingthequalityof

statutoryauthorityto“atalltimesdirectitspowerto legalservicestothepeopleoftheStateofOregonor

theadministrationofthescienceofjurisprudenceand relatestotheregulationofthelegalprofession.The

theimprovementoftheadministrationofjustice”(see BoardofGovernorshassetthescopeofOSBpermitted

ORS9.080(1)),itsactionsarestillconstrainedbyother activitiesunderKellerinBOGBylawsArticle12.

applicablelaw,includingKeller v. State Bar of California, Additionally,thebar’sguidelinesforlegislativeand

496U.S.1(1990).Asastateentity,thebar’sfundsare policyactivitiesrequirethattheBoardofGovernors

subjecttoauditbytheSecretaryofStatepursuantto “endeavortorespectthedivergentopinionsofsub-

ORS297.210and,forpurposesoftheexpenditureof groupswithintheprofession”andmakereasonable

barresources,bar“funds”areconsidered“publicfunds” effortsto“avoidcommittingbarfundstoissueswhich

andboardmembersmaybesubjecttotherestrictions aredivisiveorresultincreatingfactionswithinthe

ontheexpenditureofpublicfundsunderORS294.100 profession.”SeeBOGBylawsArticle12.

aspublicofficials.

Asamandatorymembershiporganization,theOregon

StateBarcannotengageinthewide-rangeofactivities 1.3 Oregon Election Law

allowedvoluntaryorganizations.Eventhoughthebaris

Baremployeesarenotpublicemployeeswithinthe

partiallyfundedbymembershipfeesasopposedtostate

meaningofORS260.432.Therefore,barstaffmaypar-

generalfundrevenues,itsuniquestatutorycomposition

ticipateinadvocacyeffortsonbehalfofthebar.

makesitsubjecttovariouslaws.Thus,inpursuingany

activity,theexpenditureofpublicfundsbytheboard

mustberelatedtothepurposesforwhichthebarexists.

Ifitisnot,thepublicofficialswhopermittheunauthor-

izedexpendituremaybesubjecttopersonalliability

2—2009BarLeaderHandbook

PublicAffairs ThePoliticalProcess





1.4 OSB Board Member (“Elected Official”) 1.6 OSB Section/Committee Roles and

Roles and Responsibilities Responsibilities

Theboardmaydothefollowing: Sectionsandcommitteesofthebaroperateunderthe

1) Advocatesupportoroppositiontoameasureor  umbrellaofthebarandthusaresubjecttothesame

 candidate.Aboardmembermayusestaff-prepared  legalconstraintsastheboard.Inlightofthepolitical

 informationalandadvocacymaterials. restrictionsoutlinedabove,herearesomeexamplesof

activitiesthatarepermittedandsomethatarerestricted:

2) Usepublic(bar)resourcesandstafftodevelopand

 distributematerialontheeffectsofaninitiative 1) Bargroupscandeveloplegislationforsponsorship

 measureonthebarandthejusticesystem.  tobeincludedinthebar’slegislativepackageor

 takepositionsonlegislationthatfallwithinKeller

3) Takeapositiononaninitiativemeasure.  andlegislativeguidelinessubjecttoOSBPublic

 Publicannouncementoftheboard’spositionby  AffairsCommitteeapproval.

 wayofapressreleaseispermissible.

2) Bargroupsmaytakepositionsorrespondto

4) Provide,atbarexpense,acontentneutralforumat  publicpolicyactivitiesonlegislation.OSBSection/ 

 whichproponentsandopponentsofaninitiative   Committeeleaderscannotusebarfundsto

 measuremaypresenttheirviews.  advocateapositiononaballotmeasure,unless

5) Personallycampaignfororagainstameasure.  approvedbytheBOGorHOD.Thismeans

 money,stafftimeduringworkinghours,travel

 allowances,facilitiesorequipment.Section/

1.5 Recent bar activities  committeemembersorofficerscannotaskstaff 

 toresearchorwriteaspeechdesignedtosupport 

In2006theBoardofGovernorsrevieweditspolicyon  oropposeaballotmeasureorchargetravel

involvementintheinitiativeandelectoralprocessand  expensesforattendingameetingatwhichsucha

substantiallyexpandedthescopeofitsactivities.  positionisadvocated.

In2008theBoardofGovernorsandHouseof 3) Bargroupsmaycoordinateorliaisonwithanygroup 

DelegatespassedresolutionsopposingbothMeasures  toengageininformationgatheringonissues

51and53,imposedlimitsoncontingencyfeesandcre-  involvingthebar,thejudicialsystem,thejudicial

atedadditionalsanctionsfor“frivolouspleadings.”The  departmentbudgetandissuesrelatingtothe

barworkedcloselywithotherinterestgroupstooppose  administrationofjustice.

themeasureandwasultimatelysuccessfulwhentheini-

tiativeswerewithdrawnbythepetitionersafterchalleng- 4) Bargroupsmaytakeapositionfororagainstan

esweremadetotheirsignaturegatheringprocedures.  initiativeorreferendum,withpriorBOGapproval. 

 Bargroupsmaynotadvocateapoliticalpositionfor

TheBoardofGovernorsalsovotedtoopposeMeasure  oragainstacandidate.

59whichwouldhavecreatedanunlimiteddeductionfor

federalincometaxesonindividualtaxpayers’statetax

returns.Thismeasurefailedbyawidemargin.









2009BarLeaderHandbook—29

OSBLegislationContacts PublicAffairs







OSB Legislation Contacts — 2008

(Pleasenotethiscontactlistissubjecttochange)



Belowisalistofbarlegislativecontacts.Ifyouhaveparticularquestions

orcommentsregardinglegislationweencourageyoutocontactthe

appropriateperson.PleasecontactCamilleGreeneat431.6376

orcgreene@osbar.orgifacontactassignmentchanges.

(*indicatespersonisalsothesection/committeechair)





.

AdministrativeLaw......................................... FrankMussell Debtor/Creditor........................................... DavidHercher

................................................................................ JaniceKrem

DisabilityLaw....................................................... SherriRita

.

Admiralty............................................................JohnDudrey

Diversity..........................................................TonyA.Padilla

.

AffirmativeAction............................. FrankGarcia(OSB)

ElderLaw...............................................................RyanGibb

Agriculture.................................................ElizabethHoward

............................................................................TimBernasek* .

Energy,Telecom&Utility...........................DavidF.White



AlternativeDisputeResolution............................ BillBoyd .

EnvironmentalLaw......................................... DavidAshton

............................................................................. ScottBellows ................................................................MichaelR.Campbell

............................................................................RobertBanks* .

EstatePlanning.....................................................BillBrewer

AnimalLaw...................................................ScottBeckstead ........................................................................ PennySerrurier*

.............................................................................EricVetterlein

Anti-Trust....................................................R.ScottSeidman

.

FamilyLaw.................................................... DavidGannett

AppellateLaw................................................... MarcBrown .................................................................... SeanE.Armstrong

.................................................................................. RyanKahn

.......................................................................... KeithM.Garza .

AdoptionLawSubcommittee..........................RobinPope



Aviation............................................................... RichardVial GovernmentLaw....................................StevenLounsbury

.................................................................... ThomasJ.Flaherty HealthLaw................................................ LaurenRhoades

BarActandBarPriorities............................ GerryGaydos IndianLaw............................................ChristopherBurford

.................................................................. SusanGrabe(OSB)

.

IntellectualProperties............................ AmbyrO’Donnell

BusinessLaw.......................................................... ChrisHall ............................................................................AnnaMcCoy*

.

BusinessLitigation................................ KeithDubanevich InternationalLaw................................WilliamClydesdale

.

CivilRights...........................................................AmyAngel JudicialAdministrationandFunding.........AnnChristian*

ComputerandInternetLaw.............. PaulaHolmJensen ................................................................................. EricWaxler



ConstitutionalLaw....................................... GregChaimov JuvenileLaw................................... JuliaMaureenHagan,*

............................................................................... ErinLagesen ...................................................................... ThomasP.Cleary



ConstructionLaw..................................... JasonAlexander

. Labor&Employment..............................AllysonKrueger,*

......................................................................... AdamMorrison

.

ConsumerLaw.................................................. KeithKarnes

LawPracticeManagement......................DavidL.Carlson

CorporateCounsel............................................DanJ.Field

.

LegalEthics........................................ SylviaStevens(OSB)

CriminalLaw...................................................TimSylwester

.......................................................................RebeccaDuncan LegalServices........................................JudithBaker(OSB)



0—2009BarLeaderHandbook

PublicAffairs OSBLegislationContacts





Litigation...................................................... LindseyHughes LAW IMPROVEMENT QUESTIONS

ProBono................................................... DavidJ.Petersen* ...................................................................DavidNebel(OSB)

.......................................................................... CathyPetrecca ..................................................................... SallyLaJoie(OSB)

ProcedureandPractice.......................MustafaKasubhai*

....................................................................... CourtneyDippel OTHER INTEREST GROUPS

ProductLiability....................................... JeffreyBowersox AccesstoJustice...................................JudithBaker(OSB)



ProfessionalLiability...............................BarbaraFishleder

. .

Bar,PressandBroadcasters......................... DanKeppler,

......................................................................................IraZarov ...................................................................KateriWalsh(OSB)



PublicService&Information..................KayPulju(OSB) NewLawyersDivision............................. RossWilliamson



QualityofLife............................................... EllenK.Jones*



RealEstateandLandUse



RealEstate..................................................GregNelson



.

LandUse.....................................................ChrisCrean



SecuritiesRegulation.................................DavidMatheson

........................................................................ TimothyDeJong

..................................................................... GustavoCruz,Jr.*



SoleandSmallFirmPractitioners.................... KellyDoyle

.............................................................................. VeldaRogers

....................................................................DonnaG.Goldian



Taxation............................................................... MarkHuglin

.........................................................................RobertManicke

.................................................................................. JeffAbbott



UnlawfulPractice&

IndependentParalegals................J.O’SheaGumusoglu*

.........................................................HelenHierschbiel(OSB)



.

Workers’Compensation........................JenniferRoumell









2009BarLeaderHandbook—

OSBBylaws-Article12 PublicAffairs







Bar Bylaws

Article 12 – Legislation and Public Policy

(EffectiveNov.1,2003)





Section 12.1 Guidelines proposeamendmentsorconsenttoamendmentstoleg-

islationandtosponsorortakepositionsonappropriate

Barlegislativeorpolicyactivitiesmustbereasonably legislation.Insodoing,theBoardwillmakeareason-

relatedtoanyofthefollowingsubjects:Regulatingand ableefforttodothefollowing:

disciplininglawyers;improvingthefunctioningofthe Encourageaswideaparticipationofthemembership

courtsincludingissuesofjudicialindependence,fairness, aspossibleinformulatingpositionsonlegislativeissues;

efficacyandefficiency;makinglegalservicesavailable informmembers,especiallysectionsandcommittees,of

tosociety;regulatinglawyertrustaccounts;theeduca- theBar’slegislativepositions;respectdivergentopinions

tion,ethics,competence,integrityandregulationofthe ofsubgroupswithinthelegalprofession;provideassis-

legalprofession;providinglawimprovementassistanceto tancetobarsectionsandcommittees;avoidcommitting

electedandappointedgovernmentofficials;issuesinvolv- barfundstoissuesthataredivisiveorresultincreating

ingthestructureandorganizationoffederal,stateand factionswithintheprofession;presentmajorissuesto

localcourtsinoraffectingOregon;issuesinvolvingthe theHouseofDelegatesforapproval;ensurethatthe

rulesofpractice,procedureandevidenceinfederal,state PublicAffairsCommitteeencompassesabalanceof

orlocalcourtsinoraffectingOregon;orissuesinvolving interestwithintheBarandensurethatthePublicAffairs

thedutiesandfunctionsofjudgesandlawyersinfederal, CommitteeconsultsfrequentlywiththeBoard.

stateandlocalcourtsinoraffectingOregon.



Section 12.4 Committees and Sections

Section 12.2 Initiation of Legislation

Anycommitteeorsectionwishingtosponsorlegisla-

Subsection 12.200 House of Delegates and tionortakeapositiononanyruleorpublicpolicyissue

Membership willinformthePublicAffairsProgram,andthroughthat

office,theBoard,oftheexactnatureofthelegislation

TheBarmustsponsorlegislativeproposalsapprovedby

proposed.Acopyofthebill,proposedruleorpolicy

theHouseofDelegatesorthroughamembershipinitia-

willbepresentedforconsiderationandapprovalofthe

tivetotheLegislativeAssemblydirectlyfollowingthe

Board.AcommitteeorsectionoftheBarmaynotrep-

Houseormembershipaction.Legislationnotenacted

resenttothelegislatureoranyindividual,committee

maynotbesponsoredinthefollowingsessionunless

oragencythereof,apositionorproposaloranybillor

resubmittedbyoneofthemethodssetforthaboveor

act,asthepositionofthatcommitteeorsectionofthe

byactionoftheBoard.

Barwithoutthemajorityapprovalofthemembersof

thatcommitteeor,inthecaseofasection,theexecu-

Subsection 12.201 Board of Governors

tivecommitteeandthepriorapprovaloftheBoard,

TheBoardmaysponsorlegislativeproposalstothe exceptasfollows.Duringalegislativesessionorduring

LegislativeAssemblyonitsowninitiative.TheBoardand theinterim,abarcommitteeortheexecutivecommit-

itsPublicAffairsCommitteehastheauthoritybetween teeofanysectionmustcontacttheBar’sPublicAffairs

meetingsoftheHouseofDelegatestoactonlegisla- Programbeforetakinganypositiononabill,ruleor

tiveandpublicpolicymatterspursuanttotheguidelines publicpolicyissuewithinitsgeneralsubjectarea.The

established. chairoftheBoard’sPublicAffairsCommitteewilldeter-

mine,within72hoursofnoticeoftheissue,whetherit

isappropriatefortheBartotakeanofficialpositionor

Section 12.3 Legislative Process

toallowthesectionorcommitteetotakeapositionas

Becauseofthenatureofthelegislativeprocess,the requested.ThefullPublicAffairsCommitteeorthefull

BoardoritsPublicAffairsCommitteeretainstherightto Boardmaybeconsultedbeforeafinaldecisionismade.

setprioritiesregardingtheenactmentoflegislation,to BarstaffandthePublicAffairsCommitteeoftheBoard

willmakeeveryefforttoaccommodatecommittees

2—2009BarLeaderHandbook

PublicAffairs OSBBylaws-Article12





andsectionsthatwishtoexpresspositionsonrelevant Subsection 12.602 Arbitration

issues.ThePublicAffairsProgramshallbekeptinformed

aboutthestatusofsuchpositionsandrelatedactivities. Ifanobjectingmemberagreestobindingarbitration,the

matterwillbesubmittedtotheOregonSeniorJudges

Association(“OSJA”)forthedesignationofthreeactive-

Section 12.5 Professional Liability statusretiredjudgeswhohavepreviouslyindicateda

Fund Legislation willingnesstoserveasvolunteerarbitratorsinthesemat-

ters.TheBarandtheobjectingmemberwillhaveone

TheProfessionalLiabilityFund(“PLF”)maynotpresent peremptorychallengetothelistofarbitrators.TheBar

tothelegislatureoranyindividual,committeeoragency andtheobjectingmembermustnotifyoneanotherof

thereof,apositionorproposaloranybilloract,asthe aperemptorychallengewithinsevendaysafterreceiv-

positionofthePLFwithoutthemajorityapprovalofthe ingthelistofproposedarbitrators.Iftherearenochal-

BoardofDirectorsofthePLFandthepriorapprovalof lengesoronlyonechallenge,theOSJAwilldesignate

theBoardofGovernors,exceptasisprovidedinSection thearbitrator.Thearbitratorwillpromptlyarrangeforan

12.4oftheBar’sBylaws. informalhearingontheobjection,whichmaybeheld

attheOregonStateBarCenteroratanotherlocationin

Section 12.6 Objections to Use of Bar Dues Oregonthatisacceptabletothepartiesandthearbitra-

tor.Thehearingwillbelimitedtothepresentationof

writteninformationandoralargumentbytheBarand

Subsection 12.600 Submission theobjectingmember.Thearbitratorwillnotbebound

AmemberoftheBarwhoobjectstotheuseofanypor- byrulesofevidence.Thepresentationofwitnesses

tionofthemember’sbarduesforactivitiesheorshe willnotbeapartofthehearingprocess,althoughthe

considerspromotesoropposespoliticalorideological arbitratormayaskthestatebarrepresentativeandthe

causesmayrequesttheBoardtoreviewthemember’s objectingmemberandhisorherlawyer,ifany,ques-

concernstodetermineiftheBoardagreeswiththe tions.Thehearingmaybereported,buttheexpenseof

member’sobjections.Memberobjectionsmustbein reportingmustbebornebythepartyrequestingit.The

writingandfiledwiththeExecutiveDirectoroftheBar. Barandtheobjectingmembermaysubmitwrittenmate-

TheBoardwillrevieweachwrittenobjectionreceived rialandalegalmemorandumtothearbitratornolater

bytheExecutiveDirectoratitsnextscheduledboard thansevendaysbeforethehearingdate.Thearbitrator

meetingfollowingreceiptoftheobjection.TheBoard mayrequestadditionalwrittenmaterialormemoranda

willrespondthroughtheExecutiveDirectorinwriting fromtheparties.Thearbitratorwillpromptlydecidethe

toeachobjection.TheBoard’sresponsewillincludean matter,applyingthestandardsetforthinKellerv.State

explanationoftheBoard’sreasoninginagreeingordis- BarofCalifornia,496U.S.1,110S.Ct.2228,110L.

agreeingwitheachobjection. Ed.2d1(1990),totheexpenditurestowhichthemem-

berobjected.Thescopeofthearbitrator’sreviewmust

solelybetodeterminewhetherthemattersatissueare

Subsection 12.601 Refund acceptableactivitiesforwhichcompulsoryfeesmaybe

usedunderapplicableconstitutionallaw.Inmakinghis

IftheBoardagreeswiththemember’sobjection,itwill

orherdecision,thearbitratormustapplythesubstantive

immediatelyrefundtheportionofthemember’sdues

lawofOregonandoftheUnitedStatesFederalCourts.

thatareattributabletotheactivity,withinterestpaid

Thearbitratormustfileawrittendecisionwiththe

onthatsumofmoneyfromthedatethatthemember’s

ExecutiveDirectorwithin14daysafterthehearing.The

feeswerereceivedtothedateoftheBar’srefund.The

arbitrator’sdecisionisfinalandbindingontheparties.

statutoryrateofinterestwillbeused.IftheBoarddis-

Ifthearbitratoragreeswiththemember’sobjection,the

agreeswiththemember’sobjection,itwillimmediately

Barwillimmediatelyrefundtheportionofthemember’s

offerthemembertheopportunitytosubmitthematter

duesthatarereasonablyattributabletotheactivity,with

tobindingarbitrationbetweentheBarandtheobjecting

interestatthestatutoryratepaidontheamountfrom

member.TheExecutiveDirectorandthemembermust

thedatethatthemember’sfeeswerereceivedtothe

signanarbitrationagreementapprovedastoformby

dateoftheBar’srefund.Ifthearbitratoragreeswiththe

theBoard.

Bar,themember’sobjectionisdeniedandthefileinthe

matterclosed.Similarorrelatedobjections,byagree-

mentoftheparties,maybeconsolidatedforhearing

beforeonearbitrator.







2009BarLeaderHandbook—

Chair/Chair-Elect OSBSections/Guidelines







Oregon State Bar Sections

OSBSectionsprovidespecializedinformationandopportunitiesformembers.Eachsectionisdesignedto:

■ Enhancelawyers’specializedskillandknowledge.

■ Influencechangesinthelegislatureandcommunity.

■ Keepmembersabreastofdevelopmentsintheirfield.

■ Provideanavenueforeducationalandprobonoopportunities.

■ Provideaforumtonetwork,buildrelationships,andexpressviews.

Eachsectionaccomplishesthesegoalsthroughacombinationofsectionmeetings,ContinuingLegalEducationpro-

grams,legislativeactivities,andpublications.Inadditiontotheseactivitiescommontomostsection,sectionshave

programsandgoalsthataddressimportantissuesintheirspecificfield.









Guidelines

ForBarCommitteeandSectionExecutiveCommitteeMeetings



Theseguidelinesareintendedtomakeparticipationon 3.Atleastathirdofthemeetingsshouldbeheld

Committeeslessdifficultformemberslivingoutside onSaturday.Portlandmeetingsoftenrequirethe

thePortlandarea.Committeesareurgedtotakethese commitmentofanentiredayformembersliving

guidelinesintoaccountwhenmeetingschedulesare outsidethePortland-Salemarea.Impactonoffice

established. timeshouldbereducedbyschedulingSaturday

1.Committeemeetingsshouldbelimitedtoevery meetings.

six,oreveneight,weeks,unlessaparticularcom- 4.Committeesshouldexplorealternativesto

mittee’sworkloadjustifiesmorefrequentmeetings. regularmeetings,suchasphoneconferences,and

Overthecourseofayear,afewlongmeetingswill meansofparticipationotherthanattendingregular

belessdemandingonmember’stimethanseveral meetings.

shortones.Moreover,longermeetingsmaybemore 5.Toscheduleameetingatthebarcenter,call,

productive,sincethereislesstimespentreviewing write,ore-mailyourbarliaisonwiththedesired

andreinventing. dateandtime.Meetingspaceisavailableatthebar

2.Committeesshouldscheduleaminimumnumber centeratnochargeandthebarwillprovidecoffee

ofmeetingsawayfromthePortlandarea.Forexam- andteaforcommitteeandsectionmeetings.Please

ple,aneightmeetingscheduleshouldincludefive notethatmeetingspaceisassignedonafirstcome,

meetingsinPortland,twoatamoderatedistance firstservedbasis.

(e.g.,Eugene,Bend,Newport)andoneinsouthern

oreasternOregon(Ashland,Pendleton,JohnDay,

etc.).Portlandareamembersshouldbestrongly

encouragedtoattendaspartoftheirdutiesas

committeemembers.









2009BarLeaderHandbook—

SectionChairJobDescription Sections







Section Chair Job Description

■ ConducttheExecutiveCommitteeMeetings. ■ Holdthesectionsannualmeetingpriorto

■ ScheduletheExecutiveCommitteemeetingsfor November15thiftherearenoproposeddues

theyear. increaseforthenextcalendaryear.



■ DetermineSubcommittees. ■ ConfirmthattheTreasurerhassubmittednext

yearsbudgettotheOSBAccountingDepartment

■ PlanandScheduleActivitiesandCLE’s. byNovember15th.

■ SubmitAgenda’stotheOSBMemberServices ■ December1st–fileSectionAnnualReportwith

DepartmenttobeincludedwiththeExecutive theMemberServicesDepartment.Seepage42.

Committeemeetingnoticewhicharedistributed

14daysinadvance. ■ Serveasanex-officiomemberoftheHODand

attendtheannualmeetingonSept.11,2008in

■ February1st–fileInitialSectionReport. Sunriver,OR.

Seepage41.

■ April1st–submitLegislativeSummaryandfull

textofproposedlegislationtoBoard’sPublic

AffairsCommitteeforapprovalandpre-session

filingineven-numberedyearspriortolegislative

session.

■ April15th–filetheannualsectionCLE

ParticipationReportwiththeCLESeminars

Department.Seepage43.

■ Holdthesectionsannualmeetingpriorto

October15thifsectionproposesaduesincrease

forthenextcalendaryear.TheOSBAccounting

Departmentneedstobenotifiednolaterthan

October15thsothatthecorrectduesamount

canbelistedonthemembershipfeestatements.









—2009BarLeaderHandbook

Chair/Chair-Elect OSBLiasontoSectionJobDescription







OSB Liaison to Sections Job Description

General Thebarliaisonwillsubmitcopiesofagendasandmin-

Serveasaresourceandinformationsourceonbar utestoMemberServicesandassistMemberServices

programs,services,andpoliciesforbarsections. staff,onrequest,inobtainingrequiredreportsandother

documentationfromthesection.Thebarliaisonwill

Specific receivecopiesofallsectionmeetingnotices,OSBcor-

respondence,andupdatedrosters.Thebarliaisonwill

Atthebeginningofeachsectionyear,thebarliaison haveageneralknowledgeofbarbylawsonsections

willcontactthechairtoscheduleameetingtodiscussa (Article15),StandardSectionBylawsandco-sponsorship

planofworkthatwillallowthesectiontoeffectivelyand ofCLE’s.Thebarliaisonhasageneralknowledgeofthe

efficientlydischargeitsresponsibilitiesfortheyear.The section’sfinancialconditionandthebar’sfinancialpro-

chairwillbeencouragedtoscheduleallsectionmeet- ceduresforsectionsandwillalertappropriatebarstaff

ingsfortheyearatthefirstmeetingoftheexecutive ofpotentialfinancialorbudgetneedsofthesection.

committee.

Thebarliaisonwillassistthesectionchairinmeeting

Thebarliaisonwillattendallsectionmeetingsincluding deadlines:BudgetandannualreportdueDecember1,

theannualmeeting.Ifunabletoattend,thebarliaison InitialSectionReportdueFebruary1,CLEParticipation

willfindareplacement.Thebarliaisonwillactivelypar- ReportdueApril15[Alsoseepage39oftheBar

ticipateinmeetingsofferingsuggestionsordirection. LeadershipHandbook].

Thebarliaisonwillremainintelephonecontactwiththe

chairorotherappropriatemembersofthesectionon ThebarliaisonwillsubmitliaisonreporttoMember

relevantissuesandagendas. ServicesManagerwithacopytotheMemberServices

SectionSpecialistandExecutiveDirectorwithinfive(5)

Thebarliaisonwillalertappropriatebaremployeesor daysofthemeeting.Acopywillalsobeprovidedtoa

departmentsofplannedactivitiesofthesectionwhich particularstaffpersonifdiscussionincludedtopicsrel-

willaffecttheiroperations.Examples:budgetordues evanttootherstaff.Thenextmeetingdateshouldbe

issues,CLEprograms,CLEpublications,meetingdates notedinthereport.

andlocation,amicusbriefissues,legislativeissues,

publicserviceprojects,desktoppublishing/technology

issues,surveysandmailroom.

ThebarliaisonwillfacilitatecommunicationwithBOG

contactandidentifyissueswhichmayrequireboard

considerationoraction,orinteractionwithotherOSB

sections,committeesandothergroups.









2009BarLeaderHandbook—

ProceduresforMeetingNotices Chair/Chair-Elect







Member Services Procedures for Meeting Notices

AnimportantoutcomeoftheMemberServices mailed,MemberServiceswille-mailthoseitems

Departmentistoassurethattheexternalcustomersof tothecommitteemembers.Thise-mailwillfea-

thedepartmentaresatisfiedwithservicesreceived.A turebothembeddedtextandattachments,if

majorpartofthiseffortisthesendingandtrackingof requested.Ifthehardcopiesoftheagendaand/

meetingnotices.Themeetingnoticeprocedureisbased orminutesarenotreceivedinelectronicformat,

onthepremisethatnoticesaresenttimely,efficiently thebarliaisontothatcommitteewillmakecop-

andcosteffectively. iestodistributeatthemeeting.

MemberServiceswill,onreceiptofthenecessaryinfor- ■ The method by which committee members

mation,sendnoticeofmeetingswithreturnrepliesto reply to a meeting notice needs to be deter-

thesecretaryorhis/herdesignee.Thestandardmeeting mined by the committee. Inmanycases,the

noticecontainsthemeetingdate,time,location,agenda secretariesreceivethereplies,insomethechair.

andminutesofthelastmeeting.Noticesofmeetings Repliescanbesentbyclickingonanembedded

shouldbegivenaminimumoftwoweeksbeforethe returnaddressinane-mail.Repliescanalsobe

meetingdatetoalloweaseofschedulingformembers returnedviafaxorinanenvelopeincludedwith

andtomeettheOregonpublicmeetingnoticerequire- ahardcopymeetingnotice.

ments. Animportantbarliaisonresponsibilityistoassistthe

Duetotechnologicalinnovations,therearenowseveral committeeindeterminingbothameetingscheduleand

waystodistributemeetingnotices.Committeesand themethodbywhichitwantstoreceiveandreplyto

sectionsshouldselecttheprocesstheywouldliketo meetingnotices,andtoinformMemberServicesofthis

utilizeinsendingandreplyingtomeetingnotices.These information.OnceMemberServicesisinformedofthe

optionsinclude: scheduleandmeetingnoticeprocess,thebarliaison

■ Notice sent via e-mail. Theagendaandminutes issentareminderthatitistimetoinitiatethemeeting

areembedded(cutandpasted)inthetextofthe noticeprocessapproximatelythreeweekspriortothe

e-mail. scheduledmeeting.



■ Hard copies of the notices, including meeting Theoptionsabovereflectstandardprocedure.

information, agenda and minutes, sent by U.S. Allowancescanbemadetoaccommodateindividual

mail.Iftheagendaand/orminutesarereceived committeepreferences.

inelectronicformatafterthehardcopiesare









—2009BarLeaderHandbook

Chair/Chair-Elect ImportantDatesandDeadlinesforSections







Important Dates and Deadlines for Sections

January 1 atthesectionannualbusinessmeeting.December 1

FilewiththeExecutiveDirectoroftheOSBanannual

Beginsectionyear.Officersandexecutivecommittee

reportwhichisasummaryoftheactivitiesofthecur-

memberstakeoffice.

rentyearandanticipatedactivitiesfortheupcoming

year,togetherwiththefulltextofanyproposedlegisla-

February 1 tionunlesssubmittedtotheOSBbytheApril1dead-

line.Budgetandfinancialinformationonthecurrent

FileInitialSectionReport.Seepage41. yearmaybeincludedinthisreport.Seepage42.

Sectionbudget.Thesectiontreasurershallsubmitthe

April 1 sectionbudgettotheBoardofGovernors’Budget

&FinanceCommitteeforitsapprovalnolaterthan

SubmitLegislativeSummaryandfulltextofproposed December1.Ifthesectionisproposingachangein

legislationtoboard’sPublicAffairsCommitteefor membershipdues,thebudgetmustbereceivedby

approvalandpre-sessionfilingineven-numberedyears October15,sothattheBOGmayapprovethechange

priortolegislativesession. andduescanbecollectedwiththemembershipfees.



April 15 60 days prior to the Section’s Annual

FiletheannualsectionCLEParticipationReportwith

Business Meeting

theCLEChairperson.Formwillbedistributedtosection Thesectionexecutivecommitteeshallappointanomi-

chairsearlierintheyear.Seepage43. natingcommitteetomakenominationsforpositionsfor

theupcomingyear.

October 15

Holdannualmeetingormailedballotelectionifsection

45 days prior to a House of Delegates

proposesaduesincreaseforthenextcalendaryear.The meetings

OSBAccountingDepartmentneedsnotificationnolater

thanOctober15sothatthecorrectduesamountcan Anyproposedrecommendationorresolutionconsid-

belistedonthemembershipfeestatement. eredbytheHouseofDelegatesmustbesubmittedto

theExecutiveDirectorattheOregonStateBarnoless

Ifthesectionisproposingachangeinmembership then45dayspriortothemeeting.Seepage12for

dues,thebudgetmustbereceivedbyOctober15,so meetingSchedule.

thattheBOGmayapprovethechangeandduescanbe

collectedwiththemembershipfees.

30 days prior to the Section’s Annual

November 15 Business Meeting

Thenominatingcommitteeshallmakeandreporttothe

Holdannualmeetingormailedballotelectioninaccor-

chairpersononenominationforeachposition.

dancewithstandardsectionbylaws.Electionresults

shallbecertifiedtotheOregonStateBaronceelec-

tionormailedballotelectionoccursforthepurposeof Within 30 days of any Section Executive

barrecords,creatingnewsectionexecutivecommittee Committee Meetings

rostersandforpublicationintheannualmembership

directory.Sectionshallholdatleastonemembership Acopyoftheminutesofeachmeetingshallbe

meetingforthepurposeofconductingsectionbusiness deliveredtotheOSBSectionMemberServices

includingtheelectionofthesectionexecutivecommit- SectionSpecialist.

tee(orholdamailedballotelection).

Sectiontreasurertosubmitareportofthesection’s

financialaffairsandfinancialconditiontothemembers

2009BarLeaderHandbook—9

ImportantDatesandDeadlinesforSections Chair/Chair-Elect





14 days prior to any scheduled Executive At least 5 days prior to any section mailing

Committee or Section meeting that is handled by OSB

NoticeandagendashallbedistributedtotheOSB WrittennotificationtotheSectionMemberServices

SectionMemberServicesSectionSpecialistandtothe Specialist,sothatlabels,copyingandstuffingcanbe

assignedBOGContactandbarliaison. coordinated.





14 business days prior to the Section’s At least 3 days prior to any section mailing

Annual Business Meeting not handled by OSB mailing service

Thereportofthenominatingcommitteeshallbedistrib- ContentofmailingmustbeprovidedtotheSection

utedtothesectionmembershipalongwiththenoticeof MemberServicesSpecialist.

thetimeandplaceofthemeeting.Includedinthatmail-

ing,areporttothesection’smembershipshallinclude

informationaboutthesection’sactivitiesanduseof

duesintheyearsincethelastsectionannualbusiness

meetingandtheactivitiesanduseofduescontemplated

forthenextyear.





14 days prior to membership meeting

Ifsectionbylawsaretobeamended,noticeofintentto

amendbylawsandthetextofproposedamendments

shallbemailedtoallsectionmembers.









0—2009BarLeaderHandbook

Chair/Chair-Elect OSBInitialSectionReport







Oregon State Bar Initial Section Report

TobecompletedbytheSectionchairperson.Useextrapages,ifnecessary.





Committee Name:





 1. ThisreportmustbereceivedinthebarofficenolaterthanFebruary1,2009.

  

ListSectiongoalsandobjectivesfortheperiodendingDecember31,2009.(Thiswillincludeprojects

  thatmaycontinuebeyondDecember31,2009.)









 2. Ifcommitteesareappointed,listthecommittees,thechairperson,andthecommitteeresponsibilities.









 3. Nameoflegislativecontact(s).









 4. SectionExecutiveCommitteemeetingschedulethroughDecember31,2009.









Pleasereturnto:

SarahHackbart

MemberServices

OregonStateBar

P.O.Box231935

Tigard,OR97281-1935

TorequestthisreportinaWorddocument,e-mailshackbart@osbar.org







2009BarLeaderHandbook—

OSBSectionAnnualReportGuidelines Chair/Chair-Elect







Oregon State Bar

Section Annual Report Guidelines



Standard Section Bylaws - Article X, Section 3

NotlaterthanDecember1,theChairshallfilewiththeExecutiveDirectoroftheOregonStateBara

concisereportsummarizingtheactivitiesofthecurrentyearandanticipatedactivitiesfortheensuingyear,

togetherwiththefulltextofanyproposedlegislation.



TheAnnualReportisavaluableplanningdocumentforthefutureworkofthegroupandisusefulasawayto

shareideasbetweensectionsandcommittees.Thecommitteeandsectionreportsarecompiledinabooklet

anddistributedatthebeginningoftheyeartotheBoardofGovernors,committees,sections,barliaisons,

andlibraries.AwebbasedAnnualReportisavailableonlineatwww.osbar.org.





The information in the Annual Report should correspond to the Initial Section Report

and contain the following:

1. Describebrieflythesectionsaccomplishmentsfortheyearincludinganyactivities,CLE’sandnewsletter

publications.

2. Generalbudgetinformationfromthe2008yearand/or2009year.

3. Descriptionofanylegislativeissuesduringtheyear.

4. Recommendationsfornextyear’sgoalsandactivities.

5. Anyothercomments.





SectionchairsshouldsubmitAnnualReportsinelectronicformat(eitherWordorWordPerfect)to

dedwards@osbar.orgbeforeDecember1,2009.









2—2009BarLeaderHandbook

Chair/Chair-Elect 2007AnnualSectionCLEReportt









2008 Annual Section CLE Report

PleasecompleteaseparateformforeachCLEactivitysponsoredbythesection

fromJanuary1,2008tothroughDecember31,2008.Returnthisreportby

April15,2009,toCLESeminars,

OregonStateBar,P.O.Box231935,Tigard,OR97281-1935.

Thisresponseisnotrequiredforactivitiesco-sponsoredwiththebar’sCLESeminarsDepartment.



NameofSection TypeofSectionActivity

___Seminar___Publication

NameandDateofSeminarorPublication





BriefDescriptionoftheSeminarorPublication









List of Lawyer Speakers or Planners, Authors and Editors

Name Gender (Circle One) Ethnic Origin* (Circle One)

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN

MaleFemale CBHAN



2009BarLeaderHandbook—

SectionEmployeesandIndependentContractors Chair/Chair-Elect







Section Employees and Independent Contractors

Memorandum a. PersonnelActionNoticeforSectionTemporary

Employees.(authorizationandinformation

TO:SectionOfficers

providedbythesection)

FROM:SylviaStevens,GeneralCounsel

b. FormW-4(requiredIRStaxwithholding

Sectionsoftenhirenewslettereditors,websitedesign-

information)

ers,lawclerks,andotherpersonstoassistwithsection

projects.Becausesectionsarepartofthebar,thelegal c. FormI-9(Employmenteligibilityverification

relationshipswiththeseindividualsmustbehandledin requiredbyImmigrationandNaturalization

accordancewithbarpolicy. Service)

Lawclerksandotherpersonnelwhowillbeworking d. Timesheet(fortheemployeetorecordhours

underthesupervisionanddirectionofasectionmem- worked)

beraregenerallyconsideredemployeesandneedto 3. ThenewemployeecompletestheW-4andI-9

beaddedtothebar’spayrollastemporaryemployees. forms.Thesupervisingattorneyreviewstherequired

Theformsthatmustbecompletedbeforeatempo- documentsandsignsthecertificationontheI-9

raryemployeecanbehiredareindicatedbelow.The form.Bothdocumentsmustbecompletedpriorto

HumanResourcesmanagerisavailabletoassistyouin thestartofworkandthenforwardedtoOSBPayroll

thisregard.Shecanbereachedat620-0222,ext.401.

4. TheemployeecompletesanOSBtimesheetto

Newslettereditorsandwebsitedesignersandmanag- showalldatesandhoursworked.Thesigned

ersaregenerallyindependentcontractorsunderthe timesheetissenttothesection’streasurerfor

standardestablishedinORS670.600.Thebarhasan approval,(theemployeeshouldretainacopyfor

independentcontractoragreementtemplatethatcanbe theemployee’srecords.)

tailoredtomeetanyspecialcircumstances.

5. Thesectiontreasurersignsthetimesheetand

Barpolicyprovidesthatpaymenttoindependentcon- forwardsittoOSBPayroll.

tractorscannotbemadeifthereisnotanindependent

contractoragreementinplace.Pleasecallmeat620- 6. Theapprovedtimesheetwillbeprocessedinthe

0222,ext.359,ifyoursectionwouldliketoenterinto nextpayrollperiodafterwhichitwasreceived.

anindependentcontractoragreementorifyouhave 7. Thepaycheckwillhavepayrolltaxeswithheldat

questionsaboutsectionemployees. theratedesignatedforabi-weeklypayrolland

Thankyouforyourcooperationinthisimportantarea. basedonthenumberofexemptionsindicated

ontheemployee’sW-4form.

HiringandPayrollProceduresForTemporaryEmployees

8. Paychecksaremailedtotheemployeeunless

1. Determineifthepersonshouldbehiredasan theemployeedirectsthecheckbeheldforpickup.

employeeasopposedtobeingputonacontractas

anindependentcontractor.CallSylviaStevens, 9. Eachpersonnelactionnoticeisineffectforsix

ext.359ifthereisanyquestion. monthsunlessashorterauthorizeddurationis

specified.

2. Ifthepersonisanemployee,thesectionchair

shouldcontactthebar’spayrolldepartmentat 10.Anychangeintheratebeingpaidrequiresanew

extension305.Sincethepersonwillbecomea PersonnelActionNoticespecifyingthenewrate.

temporaryemployeeofthebarthefollowingforms 11.Anyquestionsregardingpayrollprocessingmaybe

mustbecompletedbytheemployeeand/orthe directedtotheAccountingSupervisoratext.305.

sectionchair:









—2009BarLeaderHandbook

Chair/Chair-Elect MenuofSectionServices







Menu of Section Services

ServicesincludedwithPerMemberassessment($5.25)





Accounting and Office Services Other Services

■ Sectionmembershipfeestatementprinting,and ■ Serveasgeneralresourceforsectionleadersand

mailing,andprocessing. members.

■ Associatememberbilling. ■ Respondtoinquiriesregardingsectionactivities

■ Cashreceiptofrevenuefromallothersection (informationclearinghouse).

activities. ■ Printanddistributeannualreportswhichdescribe

■ Processingandpaymentofsectionbillsand sectionactivitiesfortheyear.

expensereimbursementrequests. ■ ConductannualConferenceofBarLeadersfor

■ Maintenanceofallcomputersystemstohandle newandcontinuingsectionleadership.

financialprocessesandmembershipduesdata- ■ PrintanddistributeConferenceofBarLeaders

base. manualtosectionleadership.

■ CoordinationofSectionBudgetprocess. ■ Meetingfacilitiesforgroupsupto140attheBar

■ Sectiontreasurertraining. Center(classroomorconferenceroomseating).

Advancereservationsareadvised.

■ Informationresourceforchairandtreasurer

questionsconcerningbudgetingandaccounting ■ Boardandbarliaisonpersonnelavailableas

procedures. additionalresource.



■ Bi-annualauditofsectionaccountingrecordsand ■ Mailingservices.

procedures. ■ Publicationdesign,printinganddistribution

■ Preparation,publicationanddistributionof (newsletters,brochures,announcements,annual

monthlyfinancialstatements. meetingmaterial).

■ Sectionwebpageservices.

Member Support Services

■ Maintenanceofsectionmembershiproster.

■ Executivecommitteeandgeneralmeetingnotice

preparationanddistribution.

■ Distributionofbroadcaste-mails.

■ Maintenanceoflistservesforexecutivecommit-

teeandsections(ifrequested).









Theserviceslistedabovearechargedtothesectionona$5.25permemberbasis.

Thechargeismadeonthesection’sfinancialstatementsasmembersjointhesection.

BarBylaw15.400states,“Thebarchargeseachsectionapercapitafeeequalto

50percentofthecostsofprovidingservicestothesections.”







2009BarLeaderHandbook—

AdditionalServicesAvailabletoSections Chair/Chair-Elect







Additional Services Available to Sections

RatesareeffectivethroughJune30,2008



Layout and Design Mailing

TheOSBDesignCenterstaffisavailabletohelpsections

preparenewslettersandothercommunicationmateri- Labels or imprinting:

als,suchasbrochures,ads,announcements,andannual Nameandaddressimprintedfromthefollowing

meetingnoticesandhandbooks. standardlists:

Graphicdesignservices................... $30/hour AllOregonactivemembers.................... $370

Newsletterdesign&layout.............$20/page

. .

Allactivemembers................................... $390

.

Allbar(activeandinactive).................... $420

Thenewsletterpriceperpageincludesanelectronic

file(pdf)forwebsite/archiveuseanduptoonehour Nameandaddressimprintedfromacustomizedlist

ofothergraphicservices(photoscansandclean (e.g.Specifiedsection,county,mergedlists):

up,adpreparation,inserts,etc.).Additionalgraphic .

Set-upfee...................................................... $20

servicetimewillbechargedatthenormal$30per

hourdesignrate. Gummedlabel,or

Nameandaddressimprint............. $.05each

Call Anna Zanolli in the Design Center (ext. ) to .

Deliveryfee(Labelorderonly)............. $5.00

discuss lead time/details on your upcoming project.



Invoicing

Printing

TheOSBAccountingdepartmentcanprovideinvoic-

Thebaruseshigh-speed,qualityblackandwhitedigital

ingservicesforthesectionsuponrequest.Thisservice

printersforin-houseduplication:

includescreating,deliveringandtrackingthepayment

.

1-sidedcopies........................................... $.055 ofsectionchargesthatneedtobebilledtothirdparties.

2-sidedcopies/self-mailers...................... $.075 Atypicalexampleiseventsponsorshipswherebyfirms

haveagreedtosponsoraneventbutrequireaninvoice

Newslettersandotherbound

fromthebarsectiontomakethepaymenttothesection.

.

materials #pagesxquantityprintedx$.048

Continuedonnextpage

Call Anna Zanolli in the Design Center (ext. ) for

information about color printing, binding options and

print alternatives for special projects, such as annual What will it cost to have the bar design, print and-

meeting handbooks. bulk mail 500 self-mailers/brochures?

.

■ LayoutandDesign.............................$30–$90

What will it cost to have the bar design, print and normally1-3hoursisrequired(moreforacomplex

bulk mail 500 copies an 8-page section newsletter? designandlessifit’sanupdatefromaprevious

■ LayoutandDesign...................................$160

. brochure)

$20x8pages ■ Printing........................................................... $38

■ Printing........................................................$192 3

$0.075x500copies=$ 7.50,foldingisincluded

$0.048x500copiesx8pages ■ Mailing.......................................................... $150

■ Mailing.........................................................$150 Noenvelopesarerequired:$0

Imprintingnames/addresses:$0.05x500=$25.00 Imprintingnames/addresses:$0.05x500=$25.00

Postage:actualcost,but0.25perpieceisagood Postage:actualcost,but0.25perpieceisagood

averagetouseforestimating:$0.25x500=$125.00 averagetouseforestimating:$0.25x500=$125.00

Estimate ....................................................... $502 Estimate ............................................. $218–$276



—2009BarLeaderHandbook

Chair/Chair-Elect AdditionalServicesAvailabletoSections





Invoicing (cont.) Postage:

Thechargetothesectionforinvoicingservicesis Allmailingsarechargedtheactualcostofpostage

$10.00perinvoicepercustomer. whichisdeterminedbythemethodofmailing-first

Thesectioncontactwillbenotifiedifaninvoice class,standard(bulk),orparcelshipping.Sectionsare

becomespastduesothesectionmaymakecollection encouragedtousethebar’sbulkratepermitforwhich

effortsfortheseinvoices.PleasecontacttheAccounting thepostageislessexpensivethanfirstclass.Atleast

Supervisoratext.305torequestinvoicingservices. 200identicalitemsarerequiredtoobtainthebulkrate.

Areducedfirstclassrateisavailableformorethan500

identicalitems.

Envelopes: The section should contact the bar’s Bulk Mail

Coordinator (ext. ) at least 0 days prior to the

.

Regular(lettersize)......................... $.03each

anticipated mail date to discuss the mail project.

.

9X12................................................ $.09each

Handling/insertion...................$.02eachitem









2009BarLeaderHandbook—

CLEServices Chair/Chair-Elect







CLE Services

Sectionshaveavarietyofoptionswhenorganizinga Registration Services

CLEevent.Forsectionsplanninganeventwithoutthe

cosponsorshipoftheCLESeminarsDepartment,the RegistrationcanbehandledthroughtheCLESeminars

followinginformationhighlightssomeoftheservices Departmentordirectlybythesection.Sectionsnotuti-

availablethroughthebar.Foracompletebrochureon lizingCLESeminarsregistrationservicesshouldreferto

planningaCLEevent,pleasecontacttheCLESeminars theBarLeaderHandbookforinformationregardingpro-

Department:(503)431-6351ortoll-freeinOregon ceduresforhandlingregistrationfees.Awrittenagree-

(800)452-8260,ext.351. mentwiththeCLESeminarsDepartmentisrequiredfor

Pleasenote:CosponsorshipwithanyWashingtonState registrationservices.Creditcardtransactionscannotbe

BarsectionmustreceivepriorapprovalfromtheWSBA processedunlessCLESeminarsregistrationservicesare

CLEDepartment.Formoreinformation,pleasecontact used.Thefollowingservicesareprovidedforacostof

MarkSideman,Director,WSBACLE,(800)945-9722. $7perregistrant($350minimumcharge),plusappli-

cablebankfeesforeachcreditcardtransaction:

■ Receiveandprocessregistrationformsand

Venue fees(cash,checks,andcreditcards-VISAand

MasterCardonly)

Barcenterfacilitiesareavailabletosectionsfreeof

charge.Dependingupontheroomconfiguration,the ■ Creditregistrationfeestothesection’saccount

roomsatthebarcanaccommodatebetween40and ■ Sendeventconfirmationstoregistrants

90peopleinaclassroomsettingorupto120people

theater-style.ForCLEeventswhereattendancein ■ Printalistofregistrants(namebadgesand

aclassroomstylesettingisexpectedtoexceed90, plasticsleevesareavailableforanadditional

anothervenueshouldbeselected.Generalinformation flatfeeof$25)

regardingothervenuescanbeobtainedfromtheCLE ■ ProvideregistrationinformationviatheCLE

SeminarsDepartment:(503)431-6351ortoll-freein ServiceCenter

Oregon(800)452-8260,ext.351.

■ Processcancellationsandrefunds(theevent

brochureshouldspecifyrefundandcancellation

Equipment policies)

■ Mailprogrammaterialstoregistrantswhodidnot

Thefollowingequipmentisfreeforusebysections,but

attendtheseminar.Programmaterialsremaining

subjecttoavailability.

after30daysfollowingtheseminarwillbe

■ DocumentCamera forwardedtothesectionchairor,uponrequest,

■ VCR/DVDPlayer recycled.Atthistime,registrationservicesdo

notincludesellingprogrammaterialsorproducts

■ Dataprojector aftertheconclusionoftheseminar.Salesofpro-

■ Podium grammaterialsorvideo/audioproductsfromthe

seminarmustbehandledbythesection.

■ Microphones(tabletopandwireless

lapel/lavaliere) Pleasenote:ThebarcannotbillattendeesforCLEreg-

istrationfees.Sectionsareresponsibleforcollectingfees

fromindividualswhoregisteredthedayoftheseminar

butdidnotpayatthattime.ContacttheCLESeminars

EventCoordinatortoarrangeforordiscussregistration

services:(503)431-6351ortoll-freeinOregon(800)

452-8260,ext.351.









—2009BarLeaderHandbook

Chair/Chair-Elect CLEServices





Event Services MCLE Sponsor Fees for CLE Programs

Thefollowingeventservicesareavailableforanaddi- Sponsorfeesare$40.00foraprogramoffouror

tionalchargetosectionsthathaveexecutedaCLEregis- fewerhoursand$75.00foraprogramofmorethan

trationservicesagreementforanevent: fourhours.Asponsorwhosubmitsanapplicationfor

■ Subjecttostaffavailability,twohoursofon- accreditationmorethan30daysafterthecompletionof

siteregistrationassistancebyaCLESeminars theCLEactivityshallpayalateapplicationfeeof$40.00

staffmemberforeventsheldwithin50milesof andaccreditationshallnotbegranteduntilthefeeis

theOregonStateBarCenter,includingSalem, received.Ifyouhavequestions,pleasecallext.368.

Vancouver,Hillsboro,andTroutdale.Ifasection

CLEeventisheldoutsidethisarea,pleasecontact Series MCLE Costs

theCLESeminarsManagerat(503)431-6382to

discussstaffingoptions. SponsorspresentingaCLEactivityasaseriesofpre-

■ Assistthesectionwithselectingandreservingan sentationsmaypayoneprogramfeeof$40.00forall

eventfacility;recommendroomarrangements presentationsofferedwithinthreeconsecutivecalendar

months,provided:

■ Obtain,review,andforwardthefacilitycontract

totheExecutiveDirectorforapproval T

■  hepresentationsdonotexceedatotalofthree

credithoursfortheapprovedseries;and

■ ReviewregistrationinformationbeforeCLEevent

noticesaredistributed A

■  nyonepresentationdoesnotexceedone

credithour.

■ Assistthesectionwithmakingcateringselections

andfinalizingtheBanquetEventOrder(BEO)

withthefacility

■ Assistthesectionwithaudio/visualequipment

selection

■ Printspeakernametents

ThechargeforCLEeventservicescoversstaffmileage

reimbursementwithinthe50-mileservicelimitbut

doesnotincludeparking,tolls,orothertransportation-

relatedexpensesincurredbystaffassistingwithon-site

registration.

Eventservicesareavailableforanadditionalcostof$300.

Toarrangeforordiscusseventservices,pleasecontact

theCLESeminarsEventCoordinatorat(503)431-6351or

toll-freeinOregonat(800)452-8260,ext.351.

Please Note:Printingprogrammaterials,eventevalua-

tionsforms,orMCLErecordkeepingformsarenotinclud-

edwithregistrationoreventservices.Asampleofan

MCLErecordkeepingformisavailablefromtheMCLElink

atwww.osbar.org.Todiscussprintingcoursematerialsor

forms,pleasecontacttheDesignCenter:(504)431-6414

ortoll-freeinOregon(800)452-8260,ext.414.









2009BarLeaderHandbook—9

MCLEForm2—GroupCLEActivityAccreditationApplication Chair/Chair-Elect







MCLE FORM 2: Group CLE Activity Accreditation Application

Instructions:

Pursuant to MCLE Rule 4.3, sponsors of Group CLE Activities must apply for accreditation no later than 30 days after the

completion of the CLE activity.

Individual bar members may also apply on their own behalf for accreditation of a Group CLE Activity by using this form.

No fee is required.

The sponsor fee is $40 for a program of 4 or fewer hours and $75 for a program of more than 4 hours. The sponsor fee for a series

of programs not exceeding 3 hours in 3 consecutive months is $40. A sponsor fee is required for each repeat (live or electronic) of

the programs. (See MCLE Rule 4.3(c).)



Name and address of person or organization applying (Please print. This will be mailing label): Applying As (check one):

❑ Sponsor

❑ Individual Member

nd addre Bar # _______________________









Phone: Contact Person (Sponsors only):





Title of CLE Activity:





Name of CLE Sponsor (if not the applicant): Phone:





Date(s) and Location(s) of CLE Activity Number of credits requested:

Date(s) Location(s) (city/state) General __________

Practical Skills _________

Prof. Resp.: Ethics _______ Child Abuse Rep_______ A/J_______

TOTAL __________________________



Delivery method(s):

❑ faculty in room with participants; ❑ telephone to broadcast site; ❑ interactive video; ❑ satellite ❑ audiotape presentation;

❑ videotape presentation; ❑ interactive computer/internet; ❑ discussion leader present

Is this a replay?

❑ Yes ❑ No If yes, please identify program producer:



Will this program include the use of written materials? List any attendance restrictions [See MCLE Rule 5.1(f)]

❑ Yes ❑ No (If no, please explain)

Total pages:

Describe sponsor’s experience in providing CLE activities (for non-OSB accredited sponsors):







This application will not be processed unless the following are enclosed:

✓ Copy of the program agenda showing timelines

✓ Biographical information on the program faculty

✓ Copy or sample (15-20 pages) of program’s written materials - include ethics portion if applicable

✓ Sponsor Fee

Sponsor/Member Signature: Date:









OSB MCLE Office Use Only

❑ Approved ❑ Denied Fee Paid: MCLE Credits: General:

MCLE Dept.: Reciprocity? ❑ Yes ❑ No Ethics:

Program No.: A/J:

Date: General or Practical Skills:

Total:







Make a copy of this form for your records and mail the original to:

Oregon State Bar MCLE, 16037 SW Upper Boones Ferry Rd., PO Box 231935, Tigard, OR 97281-1935

(503) 620-0222 X368 or 1-800-452-8260 X368

04/08:MCLE2

0—2009BarLeaderHandbook

Treasurers SectionChairAndTreasurerGuidelines







Section Chair and Treasurer Guidelines



General Financial Information generalsectionstatementismailedinearlyDecember.

PleasecontacttheController,extension305,priorto

Thebar’sfiscalyearendsDecember31.TheAccounting mailinganysolicitationforfundsfromsectionmembers.

Departmentproducesmonthlyfinancialstatementsfor Allexpensesrelatedtotheseadditionalnoticeswillbe

eachsection.Thestatementsincludemonthlyrevenue assessedtothesection.

andexpense,year-to-dateactivity,comparisontocurrent

AssociateandOut-of-StateMembership:Associate

budget,andprioryear’smonth-to-dateandyear-to-date

andout-of-statesectionmembershipisprovidedinthe

activity.

StandardSectionBylaws,unlessthesectionmember-

shipvotesnottoallowassociateorout-of-statemem-

Timing of Financial Statements bers.Non-attorneysmayjoinasectionbycompleting

an“ApplicationforAssociateSectionMembership”

Booksareheldopenuntilthe5thworkingdayofthe form,andpayingthecurrentyear’ssectiondues.See

nextmonthtoallocaterelevantitemstothecorrect StandardSectionBylaws,ArticleII,Section2fordefini-

month.Anytransactionsreceivedafterthisdatewill tionofassociatemembers.

bereflectedonthenextfinancialstatement.Financial

ApplicationsforAssociateandOut-of-StateSection

statementsshouldbeavailablebythetenthworking

Membershipareavailablefromthebar’sAccounting

dayofthemonth,exceptthemonthsofDecemberand

Departmentoronlineatwww.osbar.organdselecting

January.Aspartoftheyear-endprocess,December

theOSBformslibrary.TheAccountingDepartment

financialrecordsareheldopenlongerthennormalin

sendsarenewalnoticetotheassociateandout-of-

ordertoposttransactionsintothecorrectfiscalyear.

statemembersforeachsectionfromtheprioryear’s

roster.Anyquestionsonthesemembershipsshouldbe

Budgets and Long Range Plans addressedtotheAccountingAssistant,atext.302.



Thesectioncanchangeitsmemberduesannuallyin

accordancewithArticleII,Section3,oftheStandard Cash Receipts

SectionBylaws.BudgetsaredueannuallybyOctober

NonCo-SponsoredCLE’s:Whensectionscoordinate

15th,ifthesectionisplanningaduesincrease.If

nonco-sponsoredCLE’sorotherrevenuegenerating

noduesincreaseisproposedthenthedeadlineis

activities,whichrequiresubmissionoffundstothebar,

December1st.

aCashReceivedFormmustbeused.Thisformisavail-

Allsectionreceiptsanddisbursementsmustbemade ableonlineinbothExcelandWordformats.Thefollow-

fromtheOregonStateBarcheckingaccount.Under ingitemsshouldbeincludedwithallmoniesforwarded

nocircumstancesshouldasectionmaintainaseparate tothebar:thesectionname,dateofevent,therevenue

checkingaccountorprocessitsreceiptsthroughafirm accountcodetoapplythefundsto,arosterofper-

orattorneysbankaccount. sonspayingfortheevent,thenameonthecheck,the

amountofcheck,checknumberandagrandtotalof

fundssubmittedtothebar.[Seesample.]

Revenue

Pleasedonotmailcashtothebar.Whendealingwith

MembershipFeesGeneralInformation:TheAccounting cash,deposititinyourpersonalaccountandsubmita

Departmentsendsasectionmembershipstatementto checktotheOregonStateBar.

allactiveandinactivemembersannually.Italsoprocess-

Credit card processing as a method of payment, is

esallsectionmembershipdues.Amembermayjoin

available for non-co-sponsored CLE’s, if the section

asectionthroughOctober31stofeachcalendaryear.

uses the registration services of the Seminars dept.

Membershipisbasedonacalendaryearandmember-

shipduesarenotprorated.

AdditionalMembershipRecruitmentMailings:Sections

maysendadditionalnoticestomembersafterthefirst



2009BarLeaderHandbook—

SectionChairAndTreasurerGuidelines Treasurers





Expenses and Assessments Invoicing:Toensureaccuraterecordkeeping,ALL

invoicingmustbedonethroughthebar’saccounting

system.Therefore,sectionsmaynotgenerate“invoices”

Bar Services:

ontheirown.(Solicitation/confirmationlettersaresuit-

TheSectionischargedapermemberassessmentfor ablewithouttheword“invoice”mentioned.)

theservicesprovidedbythebar(seeMenuofSection

TheOSBAccountingdepartmentwillprovideinvoicing

Services.)Thisassessmentismadeeachtimeamem-

servicesforthesectionsuponrequest.Atypicalexam-

berorassociatesectionmemberjoinstheSectionand

pleiseventsponsorshipswherebyfirmshaveagreedto

isreflectedonthefinancialstatementsunder“OSB

sponsoranevent,butrequireaninvoicefromthebar/

SupportServices.”

sectiontomakethepaymenttothesection.

Theassessmentis$5.25permember.

Pleasenote:thebardoesnotinvoiceforseminar,con-

Conference call charges: ferenceorothereventregistrations.Eventregistrants

shouldbesubmittingpaymentatthetimetheyregister.

Conferencecallchargesattributabletosectionsand

invoicedtoOSBwillbechargeddirectlytothesections Torequestinvoicing,pleasee-mailtheparticularsto

eachmonthbytheOSBaccountingdepartment.The mpeterson@osbar.org.Thereisnochargeforinvoicing

accountingdepartmentwillthensendeachsection services.

treasureracopyofthedetailedinvoiceforsections Contracts and Independent Contractors

conferencecalls,therebydocumentingthedirectcharge.

Thesectiontreasurershouldreviewthismonthlyinvoice Beforeenteringintoacontract,allsectioncontracts

detailforaccuracyandcontacttheaccounting mustbereviewedbyHelenHierschbiel,DeputyGeneral

departmentifthereareerrors.Iftheconferencecall Counsel,503-620-0222,ext.361.

invoicedetailappearstobecorrect,noactionfromthe

treasurerisnecessary.Thisprocessisachangefrom CLE Program Finance Information

previousyears.

Credit Card Assessment: ThebaracceptsVISAand Sectioneducationalconferencesorseminarsshouldbe

MasterCardpaymentsforsectionCLEco-sponsorship conductedpursuanttotheBarBylaw15.601etseq,

events.ThebankchargesOSBafeeforprocessing whichrequiressectionstonotifyCLEstaffoftheirpro-

creditcardtransactions.Thisfeewillbepassedontothe gramdatesandtopics.Italsorequiressectionstoseek

section;currentlyitisapproximately3.5%. co-sponsorshipwiththeOSBCLESeminarsDepartment

beforeseekingco-sponsorshipwithotherorganizations.

Alcoholic Beverages:PerBarBylaw7.501(e),barand TheCLESeminarsDepartmentactsasaninformation

sectionfundscannotbeusedforthepurchaseofalco- clearinghousetomemberssoitisimportant,evenifthe

holicbeverages.Reimbursementorpaymentofthecost eventisnotco-sponsoredwiththebar,thattheyare

ofalcoholicbeveragesfromsectionfundsisprohibited. informedoftheevent[pleasecallextension351].We

Check Requests:Toprocessamemberexpenseora encourageyoutocontactthebarpriortoyourfirstplan-

vendorinvoice,pleaseuseeitherMemberExpense ningmeetingforthebrochure“TheSectionCLEGuide”

ReimbursementorSectionCheckRequestForm(Both whichcoversallmajoraspectsofseminarplanning.

areavailableonline).Treasurersshouldroutethese Forsectionseminarsthatarenotco-sponsoredwiththe

requeststotheOSB,Attention:AccountsPayable.A bar,theCLESeminarsDepartmentcanprovideregistra-

sectiontreasurercannotapprovetheirownortheir tionasastandaloneserviceataminimumchargeof

firmexpensereimbursements.Sectionchairapprovalis $350,or$7perregistration.TheCLESeminarsEvent

requiredonallsectiontreasurerreimbursementrequests. Coordinator,atext.351,shouldbecontactedearlyin

Vendor Payment:Tomitigatetheproblemofdelayin theplanningprocessandbeforetheregistrationforms

paymenttovendorssuchasprinters,hotels,etc.,ven- areprintedifthebaristoprovidetheregistrationser-

dorsshouldbeinstructedtosendtheinvoicetothe vices.Thetypeofitemsthatmustbeincludedonany

bar’sAccountsPayableDepartmentandtostateonthe registrationformprocessedbythebarare:

invoicethenameofthesection.Thebarwillforward ■ Registrant’sname,address,e-mailaddress,fax

theinvoicetothecurrentsectiontreasurerforapproval. numberandtelephonenumber

Thesemaybedeliveredelectronicallybyemailto:

accountspayable@osbar.org ■ Barnumber





2—2009BarLeaderHandbook

Treasurers SectionChairAndTreasurerGuidelines





■ Registrationaccountcode(TheAccounting

Departmentcanprovideyouwiththisnumber)

■ Registrationratesandadditionalfees,suchas:

sectionmemberrate,newlawyerrate,general

rate,lunch,dinner,etc.

■ Totalregistrationfeeline–thistotalisnecessary

toprocesstheregistrationform.

■ PaymentOptionSection–Languageexplaining

paymentoptions:(1)checksshouldbemade

payabletotheOregonStateBar;(2)Required

creditcardinformation:fullcreditcardnumber,

cardexpirationdate,authorizingsignature,card

holdername,cardholderbillingaddress.These

requirementsarebeginningtochangebythe

creditcardprocessingcompanies.Pleasecall

theAccountSupervisor,ext.305forupdated

information.

■ Cancellationpolicy.

Ifasectiondoesnotestablishacancellationpolicy,the

CLESeminarsDepartmentstandardcancellationpolicy

andfeewillbeapplied.Pleaserefertothe“SectionCLE

Guide”forthepolicyandfee.

Moniesreceivedforregistrationshouldbesentassoon

aspossibletothebar’sAccountingDepartmentaccom-

paniedbytheCashReceivedForm.









2009BarLeaderHandbook—

SectionForms Treasurers







Section Forms

Member Expense Reimbursement Cash Received Form

Report Form (Available Online)

Mostsectionrevenueisderivedfrommembershipdues,

Usetheexpensereimbursementreportformtoreim- andissentdirectlytothebarwiththemember’sannual

bursemembersorspeakersforout-of-pocketexpenses, OSBmembershipfees.Moneysubmitteddirectlytothe

includingmileage.Detailed receipts are requiredand sectiontreasureroranotherdesignatedmembershould

mustbeattached.Theexpensereimbursementform besenttothebar’saccountingdepartmentcompletely

mustbesignedbythepersonrequestingthereimburse- accompaniedbytheCashReceivedForm.Thisformis

mentandmustbeapprovedbyeitherthesectiontrea- availableinExcelandWordformats.

surerorchair.Asignedletterfromthepersonrequest- Cashreceiptsareconsideredtobeeithercurrencyor

ingthereimbursementmaybeattachedinlieuofa checks.NOTE:Pleasedo not mail cashtothebar.Any

signature.Sectionapproval,byeitherthetreasureror cashreceivedshouldbereplacedbyacheck–either

chair,isrequiredpriortoissuanceofacheck.The personalorfromthetreasurer’sfirm;however,theCash

sectionchair’ssignatureisrequirediftheformisto ReceivedFormshouldindicatefromwhomthecash

reimbursetheTreasurerortheirfirm. wasreceived.Allchecksshouldbemadepayabletothe

MileageratesarebasedontheIRSallowablerates.The OregonStateBar.

mostcurrentexpensereimbursementformreflecting Theformshouldbecompletedlistingthepersonsfrom

theIRScurrentrateisavailableonthebar’swebsite. whomthemoneyisreceived.Itisimportanttoidentify

Seesampleonpage61. thetypeofactivityinthespacedesignated“InPayment

Of_____”.(e.g.,oneformfornewslettersubscriptions,

oneforseminarregistrations,etc.).InlieuoftheCash

Section Check Request (Available Online) ReceivedForm,alistingmaybesubmittedwhichfollows

thesameformatasthesectionCashReceivedForm.

Vendorsshouldbeinstructedtosendinvoicestothe Thelistingmustalsoincludeatotal.

OSB,Attention:AccountsPayablewiththesection

namespecifiedontheinvoice.Accountspayablewill Seesampleonpage64.

attachacheckrequestformtotheinvoiceandforward

ittothetreasurerforcodingandapproval.Accounts Transfer of Funds Authorization for the

payablewillkeepacopyoftheinvoicefor

follow-upifthetreasurerdoesnotreturnittothebar

MCLE Program Sponsor Fee

forpaymentwithinareasonableperiodoftime. TheMCLETransferformisusedtoauthorizetransferof

Ifarequestfordisbursementisrequiredbutnobillingis fundsfortheMCLEprogramsponsorfeefromthesec-

available,orifaninvoiceissentdirectlytoatreasurer, tion’sexpenseaccounttotheMCLErevenueaccount.

thetreasurershouldcompleteasectioncheckrequest Ane-mailfromthesectiontreasurerorChair,inlieuof

form,andforwardittothebar—Attention:Accounts theform,willalsosuffice.Thee-mailshouldincludeall

Payable.Thesemaybedeliveredviae-mailto: oftheinformationrequestedontheformandshouldbe

accountspayable@osbar.org.Uponreceiptofthe senttoDeniseClineatdcline@osbar.org.

approvedinvoice,thebarwillpayitaccordingtothe Seesampleonpage65.

vendor’sterms.

All disbursements will be mailed directlytothe

vendor/payee.

Seesampleonpage63.









—2009BarLeaderHandbook

Treasurers 2007BudgetMemo





SAMPLE MEMO TO SECTIONS

SAMPLE MEMO TO SECTIONS



2009 Budget Memo SAMPLE

Date: September 13, 2009

To: Section Treasurers

Cc: Section Chairs & OSB Staff Liaisons (letter only)

From: Michelle Peterson, Controller

Ext. 305, E mail: mpeterson@osbar.org, Fax: (503) 598 6905

Re: Information for Preparing Section Budgets for 2009



This information is for the preparation of your section's budget for 2009. Each section is

required to complete an annual budget for the coming fiscal year. Completed budget

documents are reviewed and approved by the bar's Budget & Finance Committee.

Sections intending to change their membership fee for 2009 must complete their budget

by October 15, 2008. This is due to the printing deadline for the 2009 membership fee

statement form.

If you have any questions about the budget process or the material enclosed contact

either Michelle Peterson at 503 431 6305 or 1 800 452 8260 (ext. 305), or Cathi Pittman (ext.

302).



DEADLINE:

If changing your section dues for 2009: October 15, 2008. (If your section is considering a

dues change and has not notified the bar yet, please contact me now.)

If no change in your section dues for 2009: December 1, 2008



WHAT IS ENCLOSED IN THIS PACKET:

Section Budget Preparation Instructions

Your section's 2009 budget worksheet – in Excel file form

Long Range Plans and Target Reserve Form – separate tab in above Excel file



WHAT TO RETURN TO THE BAR

The completed 2009 budget worksheet. (If you are changing the section dues, please

include a brief memo indicating reason(s) for the change.)

Completed 2009 Long Range Plans and Target Reserve Form in the same file as the

budget worksheet.



RETURN COMPLETED BUDGET (Excel file) TO:

PREFERRED> E mail: mpeterson@osbar.org



Mail: Oregon State Bar

Attn: Michelle Peterson

PO BOX 231935

Tigard, OR 97281 1935



2009BarLeaderHandbook—

—2009BarLeaderHandbook

Treasurers SectionBudgetPreparationInstructions







Section Budget Preparation Instructions

Deadline: 4.Enterthetotal#ofmembersyouareprojecting

willjoinyoursectionin2010inthe“Projected#

■ Ifchangingyoursectionduesfor2010: ofMembersfor2010”box.TheMembershipFees

October15,2009 revenueandOSBSupportServiceAssessmentlines

■ Ifnochangeinyoursectionduesfor2010: willcalculateforyou.

December1,2009 5.Completethe"ProjectedTotal@12/31/2009"

columnbyestimatingyoursection’sactivityforthe

remainderofthisyearforyourotherrevenuesand

Budget Assistance expenses,bytakingtheCurrentYTD@8/31/2009

columnPLUSanyadditional.Thepurposeofthe

■ MichellePeterson

2009projectioncalculationistodeterminewhether

Controller,Ext.305

yoursectionhasafundbalanceadequatetooper-

mpeterson@osbar.org

atein2010.Afteryouentertheprojectedamounts,

■ CathiPittman thevarioustotalsshouldcalculateforyou.The

AccountingAssistantII,Ext.302 EndingFundBalanceprojectedfor2009willalso

cpittman@osbar.org calculateforyou.

6.Completethe"2010BudgetAmount"columnby

Return Completed Budget (In Excel) To: estimatingyoursection’sactivityforyourotherrev-

enuesandexpensesfor2010.SeeTIPSsectionfor

E-mail:mpeterson@osbar.org(preferred) helpwithyourotherrevenueandexpenseaccounts.

or 7.Afterfiguringallanticipatedactivityinthe“2010

Mail:OregonStateBar BudgetAmount”column,thetotalrevenues,total

Fax:(503)598-6905 expenses,NetRevenue(Expense)andFundBalance

Attn:MichellePeterson lineswillcalculate.

POBox231935 8.CompletetheLongRangePlansform,onasepa-

Tigard,OR97281-1935 ratetabinthissamefile.Thisplanshouldincludea

briefnarrativeofyour“SectionLong-RangePlans”

forprogramsand/oractivitiesthatrequireanaccu-

Instructions mulationoffunds.Anyactivitiesorprogramsfor

whichyouwillbeaccumulatingfundsinthefuture

Thisyearyourbudgetworksheethasbeenprovidedin

shouldbelistedhere.Also,onthissheetisthe

anExcelformat.Someformulasareprovidedforyour

section’s"TargetReserve."Thisreservesumistobe

convenience.Youmaynoticethatyouarenotableto

calculatedtoprotectthesectionfromanyfinancial

putyourcursorincertaincellsthatareprotected.Thisis

lossorshortfallsandallowadequatefundingfor

topreventaccidentaldestructionofthevariousformulas.

currentsectionactivities.Bothportionsofthiswork-

1.Savethe2010BudgetWorksheetonyourhard sheetmustbecompletedandreturnedalongwith

driveornetworkbeforeyouaddnewdata,asa thebudgetworksheet.

backupcopy.

2.EntertheTotal#ofmembersyouareprojecting Tips For Other Revenue

yoursectionwillhavefor2009inthe“Total#of

Members@12/31/2009”box.Thistotalisthecur- & Expense Accounts

rent#ofmemberssuppliedtoyouinthe“Current

■ Includenew,enhanced,ordecreasingprojectsor

#ofMembersBox”PLUSanyadditionalnewmem-

activities.Itcanbeveryhelpfultodevotesome

bersyouanticipatewilljointhesectionduringthe

timeatanExecutiveCommitteemeetingtohelp

remainderof2009.

determinetheactivitylevelofthesectionover

3.Enteryoursection’sduesratefor2010inthe thenextfiscalyear.

“DuesRateforBudgetYear2010”box.





2009BarLeaderHandbook—

SectionBudgetPreparationInstructions Treasurers





■ ToassistyouinbudgetingCLE&Newsletter ■ Theexpenseaccounttitled"OSBSupportService

expenses,pleaserefertotheSectionnewslet- Assessment"istheBar’sservicechargetothe

tercostsandCLEServicestopicsinyour2009 sectionstocoverthecostofprocessingsec-

BarLeaderHandbook.Reminder:Apolicyissue tionrevenuesandexpensesandothersection

whichariseseveryyear,particularlyduringsec- services.Theassessmentis$5.25permember

tionconferencesandCLE’s,regardstheuseof for2010andismadeonapermemberbasis.If

alcoholicbeverages.Thebar’spolicy,which yoursectionhasvotedtograntjudgesandtheir

appliestosections,isnottopayforanyalcoholic lawyerstaffcomplimentarysectionmemberships

beverages.Thus,ifthesectionplanstoprovide for2010,theOSBSupportServiceAssessment

alcoholicbeveragesatanevent,itmustbeano- willbewaivedonthoseparticularcomplimentary

hosteventorahostotherthanthesection. membershipsonly.Atthistimewehavenohis-

toricaldatatoestimatejudiciaryparticipationin

thisnewoffer.









—2009BarLeaderHandbook

Treasurers SectionBudgetWorksheet







Section Budget Worksheet

Workers’Compensation–830

Section Budget Worksheet

Workers' Compensation - 830





08/31/06 Projected 2007

2004 2005 2006 2006 Year End Budget

G/L# Description Actuals Actuals YTD Budget 12/31/06 Amount





830-U002-000 Dues Rate $25 $25

830-U001-000 Member Count 364 361 359 360









E

OSB Admin Fee per member 4 4 5.25



REVENUES









L

830-4025-000 Annual Event 27,305 28,820 27,000

830-4405-000 Membership Fees 8,900 9,025 8,975 9,000 0 0









P

830-4565-000 Registrations - Conferences/Seminars 26,106 3,925 2,700 3,000

830-4999-000 Miscellaneous Income

-------------- -------------- ------------ ------------ ------------ ------------

Total Revenue 35,006 40,255 40,495 39,000 0 0

-------------- -------------- ------------ ------------ ------------ ------------









M

EXPENSES



830-7040-000 Annual Meeting 791 24,056 27,085 25,000

830-7195-000 Committee - Executive 1,875 1,495 1,529 2,000

830-7245-000 Conferences / Seminars 32,968 6,908 75 5,000









A

830-7270-000 Contributions - Campaign for Equal Ju 1,000 1,000

830-7715-000 Newsletter 211

830-7745-000 OSB Support Services Assessment 1,456 1,444 1,436 1,424 0 0









S

830-7885-000 Telephone - Conference Calling 119 400 238 500

830-7999-000 Miscellaneous Expense 500

------------- ------------- ------------ ----------- ----------- -----------

Total Expense 38,420 34,303 30,363 35,424 0

------------- ------------- ------------ ----------- ----------- -----------



Net Revenue / (Expense) (3,414) 5,952 10,132 3,576 0 0



830-3100-000 Beginning Fund Balance 11,586 11,586 11,586



Ending Fund Balance 21,718 11,586 11,586

(Beginning Fund Bal. + Net Revenue/(Expense)









2009BarLeaderHandbook—9

SectionLongRangePlansBudgetReport Treasurers









Section Long Range Plans Budget Report

Section Name

Budget Year 2007



General Information:

Sections that require an accumulation of funds are required to complete this form,

detailing the programs or activities for which the funds will be used. Please complete

this form and submit this with your budget worksheet.



Section I - Describe programs/activities which require an accumulation of funds:









Section II - Enter target reserve balance: $





Prepared By: Date:









0—2009BarLeaderHandbook

Treasurers MemberExpenseReimbursementReport







Sample

Expense Reimbursement Report

Submit to: Accounts Payable, P.O. Box 231935, Tigard OR 97281-1935

Section Members: submit this form to your section Treasurer for approval, they will forward it to the bar.



DETAILED Receipts are required (except for meals at per diem rates) - Please attach.



Name: Sec/Dept: Bar #:



Mailing Address: Detailed description of business expenses or activity for each day below:









Expenses: Date : / / Date : / / Date : / / Date : / / Date : / / Totals





Breakfast $ -

Lunch $ -

Dinner $ -

Lodging $ -

Airfare/Car Rental $ -

Taxi & Local Fare $ -

Parking $ -

Misc-Specify below $ -



Totals

$ - $ - $ - $ - $ - $ -

Mileage Reimbursement

Date Travel to/from: Mileage Remarks









Total Mileage 0 0.585 /mi $ -

Accounting Distribution Totals

Account # Amount

Total Expenses $ -

Less Advance

Total Reimbursement $ -

or Amount due to OSB $ -

Approval Signatures & Date:

Section/Dept:

Accounting:



$ - CFO:

Signature of requestor (required for payment): Date:





Attach necessary receipts/documentation. See policy below for guidelines.



C:\Documents and Settings\abaudoin\Desktop\ExpenseMember.xls Revised: 07/28/2008

2009BarLeaderHandbook—

MemberExpenseReimbursementReport Treasurers







Oregon State Bar Expense Reimbursement Policy

1. General Policy

a. This policy applies to participation at conferences and meetings or other official Bar business as member of a specified Board, or as an employee of the

Oregon State Bar.



b. Members of the Board of Governors, Board of Bar Examiners, State Professional Responsibility Board, and Disciplinary Board shall be reimbursed for

their expenses in accordance with this policy when acting in their official capacities. Expenses of board or committee members or employees shall not be

reimbursed when attending meetings or conferences in a non-official capacity of the bar.



c. Expenses of spouses or guests shall not be reimbursed except for: (1) specifically budgeted conferences and meetings; (2) bar-sponsored functions where

their attendance is specifically expected; and (3) as otherwise approved by the Board of Governors.



d. Requests for expense reimbursement must be received by the bar not later than 30 days after the expense is incurred. If an expense reimbursement

form is not submitted within 30 days after the meeting, it must include justification as to why it was not timely submitted. If this requirement is not met,

reimbursement will not be paid.



e. Supporting documentation, e.g. receipt or ticket, is required for air, bus, taxi, train r rental car transportation, parking and lodging. Credit card bills

cannot be accepted in lieu of receipts. Documentation must show details of purchase.



2. Out-of-State Travel

a. Out-of-state travel for Board members shall be reimbursed for those persons and meetings set forth in the bar’s annual budget

or as otherwise approved by the Board of Governors.



b. Employees must obtain approval of the Executive Director prior to travelling out of state.



3. Reimbursable Expenses While on Official Business

a. Transportation

(1) Use of personal automobile shall be reimbursed at the allowable IRS rate.

(2) Actual cost of air coach fare.

(3) Actual cost for taxi, bus, or other public transportation.

(4) Actual cost of car rental at economy car rate when other transportation is not readily available.

(5) Actual cost of parking (receipt must be attached or note parking was paid through a meter).



b. Lodging - Actual cost for a moderately priced double occupancy room, except when the location of the meeting or conference requires other

arrangements. Lodging of members or employees at personally-owned residences, vacation homes or timeshare condos are not reimbursable.

Fees for pet, fitness center, resort usage and special cleaning are not reimbursable.



c. Meals

(1) reimbursement for meals without receipts shall be made at actual cost within the limits of the following schedule:

In Oregon Out-of-state

Total per day $49.00 $64.00

Breakfast $9.00 $12.00

Lunch $13.00 $18.00

Dinner $24.00 $31.00

Incidentals $3.00 $3.00



(2) In the event that the meals exceed the maximum limits, DETAILED RECEIPTS must be submitted with explanation in order to receive

reimbursement and must be approved by the Chief Financial Officer or the Executive Director.

(3) Meals purchased for members of the bar or other persons in the course of official bar business shall be reimbursed at actual cost with submission of

detailed receipts, the names of attendees and a description of the business purpose of the event.

(4) Official dinners, meetings or banquets of the Oregon State Bar at which eligible persons and their spouses/guests are specifically expected to attend

shall usually be paid for by the Bar and, if not, shall be eligible for reimbursement.



d. Miscellaneous

(1) Telephone, postage, office expense, registration fees, and other legitimate business expense items shall be reimbursed at actual cost with submission

of DETAILED RECEIPTS and explanation of purpose of expense.

(2) Gift and gift card purchases must be accompanied by detailed receipts indicating the business purpose of the gift, and the name of gift recipient(s).

(3) Personal expense items shall not be reimbursed by the Oregon State Bar.



e. Non-Reimbursable Expenses

(1) Alcoholic beverages: bar funds (including funds of sections) shall not be used to pay the cost of alcoholic beverages.

(2) Lodging: movie rentals will not be reimbursed.

(3) Lodging of members at their own residences, vacation homes or timeshare condos are not reimbursable.

(4) Fees for pet, fitness center, resort usage and special cleaning are not reimbursable.



Rev. 12/2007



2—2009BarLeaderHandbook

Treasurers SectionCheckRequest









Oregon State Bar



Section Check Request

This form requires signatures and attachments so must be printed after completion on-line.

Check will be mailed directly to payee, so attach any desired enclosures.



Name of Section:

Please issue check as follows: Invoice # Invoice Date:

In favor of Vendor # Amount $





Address, including city, state & zip









Payment Information

Payment Description







Business Purpose







Special Instructions to Accounting









Account codes and Treasurer Approval

Section Account number(s) for

this expense: $ Amount Remarks



- - $



- - $



- - $



- - $

Treasurer's Approval - Required Chair's Approval - if applicable









Accounting Use Only

Accounting Approval CFO Approval





Accounting notes:









Possible new 1099 - Request W-9 - Y/N



Section funds shall not be used to pay the cost of alcoholic beverages



P:\Accounting\Sections\Bar Leader Handbook 2009\[2009 Section Check Request.xls]02142008

2009BarLeaderHandbook—

OSBSectionCashReceivedForm Treasurers









OREGON STATE BAR SECTION

CASH RECEIVED FORM

Submit to: Oregon State Bar, Attn: Accounts Payable. P.O. Box 231935, Tigard, OR 97281-1935







Section Name: Date:

Treasurer:

In Payment of:

Cash or Checks Received

Date of

Remitted By Attendants(s) Check Amount









Total $

Credit Acct #:



Report Prepared by: Date:









—2009BarLeaderHandbook

Treasurers TransferofFundsAuthorizationfortheMCLEProgramSponsorFee









Transfer of Funds Authorization

for the MCLE Program Sponsor Fee

This form is to be used to authorize the transfer of funds from an Oregon State Bar

section account for the payment of the MCLE program sponsor fee. A fee is required

for each live program and for each video replay ($40 for # 4 hours, $75 for > 4 hours).

Name of Section







Program Title







Program Date(s)







Program Location(s)







Total Number of Programs/Replays







Total Program Sponsor Fee







Section’s OSB Account to be Charged







I hereby authorize the transfer of funds from the section’s Oregon State Bar account to

the MCLE program sponsor fee account in payment of the program sponsor fee.

Date Signature of Section Treasurer









Account to be credited: 21-4550









2009BarLeaderHandbook—

—2009BarLeaderHandbook

Resources PublicMeetingsLaw







Public Meetings Law

TheOregonStateBarissubjecttothePublicMeetings Executive Session

LawbyvirtueofORS9.010(1).ThePublicMeetingsLaw

giveseffecttoOregon’spolicyofopendecision-making Anexecutive,or“closed,”sessionisapublicmeeting

bythestate’spublicbodies;infurtheranceofthatpolicy, thatisclosedtocertainpersonswhilethepublicbody

thelawrequiresthatmeetingsatwhichdecisionsabout deliberatesoncertainmatters.Executivesessionsarenot

thepublic’sbusinessismadeareopentothepublic; thesameasmeetingsandproceedingsthatareexempt

thatthepublichasreasonablenoticeofthetime,place, fromthePublicMeetingsLawaltogether,suchasjudi-

andagendaforthemeetings;andthatthemeetingsbe cialproceedingsandmeetingsoftheStateLawyers

accessibletopersonswishingtoattend. AssistanceCommittee.Executivesessionsmustcomply

ThePublicMeetingsLawappliestoallmeetingsofa withallapplicableprovisionsofthePublicMeetings

quorumoftheBoardofGovernors.Italsoappliesto Law,whileexemptproceedingsneednot.

meetingsoftheBoard’sstandingandothercommittees ThePublicMeetingsLawallowsforexecutivesessionin

forwhichaquorumisrequiredtomakeadecisionora avarietyofcircumstances;thosethattypicallyapplyto

recommendationtotheBoard. thebararesessionsto:

ThePublicMeetingsLawisapublicattendancelaw, ■ Considertheemploymentofspecificcandidates

notapublicparticipationlaw.Therightofthepublicto forexecutivedirector,

attenddoesnotincludetherighttoparticipatebygiving ■ Deliberatewithagentsdesignatedtonegotiate

testimonyorcomment. realpropertytransactionsforthebar,

■ Discussthecontentsofanypublicrecordthatis

Voting exemptfromdisclosure,

■ Allofficialactionmustbetakenbyapublicvote. ■ Consultwithlegalcounselconcerningthebar’s

rightsanddutiesinpendingoranticipatedlitiga-

■ Thevoteofeachmembermustberecorded. tion,and

■ Ifwrittenballotsareused,eachballotmust ■ Reviewandevaluatetheperformanceofthe

identifythemembervotingandthevotemust executivedirector,exceptthatdiscussionofthe

beannounced. executivedirector’ssalarymaynotbeheldin

executivesession.

Minutes Regardlessofthebasisfortheexecutivesession,the

boardorotherbodymustreturntoopensessiontotake

Minutesmustbekeptofallpublicmeetings,eitherin anyfinalactionormakeafinaldecision.

writingorbysound,video,ordigitalrecording.Themin-

utesmustincludeatleastthefollowing: ThePublicMeetingsLawdoesnotdefine“finalaction”

or“finaldecision,”butthefactthatfurtheractionorfur-

■ Thenamesofmemberspresent, therdecisionsmaybeneeddoesnotmakeanyparticu-

■ Motionsandotherproposalsoffered,andtheir laractionordecisionlessfinal.Twofactorsarerelevant

disposition, indeterminingwhetheranactionisfinal:Thenatureof

theproposeddecision,andthepurposeofthestatutory

■ Theresultsofallvotesandthevoteofeachmem-

authorizationforexecutivesession.Adecisiontospend

berbyname,

moneyisrarelyappropriateforexecutivesession.When

■ Thesubstanceofthediscussiononanymatter thefinalityofadecisionislessclear,consideration

(atruereflectionofthemattersdiscussedand shouldalsobegiventotherationalefortheexecutive

theviewsoftheparticipants),and sessionandwhetherapublicannouncementofthe

■ Areferencetoanydocumentdiscussedatthe proposeddecisionswillfrustratethepolicybehindthe

meeting. executivesessionorseriouslycompromisefurtheraction

thatmustbetaken.Whenindoubt,prudencesuggests

Minutesarepublicrecordsevenbeforetheyare makingtheactionordecisioninopensession.

approved,althoughtheycanbemarkedas“draft”or

otherwisetoindicatetheirstatus. 1

ORS192.610to192.690



2009BarLeaderHandbook—

PublicMeetingsLaw Resources





Convening an Executive Session Effect of Violation

Anexecutivesessionmaybecalledduringanyregularly Apersonwhoisaffectedbyanydecisionmadein

scheduled,special,oremergencymeetingforwhich contraventionofthePublicMeetingsLawmayseek

duenoticehasbeengiven.Whenthebodyisreadyfor injunctiveordeclaratoryrelieftorequirecompliance

executivesession,thepresidingofficermustannounce withorpreventviolationsofthelaw.Improperlytaken

thestatutoryauthorityfortheexecutivesessionpriorto actionsarenotvoid,butifacourtfindsthattheviola-

goingintoexecutivesession.Theannouncementshould tionresultedfromintentionaldisregardofthelawor

identifyanypersonsotherthannewsmediawhomay willfulmisconductbyaquorumofthebody,thecourt

remainand,iffinalactionisanticipated,whentheopen mayvoidthedecisionifnootherequitablereliefisavail-

sessionwillresume.Ifmediaarepresent,thepresiding able.Atthecourt’sdiscretion,asuccessfulplaintiffmay

officershouldindicateanymatterstobediscussedin beawardedattorneyfeesandcosts.Thoseattorneyfees

executivesessionthatmaynotbedisclosed. andcostswillbethepersonalobligationofanymember

whoisfoundtohaveengagedinwillfulmisconduct.

Attendance at Executive Session IftheviolationisalsoaviolationoftheGovernment

StandardsandPracticesAct,civilpenaltiesmayalso

ThePublicMeetingsLawexpresslypermitsrepresenta- beassessedagainstindividualmembersofthegovern-

tivesofthemediatoattendexecutivesessions.The ingbody,unlesstheyactedontheadviceofthepublic

rationaleisthatitoffersthembackgroundinforma- body’slegalcounsel.

tionthatwillenhancetheirunderstandingofthefinal

decisionsandtheirabilitytokeepthepublicbetter

informed.However,thepublicbodymayrequirethat

themedianotreportspecificinformationdiscusseddur-

ingtheexecutivesession.Absentsuchadirective,the

mediaisentitledtoreportwithoutlimitation,whichmay

frustratethepurposeofhavingtheexecutivesession.At

thesametime,thenondisclosurerequirementshouldbe

nobroaderthannecessarytoservethebody’sneeds.

Themediacannot,inanyevent,beforbiddenfrom

reportingthegeneralnatureofthediscussionorthe

statutorybasisfortheexecutivesession.

“Representativeofthemedia”isnotdefinedinthe

PublicMeetingsLawbutisinterpretedbytheAttorney

Generaltomeanreportersofmediathatgenerally

reportontheactivitiesofthebodyormatterofthe

natureunderconsideration.

Otherthanrepresentativesofmedia,executivesession

aregenerallyclosedtoallbutmembersofthegovern-

ingbodyandpersonsreportingtothebodyaboutthe

subjectoftheexecutivesessionorwhoareotherwise

involvedinthematter.Thegoverningbodymay,how-

ever,inviteotherstoattendwithoutlosingtheexecutive

characterofthesession.









—2009BarLeaderHandbook

Resources MeetingManagementRulesofOrder







Meeting Management Rules of Order

Themostproductivemeetingsarethosethatprovidefor 9. Amotiontoreconsideramattercanonlybe

anopen(butcontrolled)discussioninarelaxedatmo- rescindedbysomeonewhovotedonthe

sphere.Asyoupresideovermeetings,yourleadership prevailingside.

stylewillestablishthepaceandmood.Whendeciding 10.Amotiontorecessforaspecificamountof

onimportantissues,manyleadersconductmeetings timeisnotdebatableandmaybeusefultocool

usingRobert’sRulesofOrder. debateortocaucustodecidethebestcourse.

11.Thechairshouldannouncetheresultsofavote

Tips on Using Robert’s Rules of order andtheeffectofthedecision.“Theayeshaveit

andthebillwillbepaid.”

1. Beforeanissuecanbediscussed,youmustcall

amotion. 12.Debatealwaysisconfinedtothepending

motion,maybestartedbythepersonwho

2. Discussioncomesafterthemotionisseconded madethemotion,requiresrecognitionofthe

andbeforeanyvote. speakerbythechair,isdirectedtothechair,

3. Motionsareamendedbyinserting,adding, givesallachancetospeakbeforesomeoneelse

strikingoutorsubstituting. speakstwice,prohibitsthemotionmakerfrom

speakingagainstthemotion.

4. Amotioncanhaveonlytwoamendmentsand

thesecondonemustapplytothefirst.

5. Thechairshouldalwaysrestatethemotionand

anyamendments.

6. Youmaysensewhendiscussioniscompleted

and“Areyoureadyforthequestion?”

7. Amotionpostponedindefinitelyisdead,orat

leastuntilthenextmeeting.

8. Youcanlimitdebatebygeneralconsent:“Ifno

oneobjects,wewilllimitdebateto5more

minutes.”Anobjectionrequiresa2/3vote

tolimit.









2009BarLeaderHandbook—9

10TipsonConductingQualityMeetings Resources







10 Tips on Conducting Quality Meetings

1. Plananagendareviewmeetingbetweenthe 7. Balancerespectforboardmembers’timewithgoal

PresidentandExecutiveDirector ofopendiscussion

■ administrativevs.policy 8. Useagendaasfocalpointofmeetingtoachieve

■ formatofagenda boardactionsnecessary



■ strategicplanning–shortterm 9. Beafacilitator,notdictator



2. Usefoldermethodforfuturemeetings, ■ drawoutminoritypositionsbyaskingquestions

onepermeeting ■ reflectdiscussions/viewpointsinminutes

■ committeefeedback 10.Keepdetailedminutes

■ tableditems ■ withbackupmaterial

■ whenmoreinformationrequired ■ forfutureguidance,futuremeetingsfolders

■ strategicplanning–longterm

3. Havinganagenda

■ President/ExecutiveDirectorcontrolaccess

■ informationalvs.action

4. Mailagendaandbackupinadvancetoboard

membersandappropriatecommitteemembers

■ twoworkingdaysinadvance

■ anticipatequestionsandanswertheminbackup

material

5. Starta“memberstobeheard”item,limitedto

fiveminutes,somembershaveboardaccess,and

announceyournewpolicyinpublicationsandat

meetings

6. Startandendontime

■ startwithoutaquorumifnecessary

■ havetimeofbeginningandendonagenda









0—2009BarLeaderHandbook

Resources HowtoConductMeetingsthatWork







Effective Meetings

HowtoConductMeetingsthatWork





Have a reason to meet Youalsoneedtobesurethatnewcommitteemembers

arebroughtuptodateonthecommittee’sactivitiesand

Whenandwherethemeetingwillbeheldareimpor- plansbeforethemeetingsothatvaluabletimeisnot

tantconsiderations.However,theveryfirstquestion spentduringthemeetingorientingnewmembers.

thatshouldbeaskedis,“Whyarewemeetingandwhat

dowewanttoaccomplish?”Iftherearenoclear-cut

answerstothisquestion,don’tholdthemeeting.

Seating arrangements

Thedatesofsomemeetings,suchasthoseofstanding Studieshaveshownthatpeoplereactincertainpredict-

committeesandoftheboardofdirectors,maybesetby ablewaysincertainphysicalsurroundings.Theseating

thebylaws.Thewhereofameetingisusuallydecided arrangementsofyourmeetingcaneffectitsproductivity.

bycustom,roomavailability,ortheavailabilityofspace Ideally,aroundtableisbest,butthisonlyworksfora

attheassociationheadquarters.Youmaybeableto smallgroup.AwiderectangularorU-shapedarrange-

meetatthepresident’s,orotherassociationofficer’s mentiseffectiveforlargermeetings.Theleadershould

lawoffice.Thetimesetforthemeetingandhowlongit beeasilyseenbyallparticipants.

shouldrunshouldbegivencarefulconsideration.Those

heldattheendofthedayseldomholdtheattention

Start on time

ofmembersoncenormalquittingtimehaspassed.Ten

a.m.and2:00p.m.areoptimumtimesformeetings. Themeetingshouldalwaysstartontime.Don’twaitfor

Whatevertimetableyouchoose,sticktoit. anyone.Itsetsabadexampleanddiscouragesothers

frombeingontime.Takeyourwatchoffatthebegin-

Know who participates ningofthemeetingandsetitinfrontofyou.Thisshows

thatyoumeantostayonschedule.Brieflystatethepur-

Thematterofwhoattendsassociationmeetingsis poseofthemeetingandemphasizethepositiveaspects

seldomlefttotheleader.Participantsareelectedor ofthesubject.Eachparticipantshouldintroducethem-

selected,ortheymaysimplyvolunteer.Inworkingcom- selvesbeforethediscussionbegins.

mittees,it’sbesttohaveadefinitelimitonmembership;

theoptimumsizeforgettingresultsisfiveto15mem-

During the meeting

bers.Ifthereisnolimitoncommitteesizeandyouhave

morethan15,dividethemembersintosmallergroups Besurethegroupisfocusedonthesamecontent.You

forspecifictasks. shouldhaveablackboardorflipcharttolistthepoints

beingdiscussed.Thisisalsoausefultoolindefusing

The agenda aheateddiscussion;sincelistingthepointsbeingdis-

cussedseemstodisassociatetheideafromtheperson

Donotconductameetingwithoutawrittenagenda. proposingit.Beforethemeetingisadjourned,review

Agendasshouldbetypedupanddistributedtoallpar- thepointsdiscussed,conclusionsandactionitemsdevel-

ticipantswellinadvancetogivethemtimetoprepare. opedandbesurethatallparticipantsareinagreement.

Theagendashouldlistthedate,placeandestimated

lengthoftimeofthemeeting.Thenamesofthepartici-

After the meeting adjourns

pantsshouldbegiven,togetherwiththesubjectofthe

meeting,somebackgroundinformationandthestatus Oncethemeetingisadjourned,theleaderstillhaswork

ofthematerialtobediscussed.Mostimportant,the todo.Theresultsofthemostsuccessfulmeetingwill

agendashouldclearlysetforththegoalofthemeeting. slipawayiftheyarenotputintoconcreteformalmost

Anagendawillgivethemeetingstructureandkeepin immediately.Youshouldsetupastandardformfora

ontrack.Donotallowtheparticipantstostrayfromthe follow-upmemo.Itshouldincludethedateofthemeet-

agenda.Settimelimitsforalloftheitemsontheagenda. ing,nameofthesender,subjectofmeeting,participants,



2009BarLeaderHandbook—

SecretstoBetterMeetings Resources





conclusionsreachedandactionitems.Theactionitems

shouldincludetheperson(s)assignedresponsibilityand

deadlines.

AdaptedfromHowtoConductMeetingsthatGet

ResultsfromTheFloridaBar’s1990BarLeader

HandbookandHowtoMakeYourMeetingsWorkfrom

theStateBarofCalifornia’sPassportfortheNewBar

President.









Secrets to Better Meetings



Each meeting is unique. Thatmakesitpossibletoset Conclude With Summary Statements. Themeeting

upacompletesetofproceduralrulesformeetinglead- leadershouldbrieflysummarizetheproceedingsand

erstofollow.However,thereareimportantgroundrules accomplishmentsofthemeetingatitsconclusionto

thatapplyinalmostallmeetings. underscorethefocusofthemeetingandtomakeclear

Respect Other People’s Time. Whenthemeetinggets whatindividualsareexpectedtodotofollow-up.

tothepointthatthespecialexpertiseorknowledgeof Provide Means to Handle Unfinished Business. Iftimes

keyparticipantsisnolongerneeded,offerthesepeople runsoutbeforeallpointsoftheagendahavebeendealt

theopportunitytoexcusethemselves.Whentheyreal- with,getagreementfromparticipantsonaplantotake

izeyouaresensitivetonotwastingtheirtime,theywill uptheunfinishedbusinessatalatertime.

bemorewillingtohelpyououtinfuturemeetings.

Improve Communications. Ifyouareleadingameeting,

gearyourvocabularytotheleastsophisticatedmember

ofthegroup.Beonthelookoutforabstractorpedantic

languagefromothermeetingparticipantsandbeready

to“translate”suchlanguageintocolloquialspeech.

Record All Ideas. Atcreativemeetings,itisvitaltoavoid

intoleranceofparticipants’seeminglybadideas.Ideas

thatseemsillytodaymaybevaluablesometimeinthe

future.Recordallideasatameetingforevaluation.

End Meetings After Defined Responsibilities and Firm

Deadlines Have Been Established. Ifthemeeting’s

purposeistocomeupwithanactionplan,besure

thateveryoneclearlyunderstandswhoistodowhatby

when.









2—2009BarLeaderHandbook

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2009BarLeaderHandbook