Pre-Audit Warning— f. Got to Review&Sign on Menu Bar and follow steps Motor Carriers
to stamp document signed. Creating
Interim Voucher Exceeds Cost on
Authorization and
Authorization After it has been routed for approval and is in a “Posack Multiple Vouchers
Adding expenses to an interim voucher that were not
Obligation” status, you will be able to create, sign and for Long-term
included on your original authorization can cause the
submit an interim voucher Travelers
total cost of the trip to exceed the amount of your
original obligation. This will create flagged items in the Introduction
Pre-Audit screen.
This GovTrip enhancement allows the creation of multiple
vouchers against a single authorization to support long-
term travelers.
Log into GovTrip
a. Navigate to the website www.govtrip.com
b. Ensure the correct agency is selected from the
“Agency” drop down. Enter your Username and
Password and click “Log-In to GovTrip”.
c. Read and select Accept to the “Warning and
Privacy Act Statement”; you will be taken to your
Your newly created interim voucher must be removed
GovTrip Welcome page.
and the authorization amended, before you can d. If you do not have a Username and Password, click
continue. the “Create an Account” link in the First time user
section.
a. Click the Return to Document List link.
Creating a New Authorization
b. Your voucher will be listed under the Voucher tab.
c. Click the Remove link.
a. If you are creating an Authorization for yourself
Creating an Amendment navigate to the Document List section of your
GovTrip Welcome screen and under Authorization
a. From you Document List click Amend next to your tab click Create New Authorization.
authorization. b. If you are creating an Authorization for someone
else, select the Traveler Lookup tab at the top of
b. Add comments and Click OK.
your Welcome screen and use one of the lookup
d. Click Accept. methods to find the person for whom you are
creating travel. After selecting the correct person,
e. On Preview Trip screen click Edit next to expense,
you will be brought to your Welcome screen with
or Add box, to add additional expenses. Total must that traveler’s document list below; select Create
exceed amount in Pre-Audit warning. New Authorization under their Authorization tab.
Travel Itinerary 3. From the available list of Authorizations to Creating a Final Voucher
create Vouchers from, click the appropriate link
The travel start and end dates determine your long- - Interim or Final. After the TDY has ended, the interim link will no longer
term travel status and allow you to create interim be available. At this point the Final voucher should be
vouchers and a final voucher using a single The link will be available to create an Interim voucher created.
authorization. when:
Proceed on to Travel Dates, Air Reservations, Hotel
Create your travel itinerary, air travel, lodging and rental 1. Your authorization included an expense Reservations, Rental Car Reservation, Per Diem
car as you normally would. incurred before the TDY began, such as
pre-purchase of airfare. The system will Entitlement, Non-Mileage Expenses, Mileage
Per Diem Entitlements allow you to create the interim voucher and Expenses and Accounting and make any necessary
receive payment for this expense before updates.
If necessary, adjust your Per Diem entitlements according the TDY begins. It will not allow you to
to your agency’s Travel Regulations: claim reimbursement for future expenses
2. Your TDY begins. The link will be visible
and available during the dates of your TDY. Pre Audit
Ensure the per diem entitlements are correct. You
may update all days by using Edit All or individual This link is for travelers who will be on TDY
for over 30 days and need to file claims for
days by using Edit next to the desired day. This is
reimbursement while they are still in TDY
where you can adjust per diem, update leave, show status. The system will allow you to create a. If any items on your Voucher have been flagged,
meals provided and actual lodging cost. If changes an interim voucher and receive payment you must enter a “Justification to Approving Official”
made, you must click Save These Entitlements. for expenses incurred before the date the in the text box next to the entry. When done click
interim voucher is created, but it will not Next Section.
Add Mileage and Non-Mileage Expenses allow reimbursement for future expenses.
NOTE: If the default Method of Reimbursement is
Add the “Lines of Accounting” information as usual. changed on any expense, you will receive a Pre-Audit
Review & Sign authorization flag.
After clicking Interim, you will be prompted to
enter the ending date of the expenses you wish
to claim on this interim voucher.
Digital Signature
Creating an Interim Voucher
Allowed Dates will appear.
a. If you are submitting this Voucher for yourself,
1. If you are creating a Voucher for yourself ensure that the “SIGNED” stamp is populated in
navigate to the Document List section of your the “Submit this document as:” drop down. You
GovTrip Welcome screen, and under Voucher
may add any additional remarks that will appear
tab click Create a Voucher.
in the remarks section of this page. When done
2. If you are creating a Voucher for someone else,
select the Traveler Lookup tab at the top of click Submit Completed Document.
your Welcome screen and use one of the Proceed on to Travel Dates, Air Reservations, Hotel b. On the “Stamp Process” page, read the
lookup methods to find the person for whom information and click Save and Continue. Click
you are creating travel. After selecting the Reservations, Rental Car Reservation, Per Diem
Cancel if you do not want to stamp your
correct person, you will be brought to your Entitlement, Non-Mileage Expenses, Mileage
Voucher SIGNED at this point.
Welcome screen with that traveler’s document Expenses and Accounting and make any necessary
list below; select Create a Voucher under
updates. Review and Sign.
their Voucher tab.