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					SHAREPOINT CONTENT SOLUTIONS FOR STAFF

TYPE OF SITE                                      AUDIENCE        PURPOSE                                ADVANTAGES                                                                SUGGESTED USE           RESOURCES
SHAREPOINT TEAMSITES                              All Staff       Team Sites are ideal for sharing of     Easy, quick facility for sharing of information amongst a team          Team sites for          UniSA Team Sites:
URL will be                                                       information relevant to the staff       Look and feel not a major issue because it is for internal              divisions, schools,     https://teamsites.unisa.edu.au/default.a
https://teamsites.unisa.edu.au/teamname           or              within a particular area or for           consumption.                                                           administrative units,   spx
                                                                  general administration purposes.        Easy to create site and author pages (no need for HTML skills, no       research                How to request for a Team Site:
                                                  Particular                                                need for going through the tedious process of requesting for a         institutes/centres      Contact your Local IT Support staff or
                                                  groups of       Typically Team Sites are created for      website, getting trained, requesting for access, authoring, getting    and groups, image       raise a service call in HPSD via email to
                                                  staff           Divisions, Schools, Admin Units and       the site checked before going live, etc.)                              library                 teamsites-support@unisa.edu.au
                                                                  research centers and groups.            No need for publishing from a development to production
                                                                                                            environment                                                                                    Team Sites user training:
                                                                  Document Collaboration and              Can restrict access to UniSA staff with Active Directory Groups or                              https://teamsites.unisa.edu.au/training/
                                                                  sharing is a primary purpose.             can open access to all unisa staff if required.                                                Documents/Home.aspx
                                                                                                          Team will be able to create sites within their teamsites                                        Examples of Team Sites:
                                                                                                            themselves                                                                                     MDU image library

SHAREPOINT PROJECTS                               Staff across    Projects sites are best used for          Effective facility for sharing information on a particular project    Program and Course      UniSA Projects Site:
URL will be                                       divisions and   housing content pertaining to              amongst project team members                                          Management              https://projects.unisa.edu.au/Pages/Def
https://projects.unisa.edu.au/sites/projectname   areas and       projects that cross                       Excellent method for updating members on all aspects of the           System, Learning        ault.aspx
                                                  students        divisional/portfolio boundaries.           project and track the progress of the project.                        Management              How to request for a Projects site: Fill in
                                                                                                            Look and feel not a major issue because it is for internal            System, etc             and submit the online ‘Request Project
                                                                  It can store project documentation         consumption.                                                                                  Site Form’ here
                                                                  such as Business Cases, Project           Easy to create site and author pages (no need for HTML skills, no                             https://projects.unisa.edu.au/Pages/Def
                                                                  Execution Plans, agendas, minutes,         need for going through the tedious process of requesting for a                                ault.aspx
                                                                  etc, enabling sharing of this              website, getting trained, requesting for access, authoring, getting                           Team Sites user training:
                                                                  information among project team             the site checked before going live, etc.)                                                     https://teamsites.unisa.edu.au/training/
                                                                  members and relevant staff.               No need for publishing from a development to production                                       Documents/Home.aspx
                                                                                                             environment                                                                                   Examples of Team Sites:
                                                                                                            Can restrict viewing to staff within the team or any staff member                             Learn Online project
                                                                                                            Can apply appropriate permissions to other authors for this site
SHAREPOINT COMMITTEES                             Staff across    Committees sites enable                   An excellent and easy-to-use online method for collaboration          Web Authors Group,      UniSA Committees Site
URL will be                                       divisions and   interaction and collaboration              among members of committees and groups of staff                       Working Groups          https://committees.unisa.edu.au/Pages/
https://committees.unisa.edu.au/sites/committe    areas and       between staff who have share              Provides excellent functionality for activities such as discussion                            Default.aspx
ename                                             students        common interests or work, or               threads, archiving of discussions, etc, between staff/members                                 How to request for Committees site: Fill
                                                                  between members of a committee             who share a common role/interest                                                              in and submit the online ‘Request
                                                                  that span divisional/ portfolio           Look and feel not a major issue because it is for internal                                    Committees Site’ form here
                                                                  boundaries.                                consumption.                                                                                  https://committees.unisa.edu.au/Pages/
                                                                                                            Easy to create site and author pages (no need for HTML skills, no                             Default.aspx
                                                                                                             need for going through the tedious process of requesting for a                                Committees site user training:
                                                                                                             website, getting trained, requesting for access, authoring, getting                           https://committees.unisa.edu.au/Pages/
                                                                                                             the site checked before going live, etc.)                                                     Default.aspx
                                                                                                            No need for publishing from a development to production                                       Example of Committees sites:
                                                                                                             environment                                                                                   Web Authors Forum
                                                                                                            Can restrict viewing to staff within the committee                                            Orientation Working Group
                                                                                                            Staff can post discussions threads and comment on threads                                     UniSA IT Support Group



SHAREPOINT WORKSPACES                             Internal        Workspace sites are a hosting site        A useful facility for team members to organise meetings and           MDU/ISTS regular        UniSA Workspaces Site
URL will be                                       (staff within   for meetings and documents.                share meeting documents, enabling members to post information         meeting, research       https://workspaces.unisa.edu.au/
https://workspace.unisa.edu.au/meetings/works     teams)                                                     such as agendas and minutes for meetings and other meeting            supervisors meeting,
pacename                                                          Workspace interacts with the               documentation.                                                        Divisional Managers     How to request for a Workspaces site:
                                                                  Microsoft Office Suite of products        Has the ability to integrate with Microsoft applications such as      Meetings, etc           See Setup Meeting Workspace from
                                                                  enabling added and useful                  Outlook which provides versatility. Members can set up                                        Outlook or look at the workspace portal
                                                                  functionalities.                           Workspaces when creating Outlook meeting requests or                                          https://workspaces.unisa.edu.au/ for
                                                                                                       publishing documents from Word, Excel or Powerpoint.                                         further guidance.
                                                                                                      Look and feel is not a major issue because it is for internal
                                                                                                       consumption.                                                                                 Examples of Workspaces site:
                                                                                                      Easy to create site and author pages (no need for HTML skills, no                            Problem Meeting
                                                                                                       need for going through the tedious process of requesting for a                               BUE-Divisional Managers Group
                                                                                                       website, getting trained, requesting for access, authoring, getting
                                                                                                       the site checked before going live, etc.)
                                                                                                      No need for publishing from a development to production
                                                                                                       environment
                                                                                                      Collaboration among staff on documents and collating input from
                                                                                                       staff is made easy instead of sending several versions by email
                                                                                                      No need to set up VPN for remote access by staff
SHAREPOINT                                       Internal   Sharepoint sites are best used for        A useful facility for team members to organise meetings and           MDU/ISTS regular       UniSA Sharepoint Site
URL will be                                                 housing content that cross                 share meeting documents, enabling members to post information         meeting, research      https://sharepoint.unisa.edu.au/
https://sharepoint.unisa.edu.au/sites/sitename              divisional/portfolio boundaries.           such as agendas and minutes for meetings and other meeting            supervisors meeting,
                                                                                                       documentation.                                                        Divisional Managers    How to request for a Workspaces site:
                                                            It can store Project documentation,       Has the ability to integrate with Microsoft applications such as      Meetings, etc          Look at the workspace portal
                                                            Business Cases, Project Execution          Outlook which provides versatility. Members can set up                                       https://sharepoint.unisa.edu.au/ for
                                                            Plans, agendas, minutes, etc,              Workspaces when creating Outlook meeting requests or                                         further guidance or use the site
                                                            enabling sharing of this information       publishing documents from Word, Excel or Powerpoint.                                         creation request form at
                                                            among relevant staff.                     Look and feel is not a major issue because it is for internal                                https://sharepoint.unisa.edu.au/_lay
                                                                                                       consumption.                                                                                 outs/scsignup.aspx
                                                                                                      Easy to create site and author pages (no need for HTML skills, no
                                                                                                       need for going through the tedious process of requesting for a                               Examples of Workspaces site:
                                                                                                       website, getting trained, requesting for access, authoring, getting                          UniSA-OHS
                                                                                                       the site checked before going live, etc.)
                                                                                                      No need for publishing from a development to production
                                                                                                       environment
                                                                                                      Collaboration among staff on documents and collating input from
                                                                                                       staff is made easy instead of sending several versions by email
                                                                                                      No need to set up VPN for remote access by staff

				
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posted:11/28/2011
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