SHAREPOINT CONTENT SOLUTIONS FOR STAFF
TYPE OF SITE AUDIENCE PURPOSE ADVANTAGES SUGGESTED USE RESOURCES
SHAREPOINT TEAMSITES All Staff Team Sites are ideal for sharing of Easy, quick facility for sharing of information amongst a team Team sites for UniSA Team Sites:
URL will be information relevant to the staff Look and feel not a major issue because it is for internal divisions, schools, https://teamsites.unisa.edu.au/default.a
https://teamsites.unisa.edu.au/teamname or within a particular area or for consumption. administrative units, spx
general administration purposes. Easy to create site and author pages (no need for HTML skills, no research How to request for a Team Site:
Particular need for going through the tedious process of requesting for a institutes/centres Contact your Local IT Support staff or
groups of Typically Team Sites are created for website, getting trained, requesting for access, authoring, getting and groups, image raise a service call in HPSD via email to
staff Divisions, Schools, Admin Units and the site checked before going live, etc.) library teamsites-support@unisa.edu.au
research centers and groups. No need for publishing from a development to production
environment Team Sites user training:
Document Collaboration and Can restrict access to UniSA staff with Active Directory Groups or https://teamsites.unisa.edu.au/training/
sharing is a primary purpose. can open access to all unisa staff if required. Documents/Home.aspx
Team will be able to create sites within their teamsites Examples of Team Sites:
themselves MDU image library
SHAREPOINT PROJECTS Staff across Projects sites are best used for Effective facility for sharing information on a particular project Program and Course UniSA Projects Site:
URL will be divisions and housing content pertaining to amongst project team members Management https://projects.unisa.edu.au/Pages/Def
https://projects.unisa.edu.au/sites/projectname areas and projects that cross Excellent method for updating members on all aspects of the System, Learning ault.aspx
students divisional/portfolio boundaries. project and track the progress of the project. Management How to request for a Projects site: Fill in
Look and feel not a major issue because it is for internal System, etc and submit the online ‘Request Project
It can store project documentation consumption. Site Form’ here
such as Business Cases, Project Easy to create site and author pages (no need for HTML skills, no https://projects.unisa.edu.au/Pages/Def
Execution Plans, agendas, minutes, need for going through the tedious process of requesting for a ault.aspx
etc, enabling sharing of this website, getting trained, requesting for access, authoring, getting Team Sites user training:
information among project team the site checked before going live, etc.) https://teamsites.unisa.edu.au/training/
members and relevant staff. No need for publishing from a development to production Documents/Home.aspx
environment Examples of Team Sites:
Can restrict viewing to staff within the team or any staff member Learn Online project
Can apply appropriate permissions to other authors for this site
SHAREPOINT COMMITTEES Staff across Committees sites enable An excellent and easy-to-use online method for collaboration Web Authors Group, UniSA Committees Site
URL will be divisions and interaction and collaboration among members of committees and groups of staff Working Groups https://committees.unisa.edu.au/Pages/
https://committees.unisa.edu.au/sites/committe areas and between staff who have share Provides excellent functionality for activities such as discussion Default.aspx
ename students common interests or work, or threads, archiving of discussions, etc, between staff/members How to request for Committees site: Fill
between members of a committee who share a common role/interest in and submit the online ‘Request
that span divisional/ portfolio Look and feel not a major issue because it is for internal Committees Site’ form here
boundaries. consumption. https://committees.unisa.edu.au/Pages/
Easy to create site and author pages (no need for HTML skills, no Default.aspx
need for going through the tedious process of requesting for a Committees site user training:
website, getting trained, requesting for access, authoring, getting https://committees.unisa.edu.au/Pages/
the site checked before going live, etc.) Default.aspx
No need for publishing from a development to production Example of Committees sites:
environment Web Authors Forum
Can restrict viewing to staff within the committee Orientation Working Group
Staff can post discussions threads and comment on threads UniSA IT Support Group
SHAREPOINT WORKSPACES Internal Workspace sites are a hosting site A useful facility for team members to organise meetings and MDU/ISTS regular UniSA Workspaces Site
URL will be (staff within for meetings and documents. share meeting documents, enabling members to post information meeting, research https://workspaces.unisa.edu.au/
https://workspace.unisa.edu.au/meetings/works teams) such as agendas and minutes for meetings and other meeting supervisors meeting,
pacename Workspace interacts with the documentation. Divisional Managers How to request for a Workspaces site:
Microsoft Office Suite of products Has the ability to integrate with Microsoft applications such as Meetings, etc See Setup Meeting Workspace from
enabling added and useful Outlook which provides versatility. Members can set up Outlook or look at the workspace portal
functionalities. Workspaces when creating Outlook meeting requests or https://workspaces.unisa.edu.au/ for
publishing documents from Word, Excel or Powerpoint. further guidance.
Look and feel is not a major issue because it is for internal
consumption. Examples of Workspaces site:
Easy to create site and author pages (no need for HTML skills, no Problem Meeting
need for going through the tedious process of requesting for a BUE-Divisional Managers Group
website, getting trained, requesting for access, authoring, getting
the site checked before going live, etc.)
No need for publishing from a development to production
environment
Collaboration among staff on documents and collating input from
staff is made easy instead of sending several versions by email
No need to set up VPN for remote access by staff
SHAREPOINT Internal Sharepoint sites are best used for A useful facility for team members to organise meetings and MDU/ISTS regular UniSA Sharepoint Site
URL will be housing content that cross share meeting documents, enabling members to post information meeting, research https://sharepoint.unisa.edu.au/
https://sharepoint.unisa.edu.au/sites/sitename divisional/portfolio boundaries. such as agendas and minutes for meetings and other meeting supervisors meeting,
documentation. Divisional Managers How to request for a Workspaces site:
It can store Project documentation, Has the ability to integrate with Microsoft applications such as Meetings, etc Look at the workspace portal
Business Cases, Project Execution Outlook which provides versatility. Members can set up https://sharepoint.unisa.edu.au/ for
Plans, agendas, minutes, etc, Workspaces when creating Outlook meeting requests or further guidance or use the site
enabling sharing of this information publishing documents from Word, Excel or Powerpoint. creation request form at
among relevant staff. Look and feel is not a major issue because it is for internal https://sharepoint.unisa.edu.au/_lay
consumption. outs/scsignup.aspx
Easy to create site and author pages (no need for HTML skills, no
need for going through the tedious process of requesting for a Examples of Workspaces site:
website, getting trained, requesting for access, authoring, getting UniSA-OHS
the site checked before going live, etc.)
No need for publishing from a development to production
environment
Collaboration among staff on documents and collating input from
staff is made easy instead of sending several versions by email
No need to set up VPN for remote access by staff