FALL 2010
Welcome Guide
________________________________________________________________________________________________________________________________________________
CH AP TE R 3 – HOUSING CH APTER 8 – BANKING
Table of Contents
Housing Selection Process 20 Australian and New Zealand Banking 38
Welcome 1
Off-Campus Housing 20 Opening Bank Accounts 39
Checklist – Stage 1 2
On-Campus Housing 22 Recommendations and Summary 40
Contacting The Education Abroad Network 3
Doing it Yourself – Potential Pitfalls 23
Virtual Application Manager (VAM) 4 CH APTER 9– FINANCI AL INFO
Housing Options by University 24
Timeline for Program 5 Program Fee 41
Housing Descriptions by Program 25
Personal Spending 42
CHAPTER 1 – CALENDAR & EXCURSIONS
C H AP TE R 4 – F L I G H T I N F OR M ATI O N Financial Aid and Scholarships 43
Calendar 7
Flight Options 27
Orientation 8 C H AP TE R 1 0 – S AF E TY AB R O AD
Frequently Asked Flight Questions 28
Optional Travel & Excursions 8 Tips for Personal Safety 45
C H AP TE R 5 – O R I E N T ATI O N 30 Travel and Safety Links 46
CH APTER 2 - AC ADEMICS
CHAPTER 6 – STUDENT VISA & PASSPORT
Course Selection Process 11 CH APTER 11 – WHAT TO P ACK
Student Visa 32
Academic Differences 15
Suggested Packing List 47
Passport Information 34
University Online Course Catalog Links 18
Pre-departure Tips 48
Course Selection Process Summary 19
CH APTER 7 – INSURANCE 35
FALL 2010 WELCOME GUIDE
Welcome
Thank you for applying to the Study Australia/Study New Zealand program. You are one step
closer to studying abroad and having the experience of a lifetime.
This Welcome Guide is designed to help guide you through general enrollment procedures and
answer as many questions as possible pertaining to your study abroad program. The checklist
on page 2 provides an informative overview of important items you will need to complete. The
items from the checklist are explained in more detail throughout this document and page
numbers are provided for quick reference.
We understand this guide may not answer all of your questions, so please do not hesitate to
contact us at 1-800-585-9658 or email your Education Abroad Network Enrollment Coordinator
for assistance. We are eager to help.
Email is our primary form of communication with participants, so if you do not regularly use
email, please let us know. We can notify our staff to not send you emails and to call with
important updates and information.
Once again, thank you for choosing Study Australia/Study New Zealand. We look forward to
working with you to ensure you have a memorable study abroad experience.
Warm regards,
The Education Abroad Network Team
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Checklist – Stage 1
Items to submit to Study Australia/Study New Zealand
Application Fee Payable via Virtual Application Manager
Official Transcripts Mailing address available on next page
Program Deposit Invoice included in Welcome Packet
Statement from University or College Available via Virtual Application Manager
Housing Questionnaire Available via Virtual Application Manager
What else should I do now?
Start CREDIT TRANSFER process Chapter 2
Ensure you have a valid PASSPORT Chapter 6
Review FINANCIAL AID requirements Chapter 9
What comes next?
Select ACADEMIC CLASSES Chapter 2
Calendar & Flight Information Emailed in March
Reserve AIRFARE to Australia/New Zealand Chapter 4
Complete STUDENT VISA Application Chapter 6
Pre-Departure Packet #1 Sent 3 months before departure
Pre-Departure Packet #2 Sent 1 month before departure
Final Program Fee Due 2 months before departure
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Contacting The Education Abroad Network
Email is the primary form of communication during the application and enrollment
period. Please provide us with an email address you use regularly, as important
program announcements and instructions will be sent via email. Also, please check your
email on a regular basis and make sure to update your Virtual Application Manager if
you change your email address.
In addition, please be sure to include your name on all correspondence (including
emails). We work with hundreds of students so providing your name will ensure timely
responses to questions and inquiries.
Physical Address
The Education Abroad Network
220 W. Colfax Avenue, Suite 600
South Bend, IN 46601
Telephone and Fax
Toll Free: 1-800-585-9658
Local Number: 1-574-271-9416
Facsimile Number: 1-509-357-9457
Important Websites
Study Australia/Study New Zealand Homepage: www.study-australia.com
The Education Abroad Network Homepage: www.educationabroadnetwork.org
Virtual Application Manager: www.study-australia.com/crm/myaccount
Office Hours
The Education Abroad Network is open Monday – Friday from 9 a.m. to 5 p.m. Eastern
Standard Time and observes all major holidays. If these hours are not convenient, you
may schedule a time outside of our normal business hours to speak with us.
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Virtual Application Manager
The Virtual Application Manager (VAM) is a simple yet comprehensive web-based
application which gives you 24-hour access to your Study Australia/Study New
Zealand application materials and program information.
Your Virtual Application Manager (VAM) is divided into two parts. In Part 1 you can:
• Provide your Personal Information
• Provide your Parent/Guardian details
• Provide your Academic Background details
• Complete the Supplemental Information, including the Statement of Purpose
• Apply to 1 or 2 programs
• Send the Recommendation and Statement from University forms
electronically to faculty and staff at your home institution for completion.
You will have access to Part 2 of the VAM once your $30 application fee and official
transcripts have been received. Part 2 allows you to:
• Submit your Course Selections
• Complete your Housing Questionnaire
• Complete your Emergency Information
• Supply Study Australia/Study New Zealand with details of your arrival into
Australia or New Zealand
The Pre-Departure Information Section in Part 2 is accessible after you have paid the
$500 program deposit and $30 application fee and we have received your academic
transcripts. The Pre-Departure Information section contains details on:
• Group Flights
• Pre-Semester Travel Opportunities
• Overseas Health Insurance
• Student Visas
• Overseas Mobile Phones
• Helpful links about Australia and New Zealand
You may submit online credit card payments for your $30 application fee and $500
program deposit via your Virtual Application. The Education Abroad Network accepts
Visa and MasterCard only.
To access your Virtual Application Manager (VAM), visit https://www.study-
australia.com/crm/myaccount/ and enter your Username and Password. If you
completed a paper application, we will email you your Username and Password.
Please periodically check your VAM for updated information and forms, which will be
posted throughout the application and enrollment period.
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Timeline for Fall Semester
January
• Order/renew passport (if applicable)
• Ensure Part 1 of the VAM is fully completed, including the submission of:
o $30 application fee
o Official transcripts
o Recommendation form
o Statement from University or College
• Review Welcome Guide
o Review course selection information from Welcome Guide
o Review course offerings for your intended host university from our website
o Review checklist within Welcome Guide
February
• Consult study abroad office at home institution in regards to study abroad credit approval and
other specific procedures to be completed for studying abroad, such as financial aid
• Consult academic advisor at your home institution regarding courses to enroll in while abroad
• Submit $500 program deposit (invoice to be included with Welcome Guide packet)
March
• Select Australian/New Zealand university to attend (if applied to multiple programs)
• Submit course selections to Study Australia/Study New Zealand
• Complete Housing Questionnaire and Emergency Information forms from Part 2 of VAM (Part 2
is available upon receipt of the $30 application fee and official transcripts)
• Begin to review flight options
• Return host university enrollment forms to Study Australia/Study New Zealand, which are
required to apply for the student visa (Note: The timing of this event will vary considerably
depending on when final course selections are submitted to us.)
April
• Finalize flight itinerary and any pre-semester travel
o Complete Arrival Details section of VAM
o Pay for flight
• Return final host university enrollment forms to Study Australia/Study New Zealand
May
• Receive visa instructions from Study Australia/Study New Zealand and apply for student visa
• Finalize all necessary paperwork with Home University regarding credit transfer and financial
aid
• Submit final payment, contracts, and other supplemental forms to us
June/July
• Finish all remaining paperwork for Study Australia/Study New Zealand and host university
• Order overseas mobile phone (optional and only available for Australia-bound students)
• Receive housing allocation and final program instructions and information
• Depart for Orientation
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Timeline for Bond University
January/February
• Order/renew passport (if applicable)
• Ensure Part 1 of the VAM is fully completed, including the submission of:
o $30 application fee
o Official transcripts
o Recommendation form
o Statement from University or College
• Review Welcome Guide
o Review course selection information from Welcome Guide
o Review course offerings for your intended host university from our website
o Review checklist within Welcome Guide
March
• Consult study abroad office at home institution in regards to study abroad credit approval and
other specific procedures to be completed for studying abroad, such as financial aid
• Consult academic advisor at your home institution regarding courses to enroll in while abroad
• Submit $500 program deposit (invoice to be included with Welcome Guide packet)
April/May
• Select Australian/New Zealand university to attend (if applied to multiple programs)
• Submit course selections to Study Australia/Study New Zealand
• Complete Housing Questionnaire and Emergency Information forms from Part 2 of VAM (Part 2
is available upon receipt of the $30 application fee and official transcripts)
• Begin to review flight options
• Finalize all necessary paperwork at Home University regarding credit transfer and financial aid
June
• Return host university enrollment forms to Study Australia/Study New Zealand, which are
required to apply for the student visa (Note: The timing of this event will vary considerably
depending on when final course selections are submitted to us.)
• Receive visa instructions from Study Australia/Study New Zealand and apply for student visa
• Submit final payment, contracts, and other supplemental forms to Study Australia/Study New
Zealand
July
• Finalize flight itinerary and any pre-semester travel
o Complete Arrival Details section of VAM
o Pay for flight
August
• Finish all remaining paperwork for Study Australia/Study New Zealand and host university
• Order overseas mobile phone (optional)
• Receive housing allocation and final program instructions and information
• Depart for Orientation
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Chapter 1 – Calendar & Excursions
Calendar
We finalize our program calendar several months before each semester abroad. During that time, we
work with our overseas partner universities in order to determine our orientation schedule. We will
provide updated information pertaining to orientation, key semester dates, group flights, and pre-
semester trips once our program calendar has been finalized. We will send you an email notification
once the updated calendar information has been posted on the website. In the interim, please review
the information below related to the Study Australia/Study New Zealand calendar.
General Information:
Once the program calendar has been finalized, we will post this information on our website, as
well as under the Pre-Departure Information section of your VAM. Once the calendar has been
released, all dates are still subject to change. While we do not anticipate any date changes once
the calendar has been finalized, we reserve the right to make changes, particularly if one of our
partner universities institutes their own date modification. All program participants will be
contacted in the event of a date change.
Flights:
Most airlines do not allow open-ended tickets and now require international passengers to select a
return date at the time of booking their flight. Return dates can be changed, subject to availability, but
program participants should initially book a return flight home no earlier than one day after their
university exams are scheduled to finish. After receiving their final exam schedule, participants can
change their return to an earlier date. However, participants should not rely on professors allowing
exams to be taken prior to the official exam date. For example, if the student’s last exam is November
17th they should not rely on rescheduling it so they can return home early. Once students have
arrived in Australia/New Zealand and have developed a relationship with their professors,
participants may always ask a professor to reschedule an exam, but please remember that professors
have no obligation to accommodate such requests.
Housing Dates:
We provide housing until one day after the final day of university exams. Study abroad students
generally finish their exams before the last scheduled exam date so students should have plenty of
time to prepare for their departure. Please also pay particular attention to the housing move-in dates.
We are unable to make exceptions for early move-in requests due to the complexity of housing
logistics.
Program Start Dates:
The program officially begins at the start of our orientation program in Sydney, Australia or
Auckland, New Zealand. Participants can choose from multiple orientation dates depending on
their arrival preferences and their host university schedule. Students arriving in advance of our
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orientation will be responsible for their own transportation from the airport and any necessary
accommodations prior to the orientation start date.
5-Day Orientation
Study Australia/Study New Zealand offers a 5-day Orientation program for those Fall 2010
participants whose university calendar dates do not conflict with our orientation dates. The
orientation will include fun social events such as a group dinner, walking tour and city
sightseeing, an extreme sporting activity (like rappelling or zorbing), and other group outings,
along with informational sessions on topics such as travel within Australia/New Zealand,
differences in academic systems, and general tips for having a successful semester. The 5-day
orientation will also offer students the opportunity to acclimate themselves upon arrival and
meet students from all over the US, creating a network of friends prior to the start of the
semester.
In previous semesters, we have offered a number of orientation programs in conjunction with
our pre-semester excursions. The orientation that you select will depend on your particular
university calendar. Offering several orientation dates allows program participants the flexibility to
choose the arrival date that best fits their individual schedules and budgets. Furthermore, by
offering multiple orientations we are able to keep our orientation groups smaller, thus providing a
more personalized orientation experience for each participant. Finally, offering earlier orientations
allows some participants to take advantage of an optional pre-semester excursion or travel
independently prior to start of the semester.
Optional Travel Opportunities
Most program participants will have the option of participating on an optional pre-semester
excursion or traveling independently at the conclusion of the 5-day orientation program.
Benefits of pre-semester travel are:
• Students who have limited travel time at the conclusion of the program due to previous
commitment (e.g.: the holidays, internships, jobs, returning to school) have more time to
experience Australia/New Zealand.
• We plan and organize our pre-semester excursions, thereby offering excellent value and
tremendous savings. These trips can be more economical compared to multiple last-
minute weekend trips throughout the semester. Guided tours are also easier to budget
since most costs are fixed and surprise expenditures are less likely.
• One to two weeks of secure luggage storage available while traveling.
• While Australia and New Zealand are safe countries for young travelers, doing a guided
tour is a great way to start the semester. After participating in one of these guided tours
students will be better prepared to plan and execute their own adventures during the
semester.
We will arrange for these excursions to coincide with our orientation dates. While these
excursions/dates are always subject to change, below is a list of pre-semester and spring break
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excursions we intend to offer for the Fall 2010 semester. All excursions/dates will be confirmed
with the release of the Fall 2010 program calendar.
Excursions
Last semester, over 80% of our participants who had the option to do a pre-semester excursion
and/or spring break excursion took advantage of this offering. Please see the excursion
summaries below. Complete itineraries and final pricing information will be included in the
Calendar and Flights Information.
East Coast Tour (Pre-semester Trip):
Date: TBD
Spring 2010 Excursion Fee: $1199 (not including flights)
Fall 2010 Excursion Fee: TBD
Enjoy an 8-day trip exploring the magnificent coast line from the Whitsunday Islands to Cairns.
Students will have the opportunity to not only view the amazing scenery, but tackle the white
water rapids of Tully River, snorkel or dive the Outer Great Barrier Reef, participate in night
bungee jumping, explore unique areas on ATV bikes, and sail the beautiful Whitsunday Islands.
Thailand (Spring Break Trip):
Date: TBD
Spring 2010 Excursion Fee: $1430 (not including flights to Thailand)
Fall 2010 Excursion Fee: TBD
Australia and New Zealand’s location in the South Pacific makes it an excellent launch pad to
explore other parts of the region. We have organized a unique opportunity with an alternative
spring break to Thailand. This exclusive 9-day excursion explores both the northern and
southern regions of Thailand with a focus on the culture and traditions of the country. Thailand
is a politically stable Buddhist country located in Southeast Asia. It is known throughout the
world for its delectable cuisine and friendly people. From the palm tree-lined beaches in the
south to the tropical rainforests in the north, Thailand offers an amazing cultural adventure.
Students will engage with a hill tribe village while spending a night in the village, ride
elephants through the jungle and float down a river on a bamboo raft. Students will take a Thai
cooking lesson, attend a dance ceremony, and visit traditional markets. There will also be
plenty of time to relax on one of the beautiful southern islands.
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Fiji Island Adventure (Pre-Semester Trip):
**Bond University participants only**
Date: TBD
Spring 2010 Excursion Fee: $660 (not including stopover in Fiji)
Fall 2010 Excursion Fee: TBD
Enjoy a 5-day trip to the exotic Fijian Islands en route to Australia. Experience local villages
and Fijian culture, visit tropical rainforests, snorkel or dive the coral reefs, and soak up the sun
on white and black sand beaches. This trip is available to Bond University participants only;
however, July students may do a variation of this trip as a stopover on the way home.
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Chapter 2– Academics
This chapter is divided into two sections, the “Course Selection Process” and “Academic
Differences,” and will help answer the following questions:
• How do I ensure credit transfers back to my home institution?
• How many classes can I take in Australia/New Zealand?
• Which classes can I take in Australia/New Zealand?
• When do I sign up for classes?
• Where can I find course descriptions and/or course syllabi?
• What are some major differences with teaching and grade assessment in
Australia/New Zealand compared to the United States?
Course Selection Process
The Australian and New Zealand academic year commences each February/March. While this
is the “second semester” of our academic year in the US, it is the first semester in the Australian
and New Zealand academic year. Therefore, you will be participating in their first academic
semester if you are a Spring participant. Spring participants must select Semester 1 courses.
Spring students are not eligible to take courses offered in Semester 2. If you are a Fall
participant, you will be participating in their second academic semester. Fall participants must
select Semester 2 courses. Fall semester participants are not eligible to select Semester 1 courses.
For Bond University participants, the third trimester takes place from September to December
and is labeled as “September” on the Bond University website.
Overseas universities post course catalogs online (printed versions are not available) so you
need internet access to view and select your courses. Links to the university websites can be
found at the end of this chapter. Please call us for further explanation if you have any questions
after you review the remainder of this packet.
Understanding Pre-Approval and Final Registration
Selecting courses at your Australian/New Zealand University is characterized by two phases –
Pre-Approval and Final Registration.
• Pre-Approval takes place before your departure overseas
• Final Registration mostly occurs during your overseas orientation
Pre-Approval
In contrast to most U.S. universities, many Australian and New Zealand institutions do not
allow students to register for classes months in advance. In most instances, students will
officially register for classes upon arrival based on their “Pre-Approved” course list. Therefore,
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it is imperative that students follow the described Pre-Approval process carefully and consult us
for guidance to ensure enrollment overseas goes smoothly. The more classes that are pre-
approved, the greater flexibility you will have once you arrive. In addition, Australian/New
Zealand universities rarely update their course timetables months in advance, so you may not
know the days and times courses meet until as late as one month prior to arrival. This is yet
another reason to get many classes pre-approved.
Step 1: Read the Guide to the Online University Course Catalog below carefully. Make sure
you understand the credit point system, semester codes, and other key terminology for your
selected university before you start searching for specific classes. Many students mistakenly
select classes for the wrong semester or classes they are not eligible to take because they fail to
follow the proper guidelines. Upon acceptance into the program, we will send each student
university-specific course selection information.
Guide to the Online University Course Catalog
Australian/ NZ Term US Term Explanation
Semester One Spring Runs February - June or January - April (Bond University only)
Semester
Semester Two Fall Semester Runs July - November or September - December (Bond University Only)
Faculty School Example: Faculty of Science is equivalent to the School or College of
Science in the US
School Department Example: within the Faculty of Arts is the School of Communication
Timetable Schedule Schedule of class offerings, including location of classes and hours/days
the class meets
Program/Plan/Course Major The major course of study for which a student attains a degree
Subject/Unit Class An individual class, e.g., Biology 101
Short Course N/A Non-credit bearing course usually covering a special interest or topic
Paper Class An individual class in New Zealand, e.g., Biology 101
Handbook Course Catalog Contains a brief description of individual classes and the semester
offered. Some handbooks also list contact hours, e.g., lecture, tutorial
and lab hours for each class
Co-requisite Co-requisite Course that must be completed successfully, or studied concurrently
with, the course for which it is prescribed.
Step 2: Select at least 6 – 8 courses you wish to take at your chosen university (see web links at
end of this chapter). In most cases you will enroll in three to five courses upon arrival. Please
keep in mind that you can add and delete courses during the final registration process and even
after classes begin as long as your total credit points meet university enrollment rules.
Students generally receive 3 – 5 U.S. transfer credit points at their home institution for each full-
time course taken overseas, regardless of the overseas credit point value. The general rule is
that you should receive the equivalent of one full-time course at your home institution for every
full-time course you complete at your host university. Please check with your home university
for its credit transfer policies.
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Review the following table to determine:
• Number of credit points for which you need to enroll to satisfy student visa regulations
at your host university
• Number of courses you will need to take based on minimum and maximum credit point
requirements
• Australian/New Zealand credit point values per enrolled course
• Number of courses we recommend for pre-approval
# of Credits Number of Courses
Australian/New Zealand Typical Course How many Credit
for Full we recommend for
University load needed for Points is each
Enrollment pre-approval
Full Enrollment Course?
Bond University 30 - 40 3 – 4 Courses 10 Credits 6 – 8 Courses
Deakin University 4 4 Courses 1 Credit 6 – 8 Courses
Griffith University 30 – 40 3 – 4 Courses 10 Credits 6 – 8 Courses
James Cook University 9 – 12 3 – 4 Courses 3 Credits 6 – 8 Courses
Lincoln University 60 4 Courses 15 Credits 6 -8 Courses
Macquarie University 9 – 14 3 – 4 Courses 3 – 4 Credits 6 – 8 Courses
Massey University 37.5 - 50 3 – 4 Papers 12.5 Credits 6 – 8 Courses
Monash University 18 – 24 3 – 6 Courses 2 – 8 Credits 6 – 8 Courses
Murdoch University 9 – 12 3 – 4 Courses 3 – 4 Credits 6 – 8 Courses
Queensland University of Tech. 36-48 3 - 4 Papers 12 Credits 6 – 8 Courses
RMIT University 48 4 – 6 Courses 6 – 12 Credits 8 – 12 Courses
University of Auckland 6–8 3 – 4 Papers 2 Credits 6 – 8 Courses
University of Canterbury 18 – 24 3 - 4 Papers 6 Credits 6 – 8 Courses
University of Melbourne 37.5 - 50 3 - 4 Courses 12.5 Credits 6 – 8 Courses
University of New South Wales 24 4 – 5 Courses 3 – 6 Credits 6 – 8 Courses
University of Notre Dame Perth 12 – 15 3 – 4 Courses 3 Credits 6 – 8 Courses
University of Notre Dame Sydney 12 - 15 3 - 4 Courses 3 Credits 6 - 8 Courses
University of Queensland 6 – 10 3 – 5 Courses 1 – 2 Courses 6 – 8 Courses
University of Sydney 22 – 24 3 – 6 Courses 2 – 8 Credits 6 – 8 Courses
University of Western Australia 20 – 24 3 – 4 Courses 6 – 12 Credits 6 – 8 Courses
University of Wollongong 22 – 24 4 – 5 Courses 6 – 8 Credits 6 – 8 Courses
University of Technology Sydney 18 – 24 3 –4 Courses 6 – 8 Credits 6 – 8 Courses
Victoria University Wellington 54 - 72 3 - 4 Papers 18 - 24 Credits 6 – 8 Courses
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Step 3: Send Study Australia/Study New Zealand your initial list of classes you wish to take
abroad by logging into our Virtual Application Manager (VAM). This list can be sent before or
after you meet with your academic advisor or dean as changes are permitted. The “Course
Selection Form” is available via your VAM: http://www.study-australia.com/crm/myaccount.
Step 4: Review your final list of courses with your academic advisor or dean to ensure credit
transfer. In addition to the “Statement from University” form (located in your VAM), which
needs to be signed by your academic or study abroad advisor, you should ensure you fully
understand the credit transfer policy of your home institution. Your advisor should be able to
help you with this process and we always encourage students to get course approvals in
writing.
FAQ: Do I really need to have my academic advisor approve all my classes before I leave
for Australia/New Zealand?
No, but it is highly recommended if you want to receive transfer credit. Some students tackle
the credit transfer issues when they return from Australia or New Zealand, but at the very
minimum you should meet with your academic advisor/dean before departure so they are
fully aware you will be studying abroad. They will be able to help you select courses that will
count towards your major and that will be easily transferable for credit when you return. In
addition, they (or your study abroad advisor) need to sign our “Statement from University”
form.
Step 5: We will review your course selection list with the host university staff members to
ensure you meet pre-requisites and your academic load will not be too challenging. The end
result will be your Pre-Approved Course List. Changes can be made to this list at anytime, up
to four weeks prior to departure.
Final Registration
Step 6: In most instances, the Final Registration process will take place during the official
university orientation. At this time you will review your Pre-Approved course selections with a
university staff member. This will be your opportunity to make additional changes to your
schedule based on timetables and other factors. If you have no changes this process will be very
quick.
In addition, you will be able to add/drop courses after classes commence. The time frame
varies for each university, but generally you will be allowed 2 – 3 weeks for changes.
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Academic Differences between Australia, New Zealand & the USA
Academic terminology overseas is different compared to American terms. For example, at
some Australian/New Zealand universities a “course” actually means a “degree program,”
such as "I am studying the Bachelor of Business course," while a “subject” or “paper” refers to
an individual class/subject matter. Below we have outlined some of the main academic
differences that American study abroad students have consistently noted.
Limited assessment/assignments. This will vary for each faculty, but in general, most courses
have only limited assessments/assignments throughout the course of the semester. For
example, some courses have one paper worth 20% and one final exam worth 80% of the final
grade. This is very different from the American system where there is usually continual
assessment, i.e. quizzes, essays, papers, midterm and final exams. In the American system
students often know how they are progressing throughout the semester. With the limited on-
going assessment throughout the semester in the Australian and New Zealand systems, many
students think there is no point going to class because there are fewer assignments. However,
given that there are fewer assignments, each assessment becomes proportionately more
important and can make it harder to get a good grade in a course. If you fail one assignment
you will have a lot of ground to make up with the remaining assignment or exam, and how
much ground you are able to makeup can be mathematically limited. Do not get lulled into a
false sense of security. Do the coursework as the semester progresses. If you don’t, when the
mid-term/final exam is upon you, it will be quite difficult to pass the class. At that point, it will
be too late to withdraw from the class so the poor mark will be on your official transcript.
More emphasis on independent work. Even though there are limited assignments, it is
expected that students are doing continuous independent research/study during the course.
Students may not get extra points for attending class and participating, but if a student
continually misses class the lecturer will notice and can factor the absences into the final grade.
Additionally, some American students are used to having professors available daily for
assistance if they are finding the course difficult. It may vary from department to department,
but in general, students in Australia/New Zealand are expected to be independent, do the work
and make sure they pass the class on their own.
Courses in Australia and New Zealand can be more difficult as the Australian/New Zealand
degree programs are very streamlined (e.g. if you are a business major all you take is business --
there are no general education requirements). In addition, Australian/NZ students have
prepared for their degree in high school, so first year economics, for example, is quite difficult,
as it is assumed students had a significant background in economics in high school. In contrast,
in the U.S. most first year students, regardless of their degree, take broader courses to satisfy
general education requirements. Such general education courses tend to be a bit easier since
they are intended to be taken by a variety of students from a variety of academic disciplines,
and not necessarily by students specializing in that field. This also means Australian/NZ
students have significant background in their area of study by the time they reach second and
third year of college.
Australian/New Zealand Course Levels. Study abroad students will generally take a
combination of 100/1000, 200/2000 and 300/3000 level courses. Course levels in
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Australia/New Zealand do not correspond to the same course level in the U.S. Because
Australians and New Zealanders earn an undergraduate degree in three years versus the
customary four years in the U.S., course levels are slightly different than what most students are
accustomed to at their home institution. For example, a 400/4000 level course in the U.S.
generally equates to a “senior” year course, but in Australia and New Zealand, a 400/4000 level
course would equal a “Graduate” course. Please see the chart below for more examples.
Australian/NZ Course Level U.S. Academic Equivalent
High School Freshman Year (100/1000 level)
100/1000 level Sophomore Year (200/2000 level)
200/2000 level Junior Year (300/3000 level)
300/ 3000 level Senior Year (400/4000 level)
400+/4000+ level Graduate Level (500/5000 level)
Because of these academic differences you should not take all 300 or 3000 level courses at your
overseas university just because you are a junior. 300/3000 level courses in Australia/New
Zealand are equivalent to “senior” year courses in the U.S. “Senior” year courses assume the
highest knowledge base going into the course, which many U.S. juniors or sophomores may not
possess. Most universities will allow you to take some 300/3000 level courses, but they will
strongly recommend you take a balance of first, second and third year courses to ensure you are
not academically overwhelmed.
We will discuss these academic differences in more detail upon arrival. If you have any
questions or concerns regarding academic differences please do not hesitate to contact us. The
majority of our participants do quite well overseas, but it is important to be aware of the
academic differences. There will be many potential distractions, so participants need to be
aware of the potential pitfalls.
Assessment/Grading: Overseas institutions determine grades differently from U.S. institutions.
It is common for US students to start with a 100% when they hand in an assignment. As the
teacher marks the paper and finds mistakes, the student is marked down until they reach a final
grade. At overseas universities, students start with a 0% and are marked up as the teacher finds
things correct until they reach a final grade for that assignment. As a result, students will
generally end up with lower grades overseas. For example, overseas a 75% on a paper is
normally a "Credit" which is equal to a “B” in the U.S. It is much harder to get a higher grade in
Australia/New Zealand than in the U.S. This can affect students psychologically -- that is,
students accustomed to receiving grades in the 80 - 90% range will be disappointed to receive
lower percentage scores (75%), even though the percentage translates to the same “B” grade.
Below is a general comparison of the Australian/NZ grading system (some universities use the
Distinction grading scale and some have a scale of 1 – 7) and their American Grading
equivalencies. Please note this comparison is only general and your home institution
ultimately decides the amount of credit you will receive and the grade equivalencies.
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Australian Grade Meaning US Grade
7 or HD High Distinction A+ / A
6 or D Distinction A- / B+
5 or C Credit B
4 or P1 Pass 1 C
3 or P2 Pass 2 or Conceded Pass D
2, 1 or F Fail F
New Zealand Percentage Range US Grade
Grade
A+, A, A- 75-100% A
B+ 70-74% B
B 65-69% B
B- 60-64% B
C+ 55-59% C
C 50-54% C
D (Fail) 40-49% F
E (Fail) 39% and under F
Please note: Most U.S. universities do not include overseas grades in the student’s total GPA.
The credit is recognized as transfer credit, but is excluded from all GPA calculations. However,
this may be different at your home institution. Please check with your home university
regarding their transfer credit policies.
Course Selections
As you select your 6 – 8 courses, keep in mind your ultimate goal at final registration is to have:
1. A total number of credit points (as shown in the chart above) within the university’s
stated enrollment range
2. A balance between 100, 200 or 300 (1000, 2000 or 3000) level courses
3. A combination of courses that will keep you on track to graduation
Once you are comfortable with the above information, please follow the internet links provided
on the next page to your chosen Online University Course Catalog to begin reviewing specific
courses.
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University Online Course Catalogs Links
University Link to University Course Book
Course Listing and Descriptions:
Bond University
http://www.bond.edu.au/study/international/studyabroad/subjects.html
Course Listing and Descriptions:
Deakin University
http://www.deakin.edu.au/current-students/handbooks/2010/
Course Listing and Descriptions:
Griffith University
http://www.griffith.edu.au/programs-courses/course-search
Course Listings and Descriptions:
James Cook University
https://secure.jcu.edu.au/app/studyfinder/
Course Listings and Descriptions:
Lincoln University
http://www.lincoln.ac.nz/Degrees-Diplomas-and-Certificates/Courses-A---Z/
Course Listings and Descriptions:
Macquarie University
http://handbook.mq.edu.au/2010/
Course Listings and Descriptions:
Monash University
http://www.monash.edu/pubs/handbooks/units/index-bycode.html
Course Listings and Descriptions:
Murdoch University
http://www.murdoch.edu.au/index/units#browse
Queensland University of Course Listings and Descriptions:
Technology http://www.qut.edu.au/study/courseinfo/
Course Listings and Descriptions:
RMIT University
http://www.rmit.edu.au/browse;ID=99wz5vvf39g4
Course Listings and Descriptions:
University of Melbourne
https://handbook.unimelb.edu.au/faces/htdocs/user/search/SimpleSearch.jsp
University of New South Course Listings and Descriptions:
Wales http://www.handbook.unsw.edu.au/vbook2010/brCoursesByAtoZ.jsp
University of Notre Dame - Course Listings and Descriptions:
Fremantle http://www.nd.edu.au/courses/index.shtml
University of Notre Dame - Course Listings and Descriptions:
Sydney http://www.nd.edu.au/courses/index.shtml
Course Listings and Descriptions:
University of Queensland
http://www.uq.edu.au/study/
Course Listings and Descriptions:
University of Sydney
http://www.usyd.edu.au/fstudent/studyabroad/study/database.shtml
University of Technology Course Listings and Descriptions:
Sydney http://www.handbook.uts.edu.au/
University of Course Listings and Descriptions:
Western Australia http://handbooks.uwa.edu.au/units
Course Listings and Descriptions:
University of Wollongong
https://sols.uow.edu.au/owa/sid/CAL.USER_CALENDAR_SELECT_SCREEN
Course Listings and Descriptions:
Massey University http://www.massey.ac.nz/massey/study/programme-course-and-paper-
search/paper.cfm
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Course Listings and Descriptions:
University of Auckland
https://ndeva.auckland.ac.nz/ndeva/guest/guest_frameset.asp
Course Listings and Descriptions:
University of Canterbury
http://www.canterbury.ac.nz/subjects/index.shtml
Victoria University Course Listings and Descriptions:
Wellington http://www.victoria.ac.nz/home/study/subjects/coursecatalogue.aspx
Course Selection Process Summary
Step 1: Read the Guide to the Online University Course Catalog.
Step 2: Select 6 – 8 courses you wish to take at your chosen university by using the online
course catalogs.
Step 3: Submit your initial list of 6 - 8 courses you wish to take abroad by using the
online Course Selection Form within the VAM. These courses must be submitted in
order of preference.
Step 4: Review your list of courses with your academic advisor or dean to ensure credit
transfer. In addition to the “Statement from University” form that needs to be signed by your
academic or study abroad advisor, you should ensure you fully understand the credit transfer
policy of your home institution. Your home institution academic advisor should be able to help
you with this process, and we always encourage students to get credit transfer approvals in
writing.
Step 5: We will review your course selection list with your chosen host university to ensure
you meet the course pre-requisites and your academic load will not be too challenging. The end
result will be your Pre-Approved Course List. Changes can be made to this list at anytime, up
to four weeks prior to departure.
Step 6: The Final Registration process typically takes place during the official university
orientation period in the study abroad country. At this time you will review your Pre-
Approved Course List with a staff member of the host university. This will be your opportunity
to make additional changes to your schedule based on timetables and other factors. If you have
no changes this process will be very quick. In addition, you will be able to add/delete courses
after classes commence. The add/drop date varies for each university, but generally it is 2-3
weeks.
In some instances, pre-enrollment occurs prior to departure. Please carefully follow all
instructions from Study Australia/Study New Zealand Enrollment Coordinators, as this can
impact your ability to be enrolled in particular courses.
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Chapter 3 – Housing
We guarantee housing for all program participants. Most students studying abroad in
Australia choose to stay in our high quality, furnished and pre-arranged, off-campus units with
other U.S. study abroad students. Students studying abroad in New Zealand stay in furnished
and pre-arranged, off-campus university-run housing with other international students.
Housing is generally within walking distance or a reasonable bus commute to your University.
We also work hard to place our participants in locations central to student life and close to
entertainment and nightlife opportunities so you can fully experience your host country’s
culture. On-campus housing is available and highly recommended at some universities. Please
see the comments below for more details on off-campus and on-campus opportunities at each
university.
Due to federal student privacy laws and program procedures, we only provide roommate
assignments and participant contact information if participants have signed a disclosure
consent waiver. We are generally able to honor most roommate requests. It is also important to
tell us if there is someone you do NOT want to live with.
Housing Selection Process
Step 1: Please read this information carefully to become familiar with the housing options and
standards at each university. University meal plans are not included in our program costs and
are not offered by most universities.
Step 2: All students will automatically receive the “standard” housing at
each university unless otherwise notified. Our “standard” housing at each
university has historically been the most popular with our participants. You
must notify us if you want to be considered for the “optional” housing at your
program university or if you intend to find your own accommodations. All
“standard” housing for each university is noted on page 24
Step 3: Complete the “Housing Questionnaire” using the Virtual Application Manager (VAM)
- http://www.study-australia.com/crm/myaccount. This form is used to allocate and assign
roommates for housing purposes.
Step 4: Review final housing assignment with us.
Off-Campus Standard Housing
We select our off-campus student houses on the basis of cost, comfort, safety, cleanliness, and
convenience. Facilities vary for each unit, but each unit must meet our basic standards. Our
selection is limited to the student rental market near the universities. Past participants have
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been very satisfied with the units we lease and the proximity to entertainment and recreational
opportunities.
Some landlords provide extras for our students, such as maid service, air-conditioning,
dishwashers, washers, microwaves, and community pools. These items are not part of our basic
standards, and we cannot guarantee their presence for all participants nor take responsibility
for their upkeep or repair. However, students are also able to rent such items based on their
individual or group preferences. Housing assignments are made based on program
considerations, so it is not possible to request specific locations. Most units have space for 3-6
students, with shared bathrooms and kitchen facilities. Students share doubles, triples, or
quads, although currently most bedrooms consist of singles and doubles.
What does “furnished” mean? Most units include the following basic items listed below,
although your unit may include additional items based on landlord preferences as discussed
above. Specific inclusions for your unit will be provided when we release your housing
allocation (typically 2-3 weeks before classes commence). Below is a sample list of inclusions.
• Bedrooms: Individual single beds with one pillow and comforter (doona)
• Kitchen: Refrigerator, toaster, crockery, glasses, cutlery, kitchen utensils, pots/pans and
conventional oven/stove
• Bathroom: Permanent bathroom fixtures only
• Living/Dining: Sofa set and table
• Utilities: Water usage and gas/electricity connections*
• Our housing typically includes: Internet, cable services, linens and towels
• Units do not include: Meals/meal plans, telephone connections and usage
• Units not managed by us often do not include: Internet, cable, linens, towels, land
lines, furnished kitchens, or meals
*Utilities: Your final program invoice will reflect a utility levy based on estimated usage for
the semester. This charge is an estimate based on actual utilities from previous semesters.
Study Australia/Study New Zealand will pay all utility bills (except phone bills) on your behalf
with the funds allocated for utilities. This procedure was implemented to reduce the number of
bills students had to track and pay. Past participants noted it was difficult to coordinate and
collect payments from all residents in a timely and efficient manner due to varying schedules.
You will not be liable for further utility charges unless you experience excessive usage. Your
house will be notified of excessive utility bills before you are charged additional fees.
Deposits: Your final program invoice will include a housing deposit of USD$350 (subject to
change). This deposit is refundable, less reasonable cleaning costs, at the end of the semester
provided the unit is left in satisfactory condition and all furniture items are accounted for and
intact. Generally, you will receive the deposit 4-8 weeks after the conclusion of the semester,
provided you have completed the Refund Request Form located on the VAM.
Cleaning: You will be responsible for keeping your room clean and laundering your own
sheets and towels. There are usually laundry facilities within walking distance or washing
machines can be rented. In some cases landlords provide washing machines and dryers. You
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will also be asked to help preserve the general order of bathrooms and common areas and to
wash your dishes, etc.
Terms of Residence: We provide accommodation for the entire orientation program and the
duration of your academic semester including semester breaks. In addition, students are
generally allowed to stay in our units until one day after all university exams finish. Please
reference the program calendar for exact dates. We can also recommend short-term housing for
any participant wishing to stay past the program term.
Shipping Items to Australia/New Zealand before you know your address overseas:
If you need to ship items before your departure please contact Study Australia/Study New
Zealand. We can provide a shipping address to which items can be sent in advance of your
arrival. With proper planning, packages will be ready for pickup upon arrival overseas. Please
consult your local shipping company for time and cost estimates. In order to keep costs down
we recommend you plan 4-6 weeks in advance to avoid “express” shipping charges.
On-Campus Housing
In Australia and New Zealand, most local students attend a university in their home state or city,
rather than applying to different universities around the country, and live at home or in an
apartment with friends, commuting to campus. Therefore, on campus accommodation is very
limited at most Australian/New Zealand universities. This is quite different from many U.S.
universities where the majority of students live on-campus.
On-campus residential colleges were developed for “country” students (e.g. students coming from
rural communities) who did not have family in the city or near the University where they could
board. The colleges were primarily formed not only to accommodate these students, but also to
provide a “home away from home.” Therefore, many of the colleges have a religious affiliation
(because the parents wanted their children to keep up their religion while living away from home)
and also provide some academic assistance.
Some study abroad students from the U.S. feel there are many younger students living in the
residential colleges (average age 17 - 18 years old). Students also feel they have less independence as
they cannot prepare their own meals and there are set meal times. Therefore, past experience has
shown that most of our participants in the 19 - 22 age group prefer the independence of being off-
campus and part of the local community. In addition, most of the on-campus “colleges” give
preference to residents that will be studying for a minimum of one-year, which further reduces the
already tight availability for one-semester study abroad students. However, there are some
universities where we recommend on-campus housing based on positive feedback from past
participants and the limited availability of off-campus options.
Please call our office if you would like more information regarding on-campus housing options and
availability.
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Doing It Yourself - Potential Housing Pitfalls
When it comes to off-campus housing, which is the preferred alternative in most instances, some
participants may inherently think it is easier or less expensive to find their own housing upon arrival.
Please think again. While you may luck into a good housing situation, chances are you will run into
some challenges and hassles that may complicate your stay, to say the least. You may find that:
• You are locked into a 6-12 month lease
• Safe housing near campus can be difficult to find
• Public transport is limited
• Many landlords and real estate agents are not willing to deal directly with students
• Set-up and payment of utilities can be a real hassle
• Many units come unfurnished, meaning you must rent furniture (a costly option)
• There is no one to serve as liaison with your landlord or roommates should a dispute
arise
Our pre-arranged housing is truly your best option - leased, furnished and inspected prior to
your arrival – the easiest way to live abroad!
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Housing Options by University
Below you will find our standard housing option at each university based on a variety of factors
including: past participant recommendations, price, comfort, living space and convenience to
entertainment districts and the main campus. Students have generally enjoyed the independence of off-
campus living over on-campus accommodation, but a few universities offer exceptional on-campus
options and in those instances we make on-campus housing the standard option at that university.
Study Australia/Study New Zealand Housing options
University Program Off-Campus On-Campus
Bond University Standard Optional
Deakin University Varies by Campus Varies by Campus
Griffith University Standard Optional
James Cook University Optional Standard
Lincoln University Optional Standard
Macquarie University Standard * Optional
Massey University Standard * Optional
Monash University Standard Optional
Murdoch University Optional Standard
Queensland Univ of Technology Standard Not Available
RMIT University Standard* Not Available
University of Auckland Standard * Not Available
University of Canterbury Optional Standard
University of Melbourne Standard* Not Available
University of New South Wales Standard Not Available
University of Notre Dame – Perth/Sydney Standard Not Available
University of Queensland Standard Optional
University of Sydney Standard Not Available
University of Technology Sydney Standard Not Available
University of Western Australia Optional Standard
University of Wollongong Standard Optional
Victoria University Wellington Optional Standard
*Off-campus housing not managed by Study Australia/Study New Zealand. Managed by University or 3rd-party.
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Housing Descriptions by Program
Bond University: Off-campus housing in Robina is adjacent to campus and generally includes
private pool and more living space compared to University housing. Beachside housing option
is also available approximately 25-minutes from campus. University meal plans are available,
but not required, for students living off-campus.
Griffith University: Off-campus housing is located in two areas. One is adjacent to campus
and offers a total university experience. The second is a beachside housing option
approximately 35-minutes from campus.
James Cook University: On-campus accommodation recommended and university meal plans
are available for purchase.
University of Queensland: Most off-campus units are located in the suburb of St. Lucia, within
walking distance to campus and close to major ferry stops (access to city), shopping and the
Brisbane River. City locations are available upon request, but require public transport to
campus and are more expensive.
Queensland University of Technology (QUT): same as University of Queensland (see above).
Macquarie University: Off-campus apartments within walking distance to campus. Units are
managed by a 3rd party. Students also have the option of residing in city apartments (see
University of Sydney below).
University of Sydney: Most of the off-campus units are located in a central area within a short
distance from Bondi Beach, Sydney’s Central Business District (CBD), and the entertainment
district. In addition, we also offer units located within the entertaining inner city districts of
Glebe, Chippendale and Newtown, all within a short walk of campus. Finally, we sometimes
offer a beachside living option. Options vary each semester and the details are provided later in
the enrollment process.
University of Notre Dame Sydney: Same as University of Sydney (see above).
University of Technology Sydney: Same as University of Sydney (see above).
University of New South Wales: Off-campus units are located in two unique areas - the
beachside town of Coogee and centrally located Bondi Junction which is close to Bondi Beach
and offers easy access to the city of Sydney. Commutes to campus vary from 10 – 20 minutes on
public transport.
University of Wollongong: Variety of off-campus units available close to the Wollongong town
center, local beaches and train station.
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University of Notre Dame Perth: Most of the units are located in the coastal suburb of
Fremantle within walking distance of Notre Dame. Fremantle offers excellent nightlife and
cultural opportunities as well as easy access to Perth and a short stroll to the Indian Ocean.
Murdoch University: Off-campus units located within walking distance of campus. Units are
managed by a 3rd Party.
University of Western Australia: On-campus housing recommended although recently many
participants have opted for off-campus housing in Fremantle (see above).
Deakin University: On-campus housing recommended for Geelong students. Students
attending the city campus of Burwood have both on-campus and off-campus options. See
RMIT below for sample of off-campus housing.
Royal Melbourne Institute of Technology (RMIT): Most housing is located in one of
Melbourne's city center neighborhoods with a short walk to campus.
University of Melbourne: Same as RMIT (see above)
Monash University: Students can choose between living on campus in the Halls of Residence
and living in an off-campus apartment in an inner city neighborhood closer to the city center.
Lincoln University: On-campus accommodation recommended and university meal plans are
available for purchase.
Massey University: On-campus accommodation recommended and university meal plans are
available for purchase (dependent on campus).
University of Auckland: Located in Auckland’s city center within walking distance to main
University campus, cultural and nightlife opportunities.
University of Canterbury: On-campus housing recommended.
Victoria University Wellington: On-campus housing recommended.
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Chapter 4 - Flight Information
Australia students can take advantage of special group flight fares with estimated savings of
$200 - $800 off normal open-ended fares. Most flights arranged by our recommended travel
agent are on Qantas Airlines. Full details, flight options and pricing will be posted to the Pre-
Departure Information section of the VAM in March.
Please note the following:
• All group flights depart Los Angeles, but the travel agent can also arrange add-on fares
to Los Angeles from your home city in the U.S. Please see FAQ #6 below for the
importance of booking your add-on fares in conjunction with your international ticket.
• You are not required to use our travel agent and can make your own travel
arrangements, although historically 90% of our participants have used the group flights.
If you book your own ticket, please read the fine print to ensure you fully understand
your fare restrictions, such as change fees and stopover destinations.
• Flight times to Australia and New Zealand from Los Angeles are 14 hours and 11 hours
respectively, but you lose a day when crossing the international date-line. Therefore, it
takes two calendar days to reach Australia or New Zealand, even though the flights are
less than 24 hours.
• Only our preferred travel agent can book our group rates. Do not contact Qantas
Airways directly as they will not be able to assist with our group booking.
• Most program participants finalize their flights two months before departure, so you
will have plenty of time to book your flight once the group flight information is released.
Flight Options
There will be several options for booking flights so the following information will provide an
idea of typical options that may be offered. Remember there will be plenty of time to book
flights, as we will reserve a block of seats for all participants; therefore, no action is required
until you are notified by Study Australia/Study New Zealand.
Option A: Select the standard group flight – All students who select this option will depart
the United States from Los Angeles International Airport. The travel agency is able to book
your connecting flights from your home city to Los Angeles. As part of our program, your
airport reception will be arranged on your behalf. Once you arrive, you will be transported to
the Orientation hotel.
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Option B: Select your own departure date through our recommended travel agency – You can
choose to arrive in advance of the group flight and still take advantage of the Study Australia/
Study New Zealand discounted airfare. Please be aware that you will be responsible for your
own airport reception unless you arrive shortly before or at the same time as the group flight.
You will also be responsible for your own accommodation prior to the start of orientation.
Once we provide the program calendar, you will need to make arrangements to arrive at the
orientation hotel on the first day of orientation.
Option C: Make your own travel arrangements – You may choose to make your own travel
arrangements through another travel agency or vendor. Again, if you plan on attending our
orientation you will need to make arrangements to arrive at the orientation hotel at 11 a.m. on
the first day of orientation. In addition, you will be responsible for your own airport transport
and accommodations until the beginning of orientation.
Frequently Asked Flight Questions
1. How soon should I book my ticket to Australia/New Zealand?
We recommend reserving your seat on the group flights about 2-3 months in advance of your
intended departure. The group fares are contract rates and do not fluctuate like typical
domestic fares so do not feel rushed to purchase a ticket 7-8 months in advance. In addition, we
have multiple seats blocked exclusively for our groups.
2. When do I have to pay for my ticket?
Your ticket price does not have to be paid at the time of ticket reservation. Participants may
hold their seat for a few days from the time of the reservation before payment is required.
3. Are these the lowest fares?
Maybe. Keep in mind your search for the lowest price ticket may not yield the best overall
flight in terms of connection times, stops, change fees, airline, and travel agent service. The
group fares are competitively priced as we work with the travel agent to ensure the best
possible price for the highest level of service. Qantas offers excellent in-flight service and has
multiple daily flights to Australia and New Zealand. Our preferred travel agent is a well-
respected travel agency specializing in student flights to Australia/New Zealand and over the
years they have dealt with every imaginable request or issue.
4. I’ve seen flights to Australia for as low as $895 – why are your fares so much more?
Read the fine print and you will find that the heavily advertised discount fares are for
maximum stays of 30 days and certain departure months. Since you will be overseas for at least
4-5 months, these fares do not apply for study abroad programs. Your parents or friends,
however, may be eligible for one of these low fares or special offers.
5. What about buying my ticket online?
We do not recommend buying tickets from travel websites such as Expedia.com and
Priceline.com. Those tickets usually come with hefty restrictions and are usually more
expensive. Our group fares are very competitive and include free stopovers and very flexible
change terms. This is very important when buying a ticket for a six-month stay, as date changes
are often needed.
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6. How do I get to Los Angeles to meet the Group Flights?
Our preferred travel agent can provide add-on flights from your home city to Los Angeles in
order to meet the Qantas flight. Advantages of using Qantas’ add-on fares are that the U.S.
domestic flights will be a part of the international ticket, thereby allowing the following:
o Qantas Airways luggage restrictions typically supersede those of the U.S. carriers.
o In the event of a missed connection in Los Angeles, students will be offered a seat on
the next available Qantas flight.
o In the event of changes to the international ticket, the U.S. domestic flights will also
be changed at no additional cost.
o Baggage will be able to be checked through from point of origin to final destination.
This allows students to transit all connecting airports without having to collect their
luggage and re-check it.
7. Should I join a Frequent Flyer Program?
Yes, we recommend joining a frequent flyer program that earns miles from Qantas Airways
flights. Please see the Qantas website (www.qantas.com.au) for their current list of partners.
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Chapter 5 – Orientation
University Orientation
Your host university will hold a formal orientation lasting from one day to one week. This
orientation is mandatory. Topics discussed may include health insurance enrollment, medical
facilities, security, university-sponsored trips and activities, academic enrollment/expectations,
and Australian/New Zealand media and culture. During this orientation most students will
also finalize course registration.
5-Day Orientation
The 5-day Orientation in Sydney (for Australia-bound students) or the North Island of New
Zealand (for New Zealand-bound students) is included in your final program fee and is
available to Fall semester students. Please note that, in rare cases, some students may not be
eligible to participate on the Study Australia/Study New Zealand 5-day Orientation due to
their host university’s calendar. Please review the Study Australia/Study New Zealand
program calendar to verify your eligibility.
The orientation period will include fun social events and informal discussions on topics such as
meeting local students on campus, travel within the South Pacific, differences in academic
systems, and general tips for having a successful semester. It is a great way to acclimate
yourself upon arrival overseas and has always been a highlight for our previous participants.
Below is a sample orientation (for Sydney):
Sample Orientation in Sydney:
Day 1: Sydney Walking Tour - Settle in at hotel; take a walking tour of Hyde Park; stop
at the harbor side Botanic Gardens; tour through Bennelong Point, home of the famous
Sydney Opera House; end with a ferry ride, as students have the opportunity to soak in
the sights of the Sydney Harbor before having dinner at a local favorite restaurant along
Pier 21.
Day 2: Blue Mountain Abseiling (Rappelling) – Take part in one of the most popular
adventure sports in Australia. Work with certified guides to descend a rope whilst
surrounded by awesome sandstone cliffs towering high above you, and often into the
valley far below you; depart the Blue Mountains back to Sydney and prepare for a
fabulous harbor cruise dinner and free-time in the city! For more information, visit
http://www.bluemts.com.au.
Day 3: Animal Park/ Optional Activities – Spend the morning at a local animal
sanctuary getting to know some of the native wildlife; hold or pet koalas, kangaroos,
wombats, and other distinct Australian animals; take part in an afternoon barbeque
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hosted by us and take your pick from the following afternoon activities: Imax theater,
Sydney Opera House, Sydney Aquarium, Center Point Tower, or Sydney surfing. Enjoy
a free evening in the city.
Day 4: Downtown – We’re off to downtown for some free time; explore the galleries &
museums, shop, and walk around the famous Rocks entertainment district; after lunch
head to Fox Studios to be introduced to Australian entertainment; partake in an
Australian football, rugby, or game of cricket in the Sydney Football Stadium.
Day 5: Farewell – Say your goodbyes at a farewell breakfast; take part in a final Q&A
session; receive an escort to your permanent housing or ship off to your new destination;
settle down in your new home and let our staff take you on a neighborhood tour.
Orientation Feedback from Past Participants
“The orientation was a great mix of information sessions and tips, along with some outstanding
sightseeing and activities. The Blue Mountains trip was a great experience, testing our courage
and preparing us to try things that we would not normally do at home. The type of atmosphere
was very good for meeting other people. Plus, seeing the icons of Sydney upon arrival was a
big plus!”
D. Henry (University of Queensland)
“One word...AMAZING!!! The orientation trip was not a top priority prior to arrival, but now I
feel it is imperative to continue!! It was a great opportunity to get to know the other kids that I'd
be living with and even other people that were going to different schools in different parts of
the country. The actual trip is a highlight of my stay . . . I have done things (like rappelling
from 50 meter cliffs), that were once in a lifetime adventures! Even though I am living in
Sydney, it was a great introduction to the city! Our orientation leader, Russ, was great! I have
talked to students that have gone through other programs and they all seem to be jealous of
what Study Australia/Study New Zealand provided us with! Some kids were stuck on farms
for days and others didn't even get an orientation program. I could not imagine not having
one!”
K. Trouville (University New South Wales)
“The orientation trip was so much fun! It gave us an opportunity to meet the people we would
be living with for 5 months, which I think is important. Also, we did a lot of things we never
thought we'd do like rappelling and the hike through the Blue Mountains. The hotel was
fantastic. It exceeded all of our expectations.”
L. Fazio (Deakin University)
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Chapter 6 – Student Visa and Passport
Student Visa
Please review this chapter to familiarize yourself with the student visa process. A detailed
overview is included for the Australian visa and separate information will be sent to students
attending universities in New Zealand. We will send all participants complete visa application
instructions at a later date. Remember, you cannot apply for your student visa more than three
months before your university commences classes. You should apply for your passport as soon
as possible as this process can take approximately 6 - 10 weeks. If you review the information
below you will be more prepared when it comes time to apply.
Student Visa Basics
You will need a valid passport and a credit card to apply for a student visa. We recommend
your passport be valid for at least six months after the conclusion of your semester overseas in
the event you plan on traveling after the program. All countries have different requirements for
passport validity. Please apply for or renew your passport immediately in order to avoid the
delay of your visa application.
You cannot apply for your visa until three months before classes start. Our office will notify
you when you are eligible to apply for your student visa, which is typically 6 – 8 weeks prior to
your departure.
You need to notify us if you are not a U.S. citizen and/or you are studying overseas for two
semesters, as your visa application procedures will be slightly more complex. For example,
students studying for more than one semester may require a chest x-ray and other
supplemental forms. Please contact our U.S. office for further instructions.
The Australian student visa costs approximately AUD $540 (as of July 2009) and the visa now
automatically includes work authorization. The New Zealand student visa is currently
obtained at no cost (all prices are subject to change). The cost for obtaining a student visa is not
included in the final program fee.
Unlike other countries, both Australia and New Zealand visa applications do not require
applying at a local embassy in person. Australian applications are generally completed online,
while New Zealand applications can be sent via the postal service.
Conditions for an Australian Student Visa
• You must take a full study load (see Chapter 2).
• You must have Overseas Student Health Coverage (OSHC). The payment of this
insurance fee is included in your final program fee. You are automatically enrolled
with OSHC and you will receive your insurance card during your university orientation.
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• You must maintain good standing at the Australian institution you attend.
Conditions to Apply for Australian Student Visa Online
In 2001, the Australian Department of Immigration and Multicultural Affairs (DIMIA)
introduced an online student visa application process for certain overseas students, including
U.S. citizens. This application has streamlined the student visa process and ensures faster
application notification. In most cases, the online student visa application takes 20 minutes to
complete and a decision is generally received from DIMIA within 48 hours. Below are the
conditions to apply for the online visa. We will provide complete instructions at a later date:
• I am taking courses in Australia for less than 12 months
• I am aged 18 years or older
• I have access to the Internet
• I hold a valid U.S. or Canadian passport
• I have an official Confirmation of Enrollment from an Australian institution (will be sent
by Study Australia)
• I am not including any family members on the application
• I am applying for visa subclass 575 (Non-award Foundation/Other)
If you do not meet the conditions to apply online for your student visa, please contact DIMIA
for a paper application.
Australian Employment with a Student Visa
As of April 2008 all Australian student visas were automatically granted with work rights. This
work authorization will allow you to work up to 20 hours per week while university is in
session and 40 hours per week during holiday. Students will be restricted from working until
they have started their courses in Australia.
Conditions to Apply for New Zealand Student Visa
Below are the conditions to apply for the New Zealand student visa. We will provide complete
instructions at a later date:
• I am taking courses in New Zealand for less than 12 months
• I am aged 18 years or older
• I hold a valid passport, which does not expire 6 months before the end of my program
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• I have an official Offer Letter from a New Zealand institution (will be sent by Study
New Zealand)
• I am not including any family members on the application
New Zealand Employment with a Student Visa
Students studying in New Zealand for less than one year are generally not allowed to work
while in New Zealand.
Passport Information
Obtaining a passport for international travel may take a considerable period of time, as the State
Department created requirements for travel to and from Mexico, the Caribbean and Canada.
With these regulations came an increase in passport applications, thereby creating a delay in
processing time. Therefore, it is imperative that you apply for your passport as early as
possible.
• You can apply for your passport at your local U.S. Post Office, for more information see:
http://www.usps.com/passport
o Cost: $75 Passport Fee + $25 Acceptance Fee = $100 Total Fees
o Time: Approximately 2-3 weeks after submitting an application (as of January 2010)
• Obtain necessary information regarding passports from the U.S. Department of State:
Passport Services Department. Download passport applications, nationwide list of
passport agencies, etc. at: http://www.travel.state.gov/passport/passport_1738.html
• Expedited Services: You can also check out alternative passport express services:
o www.passportexpress.com
o www.passportsandvisas.com
• How long is my passport valid?
o If you were 15 or younger when your passport was issued = 5 years
o If you were 16 or older when your passport was issued = 10 years
• Renewing your Passport: You must meet certain criteria to renew your passport. For
further details, see: http://www.travel.state.gov/passport/get/renew/renew_833.html
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Chapter 7 – Insurance
Please review this chapter and the insurance information within the Pre-Departure
section of your VAM account (http://www.study-australia.com/crm/myaccount) to
ensure you will have proper insurance coverage. Please note that in most cases pre-
existing conditions are not covered.
Health Insurance
Overseas Student Health Cover (OSHC) - Australia Only
The Australian government requires all international students to pay for health insurance in
Australia through the Overseas Student Health Cover (OSHC) Scheme, administered by
approved government insurance providers. The cost of this insurance is included in your
program fee and enrollment is automatic and finalized during your host university orientation.
Your medical insurance policy includes the following:
• Prescription medications • X-rays
• Medical Evaluation • Emergency Medical Assistance
• Hospitalization
There are some limitations to this medical insurance, including dental and optical services. If
you have any existing health concerns, contact your current insurance provider before you
leave for Australia. Medical insurance for higher levels of need is your own responsibility.
International Student Health Insurance - New Zealand Only
The New Zealand government through the Ministry of Education Code of Practice for Pastoral
Care of International Students requires that international students studying in New Zealand
have medical and travel insurance. The cost of this insurance is included in your final program
fee and enrollment is automatic.
Your medical insurance policy includes the following:
• Medical evacuation • Emergency dental services
• Hospitalization • Emergency optical replacement
• Surgery
There are some limitations to this medical and travel insurance. If you have any existing health
concerns, contact your current insurance provider before you leave for New Zealand. Medical
insurance for higher levels of need is your own responsibility.
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Evacuation and Repatriation
As part of program, The Education Abroad Network provides Evacuation and Repatriation
Insurance through HTH Worldwide Insurance Services. We will provide a policy which
includes $100,000 of Medical Evacuation coverage (when medical evacuation is deemed
medically necessary by the attending physician or evacuation to a more appropriate hospital for
treatment or medical evacuation to return home). In addition, we will provide a policy which
includes $25,000 for Repatriation of Remains (in the tragic event of a death, the body will be
returned to the home of the participant). The coverage period is included from the time the
student departs the US, to the time the program officially ends.
Health Insurance for Travel Outside of Host Country
Additional medical insurance is required for all students attending an excursion outside of
Australia for Australian-based students or outside of the Pacific Rim for New Zealand-based
students. This additional mandatory insurance is due to the fact that the government mandated
health insurance policy included in our program fee does not cover student travel outside of
Australia for Australian-based students or outside of the Pacific Rim for New Zealand-based
students.
We will enroll all trip participants in a comprehensive health plan through Cultural Insurance
Services International (CISI), as long as your home university does not require you to carry an
additional insurance plan during your semester abroad. Each student will be charged a small
fee (typically $35) per trip to cover the cost of this insurance. The Health Care Plan can be
viewed and/or downloaded from the Pre-Departure section of our website.
Personal Articles Policy
We recommend students put anything of value i.e., digital camera, iPods, jewelry, musical
instruments, cell phone, laptops, etc. on a Personal Articles Policy (many homeowners already
have this policy so students most likely can add their items onto their parents’ Personal Article
Policy). This insurance often covers the full value of the items world-wide, with no deductible.
Typically, items valued up to $3000 can be covered for an approximately $30 premium. We
encourage students to take pictures of item(s) and note their model, make and serial number, as
well as saving receipts when possible. Purchase of this insurance is left to the discretion of the
student and his/her parents.
We believe that the combination of the OSHC, HTH Worldwide, CISI coverage and the Personal
Article Policy offers the broadest, most comprehensive coverage while students study and
travel abroad.
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Travel Insurance
We do not recommend any particular travel insurance policy as we believe the above insurance
schemes have historically covered the needs of most students. However, we leave the purchase
of travel insurance to your discretion, based on the individual student requirements. Please
contact us if you would like any recommendations for supplemental travel insurance.
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Chapter 8 – Banking
Australian and New Zealand Banking
Like the currency of the United States, Australian and New Zealand currency comes in the form
of coins and notes. The notes are unusual because they are plastic, a type of note developed in
Australia, and are highly durable. The basic unit of currency is the Australian Dollar (AUD)
and New Zealand Dollar (NZD). Australia and New Zealand have no pennies and everything
is rounded to the nearest five cents. Taxes are also included in labeled prices.
Should I bring Australian/New Zealand currency with me overseas?
We do not recommend bringing large amounts of cash with you for security and safety reasons,
but if possible, bring some foreign currency. Most major banks in large U.S. cities have foreign
currency in stock, but smaller, regional banks may have to order the Australian or New Zealand
dollars. Therefore, do not wait until the last minute to place your order. Alternatively, you can
exchange money at the Los Angeles International Airport before you depart for the overseas
flight. This is slightly more expensive than using a local bank (1%-2% higher fees), but much
more convenient. Currency exchanges are not open 24 hours in Sydney and Auckland, so you
should obtain the foreign currency in Los Angeles.
What are the preferred ways to access money in Australia and New Zealand?
Cash (ATMs)
The use of an American ATM card is a convenient and fast method to withdraw money in
Australia and New Zealand. Most of these transactions are assessed the wholesale exchange
rate that applies to large foreign currency transactions which ultimately means savings for
students. Please check with your bank to ensure your PIN number and ATM card will work
abroad. Some Australian and New Zealand banks currently do NOT charge any fees for using
ATMs, but see if your home bank will assess fees for foreign withdrawals.
TIP: Before departing the USA, determine if your current ATM card (Cirrus, Plus, etc) is readily
accepted at foreign ATM machines. For example, Bank of America customers currently can access
funds without incurring an ATM fee at Westpac Bank ATMs. To see if your US bank has a similar
affiliation with a bank in Australia or New Zealand, please contact your current US bank.
Upon arrival overseas, you can also survey several ATMs near your residence and university in
order to get a good representative sample. If it appears that you have an obscure ATM card that
is not widely accepted, you may want to make an Australian or New Zealand bank (and ATM)
your prime source of obtaining cash.
Credit Cards
Major credit cards such as Visa, MasterCard and American Express are most commonly
accepted in Australia and New Zealand. Visa and MasterCard are accepted more regularly
than American Express. Please keep in mind that there must be someone readily available to
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pay your credit card bill or your finance charges will quickly add up. Most credit card bills can
be paid via the Internet so you may be able to pay from within Australia/New Zealand without
involving a third party.
Additional Information
• Your credit card must be in your name as shown on your passport.
• Be aware that most credit card companies charge 2% for foreign currency transactions.
• Be sure to notify your credit card company you will be using your card overseas so as to
avoid flagging for theft/fraud.
• Credit cards can also be used for cash advances.
TIP: American Express cardholders have the convenience to write a personal check within
Australia/New Zealand and draw on their home U.S. bank account to get local currency or travelers’
checks. Stop by any American Express office overseas to utilize this added feature. This is not
available with the Optima card from AMEX.
Travelers’ Checks
Travelers’ checks allow students immediate access to your money and these checks can be used
to open a local bank account (see section “Opening an Australian/New Zealand Bank
Account”).
Travelers’ checks can be purchased in U.S., New Zealand or Australian dollars. The exchange
rate is fixed for check purchases in Australian and New Zealand dollars. U.S. dollar travelers’
checks have a variable exchange rate based on when you exchange them. Most banks charge a
nominal fee for cashing checks. Be sure your checks are from an internationally recognized
source such as Visa, American Express, MasterCard or Cooks. AAA travel members can receive
free American Express travelers’ checks at any AAA office.
Opening an Australian or New Zealand Bank Account
If you decide to open an account overseas, which is recommended, you will need to bring your
passport and some other form of photo identification. If you plan on working overseas most
employers will direct deposit wages, therefore a foreign bank account is a must. There is no
need to open a foreign checking account, but having an Australian or New Zealand ATM card
will ensure that you can access money from anywhere in Australia or New Zealand without
worrying if your U.S.-issued ATM will work.
As you become familiar with your host city, you will learn the locations of ATMs that accept US
ATM cards. When you travel, however, finding ATMs that accept U.S. cards may be more
difficult because you are unfamiliar with your surroundings. You do not want to waste
precious travel time searching for an ATM machine. To ensure that you have access to money
at all times, especially in emergencies, we recommend taking 15 minutes to open an
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Australian/New Zealand bank account with at least $150 AUD/NZD. Do not forget to close
your account at the end of the semester.
With an Australian/New Zealand bank account, you will also be able to deposit funds into
your account with travelers’ checks and personal checks from U.S. accounts (or other foreign
accounts) and make the foreign bank your main financial source. However, please note that
checks drawn on non-Australian/New Zealand banks (e.g. personal check from parents) might
take up to four weeks to clear. It is highly recommended you open an account with travelers’
checks over personal checks.
Most foreign banks will accept wire transfers from any U.S. bank, but the fees are generally
pretty high although this is the safest and most convenient way to send money. Sample rates
include USD $20 - $40 for an outgoing wire from the U.S. bank and AUD $15 for an incoming
wire to Australia.
Banking Recommendations and Summary
Our recommendation is to use a combination of the methods listed above, but generally we feel
opening an Australian or New Zealand bank account is a wise choice. Check with your parents
and review all your options. Just keep in mind the following:
• U.S.-issued ATM cards are generally not 100% effective in Australia and New Zealand.
Plus, if lost or stolen it can take several days/weeks to get a replacement card.
• Personal checks (or checks drawn on U.S. banks) deposited in Australia or New Zealand
will take up to four weeks to clear.
• Travelers’ checks can generally only be cashed during normal business hours or at
restaurants or shops in the evening. Do not expect the local pub to cash travelers’ checks
at midnight.
• The quickest (and most economical) way to receive money from home is to have the
funds deposited into your home bank account and withdraw those funds with an ATM
card or by using the American Express procedure outlined above. Wire Transfers can
take 3-7 days to reach Australia/New Zealand.
• Most major credit cards are widely accepted in Australia/New Zealand, but we
recommend Visa or MasterCard.
• If possible, bring some Australian/New Zealand currency with you from the United
States in case you arrive overseas during non-business hours, e.g., when banks and
currency exchanges are closed.
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Chapter 9 – Financial Information
Program Fee
Full Semester Program Fee Inclusions
• Full tuition (12-16 credit hours per • Optional trips to New Zealand,
semester) Thailand and within Australia
• Cost of accommodations in our (costs not included)
guaranteed and pre-arranged housing • Access to Study Australia/Study New
• Basic overseas health coverage Zealand scholarship programs
• Local and/or regional resident • Internship and employment leads
directors • Academic Advising
• University and course selection advice • Airport pick-up and reception (must
• Official academic transcripts* arrive on same day as our group
• Credit approval and transfer flights)
assistance • Welcome Guide
• Financial aid transfer planning • Student visa preparation assistance
• Informative pre-departure packets • Travel arrangements and advice
• Optional weekend excursions and • Access to low airfares and discounted
semester trips** group flights
• Access to affordable cell phone • Student guild/union fees
packages • Study Australia/Study New Zealand
• 5-Day arrival orientation support services
Program Fee Exclusions
• Transportation to and from Australia/New Zealand. Our participants have access to
low airfares through a U.S.-based travel agency (see Travel Chapter for details)
• Passport and visa fees (see Chapter 5)
• Refundable housing deposits (approximately $350)
• All meals (if student selects on-campus housing with a mandatory meal plan, the meal
plan will be billed separately. Meal plans are not included in the stated program fees.)
• If applicable, separate fees for science and engineering courses and related lab fees
(students will be advised of all additional fees prior to course selection)
• Textbooks and related school supplies
• Supplemental medical, accident and travel insurance
• Vacation costs and customary out-of-pocket costs for personal items
• Utilities
*Provided by host university in Australia and New Zealand
** Included with select programs
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Deposits
A $500 program deposit is due approximately two weeks after receipt of an official Study
Australia/Study New Zealand acceptance letter and will be credited to the student’s overall
program fee. The deposit is refundable, less a $75 administrative fee, should the student
withdraw 3 – 4 months prior to the start of the program. After this date, the deposit is non-
refundable. Please refer to your acceptance letter for the specific refund date.
Payment Schedule
To participate in any aspect of the program, students must pay all fees in full by the deadlines.
Students may be subject to a partial payment approximately 3-4 months prior to departure.
Students will receive an invoice outlining any partial payment that is due.
For the Fall semester, the balance of payment is typically due mid-May. The Spring semester
balance is typically due mid-December. For students attending Bond University, the deadline is
typically six weeks before the start of the program. If you intend to use any method of financial
aid, please consult your financial aid office and Study Australia/Study New Zealand.
Credit Cards
For your convenience we accept credit card payments for the $500 program deposit and the $30
application fee. We are unable to accept credit cards on final program balances due to the high
cost of credit card processing fees incurred on those transactions.
Refunds Prior to Semester Commencement
If a student withdraws from the program prior to arrival overseas, we can only reimburse the
portion of the program fee that has not been allocated for participation in the program.
Generally this will be close to a full refund, less the $500 deposit (see above), but is subject to
our program contract.
Refunds During the Semester
In these situations, refunds are only available for the amount of the program fee that is
recoverable at the time the student returns home. The amount recoverable relates to tuition and
housing fees only and is dictated by the refund policy of each university. Our official refund
policy is outlined in the program contract provided to each participant.
Personal Spending
For day-to-day spending, excluding any major travel plans, students should budget
approximately the same as they would for a semester at their current U.S. institution. General
day-to-day living expenses are comparable in Australia and New Zealand to that of the US;
however, students tend to spend more on weekend travel and entertainment when abroad.
Please keep in mind that living in a large metropolitan area will be more expensive than living
in a smaller town. More budget information will be provided within the Pre-Departure
Information.
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Financial Aid and Scholarships
While we strive to keep our programs affordable, we recognize that many students need
financial help. The good news is that most financial aid you are currently receiving is
applicable toward study abroad. Generally, you can transfer federal financial aid, such as Pell
Grants and Stafford Loans that do not need to be repaid until after graduation.
See the Higher Education Act of 1965 (Public Law 102-325, 106 Stat.448): The act was re-
authorized in the summer of 1992 to include a number of provisions to facilitate the use of
federal financial aid for study abroad. (NAFSA: Association of International Educators
Newsletter, Volume 44, No 3/Dec-Jan 1993).
The U.S. Department of Education advised that the Perkins Loans, SSIG Grant Program, Pell
Grants, FSEOG Grants, Stafford Loans, SLS loans, PLUS Loans and Consolidation loans can
now be used for study abroad. Your study abroad experience does not have to be required for
your degree program in order to apply your aid. Please contact your home institution financial
aid office to discuss your financial aid options for study abroad.
Existing Financial Aid
If you are currently receiving financial aid (federal loans, grants, scholarships, etc.) from your
home institution please follow these steps. The financial aid you currently receive may not be
processed in the same manner and the same amounts may not be awarded to you.
Step 1: Visit your current university’s financial aid office and inform them you will be studying
abroad through Study Australia/Study New Zealand. Ask them how much of your current aid
will transfer for a study abroad experience.
Step 2: Ask your financial aid office if they will sign a “consortium agreement” (do not worry,
they will know what it is, even if you do not) which essentially means they will complete all
paperwork regarding your existing financial aid while you are in Australia. This is the ideal
arrangement.
Step 3: If they will sign the consortium agreement, most likely they will have an existing
agreement (otherwise we can provide one), which they should send/fax to us for completion.
Unfortunately, not all universities will sign a consortium agreement. If this applies to your
school please consult us immediately for further guidance.
Private Scholarships
If you are the recipient of a scholarship provided from a private organization or business
(basically any non-university entity) please consult the source of the funds regarding transfer.
If they will transfer, please arrange for the provider to send the proceeds to us and we will
deduct the amount from your balance.
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Additional Financial Aid Resources
• Study Australia/Study New Zealand Scholarship Program: http://www.study-
australia.com/?id=141
• Parent Loan for Undergraduate Students (PLUS): http://www.parentplusloan.com/
• Benjamin A. Gilman International Scholarship Program: This program provides awards
for US undergraduate students receiving federal Pell Grant funding at a 2 or 4-year
institution to participate in study abroad programs worldwide:
http://www.iie.org/gilman/
• The Institute of International Education (IIE): http://www.iie.org (click on the IIE Study
Abroad Portal to access the scholarship information)
• InternationalStudent.com – provides resources for study abroad, including student loans
for study abroad: http://www.internationalstudent.com
Please note: The financial aid process is very complex, and adequate planning is necessary. You
should contact us and your home institution financial aid office if you will, or think you may
need to, apply loans or aid to your study abroad program.
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Chapter 10 – Safety Abroad
We are committed to the health and safety of every participant. It is very important that
students make informed decisions about their study and travel destinations. We continually
monitor the safety and security of our study abroad program locations as well as popular
student travel destinations. We continue to advise students of the safety and health risks
associated with studying and traveling abroad based on the information from the U.S.
Department of State travel warnings, local law enforcement, the Australian and New Zealand
government, NAFSA: Association of International Educators, and the World Health
Organization.
We have created an Emergency Response Plan for our study abroad locations that will be
implemented by both our Resident Director staff in Australia and New Zealand, and our US-
based staff in Indiana. The Emergency Response Plan can be viewed on the Pre-Departure
section of your Virtual Application. Our staff will work with students, parents, and study
abroad staff at both the student’s home and host university to provide the most up-to-date
information regarding any situations that may arise while studying abroad. Our participants
will be given Emergency Contact Information before they depart the U.S. and also briefed at
orientation on specific instructions to follow in case of an emergency.
Tips for Personal Safety
Emergency Contacts: Be sure to designate a parent or guardian as your Emergency Contact.
This way, information regarding an emergency situation will automatically be passed on to
your parents. Also make sure to provide us with your Emergency Contact’s most up-to-date
contact information.
Communication Information: Provide Study Australia/Study New Zealand with accurate and
up-to-date contact information regarding your telephone, mobile phone, address, and email
address. Be sure to notify your parents and Resident Director in case of an emergency.
Keep Others Informed: Tell others (your roommates, your parents, your Resident Director)
your travel plans. Keeping others informed will make it easier to locate you in case of an
emergency.
Stay Informed: Research the political, cultural, and social climate of your study and travel
abroad destination before heading overseas. While abroad read local newspapers and watch
local news broadcasts for developments that may affect your health and safety. If you have
questions, please contact us either in the U.S. or abroad.
What about anti-American sentiment? Although individual Americans are generally well
liked abroad, there can be negative feelings toward U.S. Government policy. Participants are
urged to use common sense, keep a low profile, dress to blend in, speak softly, avoid overt
displays of American patriotism, and avoid all public demonstrations.
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Travel and Safety Links
A list of helpful travel and safety links is listed below. More information is available on the Pre-
Departure section of your Virtual Application.
• State Department Travel Warnings:
http://travel.state.gov/travel/cis_pa_tw/cis_pa_tw_1168.html
• Center for Disease Control: www.cdc.gov
• World Health Organization: http://www.who.int/en/
• US Embassies: http://usembassy.state.gov/
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Chapter 11 – What to Pack
Suggested Packing List
Necessary Items
• A raincoat with warm lining (detachable is best) or waterproof Gore-tex jacket
• Jeans (multiple pairs because they tend to be expensive in Australia)
• Khakis/lightweight trousers
• Pajamas
• Underwear and socks
• Shorts and T-shirts
• Two or three pairs of comfortable walking shoes: tennis shoes, shoes for hiking
(lace-up shoes), and casual shoes for school
• A turtleneck (for any cool weather)
• Formal wear - dress or dress-pants and tie (the universities have dances/formals)
• Cotton sweaters
• Cotton shirts – long and short sleeve (good for layering)
• Bathing suits
• Sweatshirt and pair of sweatpants/running pants
• Accessories (belts, jewelry, hair accessories)
• Sun screen (UV rays are much stronger in the southern hemisphere)
• Beach towel or extra bath towel (optional)
• Hat (to protect from the sun)
• Camera and film
• Contact lenses (extended wear if possible) and solution
• Glasses: prescription (if necessary) and sunglasses
• Smaller backpack for books/weekend travel
• iPod/MP3 player
• Compact travel alarm clock
• Prescription medicine for your entire stay (bring note/proof from doctor)
• Photos of friends/family
• Fax, phone #s, email addresses of people you wish to keep in contact with (including
your home institution advisor)
• Converter and adapter for small electrical devices (shavers, hair dryers, etc.)
Unnecessary Items
• Extra toiletries …you can buy these in Australia
• Bicycle …you can rent or buy a used one
• Electrical appliances
• Hairdryer …you can purchase one in Australia (otherwise you will need a voltage
convertor and electrical adaptor)
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• All Kitchen supplies: utensils, pots/pans, crockery/glasses (we provide if you live
in our housing)
Packing Tips:
• “Less is more” theory
• Two checked bags + weight limit + overage fees = pack lightly!
• Seasons can vary: windy, cool, damp, hot and humid…pack accordingly
• Leave behind half of what you think you’ll need
• Put labels on your belongings (especially on all of your luggage)
• For those who book a our group flight, go to www.qantas.com for current baggage
restrictions on international flights
• For those who book independently, please refer to your airline carrier’s website for
current baggage restrictions on international flights
It is wise to plan that the airline may lose your baggage and to have ample supplies with you
for at least 24 hours. Pack toiletries, medication and one change of clothes in your carry-on.
More than likely this will not happen to you, but if it does you will be prepared. Please
remember to adhere to all luggage restrictions when packing your carry-on.
The packing list provided is a suggested list only. Double-check to ensure you have packed all
necessary items.
Pre-departure Tips
Obtain some Australian/New Zealand currency before you leave the United States (the easiest
method is to exchange money at the Los Angeles international terminal) in case the currency
exchanges are closed upon arrival into Australia or New Zealand.
Make copies of important documents, i.e., student visa confirmation email, passport, driver’s
license, credit/bank cards, airline tickets, travel insurance info, etc. Bring one set with you and
leave one copy at home.
Bring current academic transcript. The university has a copy, but it is recommended you bring
one that reflects your most recent grades, as the transcript your host university has on file does
not reflect your most recent grades and course completion.
• Bring a positive attitude and a willingness to experience new people and surroundings!
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