"FUNDS SUBJECT TO THE ENACTMENT OF THE FY11 DOD APPROPRIATION ACT OR THE FY10
CONTINUING RESOLUTION AUTHORITY, AND IS SUBJECT TO WHICHEVER ACT BECOMES
This statement identifies “supplies and services” to provide an on-site maintenance agreement for
Government owned assets, at Fleet Readiness Center Southwest (FRC-SW), PO Box 357058, San
Diego, CA 92135-7058. The primary Period-of-Performance (POP) shall be 01-October-2010, through 30-
September-2011. Additionally, the Government reserves the right to exercise THREE (03 EA) subsequent
Option Periods. Upon request of the Government, the Contractor shall furnish the resumes of corporate
personnel for the purpose of ascertaining their qualifications, relative to the terms and conditions
stipulated herein. Maintenance and repair services shall include: all travel, accommodations, labor,
materials and equipment needed to complete the work.
The agreement shall provide the Government with annual preventive maintenance, integrity testing, and
"emergency" repair of Above-Ground Storage Tanks (AST) and their ancillary electronic monitoring
systems. The Contractor must have full knowledge of the referenced equipment, must be able to perform
all work in-compliance with the original equipment manufacturer's (OEM) technical specifications, and in
accordance with both the California Code of Regulations (CCR); Title 22 and this Statement-of-Work
(SOW). The Contractor (or its designated representative) must be "currently" certified to service the
referenced electronic monitoring systems.
B. Service Requirements and Performance
Services shall provide basic equipment cleaning, the inspection and/or identification of components for
wear, lubrication, adjustment, and testing that is commensurate with maintaining and/or restoring
operation and function to the designed and engineered parameters of the Original Equipment
The Contractor shall schedule all services requiring "on-site" visitation by corporate personnel with the
Designated Government Representative (DGR) cited in the order, a minimum of FORTY-EIGHT (48 EA)
Hours in advance of their anticipated arrival. Oversight or failure to meet this requirement has the
potential to delay the receipt of required “Contractor Authorization” and contribute to further equipment
downtime. Additionally, and for purposes of clarification, this is the only Government representative, in
addition to the Contracting Officer, Contract Specialist or Purchasing Agent, who is authorized to place
service calls to your company.
Services are to be performed Monday through Friday (excluding federal holidays or shutdown period),
during the hours of 7:00 AM and 4:00 PM, local time. Work schedules that are influenced by either a
federal holiday or shutdown period will be initiated or resumed on the next regularly scheduled workday,
of the Government. The Contractor shall provide all test equipment, including: tools, diagnostic and
alignment devices, meters, hardware, software, etc., needed to complete the work.
C. Preventive Maintenance (PM), Integrity Testing and Emergency Repair
In the event of equipment failure, and following notification from the Designated Government
Representative (DGR), the Contractor shall initiate on-site "emergency" repairs within a FOUR (04 EA)
Hour timeframe. The Contractor shall make all repairs to the extent necessary (as determined by either
physical examination or disassembly) to ensure a functional system, which will efficiently serve its
intended purpose. Additionally, the Contractor shall perform a minimum of ONE (01 EA) routine, annual
preventive maintenance inspection, during the each indicated Period-of-Performance (POP), cited in the
Service and/or repair applications may be identified by the Government or related to requirements that
the contractor observes during the performance of their duties. Following PM, integrity testing, and/or
emergency repair, the Contractor shall observe the equipment application while in the presence of the
Government’s equipment operator or area Point-of-Contact (POC) for TEN (10 EA) uninterrupted
minutes, as a component of final acceptance. In the event there is a reoccurrence of breakdown or
system’s failure within the trial period, or a similar occurrence within Forty-Eight (48 EA) hours thereafter,
the maintenance service shall be considered incomplete.
Work completion shall be achieved within SEVENTY-TWO (72 EA) Hours, following the arrival of the
field-service technician. The only exceptions to this requirement will be for extenuating circumstances that
are considered beyond the immediate control of "maintenance and/or service" personnel, and to be
reasonable or prudent within industry standards.
D. Off-Site Repair
Should circumstances develop wherein the Contractor is unable to specify the extent of repairs needed,
the Contractor is authorized to take the equipment "off-site" for repair, with approval from the Designated
Government Representative (DGR). The equipment shall be repaired, and returned, within FIVE (05 EA)
Business Days. If repairs cannot be completed within the allotted timeframe, it shall become incumbent
upon the Contractor to notify the FRC-SW DGR, in a timely manner, of the new delivery date.
E. Field Service Reports
Following each site-visit, the Contractor shall provide the Government with a detailed “Field Service
Report” (FSR). The report shall include, but is not limited to: Date & Time notified, Date & Time arrived,
Name of technician, Type / Model / Serial Number of equipment serviced, Time spent on repair, a
Description of the malfunction, Comments as to the cause of the malfunction, a General Description of
any parts replaced, Date & Time "system/equipment" are returned to operational condition and the Time
to Acquire replacement parts (if applicable). The cited report and/or Calibration Certificates are to be sent
using traceable means, via U.S. Postal mail or expedited courier service (i.e. Fed-Ex, UPS, etc.), to the
indicated DGR within SEVEN (07 EA) Days following the completion of maintenance services.
F. Replacement Parts
The purchase of replacement parts will require prior approval and the award of a separate purchase
order, or One-Time (1X) procurement via a Government Purchase Card (GPC). In the event such items
are formally requested by the Government, they must meet the Original Equipment Manufacturers (OEM)
standards, and be of equivalent quality.
G. Instruction/Guidance for Additional Supplies/Services
Should the Contractor be confronted with uncertainty related to performance, or have knowledge of a
necessity that has not been previously identified within the limitations of this negotiated agreement, the
Contractor is instructed to immediately notify the cited DGR of a potential disparity in requirements, which
may adversely impact the ability of the Contractor to provide requested and/or identified supplies or
services. In the event of the unavailability of the DGR, wherein modification of this order may either be
indicated or implied, the Contractor shall not undertake any additional actions without the receipt of
written approval from the Contracting Officer, at the Fleet & Industrial Supply Center San Diego
H. Termination and Unused Portion
This negotiated agreement may be terminated, but only through formal modification of the award. In the
event that such actions are required, all related correspondence and/or documentation will be submitted
directly to the Contracting Officer, at the Fleet and Industrial Supply Center San Diego (FISCSD).
Additionally, by accepting this purchase order, the Contractor agrees to release the Government from any
claims on the unused portion of this agreement.
Following award, the Contractor shall submit to the Fleet Readiness Center Southwest (FRC-SW),
Security Department, Bldg. 94-1, Code 6.5.2, PO Box 357058, NAS North Island, San Diego, CA 92135-
7058, a letter requesting site clearance for all maintenance personnel. The letter shall include: the
name(s), place of birth, date of birth, last 4 of the Social Security Number (SSN), vehicle license
number(s), contract number, and contract commencement and end date. The letter shall be required
within FIVE (05 EA) Days of receipt of the order for supplies and services, by the Contractor. Additionally,
the Contractor shall send a copy of the clearance request to the Designated Government Representative
(DGR), at FRC-SW. (SEE BELOW).
J. Designated Government Representative (DGR)
Tom S. Wallis, Fleet Readiness Center Southwest, Bldg. 379-2, Code 6.3.3, PO Box 357058,
NAS North Island, San Diego, CA 92135-7058, PH: (619) 545-1369, E-mail: firstname.lastname@example.org
K. Additional Information
There shall be no additional maintenance charges or fees, other than those specified herein, regardless
of when the maintenance is performed, the time spent by maintenance personnel after arrival at the site
(or lodging while awaiting the arrival of additional maintenance personnel, equipment, or delivery of
parts), or for transportation to, or from, other sites. Overtime work, or work performed outside of normal
business, are not included in this order.
This order will be served by billing in arrears; following receipt by the Government of the award’s
indicated “supplies and/or services”. The Contractor shall submit all demands for payment in accordance
with DFAR CLAUSE 252.232-7004 (JAN 2004), and provide all invoices electronically through Wide Area
Work Flow (WAWF). Facsimile, e-mail and scanned documents are not acceptable electronic formats. All
requests for payment will contain a thorough itemization by “Contract Line Item Number" (CLIN)
specifying type, quantity, unit, unit cost, total cost related to service and the associated Accounting
Classification Reference Number (ACRN). All requests for financial compensation will be in accordance
with the previously identified provisions, and shall be submitted within THIRTY (30 EA) Days following
completion of services.
The Contractor is cautioned not to exceed the amount specified herein, without prior approval from the
Contracting Officer, at the Fleet and Industrial Supply Center San Diego (FISCSD). Failure to comply
with this requirement will result in rejection of the invoice, or reduction of the invoiced amount to the
allowed amount. The Contractor will insure that all personnel involved in the scope of this work order are
aware of the monetary limitations.
L. Synopsis of Supplies and Services
Necessary supplies and services to provide annual preventive maintenance, integrity testing, and
"emergency" repair of Above-Ground Storage Tanks (AST) and their ancillary electronic monitoring