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					                                         BROWNSVILLE INDEPENDENT SCHOOL DISTRICT – RECORDS RETENTION SCHEDULE
                                               Approved by the Texas State Library Archives Commission – 08/11/2011
                                                                                             RETENTION PERIOD
                                                                                             Campus /        Total
SERIES #                                RECORDS SERIES TITLE                                                        ARCHIVE                   RETENTION NOTES/REMARKS
                                                                                               Dept
                                                  BILINGUAL AND SPECIAL LANGUAGE PROGRAM RECORDS
3250-08        STUDENT RECORDS                                                                      AC + 5           AC + 5                  AC = Cessation of services.
               Records of each student referred to or receiving bilingual or special language
               services, including recommendations from parents or teachers for bilingual
               instruction, student interview documentation, notifications to parents, parental
               consents or denials, Language Proficiency Assessment Committee (LPAC)
               reports, exit reports, follow-up study reports, and other records of services
               required by state regulation or pertinent to the identification of students for
               bilingual education or special language programs.
3250-08a       ALL-LEVEL LEP PLACEMENT AND LANGUAGE PROGRESS                                           CU + 1        CU + 1          R
               REPORT for each campus.
3250-08b       BILINGUAL TUITION FILES                                                                   5             5             R
               on students participation in summer programs.
3250-08c       BILINGUAL EDUCATION TEACHER’S PROGRAM MODULES 1-4                                        US            US             E
               Regarding program identification, model for instruction, assessment and
               compliance. Record should show the training on these modules for all teachers of
               LEP students.
3250-08d       BILINGUAL STIPEND ELIGIBILITY LIST                                                        2             2             R
               Indicating name, SSN, or employee ID#, assignment, grade, number of LEP
               students served, etc. with the campus principal’s signature, of teachers who meet
               the bilingual/ESL stipend criteria as per the compensation plan.
3250-08e       BILINGUAL SUMMER SCHOOL PAYMENT VOUCHER                                                   2             2             R
               For payment of summer school tuition for students enrolled in the bilingual
               program and verified by the school or ESL counselor.




                                        RETENTION CODES                                                                             ARCHIVAL CODES
 AC        After Closed, Completed, Exempt, Exited, Expired, Settled,      LA       Life of Asset               A     Transfer to District Records Center for Archival Management
           Terminated, Withdrawal                                                                               D     Destroy at option
 AV        As long as Administratively Valuable                            PM       Permanent                   E     Destroy at Retention period end
 CE        Calendar Year End: December 31                                  US       Until Superseded            MF    Transfer to Records Center to Microfilm
 CU        Keep Current School Year                                        MO       Months                      R     Review Required Before Disposal
 FE        Fiscal Year End: June 30th




                                                                                     Page 1 of 2
                                         BROWNSVILLE INDEPENDENT SCHOOL DISTRICT – RECORDS RETENTION SCHEDULE
                                               Approved by the Texas State Library Archives Commission – 08/11/2011
                                                                                             RETENTION PERIOD
                                                                                             Campus /        Total
SERIES #                                RECORDS SERIES TITLE                                                        ARCHIVE                   RETENTION NOTES/REMARKS
                                                                                               Dept

3250-08f       SPECIAL PROGRAMS VISITATION REPORT                                                      CU + 1        CU + 1          E
               Indicating consultation with administrator, items pertinent to the programs,
               follow-up comments, distribution of resources, training, and special concerns,
               signed by the department staff and campus administrator.
3250-08g       BILINGUAL/ESL PROGRAM ANNUAL EVALUATION REPORT                                            5             5             R
               Supporting documentation will include the Annual gains in TAKS and TELPAS
               for LEP students and monitored students, AMAOs standards met by campus,
               ELL measure status for state accountability, Graduation rates for LEP students as
               shown on PBMAS reports, Title III compliance reports and annual application
               for funding, and status of initiatives to support LEP students district wide.
3250-08h       ORAL LANGUAGE PROFICIENCY TEST (OLPT)                                                   CU + 1        CU + 1          R
               Records for identification or exit or program evaluation purposes.
3250-08i       APRENDA/STANFORD NRT STUENT SCORE SUMMARIES                                               3             3             R




                                        RETENTION CODES                                                                             ARCHIVAL CODES
 AC        After Closed, Completed, Exempt, Exited, Expired, Settled,      LA       Life of Asset               A     Transfer to District Records Center for Archival Management
           Terminated, Withdrawal                                                                               D     Destroy at option
 AV        As long as Administratively Valuable                            PM       Permanent                   E     Destroy at Retention period end
 CE        Calendar Year End: December 31                                  US       Until Superseded            MF    Transfer to Records Center to Microfilm
 CU        Keep Current School Year                                        MO       Months                      R     Review Required Before Disposal
 FE        Fiscal Year End: June 30th




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