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The regular monthly meeting of the Adamstown Borough Council was

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					      ADAMSTOWN BOROUGH COUNCIL                    September 4, 2007      Page 1 of 6


 The regular meeting of Adamstown Borough Council was held on Tuesday, September 4,
 2007.
 The meeting was called to order at 7:00 PM at the Adamstown Municipal Building 3000
 North Reading Road, Adamstown by Council President, Dean Johnson.

 Council present: Dean Johnson, Spencer Stober, Mark Schweitzer, Samuel Leisey, Randy
            Good, Dick Lewis, Alecia Kloiber.

  Others present: Mayor David Buckwalter, Secretary/Treasurer Mary Burkholder, Public
                 Works Superintendent Mike Palm.

 Visitors present: Byron Fritz, Jason Lesher- Grapevine, Jill Pratt, Rebecca Mccafferty,
            Gary Craley- Bollman Hat Company, Carol Kercher, Ed Zander, Glenda Poole,
            Rosemarie Lewis, John Krimes, Joe Knedlhans, David Matz, Lois Stober, Garry
            Moore-Adaptive Action Sports, Matt Arment- Adaptive Action Sports, Oliver
            Wilson.

 Minutes: Minutes from August 7, 2007 were approved with the addendum provided with a
          motion from R. Good, seconded by S. Leisey,and carried by a vote of 6-0-1 (S.
          Stober abstained)

 Bill List: Motioned by R. Good, seconded by S. Stober and unanimously carried to approve
            the bills totaling $80,022.82 dated 09/04/2007 and noting collection of receipts
            totaling $88,440.51.

 POLICE and/or FIRE REPORT:
 Police Report accepted by Council.
 Chief Beever reported on incidents that occurred in the Borough the past month.

 VISITORS BUSINESS/PUBLIC COMMENTS:
 Skateboards/Bicycles
A complaint was submitted to the Borough by a Library patron who experienced trouble
entering the building as skateboarders would not move out of his way.

Discussion ensued between Council and residents. Council heard complaints that a common
occurrence in the Borough is skateboarding and bicycling in the middle of the road.

It was mentioned that this unsafe activity is practiced by residents of all ages.
Those who are skateboarding and bicycling directly in the middle of the road are not moving for
traffic and show no concern to show vehicles courtesy by moving and appear not to have
concern for their own safety.

 It was reported that bicycles and skateboards were in the newly color coded tennis courts and
basketball courts and are causing damage to the recently renovated areas.

Council expressed concern of safety issues of bicycles and skateboarders in the middle of the
street.
      ADAMSTOWN BOROUGH COUNCIL                    September 4, 2007        Page 2 of 6


Chief Beever mentioned that there are laws on the books in PA relating to bicycles and the laws
they are to follow while sharing the road.

Motioned by R. Good, seconded by S. Stober and unanimously carried to authorize the Borough
Solicitor to draft an ordinance prohibiting unsafe activities on Borough Streets. Council agreed
to ban skateboarding on Borough Property at the location of the Borough Office and Library
grounds and gave permission to purchase and install signs to this effect.

D. Johnson requested M. Burkholder to draft a letter to publish in the Grapevine outlining
Council’s concerns. The letter will advise residents to call the Police when they see bicycles and
skateboarders in the tennis courts and basketball courts damaging the property. The letter will
include Council’s concerns of children and adult’s safety with the practice of riding bicycles in
the middle of Borough streets as well as skateboards and not moving for traffic. The letter will
also give information on the proposed Ordinance banning these unsafe acts in the Borough.

Public Works Report-
A Public Works Report was provided and accepted by Council.

Additional Items-
Motioned by D. Lewis, seconded by R. Good and unanimously carried to approve the purchase
of a utility trailer and a hand held blower as presented by M. Palm.

Motioned by S. Stober, seconded by M. Schweitzer and unanimously carried to approve M.
Palm’s request to purchase top soil as needed to complete the park projects.

M. Palm reported that a meeting is scheduled with Terrence Douglas to review the repairs that
are needed to Stoudtburg Road before winter.

COMMITTEE REPORTS:
Sewer-
Sewer Lines
R. Good reported the Sewer Committee met and discussed various issues.

Hanover Engineering
The Sewer Committee met and discussed the request of resident, Kent Lesher for approval to
hire Hanover Engineering, the Borough’s Engineer for a sewer project. R. Good stated this
provides potential for a conflict of interest.

Motioned by R. Good, seconded by S. Leisey and unanimously carried to deny Kent Lesher’s
request to hire Hanover Engineering for his sewer project.

Stoudt’s Brewery Surcharge Reduction Request
R. Good reported the Sewer Committee met and discussed the request to reduce surcharges for
Stoudt’s Brewery. R. Good noted that the Borough was not notified of the spill to allow the
Borough to schedule another test and that additional expenses were incurred at the Treatment
Plant as a result of the spill. The Sewer Committee does not recommend a reduction in
surcharges.
      ADAMSTOWN BOROUGH COUNCIL                    September 4, 2007       Page 3 of 6


Motioned by R. Good, seconded by M. Schweitzer and unanimously carried to deny the request
to reduce the surcharges for the month of April 2007.

Mr. Rehab Report on Sewer Lines
R. Good reported the Sewer Committee reviewed the televised report from Mr. Rehab. The
report showed infiltration and inflow at the intersection of South Poplar, North on Main Street,
to Willow Street.

Motioned by R. Good, seconded by M. Schweitzer and unanimously carried to authorize M.
Palm to work with Hanover Engineering to draw up specs and put the project out to bid to
repair the worst areas of infiltration and inflow at a cost not to exceed $50,000.

Delinquent Water/ Sewer Accounts
R. Good reported the Borough Office mailed out 123 past due notices in August.
The total outstanding balance owed to the Borough for delinquent water and sewer accounts
totals $15,955.74.

Water- No Report

Skateboard Committee-
A. Kloiber presented a proposed Lease Agreement for the Skateboard Park with Adaptive
Action Sports. Three (3) items in the proposed lease will need to be addressed by Council.
The three areas are:
       1. Term Period of Lease
       2. Insurance ( Adaptive Action Sports will provide)
       3. Layout Plan #6

Council and the Adaptive Action Sports Representatives, Garry Moore and Matt Aument
discussed the proposed park and concerns of Council.

 It was noted that the Planning Commission had reviewed the project and recommended
approval of the plan and recommend approval of one (1) of the two (2) waiver requests.

The PC recommended approval of the waiver of the plan for Subdivision and Land
Development. The PC did not recommend approval to waive the requirement for Storm Water
Management. At the minimum, a Storm Water Plan must be prepared with supporting
calculations, etc. to comply with the Act 167 requirements of the Borough’s Ordinance.


Council stated they will not take action to move forward with the project until they see all
documentation relating to the project including Hanover’s recommendation for Storm Water
Management at the site.
       ADAMSTOWN BOROUGH COUNCIL                   September 4, 2007       Page 4 of 6



Lights, Property, and Pavement-
8 Cameron Court
M. Schweitzer reported that he met with Hanover Engineering at 8 Cameron Court, the property
owned by Mr. John Loeber. Mr. Loeber had submitted a complaint last month to Borough
Council.

M. Schweitzer and a representative from Hanover discussed the issues in Mr. Loeber’s
complaint such as the grading issues, the slope in the back yard, etc. It was determined that
these issues relating to what was done at construction and at present is between the Builder and
the Resident.

Motioned by M. Schweitzer, seconded by D. Lewis, and unanimously carried to have M.
Burkholder send a letter to Mr. Loeber informing him of these findings.

Roads & Bridges- No Report

Personnel Committee-
Matt Ross-
D.Lewis reported that Public Works Assistant to the Superintendent, Matt Ross passed his
exam. D.Lewis stated that it is Borough practice to give Borough Employees 25 cents per hour
increase when tests/exams are passed.

Motioned by D. Lewis, seconded by S. Leisey and unanimously carried to approve a 25 cent per
hour merit increase to Matt Ross retroactive to July 12, 2007 when Matt passed his exam.

Job Descriptions
 D. Lewis reported working on job descriptions and working with M.Palm for the job description
 for a new part-time Public Works Employee to replace Cliff Youndt who will be retiring at the
 end of the year.

In Addition:
D.Lewis reported the Apple Umpkin Fest will be held in the Grove on Saturday, October 20th
from 8:00 am-4:00 pm.

Finance Committee-
S. Stober thanked Jason Lesher for the issues he brought up relating to IMS (Interactive
Management Systems).

S. Stober reported that the Finance Committee met with Steve Wullert, President of IMS in July
for several hours and reviewed every invoice IMS billed to the Borough. At the end of August
the Finance Committee and Steve Wullert met with Jason Lesher and repeated the process,
reviewing all invoices submitted to the Borough.

Council was provided with a report outlining the computer equipment purchased with Council
Approval. In addition the report showed what was reimbursed to the Borough from damage
caused by an Electrical storm.
       ADAMSTOWN BOROUGH COUNCIL                    September 4, 2007        Page 5 of 6


S. Stober reported through the review it was discovered there were two (2) transactions with
IMS that Borough Council did not approve. One invoice was to set up Patricia Kowaleski
wireless at her home, and the other was for a video card. The charges that were not authorized
totaled $665.00. Council will seek reimbursement for these charges.

Fire and Safety-No Report

NEW BUSINESS
Application for Final Payment-AKA The Fence Company
Motioned by D.Lewis, seconded by R.Good and unanimously carried to approve final payment
to AKA the Fence Company for a total of $709.42.

Approval of Minimum Municipal Obligation
Motioned by S.Stober, seconded by R. Good and unanimously carried to approve the MMO for
$9,900.00

East Cocalico Easement Agreement
Motioned by D. Lewis, seconded by M. Schweitzer and unanimously carried to authorize the
Council President to sign the Easement Agreement after final payment is made to the Borough
for Solicitor and Engineering fees.

OLD BUISNESS
Community Center
D. Lewis gave an update on the proposed Community Center. Proposed changes possibly
include building a new Municipal Building and Police Station at the site located at 1975 North
Reading Road. Dick reported that the current Police Station is 20 years old and was originally
built for 8 officers. Currently there are 23 officers on the force using this space. Prisoners are
taken through the main building to holding cells and this is a safety issue. As part of the
proposed changes, fields for recreation could be located at Hill Road as this would be ideal and
off the busy 272 highway.

D. Lewis reported that West Cocalico is willing to say the Feasibility Study is positive to
continue on with the next phase of the project. A. Kloiber mentioned according to the
Intermunicipal agreement the Authority cannot be formed until the Feasibility Study is found
positive by all four (4) Municipalities. The next Regional Meeting will be held on October 23,
2007 at the Denver Borough Municipal Building where talks will continue on the project.

Motioned by D. Lewis, seconded by A. Kloiber and unanimously carried to approve the
following motion:

Adamstown recommends approval ASAP of the formation of the Regional Park Authority to
manage the property at 1975 North Reading Road that is intended for the Regional Community
Center.

Council went into Executive Session

Public Meeting reconvened at 9:05 p.m.
       ADAMSTOWN BOROUGH COUNCIL                   September 4, 2007   Page 6 of 6


Council Action: Motioned by S. Stober, seconded by D. Lewis and unanimously carried to place
Mike Wetherhold on the Borough Payroll as a temporary part-time employee to develop protocol
and procedures and to make recommendations on future office needs such as IT Support and
Accounting.



 Adjournment
 Motioned by M.Schweitzer, seconded by S. Stober and unanimously carried to adjourn.

                            FINAL
                    Mary L. Burkholder
              Administrative Secretary/Treasurer

				
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