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					Practice - Enter a Debit Memo and Record a Refund
Distribution
11i Payables Fundamentals

Ownership
The Job Title [list@YourCompany.com?Subject=LABxxxxx] is responsible for ensuring that this document is necessary and that it reflects actual practice.

Copyright © Oracle Corporation, 2002. All rights reserved.

Practice - Enter a Debit Memo and Record a Refund 00309A2C-511E-416F-8650-E813A747A769.DOC Effective 07/27/04 Page 1 of 5 Rev 1

Practice - Enter a Debit Memo and Record a Refund
Overview
In this practice, you will enter a debit memo and record a refund.

Assumptions
  Replace XX with your terminal number or initials. You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.

Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. 3. Navigate to the Invoices window Query your batch Go to Invoices:  Invoice Type = Debit Memo  Supplier = XXIBM Corporation  Site = SAN FRANCISCO Tab to Invoice Num:  Invoice Num = XXDM200  Amount = -1500  Terms = Immediate Select Distributions:  Amount = -1500  Account = 01-110-7110-0000-000 Save your work. Close the Distributions window. Select Actions:  Validate = Checked Enter and Apply a Refund to a Debit Memo.

4.

5.

6. 7. 8. 9.

10. Go to Actions:  Pay in Full = Checked

Copyright © Oracle Corporation, 2002. All rights reserved.

Practice - Enter a Debit Memo and Record a Refund 00309A2C-511E-416F-8650-E813A747A769.DOC Effective 07/27/04 Page 2 of 5 Rev 1

11. Select OK. 12. In the Payments window, enter:  Type = Refund  Bank Account = XXDisbursements  Document Number = XX46268 13. Tab to the Supplier field. 14. Save your work.

Copyright © Oracle Corporation, 2002. All rights reserved.

Practice - Enter a Debit Memo and Record a Refund 00309A2C-511E-416F-8650-E813A747A769.DOC Effective 07/27/04 Page 3 of 5 Rev 1

Solution - Enter a Debit Memo and Record a Refund
Tasks
Enter a Debit Memo 1. Navigate to the Invoices window  2. 3. 4. (N) Invoices > Entry > Invoice Batches

Query your batch (B) Invoices (M) File > New  Invoice Type = Debit Memo  Supplier = XXIBM Corporation  Site = SAN FRANCISCO Tab to Invoice Num  Invoice Num = XXDM200  Amount = -1500  Terms = Immediate (B) Distributions  Amount = -1500  Account = 01-110-7110-0000-000 Save Close the Distributions window. (B) Actions  Validate = Checked

5.

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7. 8. 9.

Enter and Apply a Refund to a Debit Memo 10. (B) Actions  Pay in Full = Checked 11. (B) OK 12. In the Payments window, enter:  Type = Refund  Bank Account = XXDisbursements  Document Number = XX46268

Copyright © Oracle Corporation, 2002. All rights reserved.

Practice - Enter a Debit Memo and Record a Refund 00309A2C-511E-416F-8650-E813A747A769.DOC Effective 07/27/04 Page 4 of 5 Rev 1

13. Tab to the Supplier field 14. Save Note: We are simulating a negative balance here. All you need to use a refund is a NET negative balance. That means that you can use a refund to pay multiple invoices at the same time, including standard invoices. As long as the total is negative, all can be recorded as “Paid”.

Copyright © Oracle Corporation, 2002. All rights reserved.

Practice - Enter a Debit Memo and Record a Refund 00309A2C-511E-416F-8650-E813A747A769.DOC Effective 07/27/04 Page 5 of 5 Rev 1


				
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