MINUTES OF THE SHERINGHAM TOWN COUNCIL MEETING by xiuliliaofz

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									MINUTES OF THE SHERINGHAM TOWN COUNCIL MEETING HELD IN
THE COUNCIL CHAMBER, TOWN HALL, SHERINGHAM, ON TUESDAY
2ND AUGUST, 2011, AT 8.00PM.

              PRESENT:      The Town Mayor – Cllr D Smith
                            The Deputy Mayor – Cllr D Gooch
                            Cllrs Booth, Burns, Ashcroft, Fields, Brooks, Talbot
                            Cox, Frazer, Stevens, Hill, McGinn, Birtwell and Bush.
                            Dist Cllr Smith
                            Mr R Sayles – Representative of Skateboard Park
                            Revd C Sherwood
                            The Clerk and Deputy Clerk
                            PC G Bridges – SNT
                            The Press
                            A Member of the Public

7957. THE OPENING PRAYER: The Revd Sherwood gave the opening prayer.

7958. APOLOGIES:            Cty Cllr Hannah and Sgt A Smith.

7959. DECLARATIONS OF INTERESTS RELATING TO ITEMS ON THE
      AGENDA:        Cllr Brooks declared a personal interest in Items 14 and 15 –
      she is Chairman of the Allotments Association.
      Cllr Cox declared a personal interest in Item 14 – his Son In Law is an
      Allotment Tenant
      Cllr Birtwell declared a personal interest in Items 14 and 15 – he is an
      Allotment Tenants and a Member of the Allotment Association
      Cllr Bush declared a personal interest in Item 14 – he is an Allotment Tenant
      Cllr Ashcroft declared a personal interest in Item 14 – her Daughter is an
      Allotment Tenant.
      Cllr Hill declared an interest in item 13 – he is STC’s Skate Park
      Representative.

7960. TO ACCEPT THE MINUTES OF THE MEETING HELD ON 5TH JULY,
      2011: Cllr Cox asked for an amendment to Min 7934 – second line - to insert
      the word ‘Society’. Cllr Burns asked for the following corrections to Min
      7938 – page 2 – para one - line 2, page 3 – para 3 – line 6, Page 3 – para 7
      - line 1. With the above corrections and amendments Cllr Cox PROPOSED
      acceptance of the Minutes of the Meeting held on 5th July, 2011, Cllr McGinn
      seconded. IT WAS AGREED.

7961. TOWN MAYORS ANNOUNCEMENTS: The Mayor announced the
      following attendances:
            9 August – meeting with the Carnival Committee to plan the Mayor’s
             role during Carnival Week
            11 August – attending the ‘Looking Forward’ group.
            25 August – attending the launch of the COAST Festival at the Old
             Brickworks in West Runton.
            31 August – introducing the Newfoundland Dog Display on The Lea’s,
             Crowning the Carnival Queen and taking part in the Carnival Parade
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7962. MATTERS ARISING FROM THE ABOVE MINUTES:                      There were none.

7963. POLICE REPORT: In the absence of Sgt A Smith the following report was
      presented by PC G Bridge SNT:
      Since the last meeting and up to and including 31st July, there have been 13
      crimes committed in the Sheringham area which is a massive 41% drop over
      the same period last year.
    A quantity of cash has been taken from an address in Grice Close, a suspect
      has been identified and he will be visited shortly.
    An insecure pedal cycle was stolen from Station Road, local enquiries have
      not yet revealed any suspects.
    Following an incident at The Crown a local female was arrested for Public
      Order offences and charged to appear at Court. This same female has since
      also been arrested for threatening the licensee of the Lobster which she was
      also charged with and later arrested for causing harassment to her neighbours
      and remains on bail whilst we make further enquiries.
    A local male was arrested for causing harassment to his ex partner by
      following her through the town
    A window was smashed at Ramey Court when a sandbag was thrown through
      it during the early hours. Our enquiries identified a group of youths being in
      the area at the time and following a period of intense questioning, one has
      admitted causing the damage. We are soon to decide what further action
      should be taken.
    We have had five incidents of a violent nature, a neighbour dispute in the town
      which started over a parking issue resulted in one party grabbing the other
      around the throat, this was dealt with at the victims request by words of advice
      to the suspect. Following a low level assault whereby the suspect pushed a
      female over, a male was given a police caution.
    Outside The Crown Public House a male was head butted which caused
      injuries, we have identified the suspect, he has been arrested and charged with
      the offence and a local male will be attending court. Following a domestic
      dispute, an assault was reported in St Peters Road, a male was arrested and
      interviewed but as the victim refused to cooperate with police no further action
      was taken. A male from Briston was assaulted without provocation in Co-
      operative Street, we identified the offender and after a pursuit through the
      town a Cromer male was rugby tackled to the floor by police and detained.
      This male has been charged with the assault, resisting Sgt Smith as he arrested
      him and causing criminal damage to the custody desk by bleeding all over it.
      He will be in court later this month and is currently subject of a number of
      conditions including a curfew between 7pm and 7am.
      During this period we have received 163 CADs for the Sheringham area and
      surrounding parishes three of these are anti social behaviour issues directly
      related to licensed premises. The licensees have worked closely with us as
      always and all resulted in positive outcomes.
      We have had four RTCs reported to us during this period, two resulted in
      injury and two without.
      Current Priorities
      Following our recent SNAP meeting we have three new priorities, these are
      Speeding, specifically on Weybourne Road, Holway Road and Nelson Road,



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      this will be dealt with by way of enforcement utilising speed detection
      equipment.
      We are also going to be focussing on vehicles involved in the theft and
      transportation of scrap metal through our area. We shall be setting up
      operations and random road checks in order to target those who offend.
      Finally, it is our intention to look at ways to prevent the elderly being targeted
      by rogue traders. One way we will be doing so is to set up one or two lunch
      meetings in the town and arrange if possible to bring the elderly from
      Sheringham and surrounding parishes to the venue and then give presentations
      from Norfolk Constabulary as well as other agencies such as age concern and
      trading standards. This idea is still in its infancy, but we hope to be promoting
      it shortly once plans have been confirmed.
      Other matters of interest.
      You may be aware, last week we held a drive smart stay safe event on the Fire
      Station car park. This started with a meeting between a group of youths who
      frequent Station Road Car Park and a representation of people who felt that
      the standard of driving around the town by drivers of all ages needed to be
      addressed. The idea was not to hold the youths to blame but to break down
      barriers and show that this group are in the main responsible drivers. The
      numbers who attended exceeded our expectation and following a very
      constructive conversation between all in a controlled environment where all
      parties had chance to air their views, the fire service showed a hard hitting
      DVD which graphically examined consequences of poor driving. Once this
      was complete, everybody went outside and the fire service then demonstrated
      how they extracted passengers from a vehicle by cutting the roof off their car.
      Norfolk Constabulary Road Policing Unit also attended to answer questions on
      vehicle modifications and the whole event has received some very positive
      feedback from the community.
      The Mayor asked Members if they had any questions. Cllr Bush raised
      concerns regarding cars parking on the grass verges at Cooper Road. PC
      Bridges intends to investigate the matter.
      The Mayor thanked PC Bridges for her attendance.

7964. ANY COUNTY/DISTRICT COUNCILLORS WISHING TO MAKE A
      REPORT:  There were none on this occasion.

7965. TO ACCEPT THE MINUTES OF THE PLANNING COMMITTEE HELD
      ON 5 AND 19 JUNE, 2011:              The Minutes having been previously
      circulated, Cllr McGinn PROPOSED acceptance of the Minutes of the
      meetings held on 5 and 9 June, 2011, Cllr Cox seconded. IT WAS AGREED.

7966. TO ACCEPT THE MINUTES OF THE EMPLOYMENT COMMMITTEE
      HELD ON 19 JULY, 2011: The Minutes having been previously circulated,
      Cllr Fields PROPOSED acceptance of the Minutes of the meeting held on 19
      July, 2011, Cllr Burns seconded. IT WAS AGREED.

7967. FINANCE:
      (A)    TO APPROVE THE ACCOUNTS FOR PAYMENT:                         The
      Schedule of Accounts having been previously circulated, Cllr McGinn
      PROPOSED acceptance of the Accounts in the sum of £4729.25 inc vat, Cllr
      Cox seconded. IT WAS AGREED.


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       (B)     TO OPEN AND CONSIDER TENDERS FOR MAINTENANCE OF
       SSSI: The Clerk proceeded to open the tenders. The Clerk explained each
       Contractor was instructed to provide itemised prices for the five areas
       concerned due to the limited grant funding from Natural England. The tenders
       were relayed to the meeting when it was apparent the costs involved were
       considerably higher than expected in comparison to the grant funds available.
       A discussion took place, during which Cllr Cox PROPOSED passing the
       tender details back to Mr M Edwards of Natural England for decision, the
       Deputy Mayor seconded. IT WAS AGREED.
       (C)     TO OPEN AND CONSIDER TENDERS FOR EXTERNAL
       DECORATIONS TO TOWN HALL:                     The Clerk proceeded to open the
       tenders and announced the identity of the Contractors in order for any
       declarations of interest to be registered.
       Cllr Booth declared a prejudicial interest – he is known to Mr E Mayell and is
       a comrade on the Fire Brigade – he is also known to Mr M Beresford and Mr
       B Williamson.
       Cllr Hill declared a personal and prejudicial interest – he is known to Mr E
       Mayell and is a comrade on the Fire Brigade – he also declared a personal
       interest – he is also known to Mr B Williamson.
       Cllr Cox declared a personal interest – he is known to Mr B Williamson and
       Mr D Brown.
       The Mayor declared a personal interest – he is known to Mr B Williamson.
       Cllr McGinn declared a personal interest – he is known to Mr B Williamson.
       The Clerk proceeded to read the tenders to the meeting. Cllr Cox highlighted
       not all Contractors have allowed for the cost of scaffolding, which had not
       been requested in the work specification. He explained the Town Hall is a
       public building and on the grounds of health and safety he PROPOSED this
       item be deferred to the next Full Council meeting in order for the Contractors
       concerned to include the additional cost to erect scaffolding in their
       quotations, Cllr McGinn seconded. Those In Favour – 8, Those Against 3.
       THE PROPOSITION WAS CARRIED.

7968. RESOLUTION TO ADJOURN THE MEETING FOR 15 MINUTES FOR
      MEMBERS OF THE PUBLIC AND COUNCILLORS WITH PREJUDICIAL
      INTEREST, TO SPEAK ON MATTERS RELATING TO BUSINESS
      BEING TRANSACTED AT THIS MEETING:                  There       were     no
      Councillors or Members of the Public wishing to speak on this occasion.

7969. TO      RECEIVE         REPRESENTATIVE          FROM        SHERINGHAM
      SKATEBOARD PARK: The Mayor introduced and welcomed Mr R Sayles
      from the Sheringham Skateboard Park.
      Mr Sayles explained he is the Chairman of the Sheringham Skate Park
      Fundraising Project known as ‘The Strip’. The design of the proposed new
      skate park has taken three years of consultation to refine and will take six
      weeks to build. Two hundred youths, parents and local businesses are
      involved. They are receiving support from Norman Lamb MP, Sheringham
      High School, Sheringham Safer Neighbourhood Team, the Benjamin
      Foundation, Upcher Community Partnership and various Youth Groups.
      Volunteers have so far raised a total of £55.000. He explained in order to
      receive grants via the Paul Bassman Charitable Trust and Community Spaces
      and pending applications to various organisations such as Sport England,


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       Reaching Communities, Comic Relief and Norwich City Football, the Skate
       Park Project needs to move to Charity Status, which they are intending to do
       later in the year. At the present time they are not registered and request
       Sheringham Town Council to act as custodians to the monies.          During
       discussion Cllr Cox stated it is common practice for Town Council’s to hold
       such funds, it is a community supported project and will be best practice to
       open a separate bank account and for STC to act as custodians and so
       PROPOSED, the Deputy Mayor seconded. IT WAS UNANIMOUSLY
       AGREED. The Mayor paid tribute to Mr Sayles for his invaluable
       contribution to the youth of Sheringham. Mr Sayles left the meeting.

7970. APPOINTMENT OF COUNCILLORS WHO ARE ALLOTMENT
      TENANTS TO ALLOTMENT COMMITTEE MEMBERSHIP:                                   Cllr
      Birtwell who wishes to be appointed the to Allotments Committee opened the
      discussion and circulated a ‘straw pile’ of signatures from Allotment Tenants
      who do not have any objection to a Town Councillor being appointed to the
      Allotments Committee. Cllr Birtwell made reference to an ‘unwritten law’ to
      exclude Allotment Tenants from Allotment committees that is incorrect. Cllr
      Cox explained it clearly states in Standing Order 7 (c) and (d) in bold type that
      a Councillor with a prejudicial interest can not take part in a debate and also
      referred to the Page 26 of the Code of Conduct. Cllr Cox reminded the
      meeting a Co-Opted Member of the Allotment Association is invited to speak
      on behalf of the Tenants although they can not take part in any voting. The
      Deputy Mayor stated opinions can also be exercised in Public Participation.
      Cllr Birtwell commented it is up to the Committee to make the decision of
      appointments and not the Full Council. The Mayor stated he concurs with the
      advice received from the Monitoring Officer at NNDC, which clearly states it
      would not be advisable for a Councillor who is an Allotment Tenant to serve
      on the Allotment Committee, even if a Councillor is not legally prevented
      from doing so, it could impact on public perception and the significant limits
      which would be placed on the Councillors ability to be actively involved in the
      decision making process.       In order to resolve this issue The Mayor asked
      Members if anyone would like to propose Cllr Birtwell to be appointed to the
      Allotments Committee. Cllr Talbot PROPOSED appointing Cllr Birtwell.
      There was no seconder. The Proposition was LOST.
      The Mayor stated this matter has been dealt with in the proper legal
      democratic process and the Council has chosen not to elect Cllr Birtwell on his
      appointment to the Committee membership. Cllr Talbot disagreed.

7971. REQUEST FROM CLLR BUSH TO BE APPOINTED TO COMMONS
      AND CEMETERY COMMITTEE:                      Cllr Bush announced he would
      like to be appointed to the Commons and Cemetery Committee membership as
      it is his interest to serve the town. The Allotments, Cemetery and Commons
      is an amalgamated Committee. Cllr Cox explained he could see no
      objection to Cllr Bush’s appointment to the Commons and Cemetery matters,
      on the proviso he does not ignore Local Government Law and declares a
      prejudicial interest as an Allotment Tenant and withdraw from the meeting
      during matters relating to Allotments. Cllr Bush was in agreement. Cllr
      Ashcroft so PROPOSED appointing Cllr Bush to the Allotments, Cemetery &
      Commons Committee on the proviso he will not take part in the meeting


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       during Allotments matters, Cllr Birtwell seconded. IT WAS AGREED. Cllr
       Booth abstained.

7972. TO APPROVE DRAFT LEASE OF PROPOSED NEW COMMUNITY
      CENTRE AT HOLWAY ROAD, SHERINGHAM:                          Members      had
      previously been furnished with a copy of the draft Lease from Norfolk
      Property Law.     After a discussion took place Cllr McGinn PROPOSED
      forwarding the draft Lease to STC’s solicitors for advice and comment and for
      an additional clause to be added to allow this Council to have the right to
      extend the Lease when it expired in 2019, Cllr Cox seconded. IT WAS
      AGREED.

7973. RECEIVING RESPONSE FROM NNDC RELATING TO THE SALE OF
      THE EAST PROMENADE TOILET BLOCK:                       The Clerk had previously
      been instructed to write to the Project Manager at NNDC to clarify if the
      excess funds raised from the sale of the East End Toilet Block will be utilised
      in Sheringham and to consider upgrading the ‘Lusher’s Passage’ toilet block
      in High Street. The Mayor read the letter of response from Mr R Tanner the
      Projects Manager at NNDC, which stated NNDC are currently undertaking
      three major capital schemes in Sheringham, the new public conveniences, the
      new lighting scheme and handrails along the promenade. He state that whilst
      the capital receipt from the sale of the old block was in excess of the original
      forecast, any residual funds left (after deducting costs for the sale, provision of
      separate utility supplies, plus urgent works to the promenade foul drain), may
      well need to be incorporated into the budget to boost the capital works scheme
      to the promenade.
      The Deputy Mayor stated NNDC had previously informed this Council that
      financial provisions for the new toilet block had already been set aside and
      will not depend on the proceeds of sale from the old toilet block. Cllr Cox
      stated that funding towards the capital schemes on the promenade has been
      ring fenced by NNDC for a period of over ten years. He believes NNDC has
      misled this Council into believing the residual funds will be utilised in
      Sheringham. Cllr Cox PROPOSED the Clerks writes further to NNDC asking
      for clarity of their intentions of where the funding is to be utilised, Cllr Hill
      seconded. IT WAS AGREED. Cllr McGinn stated the funding belongs to
      NNDC and they will spend it where they wish.

7974. UPDATE ON LAND SWAP AGREEMENT RELATING TO KITCHEN
      ACADEMY GARDEN LAND:                 The Mayor reported a letter has been
      received from STC’s Solicitor in relation to the transfer of the Kitchen
      Academy land at the Phase One Allotments Site. The contents of the letter
      confirmed Hollands Sheringham Ltd are not prepared to give an undertaking
      of STC’s legal costs in relation to the completion of transfer of land. The
      Mayor so PROPOSED the Clerk writes to STC’s Solicitor to confirm the
      Town Council are happy to proceed with the completion of the transfer of
      ownership and the undertaking of their costs. IT WAS AGREED.

7975. TO DISCUSS POPLAR TREES AT TOP COMMON, CROMER ROAD,
      SHERINGHAM:       The Mayor reported an e-mail had been received from
      Mr S Sayer of Conservation Arboriculture the Tree Surgeon contracted to


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       carry out the works to the Poplar trees at Top Common in March 2011. Mr
       Sayer has stated he is unable to carry out the works due to ill health. After a
       brief discussion Cllr Cox advised the meeting this work is required to be
       carried out on Health and Safety grounds and so PROPOSED instructing the
       Clerk to seek up to date tenders, Cllr Ashcroft seconded. IT WAS AGREED.

7976. TO DISCUSS FURTHER COMMUNITY AWARD SCHEME: The Mayor
      informed the meeting this matter was discussed at the 5 July, 2011, Full
      Council meeting. His suggestion to form a Community Awards Scheme was
      left in abeyance as several Members believed a similar scheme was in
      operation via the Upcher Community Partnership. The Mayor reported on
      making further enquiries and it appears the information was incorrect, the
      organisation who operated such a scheme was the former SheringhamPlus,
      who disbanded over three years ago, and not the UCP. He asked if Members
      are willing to re-consider his suggestion.
      Cllr Cox PROPOSED that due to the inaccurate information at the last
      meeting, this Council should take up the initiative and form a Community
      Award Scheme and for the event to be held at the Annual Town Meeting on an
      annual basis to recognise individuals for their contribution to the Community,
      Cllr Frazer seconded. IT WAS AGREED. The Mayor asked for this item to
      be placed on the next General Purposes and Development Committee agenda.

7977. TO DISCUSS TRAINING AND OBTAINING THE POWER OF WELL-
      BEING:          The Statutory Guidance notes for Local Council had previously
      been circulated. The Mayor informed the meeting this item will need to be
      taken in two parts.
       (1) To acheive obtaining Quality Status it is essential for the Clerk to obtain
      the Power of Well Being qualification. Cllr Ashcroft PROPOSED the Clerk
      receives training to obtain the Power of Well-Being qualification, Cllr Brooks
      seconded. IT WAS AGREED. Cllr Cox voted against.
      (2) STC to consider utilising the Power of Welling Being. Cllr Cox spoke
      briefly about the recent introduction of the Power of Wellbeing. Following a
      full discussion the Deputy Mayor PROPOSED the existing Quality Status
      Working Party proceed with the Quality Status application and then
      investigate further the Power of Wellbeing next year, Cllr Brooks seconded.
      Those In /favour – 8, Those Against – 2, Those Abstaining – 2. THE
      PROPOSITION WAS CARRIED.

7978. CLERK REPORT: The Clerk report on the following:-
          receiving a Thank You letter from the Sheringham Preservation
           Society for STC’s support in the much needed forthcoming repair
           works.
          a letter from the Sheringham Museum Trust regarding a grant
           application
          receiving a Thank You letter from Sheringham In Bloom for their
           recent grant award.

7979. DATE OF NEXT MEETING:                 6th September 2011.

The meeting closed at 10.15pm


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