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					                                                              The City of Troy, NY
                                                              Request for Proposals
                                  Services Pursuant to Redevelopment of City Hall Site




                                                        Submission Due Date: May 8, 2009




                                                               Harry Tutunjian, Mayor
This RFP was prepared for the New York State Department of State Office of Coastal, Local Government and Community Sustainability with funds provided under
                                                      Title 11 of the Environmental Protection Fund
Introduction

The City of Troy intends to engage an appropriately qualified consulting firm to assist with the
redevelopment of the site of its existing City Hall and City Hall’s adjoining parking structure. (see
accompanying aerial map). Municipal governmental operations will temporarily occupy leased space in
another building in downtown Troy. Using funding secured though the Restore NY program, City Hall
and the adjoining parking structure will be demolished. The redevelopment of the City Hall site represents
a singular opportunity to: [1] Visually and physically enhance public access to the Hudson Riverfront,
linking the riverfront and downtown; [2] Create a dramatic southern entrance to Riverfront Park; and, [3]
Build a new structure(s) on part of the site.

The City of Troy will develop a public/private partnership to redevelop the Project Area to include a
public park on the roof of a concealed parking garage as part of a mixed use development that will include
a building(s) that will provide space that may include retail, commercial, governmental and/or residential
uses. The new building(s) will be complementary to downtown’s waterfront and downtown setting and
compatible with the scale and character of the surrounding architecture. The sub-surface parking area
would serve the needs of the privately developed mixed-use building(s), other downtown businesses and
Riverfront Park. Conversion of the site to a park will increase civic space, provide an additional public
access point to Riverfront Park and create an area to hold performances.


Brief Overview of Troy

The City of Troy is located along the eastern shore of the Hudson River in Rensselaer County.
Shoehorned into a narrow strip of land between the Hudson River and steep wooded hills, Troy is located
approximately 10 miles northeast of Albany. The 200-year old city is recognized as a center of education
with Rensselaer Polytechnic Institute, Russell Sage College and Hudson Valley Community College all
located in Troy.

The City of Troy's primary natural asset is the Hudson River. At 7.5 miles, Troy has more linear frontage
on the Hudson River than any community in the Capital District. With its advantageous location for
water-borne freight transport in the 1800s, Troy became the industrial center of the region. Its economic
role within the Capital District has evolved over the course of the past century. Troy served an important
role in the manufacture of iron products and the garment and textile industries in the 1800s.

In the late 1960s, when interstate highways were constructed and other auto-oriented infrastructure
projects made the suburbs and other regions of the country more attractive for manufacturing, commercial
and residential interests, the inner-cities of the Capital entered a period of sustained economic erosion.
Fortunately, Troy's regional economic function further evolved in response to the changes in the macro-
environment, becoming an office, distribution and educational/ cultural center, with some of the most
exciting cultural assets in the Capital District located in Troy. As the County seat and the home of many
county human service agencies as well as several state agencies that have relocated offices to Troy during
the past two decades, Troy has also taken on an important role as a center of government.
Work Program Summary

A consultant will be hired to:

•      identify potential alternative locations for City Hall, assess the viability of these sites and provide
       cost estimates for development, redevelopment or rehabilitation. A potential alternative for
       consideration will be a new City Hall at the present location, which will incorporate the mixed use
       development, new park and underground parking.

•      assess options and provide guidance to the City on retaining or transferring ownership of some or
       all of the Project Area and the potential public/private partnerships that could be established for
       redevelopment of the Project Area.

•      prepare site information needed to develop a Request for Qualifications for redevelopment of the
       private elements of the Project Area. Information will include the preparation of a strategy for the
       redevelopment of the site in the context of the surrounding downtown and waterfront areas, design
       guidelines, a conceptual site plan for the new park and mixed-use structures, and guidance
       describing how these facilities will link with Riverfront Park.

•      develop a Request for Qualifications (RFQ) for the selection of a preferred developer for the
       mixed-use structure, manage the issuance of the RFQ, and assist the City in the selection of a
       private developer.

•      assist the City in coordination and oversight of the preferred developer in the design and
       construction of the expansion of Riverfront Park and parking garage as part of the mixed use
       redevelopment of the Project Area. Please be advised that a separate RFP will be issued for the
       redesign of the entirety of Riverfront Park. Conceivably, a single consultant could be selected in
       response to this RFP and the forthcoming Riverfront Park redesign RFP. At a minimum, the
       consultant selected in response to this RFP will work closely with the Riverfront Park redesign
       consultant.


Nature of Desired Response

The City of Troy is fully aware of the challenges associated with undertaking this project and fully realizes
that significant ingenuity will be required to meet these challenges and yield a product that is
commensurate with the expectations of the citizens of Troy. Accordingly, the City of Troy strongly
encourages creativity in response to this RFP. We have provided the fundamental outline of the work
program, but competitive respondents are expected to elaborate beyond the programmatic details we have
provided. Furthermore, respondents are expected to furnish detailed pricing information by component
tasks, provide detailed project schedules and indicate how they will successfully coordinate with the
parties vested in this initiative including, but not limited to, the City of Troy, the New York State
Department of State, Office of Coastal, Local Government and Community Sustainability, a Project
Advisory Committee and the general public.
Work Detail


Task 1                  City Hall Site Relocation Study and Project Area Site Development
                        Information

 1.1            Preparation of City Hall Relocation Study

         The consultant(s) shall complete a thorough and comprehensive inventory of potential alternative
         locations for City Hall. The consultant(s) will assess the viability of these sites and provide general
         cost estimates for development, redevelopment or rehabilitation. A potential alternative will be a
         new City Hall at the present location, which will incorporate the proposed mixed use development,
         new park and underground parking. The Relocation Study shall be submitted to the Advisory
         Committee for review and approval. Changes to this study may result from public input.

                Product:        Completed City Hall Relocation Study


 1.2            Preparation of Project Area Site Reconnaissance Study

         The City or its consultant(s) shall conduct site-specific reconnaissance of the Project Area. Work
         shall include, at a minimum, identification and mapping of the following:

                •       Site survey showing extent of project boundary
                •       Ownership/grant/lease status of all lands to be incorporated into the design
                •       Manmade structures, buildings, or facilities on or adjacent to the site
                •       Above and below ground infrastructure
                •       Transportation/circulation systems that serve or are located near the site
                •       Adjacent land and water uses
                •       Historic and archeological resources
                •       Soil and, as appropriate, core sampling to determine site stability
                •       Topography and hydrology
                •       Natural resources, including location of mature trees
                •       View corridors
                •       Zoning and other applicable designations
                •       Analysis of site constraints, needs and opportunities

         The site-specific reconnaissance study shall be submitted to the Advisory Committee for review
         and approval. Changes to this study may result from public input.

                Products:       Map(s) and written summary describing the above information and any
                                other appropriate information identified during project scoping.


 1.3            Public Meeting

         In consultation with the Advisory Committee, a public information meeting shall be conducted to
         solicit public input on the City Hall Relocation Study and Project Area Site Information. A written
       summary of public input obtained at this meeting shall be prepared and provided to the Advisory
       Committee for review and comment.

              Products:      Public information meeting held. Minutes/Summary of meeting prepared
                             and submitted to the Advisory Committee.


1.4           Development Study

       The consultant(s) shall identify and describe the most appropriate development alternatives for the
       Project Area in a strategy for the redevelopment of the site in the context of the surrounding
       downtown and waterfront areas, based information compiled under previous tasks and from public
       meetings. The initial project goals and objectives outlined in this work plan will be re-evaluated to
       determine their appropriateness as the analysis may warrant new or revised goals and objectives.
       The Development Study shall include the following:

       •      the range of most appropriate development/land uses and an assessment of alternative site
              plan concepts/scenarios for the Project Area. Each concept/scenario shall have an
              accompanying analysis of how it will affect the development and revitalization of
              Downtown Troy and the waterfront.
       •      identification of the infrastructure improvements needed to support future development
              options, such as improvements to transportation systems, infrastructure and utilities, and
              consideration of phasing and environmental conditions.
       •      an assessment of the issues affecting the Project Area including but not limited to: parking,
              environmental issues, community support, permitting complexity, infrastructure costs,
              timing, and project phasing.
       •      an assessment of the costs and associated economic benefits of the proposed development
              alternatives
       •      an assessment of options and guidance to the City on retaining or transferring ownership of
              some or all of the Project Area
       •      an assessment of the potential public/private partnerships that could be established for
              redevelopment of the Project Area.

       The Future Land Uses Study shall be submitted to the Advisory Committee for review and
       approval. Changes to this study may result from public input.

              Product:        Description and justification of proposed development. This information
                             will be presented in form in a manner that can be easily understood and will
                             be communicated to potential developers and the public at large.


 1.5          Public Meeting

       In consultation with the Advisory Committee, a public information meeting shall be conducted to
       solicit public input on the Future Land Uses Study. A written summary of public input obtained at
       this meeting shall be prepared and provided to the Advisory Committee for review and comment.

              Products:      Public information meeting held. Minutes/Summary of meeting prepared
                             and submitted to the Advisory Committee.
 1.6            Comprehensive Development Guidelines

         Based on information compiled under previous tasks, and feedback provided by the Advisory
         Committee and public information meeting, the consultant(s) shall prepare a strategy for
         development of the Project Area. The strategy will contain a marketable approach for achieving
         the development objectives. The strategy will include but not be limited to:

         •      Identification of development parcels and the overall building envelope for each parcel
         •      Design guidelines for new construction
         •      Infrastructure requirements that will be the responsibility of the developer
         •      Infrastructure requirements that will be the responsibility of the City of Troy
         •      Identification of all public amenities that will be the responsibility of the developer
         •      Identification of all public amenities that will be the responsibility of the City of Troy
         •      Articulation of the development schedule for the Project Area

         The strategy will be revised through a series of public meetings, meetings with City officials and
         others until it is finalized as the Comprehensive Development Plan for the Project Area. The
         schedule and number of meetings will be determined at the start of the task. The Comprehensive
         Development Guidelines shall be submitted to the Advisory Committee for review and approval.

                Product:        Final Comprehensive Development Guidelines for the Project Area


Task 2                  Request for Qualifications Process

 2.1            Developer Selection Process

         The City’s consultant(s) will assist the City in developing a selection process and selection criteria
         for choosing a Preferred Developer/Development Team for the Project Area. This will involve the
         preparation of a Request for Qualifications (RFQ) solicitation including the creation of an
         information packet describing the project and the issues and any other relevant information
         developed as part of Task 1 above. The RFQ solicitation shall be submitted to the Advisory
         Committee for review and approval, prior to issuance. The City’s consultant will also assist the
         City in managing the RFQ process and advising the City in its selection of a
         Developer/Development Team.

                Products:       Selection process and selection criteria for the Developer/Development
                                Team. Selection of Developer/Development Team.


Task 3                  Coordination and Oversight of Design and Construction

 3.1            Technical and Management Services

         The consultant will assist the City in coordination and oversight of the preferred developer in the
         design and construction of the expansion of Riverfront Park and parking garage as part of the
         mixed use redevelopment of the Project Area. The City of Troy expects competitive respondents to
       enumerate the specific coordinative and design-based services that it will provide in this role.

              Product:        Coordination and oversight of preferred developer.


Project Scheduling and Reporting

The approach outlined in the above breakdown of Tasks and Subtasks shall be addressed in the Response
to this Request for Proposals. A project schedule shall be prepared identifying key milestones in order to
monitor progress. Specific deadlines for completion of Tasks and Subtasks shall be set throughout the
contract schedule to ensure timely completion of the work. Key milestones may be altered only upon
written approval by the City of Troy. Review of any request to reschedule major milestones shall be made
by the City of Troy only upon the consultant's written request and proper justification. Reporting of these
key milestones shall be incorporated, as appropriate, into the Tasks and Subtasks described above. The
detailed project schedule and the amount of time needed to complete key tasks shall be provided in the
proposal for this project.

Form of Proposal

Respondents should prepare concise but thorough proposals that demonstrate a clear understanding of the
issues associated with this project. Firms wishing to be considered should submit one (1) original and five
(5) copies of their proposal to the address below. The respondents shall assemble their proposals in the
order stated below to help the selection committee review proposals in an efficient manner.

          Letter of interest that demonstrates an understanding of the project issues and desired project
           results
          Lump Sum Proposal Form to be signed, Non-Collusive Bidding Certification to be signed
          Description of the firm’s qualifications and areas of particular expertise. Also include a list of
           relevant projects.
          A scope of work for technical activities associated with the project. This will include, at a
           minimum, the tasks outlined above (any tasks added to the scope shall have a listing in the
           Lump Sum Proposal Form).
          A Gantt chart that estimates completion dates of the tasks outlined in the scope of work with
           milestones.
          An organizational chart indicating key employees to be involved in the project.
          Three project references. Briefly describe each and provide project scope and budget.


Additional Requirements

   A. Subcontractors
       All subcontractors recommended by the successful proposer will be subject to the prior approval of
       the City of Troy before award of the subcontract. As prime contractor, the successful proposer will
       be required to perform a minimum of 50% of the consulting services level of effort.
   B. Minority and Women's Business Enterprise/Equal Employment Opportunity Requirements
       The successful proposer will be required to make good-faith efforts to subcontract at least 6.0
       percent and 6.0 percent of the total contract price to NYS certified Minority Business Enterprise(s)
       (MBE) and Women Business Enterprise(s) (WBE), respectively.
   C. Cost Accounting
       The Consultant will be required to practice strict cost accounting procedures. Both the total cost
       and the costs associated with each task and subtask must be compiled on a monthly basis and
       submitted with each payment request. A payment request outline will be provided by the city.
   D. Key Staff
       The selection and retention of a consultant will be contingent upon the availability of the proposed
       key staff, unless substitutes are approved by the City of Troy during negotiations. The top-ranked
       firms may be requested to prepare and give oral presentations before the City of Troy selection
       committee.
   E. Fee Retention
       The City will retain 10% of the consultant’s fees until completion of the project based on the
       product deliverables and as decided by the City of Troy.


Consultant Selection

In consultation with the Advisory Committee, the City shall review all proposals received as a result of the
RFP. The following criteria will be used in evaluating consultant responses:

                      Quality and completeness of the response.
                      Understanding of the proposed scope of work.
                      Applicability of proposed alternatives or enhancements to information requested.
                      Cost-effectiveness of the proposal.
                      Qualifications and relevant experience with respect to the tasks to be performed.
                      Reputation among previous clients.
                      Ability to complete all project tasks within the allotted time and budget.

Incomplete proposals that do not address all of the requested components will not be accepted for review
and consideration.

For preparation/certification of final designs and construction documents, and for supervision of
construction, a licensed professional engineer or licensed architect/landscape architect is required.

All respondents will be notified of the selection as soon as possible after the submission deadline. The City
may conduct interviews with one or more proposers. The City reserves the right to reject all proposals.

Information, Submission and Deadline

One (1) original and five (5) copies of the proposal must be submitted by 4:00 p.m. prevailing time on
May 8, 2009.

       For More Information Contact:                        Submit Proposals to:
             William Roehr                           Michael L. DiNova
             Deputy Commissioner                     Chief Account Clerk
             Planning Department                     Comptrollers Office
             One Monument Square                     One Monument Square
             Troy, NY 12l80                          Troy, NY 12180
             bill.roehr@troyny.gov                   Mike.DiNova@TroyNY.gov
LUMP SUM PROPOSAL FORM (Please fill in Cost and Completion Date Columns)

                                    Lump Sum Contract
                                         Cost per Task
TASK     TITLE                 PRODUCT                         COST     COMPLETION
                                                                        DATE
Task     Relocation Study      Completed City Hall
1.1                            Relocation Study
Task     Site Reconnaissance   Map(s) and written summary
1.2      Study
Task     Public Meeting        Public information meeting
1.3                            held. Minutes/Summary of
                               meeting prepared and
                               submitted to the Advisory
                               Committee.
Task     Development Study     Description and justification
1.4                            of proposed development.
Task     Public Meeting        Public information meeting
1.5                            held. Minutes/Summary of
                               meeting prepared and
                               submitted to the Advisory
                               Committee.
Task     Comprehensive         Final Comprehensive
1.6      Development           Development Guidelines for
         Guidelines            the Project Area
Task     Developer Selection   Selection of
2.1      Process               Developer/Development
                               Team.
Task     Technical and         Coordination and oversight
3.1      Management Services   of preferred developer.




TOTAL TOTAL                    TOTAL



Gross Amount of Bid for Contract: __________________________________________
                                               (Figures)

____________________________________________________________Dollars
                        (Words)

and _________________________________________________________ Cents.
                         (Words)
NON-COLLUSIVE BIDDING CERTIFICATION


1. Every bid herein made to the City of Troy, or official thereof, where competitive bidding is required by statute,
rule or regulation, for work or services performed or to be performed or goods sold or to be sold, shall contain the
following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury:
Non-collusive bidding certification.

   A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the
case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of
his knowledge and belief:

        1) The prices in this bid have been arrived at independently without collusion, consultation, communication,
or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other
bidder or with any competitor;

         2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly
disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening directly or
indirectly, to any other bidder or to any competitor; and

        3) No attempt has been made or will be made by the bidder to induce any other person, partnership or
corporation to submit or not submit a bid for the purpose of restricting competition.

B. A bid shall not be considered for award nor shall any award be made where a. 2 and 3 above have not been
complied with; provided however, that if in any case the bidder cannot make the foregoing certification, the bidder
shall state and furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where a 1, 2
and 3 above have not been met, shall any award be made unless the head of the purchasing unit of the City of Troy
to which the bid is made, or the designed determines that such disclosures was not made for the purpose of
restricting competition.

The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed
prospective customers or proposed or pending publication of new or revised price lists of such items, or (c) has sold
the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure
within the meaning of subparagraph one (a)

2. Any bid hereafter made to the City of Troy, or official thereof, by a corporate bidder for work or services
performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule or
regulation, and where such bid contains the certification referred to herein shall be deemed to have been authorized
by the board of directors of the bidder and such authorization shall be deemed to include the signing and submission
of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.


______________           ________________________________________________________________
        DATED                   LEGAL NAME: PERSON, FIRM OR CORPORATION

(CORPORATE)              BY___________________________________ _________________________
       SEAL                          (SIGNATURE)                      (TITLE)

                                  _________________________________________
                                  SIGNATORY NAME (PLEASE PRINT OR TYPE)

				
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