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ELECTRONIC UCAS APPLICATIONS

VIEWS: 6 PAGES: 10

									                         KINGS LANGLEY SCHOOL
                            POST 16 Education


                   PARENTS GUIDE TO
                   UCAS APPLICATIONS




                           YEAR OF ENTRY 2011
(information in this booklet is designed as a guide – we hope it is as accurate
       as possible, but you may need to check on the UCAS website,
              University, Student Finance and other Websites
         for clarification of dates, financial and other information)
                    APPLICATION TIMESCALES
JANUARY 2010
 Letter to All Year 12 Parents about University Applications
 Higher Education & Finance Talk for Students and Parents
MARCH 2010
 2nd - Into the Future Day off Timetable for all Year 12s
JUNE/JULY 2010
 Enrol onto the UCAS process (through PHSE lesson).
JULY/AUGUST 2010
 Complete PERSONAL DETAILS, ADDITIONAL
      INFORMATION, EDUCATION, and EMPLOYMENT sections.
      Continue research, visits and other investigations
      regarding subject and university choices.
     Ask subject teachers (especially those who are leaving the school
      at the end of term) for references.
     Write a first draft of Personal Statement (in Word to cut
      and paste into application at a later stage).
SEPTEMBER 2010 - Applications can be sent off to UCAS
   Ask Subject Teachers for any outstanding references.
   Bring in cheque for £19 for five choices or £9 for one choice
    (payable to Kings Langley School). (fee may increase)
   Help with personal statement from form tutor/ Sixth Form Office.
   Complete application as soon as possible for checking with tutor,
         then with Ms Rolfe, Mr Byrne or Mrs Bell.
   Completed and checked applications can then be sent off by Ms
    Rolfe (the sooner an application is received by the University, the
    more time they will spend reading it!)
OCTOBER 2010
     Mid October deadline for any Oxbridge, medical, dentistry and
      veterinary science applications.
30TH NOVEMBER 2010 – FINAL SCHOOL DEADLINE FOR
ALL APPLICATIONS – ALL STUDENTS MUST HAVE
THEIR APPLICATION COMPLETED AND READY TO SEND
OFF BY THIS DATE AT THE LATEST


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                        HOW TO APPLY TO UCAS - www.ucas.com/apply
                          (University and Colleges Admissions Service)



1.    All applications to Higher Education establishments (unless otherwise advised) are dealt
      with through UCAS. Students will be taken through the Application Process and will
      register during a PHSE Lesson in late June or early July. A booklet giving in depth advice
      and information will be handed to each student in this lesson. Any absent students will be
      seen separately. Students should keep a written note of their
      USER NAME,
      PASSWORD
      USER ID NUMBER.

2.    Once logged on students should immediately start to complete the relevant sections of the
      Application Form. They should be able to complete the first four sections straight away
      and at the latest these should be finished by their return to school in September.

             SECTIONS TO BE COMPLETED:
             a) June to September
                   PERSONAL DETAILS
                   ADDITIONAL INFORMATION
                   EDUCATION
                   EMPLOYMENT
             b) September to November
                   CHOICES (maximum of 5 choices)
                   PERSONAL STATEMENT (see further details on page 5)

3.    When Application Form is completed students should print out a copy and check it with
      their Form Tutor in the first instance

4.    The Form Tutor will check the form and will either send it back with amendments or
      approve it.

5.    A cheque for £19 made payable to „Kings Langley School‟ in an envelope marked UCAS (£9 if
      only one choice selected – but this would not be recommended) Application should be given
      in to the Bursar‟s Office prior to pressing “pay/send”. No forms will be sent until we have
      received the application fee. Once payment has been received, the reference will then be
      completed and the form sent to UCAS. (this fee may increase as it has done for the past
      few years)




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6.    Once the form has been passed by the Form Tutor and the cheque paid, the student may
      then press “pay/send”. This will send the form electronically to the Staff Area where it can
      be checked for the last time and Ms Rolfe can insert the Form Tutor‟s Reference and send
      it off to UCAS.

7. Deadline Date – all applications should be with Ms Rolfe by the 30TH NOVEMBER 2010 at
   the latest. Changes can be made to applications directly with UCAS for fourteen days from
   the date of the welcome letter received from UCAS. (please supply the Sixth Form Office
   with details of any changes made).

8. Form Tutors, Subject Teachers, Ms Rolfe, Mr Byrne and Mrs Bell are there to help at any
   time with relevant advice and details.

9. Further advice and help specifically for parents is available through


                                  www.ucas.com/parents
     where you can access information on a range of topics from the application process to
     financial guidance. Register your details online to receive quarterly email bulletins full of
     useful information and advice. You will also receive a free copy of the UCAS Parent Guide
     sent to your home.




      .




                                                                                              4
     USEFUL INFORMATION ON COMPLETING THE APPLICATION FORM

Sections to complete: (at any time up to the point “pay/send” is pressed students can
re-enter a section and change details) Students should check and recheck for errors
with spelling, punctuation, grammar and capital letters.

PERSONAL INFORMATION and ADDITIONAL INFORMATION
    Student Support Fee Code is 02 LA Hertfordshire (we advise ticking this
     section even if you are not planning to take advantage of the Student Finance)
    All starred information MUST be completed.

EDUCATION
   Students will need to know exact course title and exam boards – Mr Sloggett,
    the KLS Examinations Officer can provide full details. Enter double awards,
    short courses and resit exams as appropriate.
   Students sitting subjects at partnership schools will need to show that school
    as well as Kings Langley.
   Individual unit grades – either show them all or none at all
   Date requested is the date the qualification was received (e.g August 10) not
    the date the exam was sat.
   For A2s put a date in the future then they won‟t expect a qualification (e.g Aug
    2011).
   Sample sheets for help in completing this section are available from Mrs Bell

EMPLOYMENT
   Self-explanatory

COURSES (see separate section on choosing courses)
   Drop down menus help identify chosen universities and subjects
   There may be more than one campus, check course details
   Maximum of 5 Choices.
   Further Information – major and a minor subject choices if applicable
   Think carefully before ticking “defer”. Once an offer is confirmed in August
    following results students can still choose to defer at that time.

PERSONAL STATEMENT (see separate section on writing your statement)
    STUDENTS SHOULD NOT TYPE THEIR PERSONAL STATEMENT DIRECTLY
     ONTO THE FORM . Cut and paste from a Word Document. Students are
     limited to 47 lines/4000 words. Font size cannot be changed.
    Personal Statements should be checked by Form Tutor, and either Ms Rolfe,
     Mr Byrne or Mrs Bell before being pasted into the form.




                                                                                      5
                       CHOOSING UCAS COURSES WISELY
                (Many resources available at school and on Internet)

1.    Students should consider and research the subject they want to study; what
      do they enjoy, do they like “new” or “old” subjects, vocational degree, what are
      their realistic ambitions, career path) Many websites are available such as
      www.agcas.org.uk or www.whatuni.com

2.    Log on to www.ucas.co.uk and search through complete range of courses and
      universities. Look at UCAS Tariff Points System to compare points to AS and
      A2 level results expected, and other accepted qualifications.
      (www.ucas.ac.uk/info/index.html#)

3.    Draw up a short list of universities that offer the course and appeal – then
      prioritise – such as location, assessment method, course content, local
      facilities, accommodation etc.

5.    Investigate University Open Days and arrange visits. www.opendays.com gives
      full details of these.

                 HINTS FOR WRITING PERSONAL STATEMENT

PARAGRAPH ONE - Why the student REALLY wants to study the subject. (All five
choices to be the same area of study as the Personal statement has to fit all
choices.) Include information that shows them the content of the subject they are
choosing.

PARAGRAPH TWO - Eplain the other sixth form subjects being studied. Explain
the skills they have developed in each subject. These could be subject specific skills
and/or general study skills. Ensure skills mentioned are relevant to chosen course
and/or career path. Mention any outstanding achievement/performance.

PARAGRAPH THREE - Other school activities - work and social – drama, music,
sports, committees, mentoring, helping staff, helping students to demonstrate team
spirit and well rounded and committed member of the school environment

PARAGRAPH FOUR - Relevant non school activities – music, drama, sports,
committees, voluntary work to show commitment to wider community/society

PARAGRAPH FIVE - A summary showing suitability for the course and the
university. Why they would be an asset to the course and the university.



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 WHAT HAPPENS NEXT:           ONCE THE APPLICATION IS SENT: NEXT STEPS

1. UCAS – TRACK: CONFIRMATION LETTER, PASSWORD, STUDENT
FINANCE
UCAS TRACK is an online method of tracking the applications.
Students will receive a letter through the post from UCAS confirming they have
received the application and have sent it off to the various Universities.
Students will receive information on how to log on to the UCAS tracking system and a
prompt on applying for their Student Finance
For any queries relating to UCAS ring Customer Service Unit on 0870 1122211.

2. UNIVERSITY INTERVIEWS:
Depending on the courses students may be required to attend interviews at the
Universities – they will contact the student direct regarding this.

3. BURSARIES AND SPONSORSHIPS
Some universities offer bursaries for particular subjects. Full details can be
obtained from the University‟s own website and their Admissions office. For some
courses students may be expected to obtain sponsorship from industry. The
University should provide details of who to write to, but students should research
the companies concerned to ensure the letter of application is relevant.

4. OFFERS/REJECTIONS:
Students will then begin to receive offers (or sadly rejections) from the universities.
They may receive individual letters from each University but should regularly be
logging on to the UCAS Track Website as any offers made by universities should
automatically appear there as well. For applications sent off by the 15th January
Universities have a deadline date of 31st March to reply. Some leave it until the
deadline date.

Students will probably receive “CONDITIONAL OFFERS” – this means that they are
offered a place provided they obtain a certain set of grades/UCAS tariff points
after the final exams (grades will probably be based on expected A2 exam results
recorded by the School). UCAS points will take into account AS results, other exams,
ASDAN, music qualifications etc. In exceptional circumstances or if all the required
exams have already been taken an UNCONDITIONAL OFFER may be sent. IF a
student received an UNCONDITIONAL OFFER they cannot hold on to an insurance
offer.

5. REAPPLYING – UCAS EXTRA:
Should students receive five rejections through the UCAS site or choose to reject
all of their offers they can apply for more courses. This is called UCAS EXTRA
operating between late February & June.

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6. UNIVERSITY VISITS:
If they have not already visited the universities concerned students are encouraged
to visit before accepting a final offer.

7. ACCEPTING OFFERS:
Once all offers/rejections have been received students can make their final choices.
(Universities may try and get students to accept immediately – they do NOT have to
do this.) Students choose ONE FIRM OFFER and ONE INSURANCE OFFER.
Ideally the Firm Offer should be one which requires higher grades/points and the
Insurance Offer should be one with lower requirements. We would strongly
recommend that all students keep one firm and one insurance offer. This could save
them having to go through Clearing should they not achieve the required results.

If they do not accept their chosen offers by the deadline date, all their offers will
automatically be withdrawn and they will have to enter the Clearing Process

    STUDENTS WILL BE NOTIFIED BY UCAS ABOUT THE FINAL DATE FOR ACCEPTING OFFERS:
  (AROUND THE BEGINNING OF MAY 2011 STUDENTS SHOULD CHECK LETTERS AS DATES VARY)


8. CORRESPONDENCE FROM UNIVERSITIES
Following acceptance of the firm and insurance offers students will receive
information about accommodation and other related matters from these universities.

9. GAP YEAR
Even if students have not indicated on the application form they wish to take a gap
year, they can choose to do so, once they have received a place. They should talk to
the university concerned about the deferral arrangements.

10. RESULTS DAY/CLEARING
AUGUST 2011 (date to be confirmed – time 10.30am))
Results will be available for collection on the Thursday morning.
      If students achieve the results necessary for their Firm choice then they wait for a letter of
       confirmation from the University.
      If students do not achieve the necessary results they should ring up the Firm choice
       University and ask if they are still willing to accept them.
      If the Firm Choice say no, students should ring the Insurance Offer University to either a) to
       confirm that they have the grades applicable to their offer or b) to ask if they could be
       accepted even if they haven‟t received the necessary grades.
      If neither of these options is confirmed students will need to go through CLEARING – full
       details of how to go through this process will be available on the day.
      CLEARING INFORMATION - Clearing is a UCAS service that helps people find vacancies on
       higher education courses. For further information look at the UCAS website section on
       clearing.
         The Student One Life Telephone Helpline offers free, independent and confidential advice.
                          Call free during Clearing on 0808 100 8000.

                                                                                                        8
                                HIGHER EDUCATION FINANCE

** It is a good idea for the student to set up a Bank Account during the Spring Term (year 12). They
will need to quote this on the Finance Form as any loan will be paid direct into this account.

Student Finance –
www.direct.gov.uk/en/EducationAndLearning/UniversityAndHigherEducation/StudentFinance
For full details, to apply on line and to download student and parent guides.

Students will probably need a Tuition fee loan and Maintenance loan plus possible support from
parents. They may also be eligible for various grants.
Students are encouraged to work out a budget to see how much it‟s going to cost. See websites below
for further advice. Planning a weekly budget may be more appropriate than a monthly one. They will be
at Uni for about ten weeks a term but may have to pay for accommodation for the whole year. Do
include train or bus fair for home visits.

Budgeted in advance of uni - (if self catering) – All kitchen equipment (pots, pans, cutlery, crockery
etc) all bedding (including duvet as well as cover etc). Lap top and Printer
Budgeted for on a yearly basis - Insurance for private items in room (ie: laptop, printer, stereo
system etc) Internet connection (could be charged around £100 for this privelege)
Budgeted for each term/semester - Books for the Course – depending on the course as to how many
are needed) May be safe to budget around £100 per semester, mainly spent at the start. Second hand
books may be available. Latest edition may be needed so check before buying. Also University
bookshop Blackwells, and Waterstones offer student discounts at the beginning of term.
Budget for on a weekly basis:
Accommodation (average £85/95 per week – more if catering included), cost of paper/ink for a
computer/printer, transport (to and from Uni, to and from Home and social travelling), food (if self
catering - include cleaning materials, washing up liquid and so forth), clothing (budget realistically –
warmer clothes if going up north!! walking shoes etc!),toiletries etc (all the usual, soap, makeup,
personal hygiene, toilet paper etc) washing costs (using launderettes costs money!!!) personal money (to
buy presents/ cards at birthdays and Christmas etc) Social Life – how much a week to allocate for
social life? (Contingency fund to cover unexpected events of which there are always some!!)

GENERAL FINANCIAL ADVICE
Students could take out the maintenance loan and keep it in a savings account – it may be useful as a
contingency fund and would earn more interest on the money than the interest due back on the loan.
Even if parents are going to fully support the students they could still take out the loan on this basis.

For further information about finance see also these websites:
www.dfes.gov.uk/studentsupport      www.studentsupportdirect.co.uk www.aimhigher.ac.uk
www.hertsdirect.org/scholearn/leaving/studentfinance       www.slc.co.uk    www.uniaid.org.uk

Other Useful Resources
www.universityoptions.co.uk contains a budget planner and advice on managing money, as well as a
budget planner and information on sponsorship
www.educationguardian.co.uk/students contacts a budget planner
www.studentmoney.org contains information on managing money and how to budget.
www.everythingyouwantedtoknow.com contains information on sponsorship with lists of possible
organisations to approach
www.nhscareers.nhs.uk contains information on NHS bursaries.


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                          USEFUL UCAS DATES
                     (check on UCAS site to confirm)

1st September 2010   Opening Date for receiving applications

15th October 2010    Closing date for applications to Oxford, Cambridge,
                     medicine, dentistry and veterinary medicine or science

30th November 2010   KINGS LANGLEY SCHOOL internal deadline date for
                     sending off applications

15th January 2011    Advisory closing date for applications from inside UK

February 2011        Start of UCAS Extra (process of reapplying if all offers
                     rejected or turned down)

31st March 2011      Final date for receiving offers/rejections from Universities
                     (provided application was submitted by 15 January)

9th May 2011         Final date for accepting/declining offers (provided
                     application submitted by 15 January)

7th July 2011        Last date for referrals through UCAS Extra

August 2011          AS and A2 Results and start of Clearing (to be confirmed)

September 2011       Last date for Clearing applications (to be confirmed)




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