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					                       Digitisation

                       Project Proposal Form


All sections within this form should be completed, if information is not available please note reasons
why in the space provided.
This Project Proposal form is an evolving document and should be added to as more information
becomes available. It is essential that version control is used, both within #3 below and in the naming
convention.

When complete submit to digitisation_approval@bl.uk

Please note here any document which accompany this form, such as finance breakdowns, RFIs etc
_____________________________________________________________________________________
_____________________________________________________________________________________


Project information



1    Project Reference Number



2    Project / working Title



3    Contact for Proposal


                                    Name: ____________________________________________
4    Line Manager Approval
                                    Date:_____________________________________________



     Document Version and           Version Number: ____________________________________________
5    process stage (refer to        Revisions from last version:____________________________________
     toolkit)                       Stage of process that proposal is at:______________________________


     Timescales that need to be
6
     adhered to and why




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                      Project Proposal Form


                               Campaign Steering Group




                               Digital Approvals Group
7    Approved By (inc. date)


                               Publishing Opportunities Group




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                        Project Proposal Form


Content Details: Description of material and outputs



     What:

     Collection

8    Media

     Does it include any
     treasures or high profile
     items?



     How many:

9    Items

     Pages / Hours / Images




10   Originals or surrogates




     Preservation requirements
11
     of hardcopy material




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                      Project Proposal Form


Output:

12   Intended audience

     Access approach-
     website / database /
13
     hard copy, internal or
     external



     Digital capture
14
     standards to be used.




     Metadata standard to
     be followed (i.e.DTD,
15
     Schema, profile) inc.
     data to be gathered for
     BL catalogues




     Process for
16   preservation of
     digitised content




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                      Project Proposal Form


Business Model




     Funding route / partner
17




     Business model to be
     used, refer to
18
     arrangements in the
     toolkit




19   Sustainability




     License Agreement /
     Contract
20




21
     Procurement need




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                        Project Proposal Form


Business Case




22
     Fit with strategy




     Fit with other digitisation
23
     projects




24   Key benefits




25   Critical success factors




26   Risks




     Other options considered
     to
27      a. digitise content or
        b. use funding




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                      Digitisation

                      Project Proposal Form


Management of the project

     Individual / department
28   who will be managing
     project once approved



     Reporting / audit
29   expectations of funder /
     partner


                                 Income to BL            Year 1         Year 2        Year 3
                                 External Funds      £             £              £
30   Financial Implications
                                 Ongoing             £             £              £
                                 Revenue
                                 Total Income        £             £              £
                                 Costs to BL
                                 One-off             £             £              £
                                 Project costs,
                                 e.g..
                                 digitisation etc.
                                 Ongoing costs       £             £              £
                                 – e.g. hosting
                                 Total Costs         £             £              £
                                 Net Funding         £             £              £

                                Please annotate funding position with a “X”

                                 Self Funding        Within        Bid- In year   Bid – Business
                                                     current                      Plan
                                                     budget




Version:   0708-001

				
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