NVC Emergency Procedures Guide

Document Sample
NVC Emergency Procedures Guide Powered By Docstoc
					Emergency Procedures

   General Information

   Reporting Emergencies

   Action Guides


   Shelter - In - Place

   The grassy area is the designated
   Emergency Assembly Area for the
              Upper Valley Campus.

     The track is the designated
Emergency Assembly Area for the
                   main campus.
Emergency Procedures                                           General Information

Disasters and major emergencies often occur without warning and create serious risk
for the Napa Valley College community. The purpose of this handbook is to provide
information on how the College plans to respond to a disaster or emergency, as well
as information on how you should respond to emergencies you may encounter.

This handbook is only a guide, and while it covers a number of specific emergency
procedures, it would be impossible to list everything that could possibly go wrong.

When confronted with an emergency, remember these general guidelines:

   Remain as calm as possible.

   If you are instructed to evacuate a building:
       Cooperate with emergency personnel.
       Move at least 100 feet away from the building or as far away as possible.
       Keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles
         and personnel.
       DO NOT re-enter evacuated buildings until designated officials say it is safe to
         do so.

   If requested, assist emergency personnel.

   An emergency command post may be set up near the emergency site. Keep clear
    of the command post unless you have information to report.

   The college may not have immediate assistance for up to 72 hours.

   You should keep emergency supplies in your car and office. Information on how to
    make an emergency supply kit can be found on the inside of the back cover.

                                      IMPORTANT NOTE
            Throughout this handbook you will find action flags, which identify
            important actions that should be taken during an emergency.

Emergency Procedures                                          General Information

The Emergency Operations Plan (EOP) is the college’s plan for handling major
emergencies and disasters. This plan is based on a realistic approach to the problems
likely to be encountered and is based upon the following assumptions:
    A major emergency or disaster may occur at any time of the day or night,
      weekends or holidays, with little or no warning.
    Since events in a major emergency or disaster are not predictable, published
      emergency plans will serve only as a guide and may require modification in
      order to meet the requirements of the emergency.
    Major emergencies or disasters may affect widespread areas; therefore, city,
      county, and federal emergency services may not be available. The college may
      expect a delay of up to 72 hours in receiving off-campus emergency help.

The goals of the plan are to protect lives and property and to restore instruction as
soon as possible after a major emergency or disaster.

In the event of a disaster or major campus-wide emergency requiring a coordinated
District wide response, an Emergency Operations Center (EOC) will be established in
the Administration Building. The EOP will be responsible for directing the response to
and recovery from an emergency or disaster.

In the event of a disaster or major campus-wide emergency Incident Command Posts
may be established near a specific incident to control the response. Incident Command
Posts may also be established at the Upper Valley Campus or other District property
as necessary. All Incident Command Posts report the District’s Emergency Operations
Center (EOC).

During an emergency only authorized spokespersons from the College Public
Relations Office or the President's Office will speak to the media on behalf of the

If you are approached by a media person, refer them to the Public Relations or
President's office.

Do not offer opinions or speculation to the media.

Emergency Procedures                                                General Information

Immediately after a major emergency or disaster (such as an earthquake), there is often
a great deal of confusion and anxiety. You should remain as calm as possible and
remember the following:

 The college is committed to providing official emergency information as quickly as
   possible and will use the following emergency communications methods:
        Face to Face – Area Coordinators
        Face to Face – Police Officers
        Emergency Text Messages (SMS)
        Official Emails
        Phone Messages
        College Website
        Loudspeakers
        Audible Alarms
        Local Media
        Flyers and Display Boards

 In the first few minutes after an emergency, official information will likely not be
 The information you receive will be very brief and may not have all the details you
   would like ... Do not let that keep you from acting.
 You may also receive emergency information via word of mouth or other text
   messages from students and staff. Even though it is not official information, if you
   believe you are in danger then take action ... Do not wait for verification.
 The phone system, if it is working, may       AlertU - Emergency Text Messages
   be overwhelmed and should only be             You can receive emergency text messages via
   used for emergency calls.                     your cell phone by signing up for AlertU. Sign
                                                 up by going to or via your cell
 In an disaster emergency, information         phone by:
   about what has happened, what to do,           Sending a text message
   and where to go will be available at the         to 253788 (AlertU).
   emergency assembly areas as quickly            In the body of the
   as possible. The location of the                 message type NVC.
   emergency assembly areas can be                After sending the
   found on the inside of the front cover.          message you will receive
                                                    an enrollment message
                                                    that you must reply to
                                                    with “Y” to confirm you
                                                    want the service.
                                                 Your service plan needs to have
                                                 SMS enabled as a feature. There
                                                 is no cost for the service;
                                                 however, standard message rates may apply.

Emergency Procedures                                          General Information

An effective way of providing emergency information to a large number of people is
through the use of phone trees. The College encourages each department, division, or
area on campus to develop a phone tree to communicate emergency information to
the staff of that area. In an emergency supervisors
will be notified by phone about the status of the
                                                      The President (or designee) may
college and what you should do. Supervisors
                                                      activate emergency phone trees,
should then use the phone tree to notify their staff. whenever emergency information
                                                      needs to be communicated to the
Creating A Phone Tree                                 college community.
A phone tree can be created by using the provided
3x5 card template or by creating your own form. In
either case start by:
1. Dividing the department, division, or area into groups no larger than ten, with one
   person designated as the primary caller for that group.
2. From within the group designate a back-up caller, who is responsible for making
   the calls if the primary caller cannot.
3. The supervisor for the area should have a phone tree which consists only of the
   primary and back-up callers.
The supervisor in the area starts by calling the primary callers (the back-up callers
would be called if the primary is not available) and gives them the information which
needs to be passed on. The primary caller then calls all the people on their list passing
on the information. This process is followed each time new information needs to be
passed on.
For a phone tree to be effective the primary caller should call no more than ten people.
Phone trees greater than one to ten often result in an information bottle-neck and
defeat the purpose of a phone tree, which is the quick dissemination of emergency

             Department: _______________________________________

             Employee Name: ___________________________________
                               Primary Caller  Back-up Caller

             Campus Extension: _______________

             Home Number: (_________)__________________________

             Cell Number: (_________)____________________________

             Who Will Call This Person: __________________________

             Date: ______________        Updated:____________

Emergency Procedures                                           General Information

In a major disaster it is possible for the college to be without immediate outside
assistance for up to 72 hours. Everyone at the College needs to prepare.

For Faculty
The instructor, as the authoritative figure in the classroom, can influence how students
respond in an emergency. Calm, collected and clear directions by the instructors will
have a calming effect. In order for an instructor to exhibit this controlled demeanor,
they should mentally rehearse how to respond if an emergency occurs during
classroom instruction. For example, in a major earthquake, they should instruct
students to duck, cover, and hold on until the shaking stops and then direct students to
the emergency assembly area.

For Employees
All college employees should react as calmly as possible and follow the directions of
their department head or emergency plan. The response to and successful recovery
from a disaster will depend on thoughtful and cooperative response by all campus

For Students
Every student should become familiar with the information on the Emergency
Information Posters, which are located throughout campus. In an emergency, you
should react as calmly as possible and follow the directions of your instructor or
emergency personnel.

For Department Heads
Be prepared to coordinate a local emergency response in your area until other help
arrives. Develop emergency plans for your Department or area that include:
 Emergency checklists about shutting down and evacuating your area
 An up-to-date emergency phone tree
 Identified evacuation routes and where to meet at the emergency assembly area
 Encourage employees to have a personal emergency kit on hand. Information
   about individual preparedness (Information can be found in the back of this guide or

Area Coordinators are College staff members who have received
specific training in how to respond to emergencies on campus. Area
coordinators are part of the College’s official emergency response
procedures and have the authority to direct the emergency actions
of college staff and students. College staff should be ready to assist
an Area Coordinator, if requested to do so. More information about
Area Coordinators can be found on the web at

Emergency Procedures                                           General Information

California Government Code Sections 3100-3109 states in part, all public employees
are considered Disaster Service Workers (DSW) when employed by any county, city,
state agency or public district. The College is a public district.

What is my responsibility as a DSW?
      In a disaster, you are required to assist in the response to and recovery from a
      disaster. All employees of the District should view the DSW video at, read the general overview of what it means to be a DSW and
      how to prepare for an emergency.

What duties might I be asked to perform as a DSW?
      In most cases, you will be given a general assignment based on the needs of
      the College and your abilities. Examples of general job category duties you may
      be asked to perform include: clerical support, damage assessment, driver, food
      preparation, interpreter, etc.

What do I do if there has been a major emergency or disaster?
      If you are at work:

        Assist your class if you are teaching and then report to your supervisor.

        If you are in an office, execute your area response plan then report to your
      If you are at home or otherwise away from work:

        Take care of your family and personal needs.

        Do not report to the College until contacted by your supervisor.

        Listen to the radio to receive possible reporting instructions:
        Bay Area Radio Stations                  North Bay Radio Stations
        San Francisco - KNBR (680AM)             Napa - KVON (1440AM)
        San Francisco - KCBS (740AM)             Vacaville - KUIC (95.3FM)
        San Francisco - KGO (810AM)

Emergency Procedures                                            Reporting Emergencies

The College Police can be contacted from campus phones in three ways:

Dialing 911 will put you in contact with Napa County Central Dispatch, who will contact
the College Police and other necessary help. You should call 911 when:
 You see a violent criminal act.
You see someone being attacked.
Someone stops breathing or has a heart attack.

511 - Urgent Assistance
Dialing 511 will put you in contact with the college dispatch      511 will not work from
center or the on-duty officer. You should call 511 when:          cell phones or pay phones.
You see or encounter a person acting suspiciously.
                                                                  To contact the College Police
You are the victim of a theft or other non-violent crime.       from a cell phone call 253-
Someone is hurt … but does not require an ambulance.            3333.

Ext. 3333 - Routine Assistance
Ext. 3333 is a business phone number for the College Police. It should be used for
routine business. You should call 3333 when:
You have a question about a parking citation or issue.
You are looking for lost and found property.

Emergency phones are located throughout the campus and
in some classrooms. The phones can be used to contact 911
               for emergencies or 511 for urgent help.

 Wall Phone                      Classroom Phone                  Outside Tower Phone

Emergency Procedures                                                         Action Guide

If you are the victim of a violent crime, such as assault, robbery, theft, or sexual
Once it is safe to do so call 911 as soon as possible and supply the following
    What happened? (nature of the incident)
    Who did it? (description of people involved)
    Where did it happen? (location of incident)
    What property was involved, if any?

If you hear gunfire, the first course of action is to take cover. Your best chance to avoid
injury is for you to remove yourself from the sight of the shooter. This can be done in
several ways:
 If you are in a room, close and lock the door, if possible, barricade the door and
   then spread out inside the room, hide behind something solid, turn out the lights
   and be quiet.
 If walking down a hallway move around the corner and look for an open door to
   leave through or a room to hide in.
 If outdoors, get behind something like a wall or large tree and stay there until told to
   leave by the police.
 If you are in a parking lot, hide between cars and crouch next to the engine area
   near the front wheel.
 If the shooter enters your area, assume their intentions are lethal. Do whatever it
   takes to survive ... Your life depends on it even if you have to fight!
If you can safely call 911, then do so. DO NOT assume that someone else has called.
Be prepared to tell 911:
 Your name and location
 Describe the shooter’s clothing (think shirt, pants, hat, glasses, etc.) and what they
   look like (think height, weight, hair color, etc.).
 Where was the shooter and what direction the shooter headed.
 Injuries to yourself and others around you.

                                    Choose To Survive!

              Additional information about what to do is available on-line at
             by viewing “Shots Fired On Campus.”

Emergency Procedures                                                      Action Guide

If you witness a criminal act or notice a person acting suspiciously on campus,
immediately call the College Police at 511. Supply the following information:
 What they are doing?
 What do they look like?
 Where are they?

The Napa Valley College Crisis Assessment Team is made up of individuals from
College Police, Student Services, and Counseling who have specific training in how to
respond to disruptive situations.

The College Police are the designated first responder for campus crisis intervention
and should be called to the scene whenever a disruption or crisis occurs.

The College Police will notify the Crisis Assessment Team.

              When dealing with a person who is having a psychological crisis:
              Avoid invading their personal space (within arm’s reach) of the person.
              Do not get "hooked" into defending your credibility.
              Do not allow your “buttons” to be pushed.
              Do not threaten or ridicule the person.
              Do not get into an argument with the person.
              Do not raise your voice; use a calm and clear voice.

Most campus demonstrations will be peaceful. Attempt to carry on with business as
normally as possible. Avoid provoking or obstructing demonstrators. No action is
necessary unless one of the following conditions exists:
 Interference with the normal operations of the college
 Prevention of access to offices, buildings, or other facilities
 Threat of physical harm to persons or damage to facilities

If any of these conditions exist, the College Police should be notified at 511.

The College Police will be responsible for contacting and informing the President.

Emergency Procedures                                                         Action Guide

Know the location of fire extinguishers, fire exits, and alarm systems in your area and
know how to use them. If you discover a fire:

 Safeguard life and isolate the fire by closing all doors on your way out of the room.
   Do not lock the doors.

 Report fire or smoke by activating the nearest fire alarm.

 Call the Fire Department by dialing 911 from the nearest telephone or emergency

 Slowly state, "I want to report a fire." Give your location (building, floor, room number).

 Do not attempt to fight a fire alone; report it immediately to 911. Firefighting should
   be delegated to trained firefighters, with the possible exception of a minor fire that
   could be quickly and easily extinguished by a portable fire extinguisher.

 Keep fire lanes and sidewalks clear for emergency personnel.

 Be aware of hazardous materials in your area and any special firefighting
   precautions that should be observed.

 When the building evacuation/fire alarm is sounded or when you are told to leave
   by the College Police or emergency personnel, walk quickly to the nearest marked
   exit and alert others to do the same.

 Assist disabled persons tin evacuating the building! Do not use elevators during
   a fire.

 Notify emergency personnel if you suspect someone may be trapped inside the

           Smoke is the greatest danger in a fire. Stay near the floor where the air
           will be more breathable. If you are trapped in a building during a fire, if
           a window is available, open or break the window and place an article
           of clothing (shirt, coat, etc.) outside the window as a marker for
           emergency personnel.

Emergency Procedures                                                       Action Guide

Faculty and supervisors should inform students and staff of how to protect themselves
before an earthquake. Information is available from the College Police, Ext. 3330.

           If indoors, drop, take cover under a desk, table, etc. and hold on. Stay
           away from glass windows, shelves, and heavy equipment.
           If outdoors, move quickly away from buildings, utility poles, and other
           structures. Always avoid downed power or utility lines because they may be
           If in an automobile, stop in the safest place available, preferably an open
           area away from power lines and trees. Stop as quickly as safety permits but
           stay in the vehicle for the shelter it offers.

After the initial shaking stops, evaluate    Do not return to an evacuated building unless
the situation and if emergency help is       directed to do so by the College Police or
necessary, call 911 or 511. Protect          emergency personnel.
yourself at all times and be prepared for    Do not use the telephone, except for
aftershocks.                                 emergency calls.
                                             Do not use matches or other open flames
If the building evacuation/fire alarm is
                                             until you are certain there are no dangerous
sounding or if you are told to leave by
                                             fumes present.
the College Police, Area Coordinators
or emergency personnel, walk quickly to      Do not operate electrical equipment if gas
the nearest marked exit and alert others     leaks are suspected.
to do the same.                              Do not touch downed power lines.

Once outside, move to a clear area at least 100 feet away from the building. Keep
streets and walkways clear for emergency vehicles and personnel. Listen for
instructions from the College Police. If it is necessary, you will be instructed to go to an
emergency assembly area where you will receive further information about local
conditions and exit routes from campus.
Be alert for hazards such as building damage, gas leaks, fires, broken utility lines,
spilled chemicals, and other potentially harmful materials.

Emergency Procedures                                                    Action Guide

Bomb threats usually occur by telephone. If you receive a bomb threat, remain calm
and attempt to obtain as much information as possible from the caller by using the
bomb threat checklist on the next page.

If you cannot use the checklist, immediately write down the following information after
the call:
        Time of call
        Age and gender of caller
        Speech pattern, accent, or other traits
        Emotional state
        Background noise
If you receive a bomb threat over the phone, immediately call the College Police at

         If you observe or find a suspicious object or potential bomb:
         Do not handle or move the object!
         Do not use cordless or cellular phones near the object.
         Do not turn any electrical
         switch on or off, this
         includes computers and
Leave the area immediately and from
a safe place call the College Police at

Emergency Procedures                                             Action Guide


1. When is the bomb going to explode? ____________________________________
2. Where is the bomb right now? _________________________________________
3. What does the bomb look like? _________________________________________
4. What kind of bomb is it? ______________________________________________
5. What will cause it to explode? __________________________________________
6. Did you place the bomb? YES NO, Why? _______________________________
7. What is your name? _________________________________________________
8. Where do you live? __________________________________________________
9. Check caller ID for phone number. ______________________________________

After the phone call (Check as many as apply)
Background Sounds           Caller’s Voice              Threat Language
 Office Machinery             Calm        Nasal       Well Spoken
 Factory Machinery            Angry       Stutter       (Educated)
 Street Noises                Excited     Lisp        Message Read By
 Animal Noises                Slow        Raspy         Threat Maker
 Static                       Rapid       Deep        Foul Language
 Voices in Background         Soft        Ragged      Irrational Language
 Music in Background          Loud        Crying      Taped Message
 Local Call                   Normal      Accent      Incoherent Message
 Long-distance Call           Slurred                  Remarks _____________
 Cellular Phone               Familiar                _______________________
 Other _______________        Disguised/Distinct      _______________________
______________________         Clearing Throat         _______________________
______________________         Deep Breathing          _______________________
______________________         Cracking Voice          _______________________
______________________         Laughing Voice          _______________________
______________________                                  _______________________
______________________                                  _______________________

Time of Call: ___________ AM / PM       Number Called: _______________________

Did the caller ask for anyone specific? NO YES, Who? _______________________

           After the call IMMEDIATELY call the College Police - 511

Emergency Procedures                                                      Action Guide

In the case of an explosion or similar incident on campus, take the following actions:
 Immediately, drop, cover under a
    desk, table, etc. and hold on. Stay
    away from glass windows, shelves,
    and heavy equipment.
 After the effects of the explosion
   have subsided, call 911. Give your
   name and describe the location and nature of the emergency.
 If necessary, activate a fire alarm.

Evacuate the building as described on pages 19 - 20 of this guide.

Listen for instructions from the College Police or emergency personnel.

An incident command post may be set up near the emergency site. Keep clear of the
command post unless you have important information to report.

DO NOT return to an evacuated building unless directed to do so by the College
Police, emergency personnel or an Area Coordinator.

Call the College Police immediately at 511 to report accidents that involve chemical
spills or leaks or other dangerous substances.
 When reporting, be specific about the nature of the material involved and the
   location. The College Police will contact the necessary specialized authorities and
   medical personnel.
 The instructor or supervisor should evacuate the area at once and seal it off to
   prevent further contamination until emergency personnel arrive.
 Anyone who may have been contaminated should stop and remain in the vicinity.
   Make sure that each person's name and location is given to a College Police officer
   or emergency responder.
If necessary or if directed to do so by emergency personnel, activate the building fire

Emergency Procedures                                                     Action Guide

Most acts of workplace violence do not occur in a vacuum or without warning; there are
generally warning signs that precede the event. The risk of workplace violence can be
minimized by careful observation and documentation of an individual's behavior, such
 Boundary Crossing which includes pushing the limits of acceptable workplace
    behavior and continual testing established rules
 Chemical Dependence upon alcohol and/or drugs, which may create paranoia and
    aggressive behavior
 History of Violence which is the best predictor of violent behavior
 Inconsistent Work Patterns and Attendance Problems including periods of very
    high and very low work productivity, as well as unexplained or improbable excuses
    for absences
 Pathological Blaming by people who cannot take responsibility for their own
    actions, will not admit wrongdoing, and always blame others, the college, or the
 Unusual / Changed Behavior including verbal outbursts, inappropriate remarks,
    and threats such as, "they'll regret this."
Workplace violence situations are often very complex, and you are not expected to
handle the situation without assistance. If you think a workplace violence situation is
developing, call the College Police at Ext. 3333 or Human Resources at Ext. 3360

Try to stay calm and attempt to slow things down. Be alert to situations that you can
utilize to your advantage, such as getting the abductor to see you as a person, not a
thing. Remember that the primary objective of the college, College Police, and police
officials will be to secure your safe release as quickly as possible. Do not discuss what
action your family, friends, or employer may take.

Generally, do not expect a good opportunity for escape. Attempts to escape should
not be made unless you think your life is in imminent danger.

Avoid making provocative remarks to your abductor. They may be an unstable
individual who could react explosively and are likely to become violent and abusive.
Try to establish some kind of rapport with your captor.

If you see someone taken hostage, immediately call 911.

Emergency Procedures                                                       Action Guide

 Cease using all electrical equipment.
 Notify Facilities at Ext. 3340 or, if no answer call College Police at 511.

 Cease all operations.
 Do not switch lights on or off.
 Evacuate the area.
 Call College Police at 511.

 If necessary, cease all operations and evacuate the area.
 Notify Facilities at Ext. 3340 or if no answer call College Police at 511.

 If you are trapped in the elevator, use the emergency phone to call for help.
 Turn on the emergency alarm located on the front panel, which will signal for help.

If a blackout or power failure occurs during daylight, the
college will remain open. The phone and emergency systems
will continue to operate and most rooms on campus will have
enough ambient light to continue activities.

If a blackout or power outage occurs after dark, classes may
be excused after 15 minutes. When the lights go out, please
remain calm, use whatever light sources you have, and wait
in your room or area. Wait for 15 minutes. If the lights have
not come back on, you should have your students or staff
make their way to their cars and leave the campus. Please
remind people to:
 Walk to their cars in groups and use caution.
 Look out for other people walking to their cars when driving      Some classrooms and
   out of the parking lots.                                          offices are equipped
                                                                     with an Emergency
 Treat any intersection without working signal lights as a 4-      Light Stick box, which
   way stop.                                                         contains two light
                                                                     sticks, which can be
                                                                     removed and used as a
                                                                     light source.

Emergency Procedures                                                               Action Guide

In the event of a medical emergency on the main campus:

 Life Threatening (Not Breathing, Unconsciousness, Heart Stops) ~ Call 911
 Urgent (Bleeding, Shortness of Breath, Disorientation, Seizures)   ~ Call 511
 Non-Urgent (Illness or Minor Injuries)                             ~ Call 259-8005
                                                                       Student Health Center

Stay with the person until emergency help arrives and render first aid, if you are trained
to do so.

At the Upper Valley Campus or off-campus location if you encounter a life-threatening
or urgent medical emergency, tend to the person and have another person contact
911. They should tell the 911 center what is going on, where you are, and then stay on
the phone until told to hang up by the 911 operator.

Injury/Illness Reporting Procedures
Employees of the District are required to report work related injury or illness to their
supervisor. The supervisor should immediately report the injury to the Office of Risk
Management and complete the Supervisor’s First Report of Injury. If the employee
seeks medical care and/or misses more than 1 working day, they must complete a
DWC-1(Workers’ Compensation claim) form. All the forms may be obtained from the
Office of Risk Management at ext. 3349.

Emergency Procedures                                                       Evacuation

A building may be temporarily closed in response to a problem or security threat near a
building. The purpose is to convert the building into a locked, secured and safe
environment to shelter in until the problem is resolved.
 Close and, if possible, lock the classroom or office door.
 Leave your cell phone on, but put it on silent.
 Continue teaching or working and wait for official information on what to do.
 Students and staff in hallways should seek shelter in the gym and wait for official

A lockdown is immediate action taken in response to an active shooter incident. Such
an incident can occur anytime, anywhere, to anyone, and it will be unlike anything you
have ever experienced. Active shooter incidents happen very rapidly, which means
you may or may not get an “official” lockdown warning. You need to take immediate
action; do not wait for an official notice.

 Call Out – to 911. Don’t assume some-one else has done it. Tell 911 dispatcher
   where you are and what you saw.

 Hide Out – If you can’t get out, then find a place to hide. Lock the door if you can.
   Turn out lights and be silent. Put cell phones on vibrate. Don’t peek out – wait for
   the police.

 Keep Out – If the door can’t be locked, then block the door with whatever you can.
   If the door opens out, then use belts to tie the door to heavy objects.

 Spread Out – DO NOT huddle together. Remain calm and stay focused on

 Take Out – If the shooter enters your area, assume their intentions are lethal. Fight
   or do whatever it takes to survive ... Your life depends on it.

Also see what to do on page 7 of this guide if SOMEONE IS ACTIVELY SHOOTING
near you.

                                          Additional information about
                                          what to do is available via a
                                          pamphlet or on-line at
                                 and by
                                          viewing “Evacuation - Shelter
                                          In Place - Lockdown” video.

Emergency Procedures                                                      Evacuation

In a disaster or major emergency, evacuation of a specific building may be necessary.
Classes, departments, and offices in every building should agree in advance on an
outdoor meeting place away from the building. A building evacuation will occur when a
fire alarm sounds or upon notification by the College Police or emergency personnel.
   Be aware of all marked exits from your area and building. Know the routes from
     your work area.
   If necessary or if directed to do so by College Police or emergency personnel,
     activate the building fire alarm.
   CAUTION: Building fire alarms may stop ringing; even if they stop, continue
     the evacuation.
   When the evacuation/fire alarm sounds or when told to leave by the College Police
     or emergency personnel, walk quickly to the nearest marked exit and ask others to
     do the same. DO NOT use elevators unless directed.
   Once outside, move to a clear area that is at least 100 feet away from the affected
     building. Keep streets and walkways clear for emergency vehicles and personnel.
   If requested, assist emergency personnel.
   An emergency command post may be set up near the emergency site. Keep clear
     of the command post unless you have important information to report.
   DO NOT return to an evacuated building unless directed to do so by College
     Police or emergency personnel.

If an extended evacuation is necessary, you should go to the college’s emergency
assembly areas, where information and assistance will be provided. The location of the
emergency assembly areas can be found on the inside of the front cover.

In the event of extended nighttime evacuation you should assemble at the college’s

If buildings are damaged in an earthquake or other emergency, they will be inspected
as soon as possible and posted with a red “CLOSED” or green “OPEN” sign.

DO NOT re-enter a building that does not display a status sign.

Emergency Procedures                                                      Evacuation

The following guidelines should be considered in evacuating persons with disabilities:
   FIRST, communicate the nature of the emergency to the person.
   SECOND, ask the person how you can assist.
   THIRD, if possible evacuate mobility aids and assistive devices with the person (i.e.
   crutches, wheelchairs, etc.).

Visual Impairments
Describe the nature of the emergency and offer to guide the person to the nearest
emergency exit. Have the person take your elbow and escort them, while advising of
any obstacles, such as stairs, narrow passageways, or overhanging objects. When you
have reached safety, orientate the person to where you are and ask if further
assistance is needed.

Hearing Impairments
Most buildings are not equipped with flashing light alarms, and persons with impaired
hearing may not perceive that an emergency exists. Communicate with the person by
writing a note or using simple hand gestures. Allow the person to see your face when
speaking, in case they can read lips.

Persons Using Wheelchairs
Ask the person what method of assistance they prefer. Some people have minimal
ability to move, and lifting them may cause injuries to them. Some persons using
wheelchairs have respiratory complications; remove them from smoke or fumes
immediately. If the disabled person wants to be moved in his or her wheelchair, keep
the following considerations in mind:

With Their Wheelchair                         Without Their Wheelchair
 Ask if they want to move forward or         Use the evacuation chair as
   backward over curbs.                          described on the pages 21-22 of this
 Wheelchairs have many movable or              guide.
   weak parts.                                 Ask if they can move their extremities
 Some persons have no upper trunk              or do they need help.
   or neck strength.                           Ask if the seat cushion or pad is
 Power wheelchairs have very heavy             necessary.
   batteries; an evacuation chair may be       If possible move the wheelchair with
   needed and the chair retrieved later.         them, but NOT with them in it.
 If a seatbelt is available, use it!         Ask what is necessary for after-care
 DO NOT attempt to move a person in
   a wheelchair by yourself; seek help.

Emergency Procedures                                                      Evacuation

In many of the multi-story buildings you will find an evacuation chair in a cabinet near
the evacuation assembly area for persons with disabilities. The chairs are designed to
be operated by one person. To operate the chair:

Step One                                              1
Remove the Evacu-Trac from the storage cabinet
and place the unit on a flat surface.
Grasp the handle and pull it up in a quick, smooth
This will lock the Evacu-Trac in the open position.


                                    Step Two
                                    The Evacu-Trac brake is normally on. To descend
                                    the stairs, release the brake by slowly squeezing
                                    the brake lever.
                                    Descent speed can be slowed by reducing
                                    pressure on this lever.
                                    A governor limits the maximum descent speed to
                                    about three feet per second, allowing even a small
                                    attendant to safely transport heavier riders.


Step Three
Transfer passenger from their wheelchair to the
Three Velcro straps are provided for securing the
These straps help immobilize an injured person or
help transport a person with no upper body control.
The lower torso straps allows a younger passenger
to be well secured while being transported in the

Emergency Procedures                                                         Evacuation

EVACUATION CHAIR (Evacu-Trac) ~ Contained

                              4       Step Four
                                      On stairs, the tracks securely grip the stair noses
                                      and control the descent speed regardless of the stair
                                      On flat surfaces, Evacu-Trac can be pushed on its
                                      wheels as easily as a stroller.
                                      This features allows the user to be transported to an
                                      area clear of the emergency rather than to an area of


Step Five
It is recommended to use the inside of the
stairway to allow room for other traffic and to
make it easier to turn corners at stairway
To turn the Evacu-Trac on flat surfaces, the
attendant pushes down on the handle and
pivots the unit on the rear auxiliary wheels.


                                       Step Six
                                       Once clear of the emergency area, park the
                                       Evacu-Trac on a flat surface and engage the
                                       brake by releasing the bar.
                                       Transfer the person back to their wheelchair.

Create an Emergency Plan

    Meet with household members and discuss the dangers of fire, severe weather,
      earthquakes, and other emergencies.
    Discuss how to respond to each disaster that could occur.
    Discuss what to do about power outages and personal injuries.
    Draw a floor plan of your home. Mark two escape routes from each room.
    Learn how to turn off the water, gas, and electricity at main switches.
    Post emergency telephone numbers near telephones.
    Teach children how and when to call 911, police, and fire.
    Instruct household members to turn on the radio for emergency information.
    Pick one out-of-state and one local friend or relative for family members to call if separated
      by disaster (it is often easier to call out-of-state than within the affected area).
    Teach children how to make long distance telephone calls.
    Pick two meeting places, one near your home in case of a fire, one outside your
      neighborhood in case you cannot return home after a disaster.
    Keep family records in a water-and fireproof container.

Prepare a Disaster Supply Kit
Gather supplies you might need in an emergency. Store them in an easy-to-carry container, such
as a backpack or duffel bag. Include:
    A supply of water (one gallon per person per day). Store water in sealed, unbreakable
      containers. Identify the storage date and replace every six months.
    A supply of non-perishable packaged or canned food and a non-electric can opener.
    A change of clothing, rain gear, and sturdy shoes.
    Blankets or sleeping bags.
    A first aid kit and prescription medications.
    An extra pair of glasses.
    A battery-powered radio, flashlight, and plenty of extra batteries.
    Credit cards and cash.
    An extra set of car keys.
    A list of family physicians.
    A list of important family information; the style and serial number of medical devices, such
      as pacemakers.
    Special items for infants, elderly, or disabled family members.

         For more preparedness information go to
Calling For Help On Campus

Emergency – 911
Violence, Ambulance, Fire

Urgent Help – 511
Suspicious Situation

Routine Help – 3333
Parking Issue, Lost & Found, Etc.

For additional information about what to do in an emergency go to:

                        Napa Valley College Police Department
                                2277 Napa – Vallejo Highway
                                      Napa California 94558
                                               (707) 253-3330
                                                          NVCPS-PAM-16 (2010)

Shared By: