VIEWS: 3 PAGES: 3 POSTED ON: 11/24/2011
Oct 2011 JOB DESCRIPTION Title: Finance and Administration Officer - Care Responsible to: Management Accountant - Care Location: The post-holder will be based at one of the Abbeyfield Care Home within the cluster (operational area) Scope: The Abbeyfield Society Key To support the Regional Head of Care Services and Care Home Manager Responsibilities with accurate and timely analysis of budgets and other financial performance related activity. To maintain and co-ordinate the accounting function for the identified care homes in the cluster, including maintaining records To carry out reception duties, answering the phones and the main door. To take responsibility for financial performance returns in respect of Care Homes within the cluster to the Head office, external authorities and others as required Supporting the Regional Head of Care Services and Care Home Manager in the preparation of budgets Management of Care Sales Ledger and active credit control. Maintain an overview and records in relation to day to day repairs, servicing and routine maintenance Overseeing payroll submissions and payments. Maintain asset register. Provide administrative support to Care Home Manager. Expected Financial and other returns are completed accurately and in a timely way Outcomes: Budgets are regularly monitored with issues arising quickly identified for action by the Regional Head of Care Services and Care Home Manager Invoices are well managed and improvements in process constantly sought and achieved Cluster records are accurately maintained in a timely manner Care Fees arrears are minimised and targets met Care Home records in relation to maintenance are accurate and up to date and spend is contained within budgets Care Home budgets are monitored to support the Regional Head of Care Services and Care Home Manager in maintaining viable operations and action taken as directed to enhance performance Main Tasks: Budget Management Support the Regional and Care Home Manager in setting the annual budgets Oversee day to day expenditure and income management, ensuring budgets are on target at all times and alerting the Regional Head of Care Services and Care Home Residents Accounts Management To create and end contracts as residents move in or move out To set up residents accounts, and manage accounts thereafter ensuring prompt action in line with P&P to minimise debt and arrears owed to Abbeyfield and meet targets. Liaise with other staff as necessary to manage debts effectively and in a manner appropriate. Care Home Performance Management To provide the Regional Head of Care Services, Care Home Manager and Head Office as agreed with timely and analysed finance performance information in relation to regional and Care Home activity To seek out opportunities and take action to deliver value for money services Help manager in completion of monthly performance information spreadsheet External and other liaison To support the Regional Head of Care Services and Care Home Manager by providing LA and other financial returns. Liaising with Local authorities in the management of residents’ accounts. To provide administrative support to the Care Home Manager, as required. Administrative Support Reception duties in the morning, answering telephones, taking messages and answering the main door. Develop and maintain well organised administration and filing systems Provide administrative support to regional and central office based staff and volunteers as required Keep up to date with Abbeyfield policies and procedures Attend meetings as required Maintain accurate records in relation to the management of the care home to include records relating to resident movements and occupancy; recruitment of staff; employment records; staff training records; financial records Assist with the co-ordination and administration of repairs and maintenance including logging job requests, ordering small repairs, and liaising with local staff General To maintain a good knowledge of each Home within the cluster and Requirements: issues arising at any point in time To attend meetings and training and development as required To maintain confidentiality at all times and act in accordance with Data Protection requirements To be aware of and comply with safe working practices as laid down by the Health and Safety at Work Act To be aware of, act within and actively seek to promote Abbeyfield policies including equality and diversity To undertake travel to other Abbeyfield locations as required in relation to work (It is envisaged that the post holder will be required to travel within the region and that occasional travel outside of the region will also be required). To work closely with staff at the head office to provide seamless service provision. To carryout any additional and reasonable duties as required. CANDIDATE PROFILE Essential Requirements: Desirable Requirements: Extensive relevant experience, AAT qualification or equivalent or GCSE passes at Grade ‘C’ or above (or working towards equivalent) Experience of working within a Care, Excellent excel skills and proficient in supported or sheltered housing Word environment General level of numerical, literacy and analytical skills (including budgets and other financial data) Highly developed interpersonal skills Experience of establishing office procedures and systems Self motivated and ability to manage own workload Work well in a team A customer Service Focus Willingness to travel The above profile is to be read in the context of the job description and post holders will be expected to be able to apply their skills, knowledge and experience accordingly
"Finance and Administration Officer JD"