EXHIBIT A

Document Sample
EXHIBIT A Powered By Docstoc
					                                                                                          EXHIBIT I

                   ADMINISTRATIVE PROCEDURE X-7
 SELECTION OF PROFESSIONAL & TECHNICAL SERVICES & SUPPLY CONTRACTS

This very brief check off list is a supplement to the X-7; for specific details, refer to the actual
procedure.

Professional Service:
For contracts exceeding $100,000: (Board approval required) Procedure Section 4a

1.       Prepare a written justification for the service in a memo format; include estimated cost
         and funding source. Memo goes to department head with a cc to the General Manager.
2.       Prepare an RFQ
3.       Advertise
4.       Mail out
5.       Prepare RFP
6.       Select participants to receive RFP. If less than 3 firms are invited, send memo to GM
         explaining why.
7.       Form a selection committee
8.       Select top ranked firms based on RFP requirement for interviews. If less than 3 firms
         are invited, send a memo to GM explaining why.
9.       Rank each firm, and deliver to department head.
10.      Check references
11.      Negotiate an agreement
12.      Take to Board for authorization

For contracts between $20,000 and $100,000: (Board approval required) Section 4b
1.      Prepare a written justification for the service in a memo format; include estimated cost
        and funding source. Memo goes to department head with a cc to the General Manager.
2.      Prepare an RFP
3.      Send to interested firms, and/or advertise.
4.      Follow steps 7-12

For contracts of $20,000 or less: (Board approval not required) Section 4c
1.      Prepare a written justification for the service in a memo format; include estimated cost
        and funding source. Memo goes to department head with a cc to the General Manager.
2.      Prepare an RFP
3.      Send to interested firms, and/or advertise.
4.      Follow steps 7-11
5.      GM signature
                                                                         EXHIBIT I (continued)
                                                                               CHECK LIST

Technical Service:
For contracts exceeding $25,000: (Board approval required) Procedure Section 7a

1.        Prepare a written justification for the service in a memo format; include estimated cost
          and funding source. Memo goes to department head with a cc to the General Manager.
2.        Prepare an RFQ or an ITB
3.        Send to interested firms and/or advertise
4.        Mail out. If less than 3 firms are invited, send a memo to GM explaining why.
5.   For an RFP:
          Select top-ranked firms based on RFP requirements for interviews. If less than 3 firms
          are invited to the interview, send a memo to GM explaining why.
          Follow steps 7-12 for Professional Services Selection (page 1)
6.   For an ITB:
          Select the lowest responsive bid
.         Check references
.         Goes to Board for authorization

For contracts of $25,000 or less: (Board approval not required) Section 7b
1.      Prepare a written justification for the service in a memo format; include estimated cost
        and funding source. Memo goes to department head with a cc to the General Manager.
2.      Prepare an RFP/ITB
3.      Send to interested firms, and/or advertise.
4.      Follow steps 7-11 for Professional Services Selection (page 1)
5.      GM signature

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:7
posted:11/24/2011
language:English
pages:2