ERP
What are Enterprise Resource Planning (ERP)
Systems?
Incredibly large, extensive software packages used
to manage a firm’s business processes.
Standard software packages that must be
configured to meet the needs of a company
Database programs with the following functions:
Input 28,610+ Tables in SAP
Storage/Retrieval
Manipulation
Output
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ERP
Who are the big ERP vendors?
SAP, the German juggernaut
Systeme, Anwendungen, Produkte in der
Datenverarbeitung, or
Systems, Analysis and Products in Data Processing.
Don’t be a sap!
Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)
Microsoft Great Plains, aimed at smaller
companies
SAP Business One is competing product
2
SAP R/3 Enterprise
FI
Financial
Accounting
QM PS PM
Quality Project Plant
Mgmt. System Maint.
PP SD MM
Workflow Prod. Sales & Materials
Planning Distrib. Mgmt.
HR AM
Human Asset
Resources Mgmt.
CO
Controlling
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SAP R/3 Enterprise
SAP can use a
number of
database programs
to actually store
the data.
Oracle
DB2
MSSQL
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Configuration
Configuration is the process of making
standard software fit your business. SAP, as
an example, has:
Over 8000 configuration decisions
Data structuring
Sales divisions, distribution channels
Rewriting Code (Modifications)
Not recommended because of compatibility problems
when updated versions of the software are installed.
Customization
Writing code at SAP-specified user exits
Third-party software solutions
5
Fitter Snacker Company
CO
Calendars
Currencies FI
Manufacturing
Inputs Outputs
Process
Vendor Cust.
Master Material Master
Master
Pricing Pricing
Basic
Data
6
Three-tier Client/Server Architecture
Application
Server
Application
Server
USER PCs
USER PCs
Database
Server
Application Application
Server Server
7
Two Tier Client/Server System
(Training Configuration)
Database and
Application
Server
User PCs
8
SAP vs. MS Office
Database and
Application
Server
Nothing is saved on your PC. Only things saved on our
server in Missouri are saved, and they are saved for good. 9
Saving in Windows vs. SAP
In Window Applications, you save often
so you don’t lose everything when you
get the Blue Screen of Death:
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Saving in Windows vs. SAP
In SAP, there are very few delete
options:
Don’t save if things don’t look 100%
correct! Exit the transaction and start
over 11
Clients in SAP R/3
What is a client?
A way to separate data in the system
In some ways, a separate database
Also, a table entry Column (attribute)
Field
Mandt
Client 201
201
Row
201
(Record)
202
202
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Fitter Snacker Setup
SAP 5 Server
Client 501 Client 502 Client 503
01 Fitter Snacker 01 Fitter Snacker 01 Fitter Snacker
02 Fitter Snacker 02 Fitter Snacker 02 Fitter Snacker
03 Fitter Snacker 03 Fitter Snacker 03 Fitter Snacker
99 Fitter Snacker 99 Fitter Snacker 99 Fitter Snacker
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Data Set Number (##)
I am data set number 00, not you!
Enter Cred. Contr. area ##CR
and Currency USD
14
SAP 5 System Landscape
501 502 503
FS Student FS Student FS Student
201 202 203
Config. CATT Test FS Master
15
Logging On – SAP Gui
To log on to an R/3 system with the SAP Gui, you need
the proprietary SAP Gui (Graphical User Interface)
software loaded on your system and an internet
connection
Internet Connection
Account on PC with SAP Gui
SAP R/3 System
in Missouri
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SAP Gui Configuration
First, you need to tell the SAP Gui which system you
want to log into:
If you don’t have
any systems defined,
click on New Item
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System Definition
(provided by UCC)
Text description (free)
Address of system (e.g.
sapd.umsystem.edu)
SAP Router usually
not required
System ID
Logical name of system
System Number
Frequently 00, but not always
R/3 System Selected
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Configured SAP Gui
Select System:
double-click or
Logon button
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Logging On
Enter Client
Enter User (R/3 Account)
Enter Password (R/3 Account)
Don’t worry about language—
English will default in
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Logging On
On the first time logging in to
a new account, you will have
to change the password—try
To remember your new
Password WITHOUT WRITING
IT DOWN!
Then a message or two
Then . . . .
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Success!
SAP Easy Access
•Master Data Entry
•Transaction Data Entry
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Implementation Guide (IMG)
Where Configuration
Takes Place
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Data Types
Master Data
Data that is relatively stable
Materials, Customers, Vendors
Transaction Data
Data that is relatively temporary
Stored at various stages of a business
process
Customer orders, purchase orders, production
orders, customer payments
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Transaction Data
Transactions flow down
the river of time
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