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UNITED NATIONS SOMALIA
UN Joint Programme on
Local Governance and
Decentralized Service
Delivery (JPLG)
3rd Quarterly Report 2010
November 2010
UN Joint Programme on Local Governance and Decentralised Service Delivery
JPLG 3rd Quarterly Report July – September 2010
Participating UN UN Habitat, UNDP, UNICEF, ILO Cluster/Priority United Nations Transitional Plan for
Organization(s): and UNCDF. Area: Somalia 2008 -2010 Outcome Two
Implementing Ministries of Interior in Somaliland, Puntland and the Transitional Federal Government and target
Partner(s): District Councils.
Joint Programme Title: UN Joint Programme on Local Governance and Decentralized Service Delivery (JPLG)
Total Approved Joint
US$ 37,187,000
Programme Budget:
Location: Somaliland, Puntland and south central Somalia
SC Approval Date: April 2008
Joint Programme Phase One – 2008 – 2010 and Starting Completion 31/12/
01/04/2008
Duration: Phase Two 2010 - 2012 Date: Date: 2012
2009 -2010
Through JP pass through with UNDP as AA:
Donor Donor Currency USD
SIDA 30,000,000 SK 3,378,378
DFID 750,000 GBP 1,196,325
DFID 1,125,000 GBP 1,670,170
Norway 6,000,000 NOK 936,662
Through JP and bilateral to UNDP
EU 5,000,000 Euro 7,350,000
Parallel Funds 2009 % of
Funds Committed: UNDP Italy: $1,800,00; 1,800,000 45%
Approved:
USAID: $458,840 458,840
DK:$693,823 693,823
Norway: $723,606 723,606
UNDP TRAC: $100,000 100,000
SIDA: $132,000; 132,000
BPCR: $132,930 132,930
Parallel Funds 2009 -2010 4,041,199
UNCDF $832,000
TOTAL APPROVED 2009 – 2010 16,837,162
% of
* SIDA – $ 3,813,361 committed
*UNDP – $ 4,041,199 64%
Funds Disbursed: *UNCDF – $232,500 2009/2010:
* DFID – 2,854,534
* EC – 6,051,447 % of
29%
TOTAL = $ 16,993,041 approved
Expected Joint Forecast Final Delay
5 years December 2012 6
Programme Duration: Date: (Months):
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UN Joint Programme on Local Governance and Decentralised Service Delivery
EXECUTIVE SUMMARY
In Somaliland, a new cabinet was appointed in July reducing the number of ministries
from 30 to 18 and ushering in new ministers including two women. September saw
several changes in the directorate levels within the ministries including at the Ministry
of Interior.
Puntland continues to demonstrate relative stability despite reports of an increased influx of
anti-government elements within the region. In September on invitation of the Ministry of
Interior all the partner UN agencies and national partners meet to hold the third quarterly
work planning in Garowe – for the first time.
The decentralization policy principles have been agreed to in all three zones. These
principles will form the basis of the decentralization policy to be in developed in 2011. The
principles put forward by the governments and agreed on in all zones are as follows:
subsidiarity, accountability, transparency, effective local governance and equal
opportunities for men and women.
Sector study assessments of the current framework for functional assignment in the roads
and solid waste management (SWM) sectors in Somaliland and Puntland were carried out
and also training on the local government procurement guidelines was provided to the
Mayors and councilors from all the target districts. This training focused on providing the
Mayors and councilors with an understanding of the procurement process and the roles and
responsibilities of the different actors in the process.
Discussions were held in Somaliland with the Ministry of Labour and Social Affairs (MOLSA)
to discuss potential support and the gender audit was shared, keeping in mind that women
and marginalized groups constitute more than 50 percent of the target groups for services.
A district mobilization process is ongoing in ten target districts in Puntland, to help ensure
that District Councils, committees and steering groups encourage the participation of
women and strive to meet a 30 percent minimum representation level. Four women were
selected as councilors in Gardo, Jariban and Garowe and one in Burtinle.
JPLG has worked to ensure an appropriate level of representation of women in meetings,
trainings or consultations, but much more work is still needed. The percentage of women in
JPLG trainings are 17 percent in Somaliland and 29 percent in Puntland.
JPLG undertook a security assessment by UNDSS and a situational analysis by a third party to
determine if there could be an expansion to any districts for Phase 2 activities in south
central Somalia. The assessments and analysis were done in the third quarter and it was
decided based on the results and MOIs recommendation to start Phase II activities in Adado,
to develop the capacity in the public expenditure management cycle, and to boost Phase I
activities in all sixteen districts in Mogadishu, which concentrates on service delivery and the
necessary capacity for this.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
The JPLG outcome evaluation system (OES) carried out the first Outcome Evaluation review
in Somaliland in July and the draft report was ready for comments by the JPLG Team in
September. The evaluation is based on data from the baseline report which was finalized
earlier this year.
In South central Somalia the newly recruited monitoring and evaluation specialist for the
Ministry of Interior (MoI) went to Garowe to receive on the job training in August from the
M&E specialist there. Training data is in Annex 3 with trainings in Somaliland on Gender and
Involvement of women in local Governance Training (held by UN-Habitat and with 26
percent of the participants being women). Also ILO held engineers on the job training (bill of
quantities (BOQ) development) as well as procurement training for district executive officers
and for district procurement officers (there were no female participants in these trainings in
Somaliland).
In Puntland UNICEF carried out PIM trainings in both Gardo, Galkayo and Garowe districts
(with a considerable 56 percent female participants) and UNDP carried out procurement
training (Module C) with a couple of female participants (9 percent) as well as Local
Government Procurement Training (with 44 percent female participants).
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UN Joint Programme on Local Governance and Decentralised Service Delivery
ABBREVIATIONS AND ACRONYMS
AA Administrative Agent
AWP Annual Work Plan
CDRD Community Driven Recovery and Development Project
CMG Community Monitoring Groups
DBF District Basket Fund
DBPB District Based Peace Building Process
DPPB District Participatory Planning and Budgeting Process
DC District Council
ILO International Labour Organisation
JPLG Joint Programme on Local Governance and Decentralized Service Delivery
LDF Local Development Fund
LED Local Economic Development
LG Local Governments
LLM Local Leadership and Management
LOA Letter of Agreement
MC Minimum Conditions (LDF)
M&E Monitoring and Evaluation
MOI Ministry of Interior
MOF Ministry of Finance
MOFASD Ministry of Family Affairs and Social Development (Somaliland)
MOSS Minimum Operational Security Standards
MOU Memorandum of Understanding
MODWFA Ministry of Women Development and Family Affairs (Puntland)
NGO Non-Governmental Organisation
OES Outcome Evaluation System
PCU Programme Coordination Unit of the JPLG
PIM Participatory Impact Monitoring
PL Puntland
PMG JPLG Programme Management Group
RC Resident Coordinator
RDP Somali Reconstruction and Development Programme
RSL Recovery and Sustainable Livelihoods Programme of UNDP
SL Somaliland
SC South central Somalia
SMA Somaliland Municipal Association
TFG Transitional Federal Government
TOT Training of Trainers
TWG JPLG Technical Working Group
UN United Nations
UNCDF United Nations Capital Development Fund
UNDG United Nations Development Group
UNDP United Nations Development Programme
UN-HABITAT United Nations Human Settlements Programme
UNICEF United Nations Children’s Fund
UNOPS United Nations Office for Project Services
UNTP United Nations Transition Plan for Somalia
USD United States Dollar
VC Village Committee
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UN Joint Programme on Local Governance and Decentralised Service Delivery
MAP OF JPLG TARGETS
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UN Joint Programme on Local Governance and Decentralised Service Delivery
TABLE OF CONTENTS
Executive Summary __________________________________________________________ 3
Abbreviations and Acronyms __________________________________________________ 5
Map of JPLG Targets _________________________________________________________ 6
1 Progress _______________________________________________________________ 8
2 Acheivements and Results ________________________________________________ 13
3 Monitoring and evaluation _______________________________________________ 34
4 Budget delivery against target _____________________________________________ 38
5 Cumulative expenditures to date ___________________________________________ 40
Annex 1 Progress against OVIs ________________________________________________ 42
Annex 1A : Reporting framework for the JPLG – 3RD Quarter 2010 - Somaliland _____________ 42
Annex 1B: Reporting framework for the JPLG – 3RD Quarter 2010 - Puntland ________________ 49
Annex 2 JPLG missions to Somaliland and Puntland in 3rd quarter 2010 ________________ 57
Annex 3A – Training Data Somaliland __________________________________________ 58
Annex 3B – Training Data Puntland ____________________________________________ 60
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UN Joint Programme on Local Governance and Decentralised Service Delivery
1 PROGRESS
1.1 CONTEXTUAL CHANGES IN THIS QUARTER
In Somaliland, a new cabinet was appointed in July reducing the number of ministries
from 26 to 20 and ushering in new ministers including two women. September saw
several changes in the directorate levels within the ministries. The structure of the
Ministry of Interior has been revamped as follows:
Organigram Ministry of Interior Somaliland October 2010
Minister of Interior
Vice-Minister of Interior
Director General of Interior Director General of Refugees &
Resettlement
Re-integration Repatriation
Directorate of Directorate of Directorate of Department Department
Internal Security Regions & Districts Operations
Administration
Admin & Finance
Dept.
Puntland continues to demonstrate relative stability despite reports of an increased influx of
anti-government elements within the region. In September on invitation of the Ministry of
Interior all the partner UN agencies and national partners meet to hold the third quarterly
JPLG work planning in Garowe – for the first time.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
1.2 PROGRESS AGAINST PLANNED ACTIVITIES
1.2.1 POLICY AND PLANNING
The decentralization policy principles have been agreed to in all three zones. These
principles will form the basis of the decentralization policy to be in developed in 2011. The
principles put forward by the governments and agreed on in all zones are as follows:
subsidiarity, accountability, transparency, effective local governance and equal
opportunities for men and women. Subsidiarity may be defined as the idea that a central
authority should have a subsidiary function, performing only those tasks, which cannot be
performed effectively at a more immediate or local level. A precondition for pursuing
subsidiarity is that the local government is accountable in its operation. Accountability
should be pursued at two levels: (1) between local governments (LGs) upwards towards the
region and the central government, and (2) downwards between the citizens and the LG
serving them. Transparency is – as accountability – a cross-cutting issue. It furthermore
relates directly to accountability as enhanced transparency enables accountability by
informing higher and lower level accountability links of the processes undertaken by the LGs
and thus the extent to which they meet their requirements as well as commitments made.
To meet all of the above principles as well as to contribute to poverty reduction at local
level, the local governments must be capable and effective in their service delivery
provision. Consequently, policy options will be assessed against the probability of the given
option of enhancing the effectiveness of local governments. The effectiveness can largely
be contributed to a combination of the capacity and efficiency of the local governments.
Capacity in terms of being able to deliver services and efficiency in ensuring that services
(outputs) are delivered with the lowest level of resource use (inputs). The final principle
agreed on is aimed at developing LGs that provide equal opportunities for all including men
and women, disabled or other segments of society that may be marginalized. Once the
policy options are developed in 2011, they will be assessed to ensure they follow these basic
principles.
Sector study assessments of the current framework for functional assignment in the roads
and solid waste management (SWM) sectors in Somaliland Republic and the Puntland were
carried out. This provided a cursory overview of the current arrangements and basis for
further detailed work to be undertaken in 2011.
Following the ministerial endorsement of the local procurement guidelines in Puntland, the
target districts embarked on establishing basic procurement structures i.e. i.e. procurement
officers were nominated and tender committee established. In Somaliland, the inter-
ministerial endorsement was put off pending the settling in of new government and is
planned for the last quarter. However, following directive from the Ministry of Interior, the
target districts have nominated procurement officers and are in the process of establishing
tender committees.
1.2.2. CAPACITY DEVELOPMENT
The capacity development package for the district level on the public expenditure
management cycle has been improved with the addition of a manual on monitoring and
evaluation and another on basic office administration. These manuals will be reviewed and
delivered in quarter four.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
In Puntland training on the local government procurement guidelines was provided to the
Mayors and councilors from all the target districts. This training focused on providing the
Mayors and councilors with an understanding of the procurement process and the roles and
responsibilities of the different actors in the process. The more in-depth training on the
procurement guidelines tailored to the district council staff in all target districts i.e. the
Executive Secretaries, Procurement Officers and Heads of Departments was carried out in
two districts in Puntland – the remaining two districts will be training in the fourth quarter.
(This training was completed for the Somaliland target districts in the second quarter). This
training will be complimented by on-the-job mentoring for both Somaliland and Puntland in
the next quarter when the districts embark on the actual procurement process for the 2010
projects.
1.2.3. SERVICE DELIVERY
The Somaliland district council public works departments continued to receive on-the-job
mentoring support in the supervision of the short term service delivery projects initiated in
2009. This on-the-job mentoring is part of the capacity development effort directed towards
strengthening the district public works units. It involves training the district engineers in
contract administration; as well as the contractors in work planning and in use of monitoring
and reporting tools.
Work on all the 2009 projects in Somaliland and Puntland was completed by the end of the
quarter and the projects handed over to the district council; with final 10 percent payment
to contractors withheld for the 90 day defects retention period. At the time of writing all
five projects in Borama were operational; while in in Berbera two of the four projects were
still not operational i.e. the Hamas Health Centre – where the District Council is following up
agreement from the Ministry of Health to provide the necessary medical personal and
provisions to enable the health centre operation; and the Burao Sheikh fish market which
was rehabilitated under the 2009 project, however requires electricity and water supply and
sanitation facilities, fans and a perimeter fence to become operational. The district has
allocated funds in its 2010 AWP&B to operationalise the market.
Support towards the project design and procurement process of the 2010 priority projects
was initiated following the completion of the AWP&Bs towards the end of the quarter. In SL,
the district engineers from the target districts were provided with on-the-job support in the
preliminary surveying and data collection from all project sites and this was followed by an
intensive on-the-job training to prepare the project design, preparation of BOQs and tender
documents. Similarly, in PL the district engineers were provided with on-the-job support in
the preliminary survey and data collection exercise; and the intensive on-the-job training to
prepare the project design, preparation of BOQs and tender documents was on-going at the
time of writing.
The short term 2009 service delivery projects in Somaliland have now been completed in
the two target districts. There are now nine completed projects in Boroma and Berbera.
The number of beneficiaries for the Somaliland projects is 60,390.
In Puntland, eight out of the original fourteen projects have been completed. The
remainder of the projects could not be completed in Bosasso due to a lack of public land in
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UN Joint Programme on Local Governance and Decentralised Service Delivery
most instances and in one case a disagreement between the community, the mayor and
contractor on the activities needed to rehabilitate a birked. The community wished for the
walls of the birked to be taken down and re-plastered, however, the engineers stated this
would result in the integrity of the structure being compromised. The mayor was unable to
resolve this issue and has decided to repriortise other projects in the area in 2010. The total
number of beneficiaries for Puntland projects is 78,783.
1.3 PROGRESS AGAINST GENDER STRATEGY
JPLG continued its collaboration with MOWDAFA in Puntland and started discussions with
the Ministry of Labour and Social Affairs in Somaliland with the following activities:
1.3.1. POLICY AND LEGISLATIVE LEVEL
Discussions were held in Somaliland with MOLSA to discuss potential support and the
gender audit was shared.
Women and marginalized groups constitute more than 50 percent of the target groups
for services.
District mobilization process is ongoing in 10 target districts in Puntland, to help ensure
that District Councils, committees and steering groups encourage the participation of
women and strive to meet a 30 percent minimum representation level. Four women
were selected in Gardo, Jariban and Garowe and one in Burtinle.
1.3.2. PROGRAMMING AND ANALYSIS
An initial workshop was held to organize a conference on womens role in peacebuilding
activities across Somalia in Puntland.
Women are benefiting from the economic opportunities that are usually created
through the agreed development projects, in particular in related to the construction of
the community markets and water birkeds.
1.3.3. IMPLEMENTATION
Capacity building workshops on Gender and the Involvement of Women in Local Governance
have been held in one target district in Puntland and two target districts in Somaliland.
Training will continue in October with the newly selected councils in Puntland and the
remaining districts in Somaliland.
JPLG has worked to ensure an appropriate level of representation of women in
meetings, trainings or consultations, but much more work is still needed. The
percentage of women in JPLG trainings are 17 percent in Somaliland and 29 percent in
Puntland (also see training summary in annex 4 A and B).
The final draft of the gender strategy and policy in Puntland are complete and will be
presented to the Cabinet.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
1.4 PROGRESS AGAINST THE CONFLICT ANALYSIS
JPLG has a conflict analysis strategy addressing implications and mitigating factors in
particular in relation to:
Security assessment and conflict analysis: It is a risk that engagement in areas in
south central Somalia may cause increased attention by opposition groups and may
lead to increased insecurity. As mitigating factors, it has been agreed that before
decision is made on the engagement in two proposed districts in South Central
Somalia JPLG will need a security assessment by UNDSS and a situational analysis by
a third party. These assessments were carried out in the third quarter in order to
inform the decision of what type of programming was most suitable in these areas. It
was decided based on these assessments and MOIs recommendation to start Phase
II activities in Adado, which develops the capacity in the public expenditure
management cycle, and to boost Phase I activities in all sixteen districts in
Mogadishu, which concentrates on service delivery and the necessary capacity for
this.
As part of the Participatory District Rehabilitation in Mogadishu project, conflict
management capacity building workshops have been completed in all 16 Districts of
Mogadishu and the Bermuda area. Reports reflect a keen interest in the trainings by
District Administrations and participants. The workshops have also served the
purpose of bringing together various stakeholders from the districts, strengthening
the process associated with the rehabilitation and prioritization components.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
2 ACHIEVEMENTS AND RESULTS
The following provides a summary of 3rd quarter 2010 results and activities and reported
against the JPLG log frame and undertaken by UN Agencies with local and central
governments.
3.1 OUTCOME 1.1.: LOCAL GOVERNMENT POLICY, LEGAL AND REGULATORY FRAMEWORK IN THE 3
ZONES OF S OMALIA INITIATED .
rd
(By Outcome 1.1/3 quarter of 2010
Agency)
UN- Somaliland
HABITAT Land policy and Land Law
-Agreement of Cooperation (AoC) with MoPW prepared and approved on 8/9/10. Under the AoC,
MoPW will i) establish land reform secretariat, ii) constitute a land policy technical committee to
prepare draft land policy and iii) constitute a land law reform advisory group to recommend
amendments to urban land law
-Recruitment of land reform secretariat coordinator is ongoing
Urban Planning Manual (UPM)
-UPM printed and distributed
-UPM to be used for UP on the job training starting in Q4
Puntland
Land policy and Land law
- Agreement of Cooperation (AoC) with MoPW prepared and approved on 13/7/10. Under the AoC,
MoPW will i) construct new land reform secretariat building and establish land reform secretariat,
ii) constitute a land policy technical committee to prepare outline land policy and iii) constitute an
inter-ministerial committee on urban land law to prepare recommendations for an urban land law
reform process
-Land reform secretariat building construction is completed
-Recruitment of land reform secretariat coordinator is ongoing
UNDP Somaliland
The Minister of Interior with assistance from the consultants drafted principles for the
decentralization policy. These were shared with all relevant sector ministries as well as the
Accountant General and agreed to.
The training modules for Monitoring and Evaluation and Basic office administration have been
completed. The module on the Local Development Fund is being drafted and will be completed
in quarter 4. A consultant will be hired to carry out a Training of Trainers to ensure that the
training on all modules is delivered in the most efficient manner.
The letter of agreement with the Office of the Auditor General has been extended and
consultants interviewed to carry out the financial management training which will be a precursor
to the office auditing the six target districts.
Puntland
The Minister of Interior with assistance from the consultants drafted principles for the
decentralization policy. These were shared with all relevant sector ministries as well as the
Accountant General and agreed to. A consultant will be hired to carry out a Training of Trainers
to ensure that the training on all modules is delivered in the most efficient manner.
The training modules for Monitoring and Evaluation and Basic office administration have been
completed. The module on the Local Development Fund is being drafted and will be completed
in quarter 4.
The Ministry of Interior and Ministry of Women Development and Family Affairs have been
supported to carry out mobilization seminars in districts prior to the district selection process.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
The aim of these seminars was to promote more women in the district councils as well as work
with the communities on the criteria for selection for the councilors. In quarter 3, the councils
were selected in Jariban, Gardo, Garowe and Burtinle. There are now 4 women councilors in
Jariban out of 20; there are 4 women councilors out of 27 in both Gardo and Garowe; and one
woman out of 27 councilors in Burtinle.
A conference to promote women’s’ role in peace building is being organized by a group of
women activists with the support of JPLG and MOWDAFA. This event intends to bring women
from all three zones of Somalia to discuss and learn from each other.
South central Somalia
The foundation of Mogadishu City Law has been agreed upon and the draft of the law will be
completed at the beginning of Quarter Four. Plans are being drawn up for the community
consultation process for this draft.
A conflict analysis and situational analysis were carried out for Adado and Hamar Weyne. Based
on these assessments it was agreed to start Phase II activities in Adado and to develop a concept
of working in all sixteen districts in Mogadishu. This roadmap for Mogadishu is based on
increasing the capacity development and service delivery activities within all sixteen districts
rather than concentrating on one district. This approach will start in the last quarter of 2010.
An agreement reached with MOI/TFG on principles for the policy options for decentralization.
All zones
All the interior ministries have comprehensive Letters of Agreements with UNDP under JPLG and
with extensive support mechanisms and follow up these institutions have to a great extent been
enabled to carry out their mandated role.
Four quarterly workshops were conducted with stakeholders in all zones and the JPLG agencies
during the reporting period with agreement reached on readjustments of activities.
ILO Local government procurement
Somaliland/Puntland
As per the guidelines the target districts nominated Procurement Officers and Tender Committees
were nominated. All the target districts prepared draft procurement plans.
Puntland
The two day procurement training (Module 5C: Procurement Overview) for the Mayors from the
four target districts was held. This training provides an overview of the local government
procurement guidelines and details the role and responsibilities of the Mayors and others in the
process.
The seven day procurement training (Module 5b: Procurement Training) for district council staff
targeting the Executive Officers, Procurement Officers, Departmental Heads, District Public Works
Units, Finance and Administration personnel was held for the Garowe and Galkayio districts (and
that for Bossaso and Gardho planned for early October)
South central Somalia
Representatives from the Benadir Administration attended the two day procurement training for
Mayors and the seven day training for district council staff in Garowe.
Sector Studies
The preliminary findings from the sector studies of the roads sector and the solid waste
management sector were presented providing an outline of the existing arrangements. The
findings were shared with the team working on the decentralization policy options. Further
discussion and work on these sectors will be continued to further detail unbundling, functional
assignments, costing and staffing requirements to delivery specific functions.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
UNICEF The Health and Education Sector studies Terms of Reference (ToRs) to provide guidance and
facilitate decentralization were developed and shared for inputs among all stakeholder who
include PL Director Generals of Health and Education and UNICEF sections among others. The
TORs were revised and have been approved for circulation by the PL Health and Education Director
Generals. The recruitment process to identify consultants to undertake the study is underway. The
study findings and recommendation will feed into the decentralization policy options and guide the
piloting of functional assignments to targeted districts.
3.2 OUTCOME 1.2.: UP TO 24 DISTRICTS HAVE LEGITIMATE COUNCILS ESTABLISHED AND
OPERATIONAL IN SELECTED LOCATIONS
rd
(By Outcome 1.2./3 quarter of 2010
Agency)
UN- Somaliland
HABITAT Office rehabilitations:
Burao Municipal Offices: Public tender process completed in September through Burao Municipality.
Tenders have been jointly evaluated and a recommendation has been submitted to UNON for approval
and contract award; contract value US$ 45,555. Works to start in October, to be completed after 4
months, by the end of January 2010. In addition to the new Council Meeting Hall, the scope of works
includes a general upgrading of the municipal premises.
Sheikh Municipal Offices: Tender Documents are at an advanced stage and will be completed in
October, while the bidding process, jointly with Sheikh District council, will be launched in November.
Works will be carried out over a period of 3 months from December 2010 to March 2011.
Ministry of Labour & Social Affairs
Following the recent merger of the former Ministry of Labour and the Ministry of Family Affairs & Social
Development, the UN JPLG was requested for assistance in office upgrading by the new Minister of
Labour & Social Affairs. Since the Ministry is an important actor in the implementation of gender
training and other related components of the Programme, while also partnering with JP partners in
other activities, this request is under consideration for implementation in 2011. A preliminary
engineering assessment was conducted, a location plan drawn up, and a tentative scope of works
established in August. The activity has been included in the JP workplan and budget for 2011; estimated
project cost is US$ 40,000
Hargeisa District Offices
Decentralized District-level billing and payment systems will be piloted in Hargeisa in 2011. District
Offices need to be prepared for this enhanced role in revenue collection. Assessments have been
carried out at all 5 existing DOs, and plans have been developed for the installation of payment counters
and billing offices, together with minor additional office improvements in readiness for the proposed
change. This new activity has also been included in the JP workplan and budget for 2011; estimated
costs is 5 x 12,000 = US$ 60,000.
Puntland
Office rehabilitations:
Bossaso Municipal Offices: Scope of works and
drawings have been reviewed and agreed upon with the
new Bossaso administration in August. Tender
documents are expected to be completed by October,
with the bidding process launched in November, and
works carried out between December 2010 and April
2011. Estimated projects costs US$ 52,000
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UN Joint Programme on Local Governance and Decentralised Service Delivery
Galkayo Municipal Offices: A first assessment of the status and the possible scope of works at the
Galkayo District Council offices was carried out in July 2010. A more detailed engineering assessment
was scheduled for August, but had to be postponed due to security concerns by UNDSS; the assessment
has now been rescheduled to November.
Ministry of Public Works & Transport
Construction of the new Land Secretariat Building at MoPW&T progressed well, and was nearing
completion by the end of September. The building will be ready for occupation towards the end of
October.
South central Somalia
Office rehabilitations:
Under the Mogadishu Participatory District Rehabilitation Project, rehabilitation of the Hamarweyne
and Dharkenley District Office was completed. Improved facilitates have been handed over to the
District Administrations during colorful opening ceremonies.
Dharkenley DO Opening Ceremony Hamar Weyne DO Opening Ceremony
An agreement was also finally reached to proceed with the rehabilitation of the Shingani District Office,
while a preliminary assessment was carried out on the status and required rehab work at the old Italian
Benadir Regional Administration Building and the temporary offices currently occupied by Mogadishu
Local Government. A preliminary scope of works has been identified for the latter, while the activity has
been included in the budget and workplan for 2011 Also refer to section 3.5 for other Mogadishu
District Sub-projects implemented within the UN JPLG framework (outcome 1.5).
UNDP Somaliland
The Ministry of Interior and the six target districts have advertised for the equipment they need with
UNDP assistance and also for further development of the MOI building.
Puntland
The JPLG target districts and the Ministry of Interior have compiled the equipment list and advertised
for this.
South Central
The Ministry of Interior and the Benadir Administration have completed the assessment of their
equipment needs and have collected and analyzed the bids from different equipment.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
3.3 OUTCOME 1.3.: UP TO 24 RURAL AND URBAN COUNCILS’ CAPACITY TO GOVERN AND MANAGE
SERVICE DELIVERY ENHANCED
rd
(By Outcome 1.3./3 quarter of 2010
Agency)
UN- Somaliland
HABITAT Governance Capacity Building
Capacity building workshops on Gender and the Involvement of Women in Local Governance were held
in Sheikh (10th-15th July 2010) and Boroma (17th-22th July 2010). These workshops will resume for the
remaining four target districts in October after a pause caused by the Ministerial reshuffling.
Somaliland Municipal Association
In the third quarter of 2010, the progress was recorded as follows: Review of constitution 90 %
completed; development of internal procedures for administration, finance and human resources 60%
completed; Strategic plan for 2011-13 70% completed; Publication and dissemination of second
newsletter in 2010 (June/July edition); content and pictures uploaded to new website at
www.algasl.org; contact with ALGAK (Kenya) intensified and preparations for a two week visit of ALGAK
to Somaliland in October/November 2010 ongoing.
Urban Planning
- Urban planning manual was delivered to Ministry of Public Works, Housing and Transport, and the
chairman of SMA. Further discussions how to use the manual for training will be scheduled in next
mission.
- Brain Storming discussion “Urban Planning in/for Hargeisa - the way forward” was held with MoPW
and MoI and agreed with enhancement of the lateral and vertical cooperation for the preparation
of the urban plan. The minutes of the meeting were delivered and briefed to Mayor.
- An initial discussion for setting up address system and road classification in Hargeisa was held with
Mayor of Hargeisa
Municipal Finance:
The draft Roadmap for Municipal Finance Policy Development in Somaliland was reviewed by
implementing partners, and is currently undergoing a local consultation & review process. The Roadmap
was introduced and discussed during Municipal Finance Workshop II, held in Burao on 20-21
September, where it was agreed that a Somali language version would be prepared by UN-HABITAT.
Summarized workshop outcomes were as follows:
Workshop report to be finalized by UN-HABITAT and shared with all stakeholders (October 2010);
Splitting up of technical discussions on automated systems (AIMS & BIMS) and municipal finance
policy development: these topics will in future be discussed during two different series of
workshops;
Next steps in Automated Accounting and Billing Systems (AIMS & BIMS):
- Agreed upon action points on functionality and technical features of automated systems will be
implemented by respective actors (Terre Solidali, UN-HABITAT, Local & Central Governments);
- Municipal Finance Workshop III (a), tentatively scheduled for 1st Quarter 2011 in Erigavo, with
focus on data quality, problems data collection, improved admin & finance procedures, and
the use of system outputs (in addition to technical/functionality issues).
Next steps in Municipal Finance Policy Development:
- MF Policy Roadmap report: Somali-language Translation and summary presentation will be
prepared and circulated among local and central government stakeholders (October/November
2010 by UN-HABITAT)
- Follow-up discussions between Local Governments and Central Government will be held, on
bottlenecks, problems and clarifications related to municipal finance and service delivery,
followed by discussions on the MF Policy Roadmap (October-December 2010 by LGs and CG,
participation by UN-HABITAT was also requested)
- Feedback from LG-CG discussions will be provided and shared.
- Inputs to and comments on roadmap from local and central government stakeholders will be
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UN Joint Programme on Local Governance and Decentralised Service Delivery
provided (November 2010 – January 2011 by LGs and CG);
Progress by service provider, Terre Solidali, against the agreement of cooperation for the
implementation of Automated Municipal Finance Systems in Somaliland was as follows:
st
Development of Best Practices Manual: The Draft manual was completed in the 1 Quarter of 2010.
rd
On-the-job training on the manual started during the 3 Quarter of 2010: 14 people from both
th th
Somaliland and Puntland municipalities underwent Best Practices training from 4 to 7 August in
th th
Hargeisa. The second part of the training is planned in October from 17 to 19 in Garowe.
Development of basic customized training package for municipalities; Manuals for AIMS application,
Introduction to IT and Introduction to Accounting Practices were edited into a standard format and
st
finalized during the 1 Quarter of 2010, while PowerPoint presentations and exercises are available
for each subject and training session.
Small scale pilot projects for revenue collection improvement: Verification and updating of
databases for property taxation and business licenses continued in Burao, Sheikh, Boroma and
Berbera. As a pilot project, decentralized revenue collection started in 26 June District of Hargeisa:
Computers and printing equipment was provided and installed at the 26 June District office.
BIMS was installed, together with property and business license databases for 26 June District only
On-the-job training was carried out for 26 June DO staff
Activities include: database updating, generation and printing of bills, and registration of daily
collection into the system.
So far, the results in 26 June District have been relatively poor. It is now believed that other districts
(such as G/Libax) are more suitable to successfully pilot decentralized billing and collection of
municipal taxes.
Consolidation of IFMS in the seven A-grade municipalities:
AIMS and BIMS: AIMS is fully operational in 6 out of the 7 targeted Grade-A municipalities.
Accounting staff in 6 Districts are now fully capable of using the system and produce timely and
accurate financial reports through AIMS. Municipalities confirmed their appreciation of the system in
the recent Municipal Finance Workshop. No major problems were reported, and the only software
amendment requested was to widen the columns of the “Budget Comparison Report” to allow for
proper display of the amounts. This is now being fixed and delivered to the users. MoI Staff has
actively been involved in monitoring and support to the municipalities. Financial reports have been
generated, approved and submitted to MoI in a timely and correct manner.
Unfortunately, AIMS is not yet operational in Las Caanod, in spite of additional training efforts during
nd
the 2 Quarter.
Billing systems in Hargesia, Burao, Boroma, and Berbera are fully operational, while newer systems in
Erigavo and Gebiley are also working well.
Number of Properties Number of Business Licenses
SL Location Total
Registered into BIMS Registered in to BIMS
1 Burao 19,691 2,641 22,332
2 Berbera 3,262 227 3,489
3 Sheik 808 169 977
4 Gabiley 4,121 524 4,645
5 Boroma 0 915 915
6 Erigavo 2,580 150 2,730
7 Hargeisa 59,778 6,046 65,824
Burao Municipality was assisted in the collection of non-spatial information on Properties and
Business Licenses and their registration in the Billing System. At present, most entries have been
incorporated.
Automated Billing and Accounting Systems were successfully installed at the Burao Water Agency,
nd
and staff trained on the application of these tools during the 2 Quarter of 2010. Outstanding
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UN Joint Programme on Local Governance and Decentralised Service Delivery
balances before April 2010 have been imported in the system. BWA staff initially resisted the
introduction of the entered into system, but the Mayor intervened and changed some of the
reluctant staff. Since then monthly bills are generated and receipts captured in the system. The report
generated by BIMS shows that the collected amount is relatively small, compared to the total amount
billed.
Burao Municipality is acting as a regional hub for monitoring and on-the-job training of neighboring
municipalities (Erigavo, Sheikh, Las Anood and Odweyne). This example could be replicated when
considering further expansion of the automated systems to lower grade municipalities.
Berbera: BIMS was installed in 2009, but there was a need to update the Revenue Databases for
Properties and Business Licenses. Information on business licenses was collected by the Municipality,
and related bills were generated through the automated billing system. A committee was formed to
reconcile the coding of the new properties database with the codes of the existing tax bills. The
correlated reference numbers have been entered into the BIMS system. In total, over 3,000
properties have been registered in this manner, and corresponding bills have been issued. Since tax
collection started before the BIMS was in place, the full roll out of the automated property tax system
will take place in 2011.
Receipts related to the payment of business licenses have already been captured into the system.
Reconciliation of total revenue from business licenses and individual receipts is in progress.
Hargeisa: Due to the large numbers of bills and receipts, and sub-standard recording practices by
collectors, has been facing problems in the identification of tax payers. To address this aspect, new
Bills contain bar-codes and a cut-out slip, which should be attached to the receipt. The first bar-code
reader was provided in September.
All business licenses issued are currently registered in the system and billed through the billing
system.
The property database was imported from the GIS database created by UN-Habitat. Tariffs were set in
the system to generate the property bills, further to discussions with the Mayor and Executive officer.
However, recently it was discovered that Hargeisa municipality uses a different tariff calculation than
initially stipulated; in accordance, adjusted formulas were incorporated in the BIMS system and
applied as from July 2010 onwards. Due to some differences in Tariff defined in the system, and the
Money collected from the property owners, there are still some differences in the Billed and
Collected amounts. The municipality is currently in the process of regenerating the bills to reconcile
them with the actual receipts.
Boroma Municipality: BIMS has been operational for the past 9 months; Business Licenses have been
updated in the database, bills for 2010 have been generated and delivered. However, it was found
that there were significant differences between the billed amounts and the amounts of tax collected.
BIMS reports showed that amounts collected were in most cases lower than amounts billed. This was
explained by the practice of tax collectors to conduct an on-site evaluation of Business Grades and
charge the corresponding re-evaluated rate, rather than applying the bills generated by the system.
Because the review results are not brought back to the Billing Section, it is impossible to reconcile the
billed and collected amounts. This issue was discussed with the mayor and he a committee was
charged with the sole responsibility to review Business Grades and corresponding adjustment of the
Tariffs to be charged.
Gabiley Municipality: All 500 bills for Business licenses have been produced, while tax receipts are
captured in the system. The property database prepared by Cadastral Surveys (with 4,000 entries) has
been handed over. Staff is presently updating the databases for Properties and Business Licenses.
The property tax billing systems has been set up, and Gabiley Municipality was advised to provide
dedicated staff working on the BIMS.
st
Erigavo Municipality: BIMS was installed during the 1 Quarter and staff successfully trained. The
Municipality prepared databases for properties and business licenses. The databases were completed
nd
during the 2 Quarter, 2500 tax payers have been registered in the system. Bills have been generated
and the staff is now entering the tax collections.
Las Anood Implementation has been put on hold until staff commitment and accessibility improves.
Installation of IFM tools at the Ministry of Interior and the Magistrate of Accounts Office: Staff from
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UN Joint Programme on Local Governance and Decentralised Service Delivery
the Department of Regions and Districts was trained on the use of the consolidation module. Staff
from the Magistrate of Accounts office has been trained in the application of Consolidated AIMS,
monitoring of municipal data and receipts, review of financial reports, and financial audit procedures.
On a monthly basis, 3 MoI staffers are carrying out on-site monitoring of the municipalities and
physically collecting the databases for transfer to MoI computers and consolidation. As of September
2010, available data for the 2009 and the first 6 months of 2010 from all the municipalities has been
consolidated. In future MoI should establish a procedure to obtain the data on periodical basis
through Flash Disk or E-mail.
Since the implementation of the auditing module at the Magistrate of Accounts office, senior
management of this office has changed. The features of automated tools installed at all
municipalities, as well as the consolidation and auditing modules, were demonstrated to the new
Magistrate of Accounts. MoA requested the inclusion of additional reporting features (vote book and
cash book for each municipality) in the auditing module. The auditing module was upgraded to
include these reports, which can now be produced from the MoA offices.
Website Development: The draft design of the dynamic municipal website has been completed.
However, with the new government in place, the process has been temporarily put on hold until
managers will be confirmed or replaced.
Installation of computerized and integrated accounting modules in selected municipalities of lower
grade: Based on the findings of the Feasibility Study for introduction of AMF systems in Lower Grade
Municipalities (completed in December 2009), Odweyne and Sheikh were selected to pilot the
automated systems.
Neither the AIMS nor the cost-centre for JP grant management are presently operational in
Odweyne. Due to various problems with the persons selected by the Municipality, properly trained
staff is still not available.
st
Sheikh Municipality: AIMS and BIMS were installed, during the 1 Quarter of 2010. Data for all
properties and businesses (collected by the municipality) was entered into the databases for the
billing system. Bills for business licenses were generated and delivered to the tax payers. Accounting
staff served apprenticeships at Burao municipality to enhance their familiarity and practical
experience with the systems. The implementation in Sheikh has exceeded expectations: databases for
property taxes and business licenses have been prepared, the system has been adopted within a very
short period of time, and the data is consistent and correct. Despite the somewhat discouraging
experience in Odweyne, this proves that the systems can indeed be implemented in lower grade
Districts. The main lesson from Sheikh is that the provision of motivated and capable staff is the key
to success.
Puntland
Governance Capacity Building
Capacity building workshops on Gender and the Involvement of Women in Local Governance was held in
Galkaio (8-14 August 2010). The workshops will resume in October for the newly selected councils in the
remaining three target districts.
Urban Planning
- Stakeholder meeting on urban planning organised for Garowe, including discussions on the existing
strategic plan, visions, fund raising for projects and current practices for spatial planing and land
management for development
- Project pre-assessment for the Galkayo District Office rehabilitation
- Continued technical guidance to Garowe's central road network planning and reorganisation
Municipal Finance:
The international expert on municipal finance carried out a first mission to Puntland in June and
submitted a first draft of the “Roadmap towards Policy Development” in July 2010. The presentation of
results and a discussion on the suggested way forward are scheduled during the Garowe Municipal
Finance workshop of 2 and 3 October. This second common workshop was requested after the initial
consolidated workshop of May (which was to discuss the findings and recommendations of 4 District-
based consultations conducted in April) did not result in consensus due to the absence of key central
20
UN Joint Programme on Local Governance and Decentralised Service Delivery
government officials (from MoI and MoF).
Preliminary activities for the full-scale roll out of a Municipal finance intervention in the 4 JPLG target
nd
districts of Puntland started in January 2010. Progress up to the end of the 2 Quarter is as follows:
Installation of AIMS in 4 Municipalities (Garowe, Gardo, Bossaso and Galkayo):
Computer equipment and accessories were procured and the AIMS system installed in the 4
target Districts
Staff in 4 Districts, appointed by for the external grants management, were trained on basic
accounting, ICT and the application of AIMS.
District staff has been able to enter the standardized Chart of Accounts into the system, and
prepare correct financial reports, showing the receipt of District Grants and sub-project
expenditure.
Financial reports from the 4 Districts were submitted to MoI in May.
One Terre Solidali and two MoI staff are constantly monitoring progress.
Installation of Automated Financial Management tools at the MOI and MgOA in Puntland
The AIMS and the consolidation systems have been installed at MoI, and the operators have
been trained. However, since the AIMS are currently used for external grants only, very few
data will be consolidated, until the systems have been fully implemented and applied in
municipal accounting and reporting.
Due the fact that municipalities are not yet dealing with billing systems and the installed AIMS
is not set up for day to day municipal operations, there are currently no records to be
monitored/audited by the MgOA.
Support to Municipal Finance Systems Review, Related Policy Development and Legal Change in
Puntland:
A Municipal Finance Baseline survey, including Garowe, Galkayo, Gardo and Bossaso
st
Municipalities, as well as the MoI, was carried out during the 1 Quarter of 2010.
The draft baseline survey document includes specific research topics (Public service planning,
External grants management, Information and financial management, Revenues policy and
collection capacity, Budget decision-making, Service delivery, Monitoring, control and
evaluation and Visibility of the public sector), Cross-cutting areas (Human resources, Law
infrastructure, Private sector and Civil society’s involvement), a proposed methodology for the
consultative process and a proposed strategy and road map for systems implementation,
policy development and legal reform.
nd
During the 2 Quarter, a consultation workshop was held in each District, followed by a common
session with district and central Government representatives in Garowe. Participants requested that a
second common workshop be organized to reach agreement on the proposed way forward; it is
nd
essential that this workshop (now scheduled for the 2 week of August) is attended by all key actors in
local government finance. In line with the ongoing consultative process, the final draft of the report
will be completed by September 2010.
South central Somalia
Governance Capacity Building
As part of the Participatory District Rehabilitation in Mogadishu project, conflict management capacity
building workshops have been completed in all 16 Districts of Mogadishu and the Bermuda area.
Reports reflect a keen interest in the trainings by District Administrations and participants. The
workshops have also served the purpose of bringing together various stakeholders from the districts,
strengthening the process associated with the rehabilitation and prioritization components.
Mapping of Public Infrastructure
The District mapping exercise focuses on the GIS-based inventory and status of public infrastructure in
all the districts of Mogadishu. Under the overall guidance and technical support of UN-Habitat, the local
team has produced draft digital maps and databases of ten districts. Notably this work has been able to
progress despite heightened security concerns.
21
UN Joint Programme on Local Governance and Decentralised Service Delivery
UNDP Somaliland
The Annual Work Plan for 2010 has been approved and validated by the communities and all project
approval forms, including agreements with the sectoral ministries, community verification of the
project, an operations and maintenance form, environmental assessment and land ownership
documents, have been signed. There is a list of 29 service delivery projects that the project approval
sheets have been completed for. This includes: six roads; eleven water projects; one veterinary post;
eight health related projects; one market; one community centre and one school. In addition to the
project approval forms, detailed bills of quantity have been developed with a more concrete estimate
of the cost, therefore, at the beginning of quarter four, the work plan will be assessed to see if all the
necessary resources are available.
Puntland
The Annual Work Plan for 2010 has been approved and validated by the communities and all project
approval forms, including agreements with the sectoral ministries, community verification of the
project, an operations and maintenance form, environmental assessment and land ownership
documents, have been signed. There is a list of 30 current service delivery projects, which includes:
five road projects; four market projects; one football project; two community centres; two street
lighting project; three health posts; three school projects; one water project; two bus stops; two fire
fighting projects; two tree planting projects; one garbage collection point; one veterinary assistance
point and one traffic light project.
Selection criteria for district councils decided upon and shared in district mobilization workshops to
ensure that the districts selected the most qualified councilors.
3.4 OUTCOME 1.4.: TARGET DISTRICT COUNCILS HAVE INCREASED AWARENESS ABOUT OPTIONS OF
REVENUE GENERATION
rd
(By Agency) Outcome 1.4./3 quarter of 2010
UN-HABITAT Somaliland
Municipal Geographic Information Systems (GIS)
-GIS project awareness campaign was conducted in August 2010
-Hargeisa GIS project staff training was conducted in August 2010
-Fieldwork (property survey) is ongoing
Puntland
Municipal Geographic Information Systems (GIS)
-Agreement of Cooperation (AoC) with local NGO KAALO prepared and approved on 21/9/10
-Public awareness campaign and recruitment of project staff to commence in October 2010
3.5 OUTCOME 1.5.: ALL ELIGIBLE DISTRICT COUNCILS (UP TO 24) HAVE AT LEAST 1 PRIORITY SERVICE
DELIVERY PROJECT FUNDED ANNUALLY
rd
(By Agency) Outcome 1.5./3 quarter of 2010
UN-HABITAT Somaliland
Solid waste management
Funding for SWM activities in Somaliland is currently not available. Consequently, only limited
technical support and follow-up on previous activities could be provided by CESVI (service
provider) during the third quarter of 2010. A clean up campaign was planned in two
neighborhoods of Hargeisa, to celebrate World Habitat Day on 4 October.
Puntland
Solid waste management
• Cooperation Agreement with CESVI delayed due to procurement and selection queries by
UN-HABITAT PSD. Proposed agreement resubmitted with additional justification. Now
expected to start in October 2010.
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UN Joint Programme on Local Governance and Decentralised Service Delivery
• Organized Study Visit to Solid Waste Management Conference in Tallin, Estonia (12-14 July
2010), for the Puntland Minister of Environment.
• Subsequent recommendations by the Minister for inclusion in the upcoming SWM
intervention:
Prepare solid waste management policy.
Assist with suitable equipment and tools for solid waste management.
Develop improved landfills for environmental waste, using modern methodology.
Establish incinerators for hazardous waste, e.g. from hospitals .
Raise awareness on environmental issues and solid & liquid waste hazards.
• Dialogue initiated with MoEWT and 4 Districts to elaborate ToR and plan for
implementation
South central Somalia
Under the Mogadishu Participatory District Rehabilitation Project, implemented by UN-HABITAT
and a partner NGO, all 16 districts and the Bermuda enclave are scheduled to have a priority
service delivery project funded. This rehabilitation of public infrastructure is part of a wider
process aimed at strengthening local capacities, fostering dialogue, and improving governance in
the districts.
Despite the recent deterioration of security in Mogadishu, infrastructure projects have been
finalized in seven districts. These include: district offices in Hamarweyne and Dharkenely; school
rehabilitation and expansion in Deynile; second phase rehabilitation of Medina Meat Market in
Wadajir; first phase market rehabilitation in Wardhigley (the second phase was recently
initiated); the Women’s Vocational Training Centre in Waberi; and sporting grounds for youth in
Hamar-Jajab. Works or assessments are being carried out in Shingani (DC Office), Hawl-wadaag
(Vegatable section of Bakara market), and Karaan Districts (Arjantiin Market). Unfortunately,
progress is hampered in the remaining six districts due to ongoing armed conflict and general
insecurity; intensive efforts are carried out to revise the priorities or relocate the sub-projects to
more stable areas.
Hammarweyne DC Offices
23
UN Joint Programme on Local Governance and Decentralised Service Delivery
Deynile Sheikh Anoole primary & secondary school
Wadajir Medina meat market
Dharkenely New dc office
24
UN Joint Programme on Local Governance and Decentralised Service Delivery
Hamar-Jajab Youth sports ground
Waberi Women’s vocational centre
UNDP Somaliland and Puntland
9 of the 9 projects in two target districts in Somaliland have been completed. 8 projects out
of 14 prioritised projects in two districts have been completed with the District Basket Fund
allocated for 2009. The other six projects for Bosasso district could not be carried out due to
land restrictions and in one case a disagreement on the necessary rehabilitation. The
remaining funds that are unspent from the 2009 projects will form part of the basket fund in
2010. The total number of beneficiaries for the Somaliland projects are 60,390 of a total value
of USD 170,010, that is an average investment cost per beneficiary of USD 2.82. The total
value of the Puntland projects are USD 85,273 with 78,783 beneficiaries, therefore an
investment cost per beneficiary of USD 1.08.
Below are pictures from the community market place in Garowe (left) and the construction of
Garbage collection site in Waberi of Garowe (right).
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UN Joint Programme on Local Governance and Decentralised Service Delivery
In addition to receiving the development budget of the District Basket Fund, all target districts
have received their administrative funds in line with the work plan and this allowed them to
finalise the DDFs and the AWPBs. The districts are now reporting on all the administration
funds through the Accounting Information Management System that has been set up in each
Finance and Admin Department.
The Outcome Evaluation Team has completed the first six monthly assessment for Somaliland
where the progress on the indicators from the JPLG Logframe has been assessed. The findings
have been shared in the quarterly workshop and will be distributed to all stakeholders.
Request for proposals have been advertised for administration training and third party
monitoring for JPLG engagement in South Central.
The financial management system is now in place in both Puntland and Somaliland so the
money can be transferred to the Ministry to contract service providers for the 2010 projects
that will commence in 2010.
ILO Somaliland (following on from the UNDP section above)
2009 Short term projects: The district public works units continued receiving support in
managing the five 2009 short term project contracts and all were completed and handed over to
the district.
Borama: All the projects in Borama are operational.
1. Construction of Berked (water storage) – Gurayacawl
2. Construction of Sh. Makahil Community Centre
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UN Joint Programme on Local Governance and Decentralised Service Delivery
3. Construction of Community Centre - Sh. Ahmed Salaan
4. Construction of gravel road - Sh.Alijawhar
5. Construction of gravel road - Sh. Osman
Berbera: All four projects were completed. Two of the four projects were still not operational i.e.
the Hamas Health Centre – where the District Council is following up agreement from the
Ministry of Health to provide the necessary medical personal and provisions to enable the health
centre operation; and the Burao Sheikh fish market which was rehabilitated under the 2009
project, however requires electricity and water supply and sanitation facilities, fans and a
perimeter fence to become operational. The district has allocated funds in its 2010 AWP&B to
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UN Joint Programme on Local Governance and Decentralised Service Delivery
opeartionalise the market.
1. Rehabilitation Buroa Sheikh Market
2. Community Market shelter – Lasadacawo
3. Water Supply System - Buroa Kibir
4. Community Health Post – Hamaas
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UN Joint Programme on Local Governance and Decentralised Service Delivery
Somaliland/Puntland
2010 Projects: All target districts completed their AWP&B and initiated the process for designing
the priority 2010 projects and completing project approval forms for all the projects. This was be
followed by an detailed on-the-job training on the preparation of detailed designs and bills of
quantities and tender documents. During the next quarter districts will continue to receive on-
the-job support to undertake the tendering process for the projects and the award of contracts.
3.6. OUTCOME 1.6.: SEVENTY FIVE COMMUNITIES AND 25 PRIVATE SECTOR SERVICE PROVIDERS HAVE
INCREASED CAPACITY TO DELIVER SERVICES
rd
(By Agency) Outcome 1.6./3 quarter of 2010
All None
3.7. OUTCOME 2.1.: TARGET COMMUNITIES IN UP TO 24 DISTRICTS HAVE BASIC UNDERSTANDING OF
THEIR RIGHTS AND RESPONSIBILITIES VIS - A- VIS DISTRICT COUNCILS.
rd
(By Agency) Outcome 2.1./3 quarter of 2010
UNICEF Somaliland
In the third quarter, the program focused on incorporating the outcome evaluation
recommendations to enhance interaction and community wide coverage especially in the rural
areas. The revised activities which included introduction of slogans for the civic education
campaign. This was done through competition where participants who sent in their innovative
slogan were awarded with gifts such as T-shirt, posters etc. In addition, the program introduced
a question and answer session through the print and electronic media programs and a session
to obtain feedback from the viewers and listeners. The feedback from the viewers and listeners
was sent through the SMS or through the call in stations.
The other activities implemented in the quarter include the following;
Broadcasting of eight (8) drama episodes with thematic messages on “Rights &
Responsibilities” and “Participation & Ownership” forty-eight (48) times on National TV
(HCTV) and Hargeisa local TV (SLNTV). The same drama episodes were also broadcasted
eight (8) times through the Burao local TV station. One of the major achievements is the
working cordial relationship which has been created between the UNICEF service
provider Academy for Pease (APD) and the Somaliland National TV (SLNTV) which has
wider outreach in the country. This has provided additional free air time allocated to
the program where the SLNTV TV re-known personalities are presenting the
summary of civic video messages in each of their broadcasting programs linking to the
previous, current and subsequent broadcasts of the thematic messages. The free
airtime provided has provided an opportunity for promoting the civic education
dialogues which is a big plus to the program. ADP has also been able to establish a
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UN Joint Programme on Local Governance and Decentralised Service Delivery
working relationship with the new Somaliland government gaining their support and
commitment to the program.
Reviewed and revised the Information, Education, Communication (IEC) materials to
include the slogans developed which include “Citizen! Participate! In the progress of
your land!”In addition, the IEC materials have included questions on the topics covered
in each of the materials which have also promoted dialogue. The contact details on
where to send the answers to the questions are provided in each of the IEC materials.
A review of the Civic education strategy has been scheduled to take place in the last week of
October 2010.
Puntland
The video recordings of the public meetings and validation workshop were screened during the
community meetings with their municipalities in main villages in the targeted districts. These
videos facilitated dialogue among the communities on issues of their rights to participation,
transparency of the council and their accountability to its citizen. Feedback from a review
nd
workshop undertaken on 21-22 August in Bossaso with the key stakeholders; (I.E targeted
districts, civil society, community representatives among other) brought out several
recommendations on how to improve the program. They include the need to empower village
committees on civic education and utilize them for awareness creation and social mobilization
for outreach events that promote civic rights and responsibilities, need to maximize the use of
community centers as avenues to undertake the outreach activities and the districts office for
dissemination of IEC materials, promote public meetings and focused discussions between the
Mayors, civil society and youth groups. Other recommendation included development of
billboard and expansion of TV and Radio channels to include University TV and BBC radio that
are widely viewed and listened to from urban to rural towns.
3.8. OUTCOME 2.2.: ANNUAL DISTRICT PLANS AND BUDGETS IN UP TO 24 COUNCILS REFLECT
COMMUNITY PRIORITIES
rd
(By Agency) Outcome 2.2./3 quarter of 2010
UNICEF Somaliland
The validation of the DDF in the other remaining five districts; Burao, Boroma, Berbera,
Odweine & Sheikh) undertaken. The participants included: 53-Berbera, 54 - Sheikh, 80-Borama,
99- Burao, and 97- Odweyne. The facilitation of these workshops focused on reaching consensus
on the DDF priorities, create understanding on the projects selection criteria, approve the
selected projects for implementation of 2010 work plan and agree on the next steps for
implementation including establishment of mechanism for community monitoring system.
All the five districts Councils (DC) presented to the Village representatives their draft DDF and
Districts Annual Work Plan. The communities had the opportunity to review and give their
inputs and feedback in relation to whether the draft DDF is based on their priorities that they
were involved in developing during the community consultation process. It was agreed that the
community members needs to be consulted and their consensus sort incase there has to be any
adjustment made to the DDF at whatever level before being approved by the Council. The DC
also presented the projects they selected to be implemented for the year in their AWP
explaining clearly the selection criteria used to identify the projects and villages where the
projects will be implemented.
Some of the concerns raised during the validation workshop include the need for more time for
community consultations to enable the community members to exhaustively deliberate on the
priority projects, need to revise the selection criteria of the projects. It was noted that there
were some of the priorities for villages outside the targeted districts which calls for revisit o f
the village lists to ensure that the DDF review will only include villages in the targeted districts.
It was also recommended that the DDF should be translated into Somali and disseminated to
villages prior to the meeting and the need to build districts council capacity to facilitate
30
UN Joint Programme on Local Governance and Decentralised Service Delivery
participatory dialogues meetings and manage community expectation. There was general
appreciation from the community in having the workshop and highly recommended to be the
practice of the districts.
Community members participating in one of the validation workshops in SL
Community members participating in one of the validation workshops in SL
Puntland
Feedback from the validation workshop from the community indicated the appreciation of the
council involvement in their planning process and recommended that this should be
institutionalized with the council practice. It was however noted that there is need to empower
the districts on how to undertake participatory community dialogue meetings. The village
representatives will also need to be equipped with leadership skills such as assertiveness to
improve their participation in the meetings. In general there is a need to improve on how the
validation workshop outcomes can be improved to avoid districts councils interchanging the
priorities already validated with the communities.
31
UN Joint Programme on Local Governance and Decentralised Service Delivery
3.9 OUTCOME 2.3.: BASIC MECHANISM FOR COMMUNITY MONITORING OF ALL PROJECTS FUNDED BY
THE DEVELOPMENT FUND
rd
(By Outcome 2.3./3 quarter of 2010
Agency)
UNICEF Somaliland and Puntland
The Community monitoring groups were established in those villages whose projects have been
selected for implementation in districts 2010 work-plans. The training will start towards the end of
the year once the contractors for 2010 projects have been identified.
3.10 OUTCOME 2.4.: PUBLIC REPORTING MEETINGS IN UP TO 24 DISTRICTS HELD ANNUALLY
nd
(By Outcome 2.4./2 quarter 2010
Agency)
UNICEF Somaliland
The public meetings for all the six districts will be undertaken early 2011 as agreed with the Mayors
during the quarter three review meeting.
Puntland
In Puntland there two annual public meetings were held and for the first time in history the village
representatives were able to participant in these meetings. The village representatives who
attended the meetings included the youth, women and village elder’s representatives. The
participants included 63 from Garowe, 47- Gardo, and 52 from Galkayo . The community
representatives effectively engaged the District Council Authorities on the implementation of the
development projects in relation to progress, funds utilization and accountability and the way
forward on the utilization of the balance of funds.
The public meetings also focused on the District Development framework issues. The
meetings which were attended by the Mayors, and the MoI Director of planning reviewed
the progress made in the implementation of development projects and provided feedback
to the community members on the progress made, challenges and way forward which
included seeking the community members views on the utilization of funds balance
realized in the course of implementing the identified projects. The community members
made the following recommendations were made
Increase the number of days for the Community Consultation Process (CCP) and Public
meeting workshops.
Increase the number of PIM training of facilitators, MOI, VC, DC, and contractors.
Ensure handouts are available during the public meetings to ensure community members
are able to follow the proceedings
32
UN Joint Programme on Local Governance and Decentralised Service Delivery
Community Members attending Public Meetings in PL
33
UN Joint Programme on Local Governance and Decentralised Service Delivery
3 MONITORING AND EVALUATION
The JPLG outcome evaluation system (OES) carried out the first Outcome Evaluation in
Somaliland in July and the draft report was ready for comments by the JPLG Team in
September. The evaluation is based on data from the baseline report which was finalized
earlier this year. In South central Somalia the newly recruited M&E specialist for MoI went
to Garowe to receive on the job training in August from the M&E specialist there. This is
part of his capacity building to fully understanding how to update MIS, to collect contract
and indicator data as well as to analyse data which is core work for the M&E specialists in
Somaliland and Puntland as well.
Below find the updated MIS indicators for Somaliland and Puntland for quarter three as well
as for project contract data. Training data is in Annex 3 with trainings in Somaliland on
Gender and Involvement of women in local Governance Training (held by UN-Habitat and
with 26 percent of the participants being women). Also ILO held engineers on the job
training (BOQ development) as well as procurement training for district executive officers
and for district procurement officers (there were no female participants in these trainings in
Somaliland).
In Puntland UNICEF carried out PIM trainings in both Gardo, Galkayo and Garowe districts
(with a considerable 56 cent female participants) and UNDP carried out procurement
training (Module C) with a couple of female participants (9 percent) as well as Local
Government Procurement Training (with 44 percent female participants).
As of 25 October 2010 the contract status for Projects in Puntland and Somaliland and South
central Somalia were as follows:
34
UN Joint Programme on Local Governance and Decentralised Service Delivery
Paid Prog.
Region District Village Description Sector Beneficiaries Signed On Contractor Amount
Amount %
Garbage Collection 24-Apr- Al Najah
NUGAL GAROWE Wadajir Sanitation 13,250 5,291.30 1,950.12 100%
Point 2010 Company
Garbage Collection 24-Apr-
NUGAL GAROWE Waberi Sanitation 15,600 Gedeste Company 5,125.72 4,613.15 100%
Point 2010
24-Apr-
NUGAL GAROWE Hodan Community center infrastructure 17,000 Ayaanle Company 12,557.00 11,300.58 100%
2010
Community Market 24-Apr-
NUGAL GAROWE Kalabayr Infrastructure 5,700 Ayaanle Company 11,972.00 10,774.80 100%
Place 2010
24-Apr- Geomatec
NUGAL GAROWE Reebanti Health Post Health 1,660 15,806.50 5,747.32 80%
2010 Company
24-Apr-
NUGAL GAROWE Uun Health Post Health 780 Gedeste Company 16,283.72 14,655.35 100%
2010
Water Hand Pump 24-Apr- Geomatec
NUGAL GAROWE Barwaqo Water 4,689 3,160.28 0%
Well 2010 Company
Al Najax
Hafatul 01-Feb-
BARI BOSSASO MoI Office Building Infrastructure Construction 36,987.35 36,987.35 100%
Arab 2010
Company
22-Apr- Al Najah
BARI BOSSASO Kalabayr Water Reservoir Water 2,220 5,599.48 40%
2010 Company
Elevated Water 21-Apr- Geomatec
BARI BOSSASO Yalho Water 1,960 11,523.14 10,370.83 100%
Tank 2010 35 Company
UN Joint Programme on Local Governance and Decentralised Service Delivery
Community 21-Apr-
BARI BOSSASO Girible A Sanitation 5,340 Hodan Company 10,314.39 9,282.95 100%
Latrines 2010
Somaliland:
Signed Paid Prog.
Region District Village Description Sector Beneficiaries Contractor Amount
On Amount %
Sheikh Sheikh Makaahil 17-Nov- Horn Engineering and
AWDAL BORAMA Infrastructure 32,000 18,015.40 14,412.33 100%
Makahil Community Center 2009 Contruction Company
Sheikh Sheikh Ahmed
17-Nov- Horn Engineering and
AWDAL BORAMA Ahmed Salan Community Infrastructure 6,000 15,623.45 12,498.81 100%
2009 Contruction Company
Salan Center
Sheikh Ali Sheikh Ali Jawhar 17-Nov- Kulmiye Construction
AWDAL BORAMA Infrastructure 12,000 19,208.24 15,366.58 100%
Jawhar Gravel Road 2009 Company
National Construction
Sheikh Sheikh Osman 17-Nov-
AWDAL BORAMA Infrastructure 4,600 and Contracting 18,166.26 16,349.64 100%
Osman Gravel Road 2009
Company
Construction of
Gorayo Water & 17-Nov-
AWDAL BORAMA Berkat at Gorayo 500 Dider Establishment 10,563.50 9,506.94 100%
Awl Sanitation 2009
Awl
Laso Community 01-Nov-
SAHIL BERBERA Infrastructure 2,500 Sahil Social Services 25,525.96 22,973.37 100%
Daawo Market 2009
Towfiq Trading &
Burco Construction of Water & 08-Dec-
SAHIL BERBERA 600 Construction 23,558.22 21,202.40 100%
Kibir Water system Sanitation 2009
Company
Construction of 08-Dec- Marso Construction
SAHIL BERBERA Hamaas Health 690 7,510.42 6,759.42 100%
Health Post 2009 Company
36
UN Joint Programme on Local Governance and Decentralised Service Delivery
Al-Khader
Burco Construction of 26-Dec-
SAHIL BERBERA Infrastructure 7,500 Construction 29,447.60 23,558.08 100%
Sheikh Market 2009
Company
South central Somalia:
Signed Paid Prog.
Region District Village Description Sector Beneficiaries Contractor Amount
On Amount %
District Office
SOUTH HAMAR 24-Jun-
Gobanimo Rehabilitation Infrastructure Qanciye Construction 21,768.00 100%
CENTRAL WEYNE 2010
Hamarweyne
SOUTH Sheikh Anoole Primary 08-Jun- Peace Construction &
DAYNILE Raadaar Infrastructure 17,852.60 100%
CENTRAL and Secondary School 2010 Building Improvement
SOUTH Hawa Medina Meat Market 02-Jun- Horseed Construction
WADAJIR Infrastructure 23,712.50 100%
CENTRAL Tako Rehabilitation Phase II 2010 Company
37
UN Joint Programme on Local Governance and Decentralised Service Delivery
4 BUDGET DELIVERY AGAINST TARGET
The budget against the revised work plan for the JPLG for 2010 was $ 15.4M -+
-as indicated in the tables which follows:
TABLE 1 JPLG RESOURCES SUMMARY 2010
38
UN Joint Programme on Local Governance and Decentralised Service Delivery
TOTAL FUNDS FOR 2010 - including carry over and new funds
DENMARK maybe TOTALS BY
SIDA EC DFID pass through ITALY USAID NORWAY UNDP UNCDF AGENCY
Pass through Through UNDP Pass through Through UNDP Pass through
UN Habitat 461,435 1,679,298 2,140,733
UNDP 897,723 1,617,500 294,000 1,500,000 2,100,000 596,000 7,005,223
UNICEF 239,515 1,053,382 1,292,897
ILO 344,839 993,146 1,337,985
UNCDF - - 600,000 600,000
TOTAL BY DONOR 1,943,512 5,343,326 2,111,023 294,000 1,500,000 2,100,000 1,000,000 596,000 600,000 15,487,861
Hard Pledge
GRAND TOTAL 15,487,861
2010 Draft - Summary of revised JPLG work plan and budget figures
UN AGENCY SOMALILAND PUNTLAND SOUTH CENTRAL NAIROBI TOTAL BY AGENCY
UN HABITAT 2,294,807 1,500,614 396,057 862,894 5,054,372
UNDP 2,317,301 1,955,160 2,229,087 1,024,849 7,526,397
UNICEF 736,588 387,768 353,421 244,662 1,722,439
ILO 845,221 703,339 72,225 816,270 2,437,055
UNCDF 601,875 387,875 53,500 160,500 1,203,750
PCU 582,936 582,936
TOTAL 6,795,792 4,934,756 3,104,290 3,692,111 18,526,949
UNFUNDED 1,450,040 992,155 676,596 44,955 3,163,746
Funding gap as of
March 2010 : 3,163,746
39
5 CUMULATIVE EXPENDITURES TO DATE
The following is a summary of cumulative expenditures for the year 2010 (by the end of the 3rd quarter
2010) by UN Agency and donor and major expenditure categories, both by MDTF and EC expenditure
categories.
Note all figures are in US$ and include committed funds.
The cumulative expenditure to date in 2010 is US$ 9,773,979 or 63% of the 2010 annual workplan and
budget.
Table 1 JPLG Expenditures (EC categories) by UN agency for 3rd quarter 2010 - all figures are in US$
UNICEF UNDP UN Habitat UNCDF ILO PCU TOTALS %
Expenditure
Expenditure Category
Human Resources 31
476,058 736,299 1,238,236 0 507,690 80,159 3,038,442
Travel 83,260 463,024 22,920 30,980 122,813 16,529 739,526 8
Equipment and Supplies 2
3,655 43,116 114,458 434 1,183 8,569 171,416
Local office/action 6
0 261,521 80,844 120 215,783 0 558,267
Other costs and services 5
0 410,930 18,110 32,590 13,009 6,698 481,337
Others: works, contracts, 45
sub-grants, training and
capacity building 711,882 2,257,366 781,169 28,700 650,023 4,180 4,433,319
Administrative costs 4
(fees)
88,814 40,841 157,902 39 64,076 0 351,672
TOTALS 1,363,669 4,213,097 2,413,639 92,863 1,574,576 116,135 9,773,979 100
UN Joint Programme on Local Governance and Decentralised Service Delivery
Table 2 JPLG Expenditures (MDTF categories) by UN agency for 3rd quarter 2010 - all figures are in US$
%
UNICEF UNDP UN Habitat UNCDF ILO PCU TOTALS
Expenditure
Expenditure Category
Supplies, commodities,
equipment, travel and 86,916 767,661 218,222 434 339,779 25,098 1,438,109 14.7
transport
Personnel (staff,
476,058 736,299 1,238,236 30,980 507,690 80,159 3,069,422 31.4
consultants and travel)
Capacity development 711,882 2,093,221 742,892 28,700 650,023 4,180 4,230,897 43.3
Contracts (DC
164,145 38,277 32,590 235,012 2.4
investments)
Other direct costs - 410,930 18,110 120 13,009 6,698 448,867 4.6
Administrative costs
88,814 40,841 157,902 39 64,076 - 351,672 3.6
(fees)
TOTALS 1,363,669 4,213,097 2,413,639 92,863 1,574,576 116,135 9,773,979 100
Table 3 JPLG Expenditures by donor for 3rd quarter 2010 - all figures are in US$
UNICEF UNDP UN Habitat UNCDF ILO PCU TOTALS %
Expenditure
Donor
SIDA 665,729 110,744 559,940 438,215 38,226 1,812,853 19%
DFID 143,182 337,386 825,869 329,536 24,655 1,660,627 17%
EC 554,758 562,109 1,027,830 806,825 53,255 3,004,777 31%
Italy 583,443 583,443 6%
USAID 1,579,036 1,579,036 16%
Denmark 86,029 86,029 1%
UNDP (BCPR) 954,350 954,350 10%
UNDP (TRAC) - 0%
UNDP - 0%
Norway - 0%
UNCDF 92,863 92,863 1%
TOTAL 1,363,669 4,213,097 2,413,639 92,863 1,574,576 116,135 9,773,979 100%
denotes funds transferred from UNDP to UNHABITAT for 16 districts in Mogadishu
41
UN Joint Programme on Local Governance and Decentralised Service Delivery
ANNEX 1 PROGRESS AGAINST OVIS
ANNEX 1A : REPORTING FRAMEWORK FOR THE JPLG – 3RD QUARTER 2010 - SOMALILAND
Ref. JPLG Results Benchmark Indicators Targets 2010 Means of Progress till date: Progress till date: Progress till date:
Verification 1st Quarterly 2nd Quarterly 3rd Quarterly
Report 2010 Report 2010 Report 2010
Target: SL: Sheik,
Odweine, Berbera,
Bormara, Hargeisa, As of 30
Burao As of 31 March 2010 As of 30 June 2010 September 2010
1 Expected results under
specific Objective 1 by
2012
1.1 Local government policy, Local Revision in (1) Revision of Somaliland Consultants reports Consultants have Consultants have Local Government
legal and regulatory Government/Councils Somaliland, (2) and Puntland LG laws and Government been contracted but been contracted Laws are under
framework in the 3 rules and regulations Puntland and (3) with initiated Revised Laws Passed have not yet started but have not yet review
regions of Somalia drafted the TFG started
initiated
Drafted policies Local governments n/a No data available No data available Local Government
implemented implement new policies Laws are under
review
Drafted regulations Local governments n/a No data Available No data Available Local Government
implemented implement new Laws are under
regulations review
1.2 Up to 98 districts have LC establishment per No. of LC members per SL 2, PL 2, SC 0 The R&D Law LC Hargeisa 25, Hargeisa 25, Hargeisa 25,
legitimate councils council grade council grade election results Borama 21, Berbera Borama 21, Berbera Borama 21,
established and 21, Burao 21, Sheikh 21, Burao 21, Berbera 21, Burao
operational in selected 13, Odweine 17 Sheikh 13, Odweine 21, Sheikh 13,
locations 17 Odweine 17
12 LC annual meetings No. of meetings 6 meetings in each Minutes of Meetings Burao 2, Borama 2, Hargeisa 0, Borama Hargeisa 1,
held functioning LCs in SL and of DCs and Register Odweine 0, Berbera 0, Berbera 0, Sheikh Borama 1, Berbera
PL Book 2, Berbera 1, sheikh 0, Burao 0, 0, Sheikh 0, Burao
0, Hargeisa 2 Odweine 0 1, Odweine 1.
Hargeisa 0
42
UN Joint Programme on Local Governance and Decentralised Service Delivery
At least 90% of LC % of local council 50% of resolutions Minutes of Meetings Burao 80%, Borama No data Hargeisa Borama
resolutions implemented resolutions implemented in SL; and of DCs and Register 70%, Odweine no 75%, Berbera N/A,
implemented 30% in PL by functioning Book as well as data, Berbera 20%, Sheikh N/A, Burao
LCs official memo to Sheikh no data, 90%, Odweine
relevant Hargeisa 90% (all 40%, Hargeisa 60%
departments claimed)
100% of new by laws No. of by-laws passed 70% of new by laws Minutes of Meetings Burao None, Hargeisa 0, Borama No bylaws by any
passed are implemented and implemented passed are implemented of DCs and Register Borama 50%, 0, Berbera 0, Sheikh of the districts
Book Odweine no Data, 0, Burao 0,
Berbera 20%, Sheikh Odweine 0
no data available,
Hargeisa 15% (all
claimed)
12 Council executive No. of meetings 6 EC meetings held in Record of Executive Burao 2, Borama 11, Hargeisa 12, Borama 12,
committee meetings each functioning LCs in Committee Odweine None, Borama 3, Berbera Berbera 12, Sheikh
held SL and PL Meetings Berbera 12, Sheikh 9, Sheikh 9, Burao 6, Burao 12,
None, Hargeisa 3 12, Odweine 0 Odweine 2,
Hargeisa 12
90% of council executive % of council executive 70% of resolutions Record of Executive Burao 50%, Borama Hargeisa, Borama Borama 90%,
committee decisions committee decisions implemented in SL; and Committee 60%, Odweine no EC 75%, Berbera 90%, Berbera 80%,
implemented implemented 50% in PL by functioning Meetings meetings. Berbera Sheikh 90%, Burao Sheikh 70%, Burao
LCs 10%, Sheikh no 85%, Odweine no 95%, Odweine no
data, Hargeisa 90% meetings data, Hargeisa
95%
60 Sub-committee No. of meetings 20 SC meetings in each Record of Sub- Burao 2, Borama 20, Hargeisa 0, Borama Borama 0, Berbera
meetings held annually functioning LCs in SL and committee meetings Odweine None, 0, Berbera 2, Sheikh 0, Sheikh 0, Burao
PL (records usually only Berbera 15, Sheikh 0, Burao 0, 0, Odweine 0,
kept for a limited None, Hargeisa 18 Odweine 0 Hargeisa 0
period of time)
Establishment of village No. of village 80% of VCs established District Record Burao 100%, 100% of VCs 100% of Village
committees (VCs) as per committees in place SL and 70% in PL in each Borama 100%, established in all Councils exist
LG law functioning LCs Odweine 100%, districts
Berbera 100%,
Sheikh 100%,
Hargeisa 100%
At least 90% of Village % of functional Village 70% of VCs in SL are District Record Burao 90%, Borama Hargeisa 70%, 88% of all villages
Committees are Committees functional; 50% in PL 90%, Odweine 60%, Borama 90%, operational
functional function according to Berbera 100%, Berbera 90%,
law Sheikh 100%, Sheikh 95%, Burao
Hargeisa 70% 90%, Odweine 90%
43
UN Joint Programme on Local Governance and Decentralised Service Delivery
5 departments in place No. of departments in 50% of LCs have Capacity Burao 5, Borama 4, Hargeisa 10, Borama 4, Berbera
place departments in place in Assessment/periodic Odweine 3, Berbera Borama 5, Berbera 5, Sheikh 4, Burao
SL; 40% in PL function visits 5, Sheikh 4, 4, Sheikh 4, Burao 4, Odweine 3,
according to law Hargeisa 9 5, Odweine Hargeisa 10
1.3 Up to 98 rural and urban 1 approved annual LC Approved annual plan 100% of target districts Annual Plan from DC Burao 1, Hargeisa 1 100% of target All districts have
councils' capacity to plan LCs in SL, PL and SC have districts have Annual Plans
govern and manage approved plans Approved Annual
service delivery Plan
enhanced
100% LCs mainstream No. of LCs 50% of target LCs Annual Plan from DC Burao Only Burao 17%
HIV/AIDS and gender in mainstreaming HIV and
plans AIDS and Gender
5 department workplans Approved departmental n/a Department Plan Burao Hargeisa none, Borama 0, Berbera
plan Borama None, 0, Sheikh 0, Burao
Berbera None, 4, Odweine 0,
Sheikh None, Burao Hargeisa 0
3 Departmental
Workplans,
Odweine none
1 approved annual Approved budget 100% of target LCs in SL Annual Budget from 50% of target 100% target Exist in all Districts
budget and PL have an approved DC districts have an districts have
budget approved budget Approved budgets
for 2010
At least 80% of planned % of results achieved 60% of target LC in SL; Annual Reports No data No data Could not be
results achieved in SL 50% in PL achieve 70% of verified
and PL. 70% in SC planned targets
At least 90% of budget Budget utilisation rate 80% budget utilsation Financial Report Borama 90%, Hargeisa 90%, Borama 95%,
utilisation achieved by target LCs from DC Berbera 40%, Sheikh Borama 40%, Berbera 80%,
40%, Odweine no Berbera 35%, Sheikh , Burao
data, Burao no data, Sheikh 30%, Burao 78.3%, Odweine
Hargeisa 90% 95%, Odweine 5% 70%, Hargeisa
81.07%
Quarterly financial Approved financial n/a Financial Statements None Hargeisa 3, Borama Borama 2, Berbera
statements approved by statements Signed monthly 3, Berbera 3, Sheikh 3, Sheikh 3, Burao
LC Executive Committee 2, Burao 2, 3, Odweine 0,
Odweine 2 Hargeisa 3
4 internal audit reports No. of internal audit n/a Quarterly internal None Hargeisa 3, Borama Borama 1, Berbera
approved by LCs reports approved by LC Audit reports None, Berbera 1, Sheikh 0, Burao
Verified by Site visit None, Sheikh none, 3, Odweine 0,
Burao 0, Odweine 0 Hargeisa 0
1 external audit report Approved audit reports 1 annual audit conducted Audit Report None Hargeisa none, No external audit
approved by LC in each target LC in SL, Borama None, in any of the
PL, SC Berbera 1, Sheikh districts
44
UN Joint Programme on Local Governance and Decentralised Service Delivery
none, Burao 0,
Odweine 0
50% of Central No. of councils n/a Financial Report Berbera 1, Sheikh 1, Hargeisa 50%, Borama 20%,
Government financing from DC Burao 1, Berbera 1, Borama not Berbera 0%,
utilised for development Borama 1 received, Berbera Sheikh 0, Burao 0,
in LC Grade A-C and 10% not received, Odweine 0,
in Grade D LCs Sheikh not Hargeisa 0
received, Burao not
received, Odweine
not received
Procurement committee Committee in place and 100% of target LCs have Site Visit 67% of target 50% of target 50%
in place and operational 4 annual meetings held an operational districts have districts have
Procurement Committee operational operational
procurement procurement
committee committee
At least 85% of planned No. of contracts 85% of planned Contract Monitoring None 0% in all districts Borama 0%,
procurement awarded against target procurement MIS Berbera 90%,
implemented implemented in target Sheikh 60%, Burao
districts 85%, Odweine
60%, Hargeisa 5%
Staff establishment per No. and type of staff (A- n/a Capacity Assessment Borama 160, Borama 160, Borama 160,
LC grade (A-B/D) B/D) report + ? Staff Berbera 149, Sheikh Berbera 386, Berbera 386,
establishment 29, Odweine 12, Sheikh 29, Odweine Sheikh 29,
profiles Burao 297, Hargeisa 12, Burao 243, Odweine 12,
397 Hargeisa 397 Burao 243,
Hargeisa 397
LCs implementing the LG No. of LCs implementing 50% of target LCs Site Visit None None No HR
Human Resources the HR management implement HR guidelines Management
Management guidelines guidelines Guidelines
Developed
Functional data Up to date date n/a Site Visit None None Nil
management system for managenent system
LC services - Births,
deaths, voter
registration, application
for registration of
persons, land
registration; education,
health services, district
maps, district profile -
80% in SL and PL, 70% in
SC
45
UN Joint Programme on Local Governance and Decentralised Service Delivery
Implementation of No. of LCs with up to 100% of target districts MIS Reports 33% 0% Nil
CDD/DevInfo/Project date data on projects
management M&E/MIS implemented and basis
- 80% in SL and PL, 70% development statistics
in SC
Reconciliation Reconciliation structure n/a Site Visit 1 in Berbera Hargeisa 0, Borama Customary
mechanism in place at in place 0, Berbera 0, Sheikh Mechanisms in
local council level - 90% 0, Burao 0, place but not
in SL and PL and 75% in Odweine 0 written down
SC
At least 80% of reported % of disputes resolved n/a Berbera 60% Hargeisa 50%, Borama 80%, No
disputes resolved in SL Borama disputes reported
and PL, 60% in SC 50%,Berbera 90%, in Berbera &
Sheikh 70%, Burao Sheikh, Burao
91%, Odweine 60% 80%, Odweine
75%, Hargeisa 60%
1.4 Target district councils Sources and means of Approved revenue plan SL 2, PL 2, SC 0 Revenue Reports Berbera, Borama Exists in all A,B, and Revenue collection
have increased revenue generation and implementation C districts Plan Exists in all
awareness about options identified in all LCs modality target districts
of revenue generation
90% of quarterly and % of revenue targets 70% of target met by 2 Revenue Berbera 80%, Hargeisa 95%, Borama 80%,
annual revenue targets met SL councils Reports/Annual Borama 70% Borama 50%, Berbera 95%,
met for 80% of LCs in SL Budget/Annual Berbera 55%, Sheikh 25%, Burao
and PL, and 70% of LCs in reports Sheikh 30%, Burao 78.3%, Odweine
SC 95%, Odweine 5% 40%, 83.97%
1.5 All eligible district At least 80% of councils % of councils with 100% of target districts MIS Reports None None 0%
councils have at least 1 have one project funded projects funded implement at least one
priority service delivery in SL and PL and 70% in project
project funded annually SC
150 projects No. of projects 20 projects in progress MIS Reports None None Borama 2, Berbera
implemented across the 0, Sheikh 0, Burao
region 0, Odweine 0,
Hargeisa 1
LCs have and implement No. of LCs with up to n/a Site Visit Manual asset Borama, Hargeisa, Manaul Asset
an asset management date asset register management Berbera, and Burao Register is made
system - 90% in SL and PL system formats available only in
and 80% in SC developed and in the handover
use in all districts periods
except Sheikh and
Odweine
46
UN Joint Programme on Local Governance and Decentralised Service Delivery
1.6 300 communities and Private sector No. of contracts with All target districts have 1 MIS Reports Borama 4, Hargeis No contracts Borama 2, Berbera
100 private sector service contractors delivering private sector firms contracts awarded to 2, the rest None awardeded in all 0, Sheikh 0, Burao
providers awarded services on behalf/in private sector districts 0, Odweine 0,
contracts to delivery partnership with district Hargeisa 0
priority services and councils - 90% of LCs
works award 2 contracts to the
private sector in SL and
PL
Community groups No of projects awarded n/a CDRD PMS None Borama 0, Berbera
engaged to deliver to community groups 0, Sheikh 0, Burao
services on behalf/in 0, Odweine 0,
partnership with district Hargeisa 0
councils - 95% of LCs
award at least 3
contracts to community
groups in SL and PL
2 Expected results under
specific Objective 2 by
2012
2.1 Target communities in up Coverage by district/ No. of districts SL 6, PL 2, SC 2 ? Not measurable 0
to 98 districts have basic number of people - 98
understanding of their districts covered
rights and responsibilities
vis-a-vis district councils
2.2 Annual district plans and Planning meetings No. of meetings held SL 6, PL 2, SC 2 Site Visit / CAP Borama 1, Berbera
budgets in 98 councils between LCs/ Village Forms 0, Sheikh 1, Burao
reflect community Committees and other 0, Odweine 0,
priorities existing community Hargeisa 6
groups held - 100%
2.3 Basic mechanism for Communities approve No. of sign offs 50% of projects in target User-group None Nil
community monitoring of and sign off follow-up LCs in SL and PL have Monitoring Forms
all projects funded by the approvals leading to community monitoring
development fund follow-up installments - component
strengthened and 100%
operational
2.4 Public reporting meetings LC quarterly No. of reports displayed SL 6, PL 2, SC 2 DC reports Borama 0, Berbera
in 98 districts held activity/project, plans, 0, Sheikh 0, Burao
annually financial and 0, Odweine 0,
procurement reports Hargeisa 0
displayed on noticeboard
- 100%
47
UN Joint Programme on Local Governance and Decentralised Service Delivery
LC meetings with No. of meetings held SL 6, PL 2, SC 2 Site Visits Borama 1, Berbera
communities held every 0, Sheikh 1, Burao
six months - 100% 3, Odweine 1,
Hargeisa 1
Annual LC reports No. of LCs publishing 50% of target LCs DC annual Report Borama 0, Berbera
published - 100% annual reports 0, Sheikh 0, Burao
0, Odweine 0
48
UN Joint Programme on Local Governance and Decentralised Service Delivery
ANNEX 1B: REPORTING FRAMEWORK FOR THE JPLG – 3RD QUARTER 2010 - PUNTLAND
Ref. JPLG Results Benchmark Indicators Targets 2010 Means of Verification Progress till date: 1st Progress till date: 2nd Progress till date:
Quarterly Report 2010 Quarterly Report 2010 3rd Quarterly
Report 2010
Target: PL : Garowe,
Bossaso, Gardo,
Galkayo As of 30 September
As of 31 March 2010 As of 30 June 2010 2010
1 Expected results
under specific
Objective 1 by 2012
1.1 Local government Local Revision in (1) Revision of Consultants reports and Not yet officially initiated Not yet officially initiated Not yet officially
policy, legal and Government/Councils Somaliland, (2) Somaliland and Government Revised /reviewed the legal frame /reviewed the legal frame initiated /reviewed
regulatory rules and regulations Puntland and (3) Puntland LG laws Laws Passed work for LG in PL; work for LG in PL; the legal frame work
framework in the 3 drafted with the TFG initiated although there is an although there is an for LG in PL;
regions of Somalia Article # 7 which sets up Article # 7 which sets up although there is an
initiated ground of the PL-LGs ground of the PL-LGs Article # 7 which
frame work frame work sets up ground of
the PL-LGs frame
work
Drafted policies Local governments n/a NIL NIL NIL
implemented implement new
policies
Drafted regulations Local governments n/a NIL NIL NIL
implemented implement new
regulations
49
UN Joint Programme on Local Governance and Decentralised Service Delivery
1.2 Up to 98 districts LC establishment per No. of LC members SL 4, PL 2, SC 0 The PL Local Govt Law Gardo: 27 Galka’yo: 31 Gardo: 27 Galka’yo: 31 Gardo: 27 Galka’yo:
have legitimate council grade per council grade LC and LG Garowe: 27 but now only Garowe: 27 but now only 31 Garowe: 27
councils established election/selection 8 permanent councilors 8 permanent councilors in Bossaso: 27 but
and operational in results in place Bossaso: 27 but place Bossaso: 27 but currently they were
selected locations currently they were currently they were dissolved by
dissolved by presidential dissolved by presidential presidential decree
decree decree
12 LC annual No. of meetings 6 meetings in each Minutes of Meetings of 2 annual meetings X 4 2 annual meetings X 4 DCs 2 annual meetings X
meetings held functioning LCs in SL DCs and Register Book DCs and regularly take and regularly take place 4 DCs and regularly
and PL place take place
At least 90% of LC % of local council 50% of resolutions Minutes of Meetings of Garowe: 2 resolutions Garowe: 4 resolutions Garowe: 5
resolutions resolutions implemented in SL; DCs and Register Book passed and 100% passed and 100% resolutions passed
implemented implemented and 30% in PL by implemented. Gardo: 2 implemented. Gardo: 3 and 100%
functioning LCs passed and 100% passed and 100% implemented.
implemented, Galka`yo: 3 implemented, Galka`yo: 5 Gardo: 4 passed and
passed and 100% passed and 100% 100% implemented,
implemented, Bossaso: implemented, Bossaso: no Galka`yo: 3 passed
no resolutions passed resolutions passed (no and 100%
council at all) implemented,
Bossaso: no
resolutions passed
(no council at all)
100% of new by laws No. of by-laws 70% of new by laws Minutes of Meetings of NIL NIL NIL
passed are passed and passed are DCs and Register Book
implemented implemented implemented
12 Council executive No. of EC meetings 6 EC meetings held Record of Executive Garowe: 6 meetings Garowe: 6 meetings Garowe: 6 meetings
committee meetings in each functioning Committee Meetings (1x2weeks), Galka`yo & (1x2weeks), Galka`yo & (1x2weeks),
held LCs in SL and PL Gardo: 12 meetings ( Gardo: 12 meetings ( Galka`yo & Gardo:
biweekly). Bossaso: 7 biweekly). Bossaso: no 12 meetings (
meetings (biweekly, council at all biweekly). Bossaso:
before they were no council at all
dissolved on 25th
february)
50
UN Joint Programme on Local Governance and Decentralised Service Delivery
90% of council % of council 70% of resolutions Record of Executive Garowe: 2 resolutions Garowe: 4 resolution Garowe: 5
executive committee executive implemented in SL; Committee Meetings passed and 100% passed and 100% resolutions passed
decisions committee decisions and 50% in PL by implemented. Gardo: 2 implemented. Gardo: 3 and 100%
implemented implemented functioning LCs passed and 100% passed and 100% implemented.
implemented, Galka`yo: 3 implemented, Galka`yo: 5 Gardo: 4 passed and
passed and 100% passed and 100% 100% implemented,
implemented, Bossaso: implemented, Bossaso: no Galka`yo: 3 passed
no resolutions passed resolutions passed (no and 100%
council at all) implemented,
Bossaso: no
resolutions passed
(no council at all)
60 Sub-committee No. of sub 20 SC meetings in Record of Sub- Sub-committees Sub-committees meetings Sub-committees
meetings held committee meetings each functioning LCs committee meetings. meetings are hold on ad are hold on ad hoc basis meetings are hold
annually in SL and PL hoc basis on ad hoc basis
Establishment of No. of village 80% of VCs District Record Garowe: 24 VDCs. Garowe: 24 VDCs. Garowe: 24 VDCs.
village committees committees in place established SL and Bossaso: 25 VDCs. Gardo: Bossaso: 25 VDCs. Gardo: Bossaso: 25 VDCs.
(VCs) as per LG law 70% in PL in each 20 VDCs Galka`yo: 20 20 VDCs Galka`yo: 20 Gardo: 20 VDCs
functioning LCs VDCs VDCs Galka`yo: 20 VDCs
At least 90% of % of functional 70% of VCs in SL; District Record Garowe : 16 functional Garowe : 16 functional Garowe : 16
Village Committees Village Committees 50% in PL function VDCs (67%), Bossaso: 20 VDCs (67%), Bossaso: 20 functional VDCs
are functional according to law functional VDCs (80%), functional VDCs (80%), (67%), Bossaso: 20
Gardo: 13 functional Gardo: 13 functional VDCs functional VDCs
VDCs (76%) Galka`yo: 16 (76%) Galka`yo: 16 (80%), Gardo: 13
functional VDCs (80%) functional VDCs (80%) functional VDCs
(76%) Galka`yo: 16
functional VDCs
(80%)
5 departments in No. of departments 50% of LCs have Capacity Garowe: 6 departments, Garowe: 6 departments, Garowe: 6
place in place departments in Assessment/periodic Bossao: 9 departments, Bossao: 9 departments, departments,
place in SL; 40% in visits Gardo: 5 departments Gardo: 5 departments and Bossao: 9
PL function and Galka’yo: 5 Galka’yo: 5 departments departments, Gardo:
according to law departments 5 departments and
Galka’yo: 5
departments
1.3 Up to 98 rural and 1 approved annual LC Approved annual 100% of target Annual Plan from DC Garowe, Bossaso, Gardo Garowe, Bossaso, Gardo & Garowe, Bossaso,
urban councils' plan plan districts LCs in SL, PL & Galka’io have approved Galka’io have approved Gardo & Galka’io
capacity to govern and SC have annual plan annual plan have approved
and manage service approved plans annual plan
delivery enhanced
51
UN Joint Programme on Local Governance and Decentralised Service Delivery
100% LCs No. of LCs 50% of target LCs Annual Plan from DC No data available No data available No data available
mainstream HIV/AIDS mainstreaming HIV
and gender in plans and AIDS and
Gender
5 department Approved n/a Department Plan No data available No data available No data available
workplans departmental plan
1 approved annual Approved budget 100% of target LCs Annual Budget from DC 100% approved annual 100% approved annual 100% approved
budget in SL and PL have an budget in place in the 4 budget in place in the 4 annual budget in
approved budget districts. districts. place in the 4
districts.
At least 80% of % of results 60% of target LC in Annual Reports No data available No data available No data available
planned results achieved SL; 50% in PL
achieved in SL and PL. achieve 70% of
70% in SC planned targets
At least 90% of Budget utilisation 80% budget Financial Report from 100% of budget utilized 100% of budget utilized 100% of budget
budget utilisation rate utilsation achieved DC for the 4 districts for the 4 districts utilized for the 4
by target LCs districts
Quarterly financial Approved financial n/a Financial Statements Garowe: 3 Bossaso: 1 Garowe: 3 Gardo: 3
statements approved statements Signed monthly Gardo: 3 Galka`yo: 3 Galka`yo: 3 Bossaso : no
by LC Executive council at all
Committee
4 internal audit No. of internal audit n/a Quarterly internal Audit Garowe:1 Bossaso:2 Garowe:0 Bossaso: no Garowe:1 Bossaso:
reports approved by reports approved by reports Verified by Site Gardo:4 Galka`yo:3 Council Gardo:2 no Council Gardo:1
LCs LC visit Galka`yo:2 Galka`yo:1
1 external audit Approved audit 1 annual audit Audit Report None None None
report approved by reports conducted in each
LC target LC in SL, PL,
SC
50% of Central No. of councils n/a Financial Report from No data Only Garowe receives Only Garowe
Government DC fiscal transfer from central receives fiscal
financing utilised for government transfer from central
development in LC government
Grade A-C and 10% in
Grade D LCs
52
UN Joint Programme on Local Governance and Decentralised Service Delivery
Procurement Committee in place 100% of target LCs Site Visit Procurement committee Procurement committee Procurement
committee in place and 4 annual have an operational exists in the 4 districts exists in the 4 districts committee exists in
and operational meetings held Procurement the 4 districts
Committee
At least 85% of No. of contracts 85% of planned Contract Monitoring Will report in the next Garowe : 7 projects, Garowe : 6 Projects,
planned procurement awarded against procurement MIS quarter Bossaso: 4 Projects Bossaso: 2 Projects
implemented target implemented in
target districts
Staff establishment No. and type of staff n/a Capacity Assessment Garowe:32 Bossaso:207 Garowe:93 Bossaso:226 Garowe:93
per LC grade (A-B/D) (A-B/D) report + establishment Gardo:46 Galka`yo:184 Gardo:46 Galka`yo:184 Bossaso:226
profiles from CSC Gardo:46
Galka`yo:184
LCs implementing the No. of LCs 50% of target LCs Site Visit HR management HR management HR management
LG Human Resources implementing the implement HR guidelines are not well guidelines are not well guidelines are not
Management HR management guidelines developed and developed and well developed and
guidelines guidelines documented documented documented
Functional data Up to date date n/a Site Visit Computerized financial Computerized financial Computerized
management system managenent system system is in place for the system is in place for the 4 financial system is in
for LC services - 4 target districts target districts place for the 4
Births, deaths, voter target districts
registration,
application for
registration of
persons, land
registration;
education, health
services, district
maps, district profile -
80% in SL and PL,
70% in SC
Implementation of No. of LCs with up to 100% of target MIS Reports will report in the next Garowe: 7 projects. Garowe : 6 Projects,
CDD/DevInfo/Project date data on districts quarter Bossaso: 4 projects Bossaso: 2 Projects
management projects
M&E/MIS - 80% in SL implemented and
and PL, 70% in SC basis development
statistics
Reconciliation Reconciliation n/a Site Visit Reconciliation Reconciliation Reconciliation
mechanism in place structure in place mechanisms are in place mechanisms are in place mechanisms are in
at local council level - and effective in the 4 and effective in the 4 place and effective
90% in SL and PL and districts districts in the 4 districts
75% in SC
53
UN Joint Programme on Local Governance and Decentralised Service Delivery
At least 80% of % of disputes n/a Garowe: 80% of reported Garowe: 90% of reported Garowe: 85% of
reported disputes resolved disputes are resolved, disputes are resolved, reported disputes
resolved in SL and PL, Gardo: 90% Bossaso 75%. Gardo: 90% Bossaso 70%. are resolved, Gardo:
60% in SC Galka`yo: 60% Galka`yo: 70% 90% Bossaso 60%.
Galka`yo: 70%
1.4 Target district Sources and means of Approved revenue SL 2, PL 2, SC 0 Revenue Reports Revenue collection Revenue collection Revenue collection
councils have revenue generation plan and process undergoing process undergoing based process undergoing
increased identified in all LCs implementation based on the existing on the existing revenue based on the
awareness about modality revenue collection collection bylaws existing revenue
options of revenue bylaws collection bylaws
generation
90% of quarterly and % of revenue targets 70% of target met Revenue No data No data No data
annual revenue met by 2 SL councils Reports/Annual
targets met for 80% Budget/Annual reports
of LCs in SL and PL,
and 70% of LCs in SC
1.5 All eligible district At least 80% of % of councils with 100% of target MIS Reports Will report in the next Garowe: 7 projects. Garowe : 6 Projects,
councils have at councils have one projects funded districts implement quarter Bossaso: 4 projects Bossaso: 2 Projects
least 1 priority project funded in SL at least one project
service delivery and PL and 70% in SC
project funded
annually
150 projects No. of projects 20 projects in MIS Reports Will report in the next Garowe: 7 projects. Garowe : 6 Projects,
implemented across progress quarter Bossaso: 4 projects Bossaso: 2 Projects
the region
LCs have and Asset Register is not Asset Register is not there Asset Register is not
implement an asset there in all the districts, in all the districts, but they there in all the
management system but they have an have an inventory of the districts, but they
- 90% in SL and PL inventory of the items in items in a list. have an inventory of
and 80% in SC a list. the items in a list.
1.6 300 communities Private sector No. of contracts All target districts MIS Reports Will report in the next Garowe: 7 projects. Garowe : 6 Projects,
and 100 private contractors delivering with private sector have 1 contracts quarter Bossaso: 4 projects Bossaso: 2 Projects
sector service services on behalf/in firms awarded to private
providers awarded partnership with sector
contracts to delivery district councils - 90%
priority services and of LCs award 2
works contracts to the
private sector in SL
and PL
54
UN Joint Programme on Local Governance and Decentralised Service Delivery
Community groups No of projects n/a CDRD PMS No data No data No data
engaged to deliver awarded to
services on behalf/in community groups
partnership with
district councils - 95%
of LCs award at least
3 contracts to
community groups in
SL and PL
2 Expected results
under specific
Objective 2 by 2012
2.1 Target communities Coverage by district/ No. of districts SL 4, PL 2, SC 2 ? There is no There is no administrative There is no
in up to 98 districts number of people - administrative data data available in the administrative data
have basic 98 districts covered available in the Districts Districts available in the
understanding of Districts
their rights and
responsibilities vis-
a-vis district councils
2.2 Annual district plans Planning meetings Meetings planned to Meetings planned to take Meetings planned
and budgets in 98 between LCs/ Village take place twice a year place twice a year take place twice a
councils reflect Committees and year
community other existing
priorities community groups
held - 100%
2.3 Basic mechanism for Communities No. of sign offs 50% of projects in User-group Monitoring Will report in the next Garowe: 21 Comminity Garowe: 18
community approve and sign off target LCs in SL and Forms quarter Monitoring Groups (7 Comminity
monitoring of all follow-up approvals PL have community projects x 3 Member) Monitoring Groups
projects funded by leading to follow-up monitoring Bossaso: 9 Comminity (6 projects x 3
the development installments - 100% component Monitoring Groups (3 Member) Bossaso:
fund strengthened projects x 3 Member) 6 Comminity
and operational Monitoring Groups
(2 projects x 3
Member) are now
functional and
report to the DC
55
UN Joint Programme on Local Governance and Decentralised Service Delivery
2.4 Public reporting LC quarterly No. of reports SL 4, PL 2, SC 2 DC reports None None The 4 target DCs
meetings in 98 activity/project, displayed developed their
districts held plans, financial and procurement plans
annually procurement reports for 2010 projects
displayed on
noticeboard - 100%
LC meetings with No. of meetings SL 4, PL 2, SC 2 Site Visits Meetings planned to take Meetings planned to take Meetings planned to
communities held held place twice a year place twice a year take place twice a
every six months - year
100%
Annual LC reports No. of LCs 50% of target LCs DC annual Report None None None
published - 100% publishing annual
reports
56
UN Joint Programme on Local Governance and Decentralised Service Delivery
RD
ANNEX 2 JPLG MISSIONS TO SOMALILAND AND PUNTLAND IN 3 QUARTER 2010
Name Number of days to Number of missions to Number of days to Number of missions to
Somaliland Somaliland Puntland Puntland
Joanne Morrison, PCU 3 1 9 2
Nicoletta Feruglio, UNDP 7 1 4 2
Amy Gill, UNDP 10 3 11 2
Lilian Ogonya, UNDP 0 0 2 1
Uffe Poulsen, PCU 6 1 11 2
Olof Nunez, UN-Habitat - - 4 1
Paula Pennanen, UN-Habitat - - - -
Anthony Lamba, UN-Habitat 4 1 3 1
Enkhtuya Saldan, UN-Habitat 5 1 - -
Maureen Njoki, UNICEF 20 3 23 3
Charity Koronya, UNICEF 10 2 14 2
Angela Kabiru-Kangethe, ILO 2 6 16 3
Roble Mohamed, ILO 19 3 10 2
Ilias Dirie, ILO 3 1 8 2
Fridah Karimi, PCU - - 10 2
Consultants:
Johannes Wolff, UN-Habitat 6 1 1 1
Marco van der Plas, UN-Habitat 11 2 1 1
Akiko Kishue, UN-Habitat 15 1 - -
Asia Adam, UN-Habitat 73 2 3 1
Anna Sobczak, UN-Habitat 2 1 33 3
Paolo Pompili, UN-Habitat 14 2 5 2
Erik Bryld, UNDP 9 2 5 1
Kenneth Odero, ILO 15 1 - -
Harriet Naitore, UNDP 9 2 5 1
Mark Ekiru, PCU 8 1 13 2
John Fox, UNDP (PCU) 32 3 4 2
TOTALS 293 41 185 39
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UN Joint Programme on Local Governance and Decentralised Service Delivery
ANNEX 3A – TRAINING DATA SOMALILAND
In this quarter (July to September) a total of 86 people were trained in Somaliland by the JPLG of whom 17 (20%) were women. Training details
are provided below.
UN AGENCY # OF LOCATION
(HOSTING/FUNDING TARGET START FINISH TRAINING # OF TITLE OF THE OF
NO TRAINING) GROUP DATE DATE DAYS PARTICIPANTS TRAINING TRAINING TRAINING PROVIDER
JPLG
DISTRICT MINISTRY STAFF Others M F TOTAL
10 UN-HABITAT √ √ 10-Jul-10 15-Jul-10 Gender and Sheikh APD
Involvement of
women in local
Governance
Training
6 25 8 33
11 UN-HABITAT √ √ 17-Jul-10 22-Jul-10 Gender and Borama APD
Involvement of
women in local
Governance
Training
6 24 9 33
√ 18-Aug-10 30-Aug-10
Engineers on-the- Hargeisa
job training (BOQ (Maansoor
12 ILO 12 9 0 9 Dev) Hotel) ILO
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UN Joint Programme on Local Governance and Decentralised Service Delivery
√ 23-Aug-10 30-Aug-10
Procurement
Training for Hargeisa
District Executive (Maansoor
13 ILO 7 5 0 5 Officers Hotel) ILO
√ 23-Aug-10 27-Aug-10
Procurement
Training for
District Hargeisa
Procurement (Maansoor
14 ILO 4 6 0 6 Officers Hotel) ILO
Totals 69 17 86
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UN Joint Programme on Local Governance and Decentralised Service Delivery
ANNEX 3B – TRAINING DATA PUNTLAND
In this quarter (July to September) a total of 123 people were trained in Puntland by the JPLG of whom 36 (29%) were women. Training details are
provided below.
UN AGENCY # OF LOCATIO
(HOSTING/FUND START TRAINING # OF TITLE OF THE N OF TRAINING
NO ING TRAINING) TARGET GROUP DATE FINISH DATE DAYS PARTICIPANTS TRAINING TRAINING PROVIDER
JPLG TOT
DISTRICT MINISTRY STAFF Others M F AL
03/08/201 PIM Training in
1 UNICEF √ 0 06/08/2010 4 16 9 25 Qardho District Qardho Tadamun
09/08/201 PIM Training in
2 UNICEF √ 0 12/08/2010 4 18 7 25 Galkaio District Galkaio Tadamun
05/08/201 PIM Training in
3 UNICEF √ 0 08/08/2010 4 14 11 25 Garowe District Garowe Tadamun
Procurement
11/08/201 Training, Model
4 UNDP √ √ 0 12/08/2010 2 23 2 25 C Garowe KAALO
Local
Government
21/08/201 Procurement
5 UNDP √ 0 28/08/2010 7 16 7 23 Training Garowe KAALO
Totals: 87 36 123
60
