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Post title: Salary: Grade: Vacancy ref: Closing date:

Graduate Management Trainee
£26,500 Grade 6 Academic Related Trainee 4985 12 noon Friday 5 September 2008 Assessment Centre: 29 and 30 September 2008

Information included in this pack: Section: 1.0 The post 1.1 1.2 1.3 Post details Job description Person specification


Applying for the post 2.1 2.2 How to apply Application information


University and Unit information 3.1 3.2 The Open University Units of the University


Benefits and facilities

Section 1.0: THE POST
Section 1.1: POST DETAILS
Post title: Reports to: Unit and/or team: Salary details: Location: Working hours: Contract:

Graduate Management Trainee
Placements Manager, Human Resource Development Human Resources Academic Related Trainee Grade GR6, £26,500 per annum. The Open University at Walton Hall, Milton Keynes 37 2 years

Role Summary In order to develop the holistic perspectives and management skills necessary for the future success of the Open University, a 2 year Graduate Management Training Scheme has been introduced to give a cohort of Trainees exposure to a broad range of experiences, environments and learning opportunities.

Trainees will spend 4 months in each of the 6 core functions of the University: Student Services, Strategy, Learning & Teaching Solutions, a Central Academic Unit Human Resources and Finance (combined placement). Trainees will also spend 4 months in an elective placement. To complement these placements, Trainees will undertake a wide range of internal and external development activities, including studying for a professional management qualification. The scheme will be managed by the Human Resources Development Department, through the Placements Manager, although on a day to day basis Trainees will report to the assigned line manager in their host department.
Main Duties Roles and responsibilities in each placement will differ, but will generally comprise:

1. Project work Trainees will be expected to contribute to new and ongoing projects by taking responsibility for discrete areas of work, including scheduling, liaising with others, systems design and delivery and resource management. 2. Financial management Trainees will be required to monitor and control budget lines during some placements 3. General administrative duties Trainees will be responsible for a range of administrative duties during each placement. Examples include: assisting with recruitment activity, events management, servicing committees, delivering presentations, drafting policy documents, managing elements of the course production process, website development and management information (MI) production. 4. Staff management Every effort will made to give Trainees line management responsibilities towards the end of the 2 year programme.

Criteria Education and qualifications

Essential     A Degree English and Maths GCSE Grade C or above Experience of team working and collaborating with others Experience of using appropriate desktop software applications, eg. MS Office and other technologies such as web and web 2.0 to perform complex tasks such as retrieving, organising, inputting and evaluating information Experience of producing clear and concise written material


Experience and knowledge

Experience of developing or contributing to online collaborative environments, such as forums and wikis

 Skills and competencies

Candidates will have the ability, or demonstrate the potential, to:           Work collaboratively to achieve win/win solutions; Develop innovative ideas and solutions to meet emerging needs; Be proactive and positive when faced with change; Challenge the status quo constructively; Use analysis effectively to identify solutions; Seek to do the best possible job and deliver high quality work; Build and maintain effective relationships; Show respect to individuals; Take personal responsibility for actions; Remain resilient when faced with setbacks. Demonstrates a commitment to continuing professional development.

Additional requirements


Note: Essential elements are those, without which, a candidate would not be able to do the job. Applicants who have not clearly demonstrated in their application that they possess the essential elements will normally be rejected at the shortlisting stage. Desirable elements are those which it would be useful for the post holder to possess.

Section 2.0: APPLYING FOR THE POST Section 2.1: HOW TO APPLY

Application procedure

Application form and CV

Upon successful completion of the initial questionnaire on the ‘how to apply’ page, you will be emailed an application form to complete in your own time. Please make sure you provide details and evidence on your application form of how you believe your skills, knowledge and experience meet the person specification. Please also attach an up to date CV with your application form. Completed applications should be returned by email no later than 5th September 2008. Three referees should be nominated, at least one of whom should be your current or most recent employer. If you do not have a current employer, please nominate your University Tutor. Please provide full contact details in the ‘Referees’ section of the application form, stating any reservations you may have about our approaching them.


Internal applicants only

When completing the ‘Referees’ section of the application form, please ensure you specify your Head of Unit as your ‘current employer’, as s/he is responsible for providing this reference or nominating an appropriate alternative referee. Please be advised that the employing Unit is responsible for requesting references from your referees. The vacancy is a possible secondment opportunity for internal applicants.

Eligibility: Closing date: Shortlisting:

The post is open to both internal and external applicants. 12 noon 5 September 2008 Shortlisting will be completed by 12 September 2008. We will contact all applicants to advise whether they have been selected to take part in the Assessment Centre. The Assessment Centre will be held at The Open University, Walton Hall, Milton Keynes on 29 and 30 September 2008. Overnight accommodation in Milton Keynes will be provided. The Open University requires its academic, research and academicrelated staff to retire on the 30 September following their 65th birthday. We regret, therefore, that applications can be accepted only from people up to the age of 64 years and 6 months at the date of their application. This is in line with the Employment Equality (Age) Regulations 2006. The Open University welcomes applications from disabled people. If you require any adjustments to enable you to attend the interview please ensure that you have either provided this information on your application form or contacted the University to discuss your requirements. If you are called for interview, please discuss any adjustments you may require to carry out the duties of the role with the interview panel so that the appropriate arrangements and any adjustments can be made if necessary. (Under the Disability Discrimination Act, a disability is defined as a physical or mental impairment which has a substantial and long-term adverse effect on a person’s ability to carry out normal day to day activities). Please let us know if you need a copy of the further particulars in large print, on computer disc, or on audio cassette tape. Access details for disabled applicants are available from: 01908 659096. Successful candidates will be required to provide evidence of their eligibility to work in the UK by producing verifiable documents. Details of what action must be taken will be sent to the applicants selected for Assessment Centre. The appointment process reflects the University’s and Communication’s commitment to Equal Opportunities and the need to ensure these principles are reflected in all aspects of the appointment procedure. If you have any comments or concerns about any stage of the recruitment process, please contact the HR Adviser/Support Services Human Resources who will look into the matter.

Assessment Centre: Age regulations:

Disabled applicants:

Eligibility to work in the UK:

Recruitment procedures:

The Open University transforms lives through education. It has become by far the largest university in the UK, now teaching well over 200,000 people every year. We have expanded our activities throughout Europe and our highly rated teaching materials are used by other institutions in many parts of the world. We are consistently achieving high rankings both in research and teaching quality assessments. Teaching is through the provision of specially designed, high quality materials encompassing traditional print texts, television, video, CD-ROM, internet and electronic conferencing together with first class personalised tuition, learning feedback and support. The success of the Open University is due to our outstanding staff. There are around 4,500 staff plus over 7,000 Associate Lecturers. Staff and potential staff are treated solely on the basis of their merits, abilities and potential, regardless of gender, colour, ethnic or national origin, age, socio-economic background, disability, religious or political beliefs, family circumstances, sexual orientation or other irrelevant distinction. We are also committed to the development of our staff to their full potential through lifelong learning, offering a range of formal and informal training and development activities to ensure that staff are able to perform their jobs to the best of their abilities and to help meet individual and University objectives. Our objective is that all staff undertake a minimum of 5 days’ development activity in each year.

Section 3.2: Unit information on the six areas of the University
Central Academic Units The University’s 12 Central Academic Units are responsible for the university’s teaching and research. They develop and produce an extensive range of courses for study by our large student population as well as carrying out a wide variety of academic research. The Central Academic Units are:
            Faculty of Arts Open University Business School (OUBS) Faculty of Education and Language Studies (FELS) Faculty of Health and Social Care (HSC) Institute of Educational Technology (IET) Faculty of Mathematics, Computing and Technology (MCT) Centre for Outcomes-Based Education (COBE) Centre for Professional Learning and Development (CPLD) Faculty of Science Faculty of Social Sciences Open University Validation Services (OUVS) Centre for Widening Participation (CWP)

Each Trainee will have a four month work experience placement in one of these Units. Finance

Finance has just over 100 staff in three sections: Finance Directorate, Treasury Services and Accounting Services. This area provides financial and management accounting, treasury, contract and purchasing services, including business appraisal, taxation advice and training.

Working For Finance Division The Division comprises a range of committed staff many of whom have professional qualifications or are studying towards such qualifications. The Division is a service provider to other staff and Units within the University and takes pride in providing a high quality service.

Human Resources
Human Resources (HR) has around 100 staff who work in 3 main sections of the Division: Directorate Services, HR Services and HR Development. A brief summary about each section is given below: Directorate Services This section is responsible for co-ordinating HR policy development and providing a research/development resource, through a central team headed by the Director, Deputy Director and Assistant Director. The team provides services corporately and to the three teams in HR Services, as well as IT & Systems, staff data and management information. The section is also responsible for Industrial Relations and Employment Law advice, together with appropriate ‘crossover mechanisms’ designed to provide links between strategic policy, operational policy and implementation.

HR Services Headed by the Deputy Director, this section provides day to day advice and support to managers and staff on all operational HR issues, including recruitment, records, pay, grading advice, contracts, performance management, queries on implementation of policy and terms and conditions, redundancy etc., HR activity is provided through three teams managed by the Head of HR for the area:    HR Team supporting Support Services HR Team supporting the Central Academic Units HR Team supporting Student Services including 13 Regional Centres

The teams also provide support on staff development needs, change management and provide a link to the Occupational Health and Safety Section on the implementation of health and safety management systems. Each team Head also contributes to strategic and operational policy development. HR Development (HRD) Headed by an Assistant Director, this section provides a development and change capability across the University and within HR. The section is responsible for leading the planning and delivery of institutional staff development initiatives, for example senior staff development and the staff placement scheme and for ensuring effectiveness and value for money of staff development activity. Working closely with HR Services and the Directorate, the team supports and co-ordinates University wide strategic change initiatives.

Learning And Teaching Solutions Learning and Teaching Solutions (LTS) is the media base in The Open University for developing, producing and distributing course-related and administrative materials to students and tutors. Traditional and new media specialists work together to make effective, integrated and increasingly interactive course materials with the explicit aim of enabling academic staff to achieve the best learning experience for our students.

LTS also develops and maintains the Open University’s Learning and Teaching systems, oversees procurement of materials and manages the University’s Intellectual Property. In addition LTS provides advice to academic course teams on copublishing possibilities. Strategy Unit

The Strategy Unit works across University boundaries to formulate strategy, develop academic policy and manage projects and processes that support Curriculum and teaching, research and knowledge transfer, and relationship building (externally and internally). The Strategy Unit consists of eight Offices as follows: a) The Director’s Office provides leadership for the Strategy Unit and manages a range of unitwide services, including, staffing, budgets and IT. It also contains a number of specific functions such as Public Affairs, Projects and the Office for Central Academic Units: b) The Futures Office takes the lead role in developing institutional strategy, managing the University’s relationships with funding bodies, and promoting and leading the development of external partnerships: c) The Curriculum and Awards Office co-ordinates the development of the University’s curriculum strategy and maintains and applies policies on the award of degrees and qualifications; d) The Learning and Teaching Office supports the strategic development of the University’s learning and teaching and the policies and frameworks within which course production and presentation functions appropriately; e) The Quality Office manages the institutional arrangements which assure the quality of courses and qualifications and the standards of awards; f) The Research School offers support to OU researchers and entrepreneurs and stimulates and promotes the research culture in the University;

g) The Equality and Diversity Office helps the University to develop and promote equal opportunity and diversity policy.

h) The Information Office provides information and analysis to inform strategic and operational planning and decision-making and to fulfil external reporting requirements. In addition to these eight offices, we host a number of major strategic change projects.

STUDENT SERVICES AND REGIONAL CENTRES Student Services is responsible for the provision of educational and administrative services to students and for the recruitment, staff development and supervision of Associate Lecturers. It is the largest unit of the University with an annual budget of more than £90 million. More than 8,000 staff (1,100 internal staff and 7,500 Associate Lecturers) are employed by the Unit at or through:   Four central Sub-Units based at Walton Hall, Milton Keynes 13 Regional Centres based in Scotland, Wales, Ireland and ten English regions.

The Director, Students, who is the Head of Student Services, is a member of the Vice-Chancellor’s Executive and reports directly to the Vice-Chancellor. Student Services is divided into four functional areas as follows:

   

Student Recruitment and Financial Support Teaching and Learner Support Assessment, Credit and Awards Planning & Development.

Plus,  Office of the Director, Students (Unit wide services)

The following provides information about some staff benefits and facilities. Staff development: We have a strong commitment to providing training and development in and beyond your current role. This includes thorough induction into the organisation and regular reviews of your training and development needs. The objective is that all staff should undertake at least five days’ development activity in each year – this may include attendance at formal courses or other learning e.g. use of self-study material. We invest substantial time and money in our staff development provisions and we waive fees for staff wishing to study our own courses. The annual leave entitlement is 30 days (33 days for academic, academic related or research staff) in addition to all bank and other public holidays and an additional 3 days at Christmas when the University is closed. Staff have the option of contribution to a Final Salary pension scheme and the University contributes around 14% of salary. Full details will be sent with any offer of employment but any preliminary enquiries should be addressed to the Pensions Section, Human Resources (01908) 652431 or 652957. Staff are normally expected to live within a reasonable travelling distance of their place of work. The University will make a grant for expenses necessarily incurred for removals and disturbance, within certain rules and subject to a maximum payment. Full details will be sent with any offer of employment. The removal grant does not apply on appointments of less than two years duration. Staff are entitled to 52 weeks maternity/paternity leave, Statutory maternity/adoption pay will be paid for a maximum period of the first 39 weeks, made up to full pay for the first 18 weeks, subject to minimum service conditions. Staff have the right to return to work at any time within 52 weeks of the maternity leave start date, again subject to certain conditions. Staff are entitled to a maximum of 10 days paid paternity leave in connection with their wife’s/partner’s confinement in any one leave year in addition to normal leave entitlement, again subject to certain conditions. Pre-School Childcare Subsidy: we have a means-tested childcare subsidy scheme. Those eligible are provided with a Childcare Voucher than can be used as part payment for the care of children under 5 years of age. For further information about the scheme contact Human Resources on (01908) 655050. Childcare Vouchers: we have introduced a salary sacrifice scheme to enable staff to take advantage of tax and NI 006xemption on up to £243 of childcare vouchers per month. The scheme is managed by Busy Bees. Further information will be provided on appointment.


Pension Scheme:

Relocation Expenses:

Family Friendly Policies:


Nurseries: The Mulberry Bear Day Nursery & Pre-School is a purposebuilt nursery on the Walton Hall campus. It is an independent charity supported by The Open University and managed by parents. OU staff applications are given priority but there may be a waiting list in some age groups. For further information, please telephone Milton Keynes (01908) 653867, email or see their website at There are a number of other private nurseries in the Milton Keynes area.


Facilities at the Walton Hall campus include: Catering facilities providing meals, snacks and drinks. Sporting facilities including football and cricket pitches, tennis and squash courts. Open University Club (offering a number of club and society events, sports and social outlets). Occupational Health Department (located on site at Walton Hall) provides professional advice to individuals and managers on all work related health issues. Natwest: Bank sub branch on site at Walton Hall. Shop selling general provision on site at Walton Hall. Information on local schools can be obtained from the Learning and Development Directorate, Milton Keynes Borough Council on (01908) 253489 or visit their website at: Please note that smoking is not permitted in University buildings, bars and catering areas. Smoking is only permitted in designated outdoor areas.


Smoking Policy: