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					                  HASSAN TOWN BOARD
                  ROGERS CITY COUNCIL
             JOINT SPECIAL MEETING AGENDA
                          February 6, 2008
                              7:00 p.m.
                      ROGERS ACTIVITY CENTER
                          21080 – 141st Ave.
1.    Call to Order: Mayor Paul Przybilla, Supervisor Joe Scherber

2.    Roll Call:
      2.1    Hassan
      2.2    Rogers

3.    Pledge of Allegiance

4.    General Business:
      4.1    Approve minutes of December 6, 2007 Joint meeting
      4.2    Stone’s Throw PUD – application review status report – Chuck Burnham
      4.3    Consider proposal for Fiscal Impact Analysis for the Stones Throw
             proposed development by Ehlers Associates
      4.4    Consider amending Joint Annexation Agreement to revise date of
             annexation
      4.5
5.    Other matters:
      5.1    City Administrator selection process - up date – Paul Przybilla

6. Open Forum

7. Adjourn
                                TOWN OF HASSAN & CITY OF ROGERS
                                     JOINT MEETING MINUTES
                                     Thursday November 1, 2007
                                             7:00 p.m.

CALL TO ORDER: The meeting was called to order at 7:00 p.m. at the Rogers Activity Center.

ROLL CALL:
Present for Rogers were: Council members Steve Rauenhorst, Jason Grimm, Mayor Paul Pryzbilla. Others
present were Finance Director Lisa Weiland and Stacy Doboszenski. Scott Adams and Jaime Davis arrived a
little late.

Present for Hassan were: Supervisors Bob Ivey, Lori Ende, Roger Rosenquist and Chair Joe Scherber.
Others present were Clerk / Secretary Shawna Jenkins. Absent was Joleen Havel

Joint Administrator Jim Willis and Attorney Jeff Carson were also present.

Pledge of Allegiance:

GENERAL BUSINESS:

    a) Approve Minutes of October 4, 2007 Joint Meeting


         A MOTION was made by Rauenhorst to approve the minutes of October 4, 2007
         The motion was second by Grimm, approved unanimously

         A MOTION was made by Ende to approve the minutes of October 4, 2007
         The motion was second by Rosenquist, and approved unanimously.


    b) Financial Management plan for Rogers and Hassan: David Callister, Ehlers and Associates.

David Callister reported that he is currently using the assumptions that were provided from staff since the last
meeting. One big change is the addition of the 2010 annexation areas.

Scott Adams arrived at 7:34pm

Ivey felt the increases of 8% in costs was excessive, and felt it should be about 4%. Weiland responded that
with Rogers, 8% is not out of line, as their Workers Comprehensive Insurance went up 15% for this year and
Health Insurance keeps going up as well. In terms of revenue, the percentage of 4% is revenue from non tax
sources and they feel it is a conservative assumption.

Mayor Pryzbilla said on Rogers’ side, it is really worst case scenario. All of the planned equipment, facilities,
and many other items may or may not be purchased. They have tried to account for the biggest expenditures
over the next 10 years, so by using these numbers it is a worst case scenario and would likely be better.

Jamie Davis arrived at 7:54pm

Grimm brought up the police force servicing Hassan as well and feels the Township should pay for each call
they respond to. He expressed his concern that the current police force would not be enough to handle a
much larger area. Pryzbilla responded in researching other cities, he said the police force may need to be
increased 2-3 officers. He added that the County Sherriff’s office also assists Rogers Police officers. He said
the service level will be ascertained by the needs, and said the addition of more officers is built into that
estimated 8% increase in expenditures.
Grimm commented on the possible purchase of park land and questioned by Rogers would be paying more
than Hassan. He said that Rogers’ Tax payers pay for their ball fields, etc and many of the surrounding
communities benefit greatly at no cost. Ende responded that Hassan currently owns 230+ acres of open
space. Pryzbilla said the open space and trails add a large quality of life. He said he does not want to think of
it as Hassan and Rogers, but as one.
Ivey replied to Grimm’s statement and mentioned that Rogers children also use Shadow wood park, Hassan
Hills Park and the sliding hill that is located in Hassan Township.

Interim Administrator Willis said if the Board and Council agree with the assumptions they are using, they
can move forward to look at the bottom line. If they are not happy with the bottom line, then you can go back
and test the assumptions. He feels the figures they are using are very reasonable and on the conservative side.
However, if they think revenue and expense figures are off, they can run those with different numbers as
well. They would like to be able to look at the bottom line at the next meeting.

Mayor Pryzbilla and Adams agree with the 8% increase in costs each year, as it is a reasonable scenario. This
is really a worst case scenario and said would like Ehher’s to go ahead and run it with these assumptions
numbers.

         A MOTION was made by Ende to meet to discuss the Financial study results on December 6 th at the
         joint meeting
         The motion was second by Rosenquist, and approved unanimously.

         A MOTION was made by Davis to meet to discuss the Financial Study results on December 6 th at
         the joint meeting
         The motion was second by Grimm, and approved unanimously.

         A MOTION was made by Adams to approve the assumptions in the model as discussed
         The motion was second by Davis, and vote 4:1, Grimm opposed

         A MOTION was made by Ende to approve the assumptions in the model as discussed
         The motion was second by Scherber, Vote 3:1, Ivey opposed


OTHER MATTERS FOR DISCUSSION:

Updates:
       County Road 144 Trail between Highway 101 and Rogers Senior High School construction

Administrator Willis reported that the gravel base has been in for over a week. Scott Lang said they are
waiting for next contractor to come in and pour the concrete for the handicap access, and the bituminous
should follow next week.

         Joint Park land acquisition effort – Hagel and Knapp

Willis reported that Knapp informed the Town he did not want to sell his land for the amount. He said he has
sent a letter to the neighboring Gamock’s to inquire whether they were interested in selling their property.


         City Administrator Search
Rogers Clerk Doboszenski passed out a summary memo with a brief summary of the background experience
on the 25 applicants. She added that Brull has said there were some good qualified applicants that there
should be an adequate pool of people. He will be going through each application to determine who would
most closely fit the overall job requirements. They do not have the exact timing down for this, but will ask a
committee to meet with Brull.
Rogers:

Davis had 2 corrections in the minutes

Rauenhorst and Grimm withdrew their motion to approve the minutes of October 4, 2007.

          A MOTION was made by Rauenhorst to approve the minutes of October 4, 2007 with Davis’s
          corrections
          The motion was second by Grimm, approved unanimously



Hassan:

None


ADJOURN:

          A MOTION was made by Ende to adjourn the meeting, Second by Rosenquist

          With no further business the meeting was adjourned at 8:35pm


          A MOTION was made by Rauenhorst to adjourn the meeting, Second by Adams

          With no further business the meeting was adjourned at 8:35pm


_____________________________                        _____________________________
Joe Scherber                                         Shawna Jenkins
Hassan Town Board Chair                              Hassan Clerk / Administrative Assistant



____________________________                         _____________________________
Paul Pryzbilla                                       Stacey Doboszenski
City of Rogers Mayor                                 City of Rogers Clerk / Assistant Administrator

				
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