OCC Board Meeting Minutes
4/20/09
Attendees: Jay Vannoy, Jamie McBride, Wes Minton, Johnny Huffman, Ron Brown,
Lisa Sloop, Mac Mayberry, Jim Barrow, Lanny Leslie & Bob Johnson
Others Present: Randy McCoy, Mike Mizelle & Ernest Cotton
A motion was made to approve the minutes from the previous meeting by Jim and
seconded by Johnny; board approved.
Old Business
The resignee letter has been signed by entire board
Kelly signed the contract to take over the kitchen with no major issues
o All equipment & inventory was accounted for physically and textually at
the time she assumed control
o She has paid back $700 for inventory transferred to her possession and has
scheduled payment for the remainder
Matt Carver will be receiving a pay increase for successfully completing
certification courses effective the first week of April as agreed upon by last years
Board
EZGO has challenged Randy and said our contract is going to automatically
renew; everyone agrees that the best course of action is to do nothing at this point
Randy McCoy
Need to order scorecards
o Found cards in color for $400 less than what we are currently paying
o Current provider will be asked to requote and if not competitive they will
be ordered from new contact
Lightning Monitor Service no longer works; it will cost $1500-$2000 to renew
o The PGA’s stance is that Clubs should not direct players to come in for
lightning
o Jim Barrow made a motion that our service not be renewed & OCC
implement a lightning policy for players
Mac seconded the motion and the board approved
OCC lost the Yadkin River Greenway Tournament
In March the course was closed 10 of the first 16 days due to weather
Mike Mizelle
Painting has started for the outlines of the rough this summer
Airification is scheduled to take place this week
Has heard comments that the greens are too fast
Concerned about the cold, wet winter; expecting winter kill around the greens on
1, 2 & 7
It is time to renew the lease on equipment
o Current lease is $4,324.43 annually
o John Deere has quoted a 4 year lease costing $4,439.06 annually, but
would give us an additional mower
o Jim made a motion to let Mike do as needed
Lanny seconded the motion and the board approved
Personnel Committee ~ Lanny Leslie
Job descriptions mostly done
Evaluation forms done
Handbook completed
Still needing guidance for sick and vacation
Paid Time Off recommendation was made to address the sick and vacation time
The discussion was tabled so Ernest could research the capabilities of OCC’s
system in tracking such a format
Finance Committee ~ Jim Barrow
March and YTD financials have been posted to the Website; Fiscal 2007 & 2008
annual statements will be posted once received
Jim reported on current financial condition YTD; overall encouraged despite
being below budget
The membership is at 348
Jim requested $500 to be used for applications to improve the website
o Ron made a motion to grant the $500 to be used as Jim deems appropriate
for website development; Lanny seconded the motion and the board
approved
Lanny is going to check with the geologist who conducted the well research and
see if he would be willing to present his findings at a special meeting in June; the
membership will be invited
House Committee ~ Johnny Huffman
Johnny repaired kitchen sinks at no charge to the club
Last year Thomas Wagner and Jimmy Greer did work for the club in trade for
dues
o Both were issued 1099’s for the work, so they had to pay taxes
o Jim made a motion that in the future OCC not barter labor for dues
Wes seconded the motion and the board approved
Membership Committee ~ Ron Brown
Membership count is at 348
Working with two magazine/quarterly periodicals in the mountain areas
(Boone) to advertise
Greens Committee ~ Bradley Eller
Need dirt for projects…
Social Committee ~ Wes Minton
Plans have begun for Member Guest functions
Pool Committee ~ Lisa Sloop
Pool opens on May 23rd
Lifeguards have been hired
Kenny Smith will be hired to do pool service
o Ron made a motion we pay him a fixed amount including his cost of
materials and chemicals and give him a potential bonus incentive based on
coming in under budget for the season. The fixed amount to be paid will
have to be calculated by Randy and the pool committee
o Jay seconded the motion and the board approved
PebbleFlex person returning again this season to perform maintenance to surface
around pool
Small bit of work left to be done in the bathrooms
Bylaws Committee ~ Jim Barrow
Starting over completely…
Plan to have a version in front of the board to approve in time to present at the
Annual Meeting
Tournament Report ~ Ed Curtis not present
Mac noted that the Member Guest Committee had met and planning was almost
complete
Invitations will go out in May
The format will not change
The meeting was adjourned.
The next meeting is scheduled for May 18th, 2009.
Respectfully Submitted,
Mac Mayberry
OCC VP/Secretary