Ormond Beach Soccer Club
Meeting Minutes December 8, 2010
In Attendance:
Tim Moore, Jeroen Kistamaker, John Upchurch, Steve Haas, Vickie Viscarra, Jeff Allen,
Karyn Marlett, Gloria Wyatt, Gerry Pitchford, Keith Hayes and Chris Farthing
Meeting called to order by John Upchurch at 6:30 pm.
Approval of meeting minutes from November, 2010:
November 4, 2010 meeting minutes motioned for approval by Tim Moore and 2nd by
John Upchurch. Minutes approved.
November 30, 2010 meeting minutes motioned for approval by Tim Moore and 2nd by
Steve Haas. Minutes approved.
Election of New Board Member:
Nominations were as follows: Mike Nichols, Chris Farthing, Keith Costner, Glenn
Canfield, and Erin Adams-Welch
This has been tabled until our next board meeting on December 22 due to 2 board
members not in attendance.
In the future meeting may be attended by conference call, it is stated in the by laws.
Appointment of Treasurer:
It was motioned 1st by Tim Moore and 2nd by Jeroen Kistamaker to appoint Steve Haas
in the position of Treasurer. Motion approved and Steve Haas is now the Treasurer for
the club.
There will now also be a committee for the recreational program. Those on the committee
will be John Upchurch, Jeroen Kistamaker and Steve Makris.
Chief Financial Officer Report: Vickie Viscarra-
Vickie has spoken to Garrett Klayer the accountant and has told him that she needs help
to clean up the main account. There are many things that were left on there from before
she had taken over. Vickie is going to get with Steve Haas and he will help her get this
taken care of. The Recreational and Competitive accounts are to remain separate. The
club stills has an outstanding balance with Score for the recreational uniforms. However
they have not given us our credit for uniforms returned. Once this has been completed
the remaining balance with be paid. Vickie is working on getting payment from those
who sent in payments and their checks did not clear. She has sent out certified letters in
hope that this will help get this resolved.
Coach Brad Merkel of the Apollo U16 team has requested Vickie due to finances and
lack of players that they not have to play in the Regional Cup this year. Vickie told them
that she would bring their financial situation to the board. The board asked the
recommendation of Jeff Allen the Technical Director and he explained to them that he
did not feel that it was in the best interest of the team to be forced to meet their obligation
by having to play in the Regional Cup this year. After a discussion amongst the board it
was decided that they must participate in the Regional Cup.
Technical Director Report: Jeff Allen-
Jeff will be holding a camp at the complex December 20-23 for ages 7-14. All children
must be part of our recreational program or competitive program due to insurance
coverage.
Apollo Coach Kevin Sweat has requested to play up in Regional Cup. In order for this to
happen the president of our club John Upchurch must write a letter to be submitted to
FYSA for approval. Jeroen Kistamaker motioned for John to write letter and it was 2nd
by Steve Haas.
Jeff went over with Gerry Pitchford from the city our requests for field linings for both
full size and 3v3 size. He also stated that we may use fields 1 & 2 on December 20th and
for the referee class on January 7-9th to the best of his knowledge. He will get back to us
if there is some problem.
Club Website:
After doing the research that Jamie LeBlanc recommended for the club website and
taking into consideration all of the information it was motioned 1st by Jeroen Kistamaker
and 2nd by Steve Haas that we continue to use League Line-Up. Motion passed and we
will continue to use League Line-Up. The domain name is also coming up for renewal
and was 1st motioned by Jeroen Kistamaker and 2nd by Tim Moore that we continue to
use the same domain name. Motion was passed and we will renew our current domain
name.
FYSA Report: Gloria Wyatt-
Gloria is the District 2 Commissioner for FYSA. She has requested that our club follow
the correct chain of command when wanting to submit a complaint. When people choose
to go to FYSA directly instead of following the Clubs decision it does not reflect well on
that Club. The application to be a host club for the Regional Cup has been submitted and
she will let us know when she finds out the final decisions.
Photographers for the Club/Tournament: John Upchurch-
Requests have been made by the following; Shutter Fly through Betsy Stange, Action
Photography and Red Rocket Photography. This matter has been tabled until the
December 22nd meeting. John is going to get back to each of them and request that they
put together a proposal and attend the December 22nd meeting and discuss their proposal
with the board.
Referee Class for New Officials: John Upchurch-
Rich Paterson will be holding a class at our club house January 7-9, 2011. The cost is
$1000, which is refunded to the club if 10 people attend the class. It was motioned 1st by
Tim Moore and 2nd by Jeroen Kistamaker to sponsor the $1000 for the referee class.
Motion was passed and the club will sponsor the class.
Tournament Update: John Upchurch-
Mitsubishi has committed to be a sponsor for our tournament. Recommended for us to
check into having Starbucks have a booth out at the fields and check into information as
to their contribution to the club.
Lotto is getting price list for retail sales. The club has received corner flags donated by
Lotto for the tournament.
We will have a tournament meeting on December 22, at 6:30 pm. John has asked that
everyone bring in a list of volunteers that have committed to helping during the weekend
for the tournament.
Old Business:
Coach Winston of the Apollo U10 has requested that they be allowed to drop one of their
required tournaments and use the dues towards training. It was 1st motioned for approval
by Steve Haas and then 2nd by Jeroen Kistamaker. Motion approved.
The goal keeping portion of the team’s budget is not understood. If the fields are closed
should they be required to pay for goal keeping training? After discussion it was decided
that there will be no goal keeping training December 17th- January 10th. No payments
will be made and the funds will remain in the teams account.
Meeting Adjourned:
Meeting was adjourned at 8:50 pm.
Next meeting will be held December 22, at 6:30 pm.