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									CALPADS Known Issues

    Version # - 1.1.28

      July 19, 2010
                                                      CALPADS Known Issues Update
                                                            Version History
                                                            Version 1.1.28
Version #         Date        Summary of Changes
  1.1.0       01/27/2010 AM   Initial CALPADS Known Issues Update - Break out of known issues from Release notes
  1.1.1       02/04/2010 AM   Initial CALPADS Known Issues standalone version includes Work in Process Problem & un released Defect tickets;
                              Release 1.1.18 Update
  1.1.2       02/11/2010 AM   February 10th Update
  1.1.3       02/12/2010 AM   Release 1.1.19 Update
  1.1.4       02/18/2010 AM   February 17th Update
  1.1.5       02/25/2010 AM   February 24th Update
  1.1.6       03/04/2010 AM   March 3rd Update
  1.1.7       03/11/2010 AM   March 10th Update
  1.1.8       03/18/2010 AM   March 17th Update
  1.1.9       03/25/2010 AM   March 24th Update - added Severity Code, added UAT & Internal Problem tickets
 1.1.10       04/01/2010 AM   March 31st Update
 1.1.11       04/08/2010 AM   April 7th Update
 1.1.12       04/15/2010 AM   April 14th Update
 1.1.13       04/22/2010 AM   April 21nd Update
 1.1.14       04/26/2010 AM   April 24th Update; Release 1.1.20 Update
                              Added Problem ticket STATUS and SEVERITY CODE Definition tabs
 1.1.15       04/29/2010 AM   April 28th Update
 1.1.16       05/06/2010 AM   May 5th Update
 1.117        05/13/2010 AM   May 12th Update - tickets in BOLD are tickets that are NEW adds in this report.
 1.1.18       5/17/2010 AM    May 14th Update; Release 1.1.21 Update
 1.1.19       05/20/2010 AM   May 19th Update
 1.1.20       05/27/2010 AM   May 26th Update; Release 1.1.22 Update
 1.1.21       06/03/2010 AM   June 2nd Update
 1.1.22       06/10/2010 AM   June 9th Update. Last ticket (cutoff) for v1.1.22 is Problem ticket # 1221.
 1.1.23       06/17/2010 AM   June 16th Update. Last ticket (cutoff) for v1.1.23 is Problem ticket # 1236.

 07/19/2010                                                                                                                                    2
                                                      CALPADS Known Issues Update
                                                            Version History
                                                            Version 1.1.28
Version #         Date        Summary of Changes
 1.1.24       06/24/2919 AM   June 23rd Update. Last ticket (cutoff) for 1.1.24 is Problem # 1244.
 1.1.25       07/01/2010 AM   June 30th Update. Last ticket (cutoff) for 1.1.25 is Problem # 1251.
 1.1.26       07/08/2010 AM   July 7th Update. Last ticket (cutoff) for 1.1.26 is Problem # 1256.
 1.1.27       07/15/2010 AM   July 14th Update. Last ticket (cutoff) for 1.1.27 is Problem # 1268. No longer includes Status
 1.1.28       07/19/2010 AM   July 18th Update. Last ticket (cutoff) for 1.1.28 is Problem # 1276. No longer includes UAT tickets;
                              Associated with Release 1.1.23 Update

 07/19/2010                                                                                                                          3
                                                                                                 CALPADS Known Issues Update
                                                                                                        Open Issues
                                                                                                       Version 1.1.28

Problem                                                                                                                                                                                                                    Target Release
Number    Classification      Sub Classification                      Title                                                 Request Description                                      Work-Around                Severity        Date
 1276       Problem         CALPADS Software       Certification Account - Permissions           LEA certification account is requested to be set up such that it can  n/a                                       Low
                                                                                                 only view and perform certification-related activities.
 1275       Problem         CALPADS Software       Missing Graduate Informaton for one           Missing graduate information for last year. At the end of last year,  n/a                                      Medium
                                                   school                                        the school was changed from a regular high
                                                                                                 school to a charter school site. We were instructed to request a new
                                                                                                 CDS# for the site; which we did. However, we should still need to see
                                                                                                 the graduate information for the school in the prior year.

 1270       Problem           Security Module      CR113: Alert users without the Free and       Need to modify an IVR to let the user know that they don't have the       Ensure they have that role           Medium
                                                   Reduced Lunch role, they do not have          Free and Reduced Meal role and hence are not                              added so they can post the
                                                   the necessary rights for posting of NSLP      authorized to post those records.                                         records.
                                                   SPRG records
 1269       Problem           Security Module      CR136: When sending user passwords            When sending new password to LEA User by                                  n/a                                  Medium
                                                   to the LEA-Indicate the LEA/Charter           email, indicate which account the password
                                                   School the password matches (User has         matches (User has 4 CALPADS access accounts) .
                                                   4 CALPADS access accounts)
 1263           Defect       Anomaly Resolution    A student reported as a dropout (T380)        A student reported as a dropout (T380) AND graduate                       n/a                                  Medium
                                 Module            AND graduate (E230) is not listed on the      (E230) is not listed on the ERD Resolution page.
                                                   ERD Resolution page
 1262           Defect       CALPADS System        Users notice slowness throughout system       Originally, we noticed that when large batch files were                   n/a                                  Medium
                               Accessibility       when large files are posting                  posting, it would block other processes throughout the
                                                                                                 system and users would notice slowness.
                                                                                                 We have since implemented a temporary workaround in
                                                                                                 which large batch files (>8k) are postponed until 5pm
                                                                                                 to post.
 1258           Defect     SSID Enrollment Module PF0001 Error for incorrect date values but     Uploaded SENR File resulted in Post Failed status due to Invalid date     Open the uploaded file to look for    Low
                                                  none of the records showed up on the           format in the file. However, these records should have been rejected on   the incorrect date format. The
                                                  Rejected records page and were not             upload instead of on Post.                                                date format should be:
                                                  rejected on upload                                                                                                       CCYYMMDD.
                                                                                                                                                                           Correct the dates and resubmit
                                                                                                                                                                           the file.
 1257           Defect     SSID Enrollment Module Candidate List selection of "Y" for NONE       Candidate List selection for NONE does not update the                     Manually post the selections as      Medium
                                                  does not update the selection for None of      selection for None of the Above on the SSID results                       None of the Above.
                                                  the Above on the SSID results page (no         page (no posting is made for the marked record)
                                                  posting is made for the marked record)
 1256       Problem          Reports & Extracts   Extraneous schools on the Report 20_Part       Schools should not be included in the Report 20_Part 1.                   n/a                                   Low
 1254           Defect       Fall 1 Certification Independently Reporting Charters that          Independently Reporting Charters that closed at the end of 2009-2010 are Copy and Paste the LEA Name           Medium
                                   Module         closed at the end of 2009-2010 not             not                                                                      and LEA code into the LEA field
                                                  appearing in 2009-2010 Certification Status    appearing in 2009-2010 Certification Status lookup link                  on the Certification Status page
                                                  Lookup                                                                                                                  (ex: Arts & Ethics Academy
                                                                                                                                                                          WASC Accredited Charter High-
                                                                                                                                                                          0113126). Then choose 2009-
                                                                                                                                                                          2010 for the Academic Year and
                                                                                                                                                                          click on Apply Filters.
                                                                                                                                                                          The Snapshot should then

 1253           Defect       Reports & Extracts    Internet Explorer: CERT reports 1.4, 1.14     Internet Explorer: CERT reports 1.4, 1.14 and 2.3                         ALL Snapshot Reports are             Medium
                                                   and 2.3 disabled on the Snapshot Reports      disabled on the Snapshot Reports landing page                             available via State Reporting >
                                                   landing page (available via State Reporting   (available via State Reporting > Manage Certifications                    Manage Certifications >
                                                   > Manage Certifications > Certification       > Certification Status > Certification Details ).                         Certification Status > Certification
                                                   Status > Certification Details )                                                                                        Details
                                                                                                 Note: This does not seem to affect all LEA users, only
                                                                                                 certain users.

   07/19/2010                                                                                                                                                                                                                       4
                                                                                                CALPADS Known Issues Update
                                                                                                       Open Issues
                                                                                                      Version 1.1.28

Problem                                                                                                                                                                                                                   Target Release
Number    Classification      Sub Classification                        Title                                               Request Description                                       Work-Around              Severity        Date
 1251       Problem            Other Software       Non-charter opened 4/12/2010, but upload     District opened a new school in April It is a Community                     n/a                                Low
                                                    fails on school                              School. This is the Error Message. Error Text Invalid
                                                                                                 column value found in the record. Error column
                                                                                                 value is: 'xxxxxxx' for column - School of Attendance.
                                                                                                 Expected column length is 7.
 1250           Defect     SSID Enrollment Module GERR005 produced on invalid SSIDs in           GERR0005 is triggered when the SSIDs submitted in an SENR file are          Ignore the GERR0005 error for      Low
                                                  addition to SINF007 - Invalid SSID error       invalid. This error is triggered in addition to SINF007 - Invalid SSID.     records that also received
                                                                                                                                                                             SINF007. Focus on correcting
                                                                                                                                                                             SINF007 for the SSIDs submitted
                                                                                                                                                                             in the file.
 1249       Problem          Reports & Extracts   ER199: Extract files that have CSV file type Extract files that have CSV file type should be                               n/a                                Low
                                                  should be using COMMA as a delimiter          using COMMA as a delimiter. If a caret is used
                                                                                                at the delimiter the file type should be TXT.
                                                                                                Excel will open a caret delimited file named with
                                                                                                a CSV type with all fields in the first column.
 1248           Defect     SSID Enrollment Module Rejected Records display does not retain      LEA requests a change to the function of the SSID/Enrollment > Manage        n/a                                Low
                                                  sort or selection after LEA views detail of a Submissions > Submission Status > File Details > Rejected Records
                                                  record                                        screens. Currently, after the LEA leaves the Rejected Records screen to
                                                                                                View Details and then returns to the list of Rejected Records, CALPADS
                                                                                                loses the selection and sort that were originally specified by the LEA and
                                                                                                returns to the defaults. LEA would like the selection and sort to be
 1244           Defect         Other Software     Missing Submission Statuses definitions       After reviewing the CALPADS User Manual and                                  n/a                                Low
                                                  from User Manual/Specs and Duplicate          Specifications (System Design Chapter 2 - User
                                                  Posting status in File Status dropdown list Interface, State Reporting, Manage Submissions
                                                  (via View Submission Status Page)             specification as of 12/08/08, this version is what
                                                                                                CSIS and CDE has access to) and cross checking with the
                                                                                                submission (file) statuses in CALPADS production, there
                                                                                                are number of discrepancies that should be fixed.
                                                                                                These discrepancies are:
                                                                                                1. There are 5 statuses in CALPADS production that
                                                                                                appear in File Status dropdown list
                                                                                                (via State Report-->Manage Submissions-->View
                                                                                                Submission Status OR SSID Enrollment-->Manage
                                                                                                Submissions-->View Submission Status) that are NOT
                                                                                                documented in User Manual or Specifications, which
                                                                                                are: Processing, Posting, Complete, Canceled, Post

                                                                                                 2. The File Status dropdown list (via State Report
                                                                                                 -->Manage Submissions- ->View Submission Status OR SSID
                                                                                                 Enrollment-->Manage Submissions-- >View Submission
                                                                                                 Status) has a duplicate Posting status.

                                                                                                 3. The On Hold and All Posted statuses noted in
                                                                                                 the User Manual and Specifications does not appear in
                                                                                                 the File Status dropdown list.

                                                                                                 It is highly recommended that only active Submission
                                                                                                 Statues be listed in the File Status dropdown list and
                                                                                                 they line up to the User Manual and Specifications. If
                                                                                                 there are any Submission Statues that are intended for
                                                                                                 future use, then it should be noted as such in the all
                                                                                                 documentation, but NOT yet viewable in the File Status
                                                                                                 dropdown list. Aligning the as built to the

   07/19/2010                                                                                                                                                                                                                      5
                                                                                            CALPADS Known Issues Update
                                                                                                   Open Issues
                                                                                                  Version 1.1.28

Problem                                                                                                                                                                                                                  Target Release
Number    Classification   Sub Classification                         Title                                               Request Description                                      Work-Around                Severity        Date
 1243           Defect     Fall 1 Certification   Several issues related to schools that      There are several issues related to this problem:                          The Independent Charter school       Medium
                                 Module           changed relationships with an LEA (became   1) LEA is receiving CERT0041 errors for CCE's that are                     does not have access to
                                                  an independently reporting charter /        for a school that is now independently reporting and                       the historical data because in
                                                  changed districts / obtained new CDS        not associated with the LEA anymore or a school that                       prior reporting years
                                                  number)                                     changed districts. Please note that the workaround                         the charter was part of the
                                                                                              works for this problem.                                                    Authorizing LEA (i.e., not
                                                                                                                                                                         reporting independently). In order
                                                                                              2) If a school switched districts, both the previous                       for the Authorizing
                                                                                              LEA and the new LEA (or IR Charter school) is not able                     LEA to fix the CERT errors they
                                                                                              to see the Graduate/Dropout data for the Snapshot reports                  are receiving for their
                                                                                              (currently no workaround).                                                 now Independently Reporting
                                                                                                                                                                         charters, the charter
                                                                                              3) If a school switched districts or became an                             school may create an account for
                                                                                              independently reporting charter, the previous district                     the Authorizing LEA so
                                                                                              is not able to submit data for the school. Please note                     that the LEA may edit the charter
                                                                                              that the workaround works for this problem.                                school historical
                                                                                                                                                                         enrollment records.
                                                                                              4) A school that was issued a new CDS number has
                                                                                              dropout/graduate data under the previous CDS number but                    For the Independently Reporting
                                                                                              the district is not able to see the dropout/graduate                       charters, it is okay to
                                                                                              data under the previous CDS number.                                        certify even with no data
                                                                                              (currently no workaround)                                                  displaying for the Completers
                                                                                                                                                                         and Dropout reports. The
                                                                                              Reports affected:                                                          Authorizing District is
                                                                                              Snapshot Reports                                                           responsible for certifying this
                                                                                              1.6 - Graduates and Dropouts by Subgroup                                   data (once the district
                                                                                              1.7 - Graduates by Subgroup - Student List                                 is granted an account to the
                                                                                              1.8 - Dropouts by Subgroup - Student List                                  Charter).
                                                                                              1.9-Completers and Dropouts - Count
                                                                                              1.10-Completers and Dropouts -Student List
                                                                                              1.11 - Completer Exits - Count Disaggregated
                                                                                              1.12 - Dropouts - Count Disaggregated
 1242       Problem        Fall 1 Certification   Certification Error Details page should     1.13 - Exits -Error Details page should produce a Download Extract like
                                                                                              Certification Count Disaggregated                                          Copy paste the information from       Low
                                 Module           produce a Download Extract like the         the Rejected Records extracts. User reported that this will be useful to   the Certification Error Details
                                                  Rejected Records extracts                   Large LEAs.                                                                page.

                                                                                              State Reporting > Manage Certifications > Certification Status >
                                                                                              Certification Error Details
 1237           Defect     CALPADS Software       SENR9999 Ignores R Transactions             SENR9999 is not triggered for records with the "R" transaction type code. Correct fatal errors and               Low
                                                                                              Therefore, if a two R records are submitted in a file, one passes and one resubmit/repost the job. The
                                                                                              fails, the passed record will post.                                       previously rejected records will
                                                                                                                                                                        then post along with the passed
                                                                                                                                                                        records once again.

   07/19/2010                                                                                                                                                                                                                     6
                                                                                              CALPADS Known Issues Update
                                                                                                     Open Issues
                                                                                                    Version 1.1.28

Problem                                                                                                                                                                                                                      Target Release
Number    Classification      Sub Classification                       Title                                               Request Description                                        Work-Around                 Severity        Date
 1235       Problem        SSID Enrollment Module Suggestion to improve the PF0001 error         The PF0001 error message is as                                            n/a                                    Medium
                                                  message                                        follows: School Status is Post Failed and one
                                                                                                 or more records failed during Posting. To view
                                                                                                 these records go to the rejected records link on
                                                                                                 the File details page. This message appears
                                                                                                 to be inaccurate on these points: 1) more than
                                                                                                 the schools with the error may fail as posting
                                                                                                 stops when an error is detected. 2) SSID
                                                                                                 requests selections post despite the fail status,
                                                                                                 just the updates fail, 3) schools that do not post
                                                                                                 remain In Review. Change the error message
                                                                                                 to more accurately describe what transpires.
                                                                                                 Suggestion: PF0001- One or more SSIDs
                                                                                                 modified since file upload now triggers an error
                                                                                                 that stops the POST process. SSID UPDATES for
                                                                                                 schools with In Review or Post Failed status
                                                                                                 have been dropped. However, SSID REQUEST
                                                                                                 selections for ALL schools have posted and may
                                                                                                 be downloaded.
 1234           Defect     SSID Enrollment Module All Schools in post failed status but the file When All schools are in Post Failed state and the user                    n/a                                     Low
                                                  is In Review state instead of Complete         can not take any action on the file, the file does not
                                                                                                 go to Complete state. As a result, the user can not
                                                                                                 archive or remove the file from the screen.
 1232           Defect     SSID Enrollment Module Error count is incorrect for SENR0035 on       The number of errors listed in the summary at the top                     n/a                                    Medium
                                                  the Rejected Records page                      does not match the number of records when you drill
                                                                                                 down to student level.
                                                                                                 This does not however happen with every school or every
                                                                                                 error. There appears to be no pattern in the errors
 1230       Problem          Reports & Extracts   CR93: Allow Users to Delete Extract Info       Extracts in "Delete" status are being kept on the                         n/a                                     Low
                                                  that is past archive date (Extract of "Delete" Download Extracts and the Home Page screens.
                                                  status is kept on Download Extracts &          The user should be able to delete any extract
                                                  Home Page)                                     that has a "Status" = Deleted and the "Archive
                                                                                                 Date" has passed current system date.
 1228           Defect       Fall 1 Certification CERT001 Error is Incorrect - school opened The Fall certification report is listing a Campus as an open school with no   If you are receiving a certification   Medium
                                   Module         after Information Day                          enrollment for Fall 1 which is a CERT001 fatal error. This is incorrect   error for a school that opened
                                                                                                 because the school did not open until 1/18/2010.                          after Census Day, please send in
                                                                                                                                                                           a request. CDE is able to exclude
                                                                                                                                                                           these schools so that no errors
                                                                                                                                                                           will appear.

 1224           Defect        Fall 1 CertificationStatewide View Certification report contains When requesting the View Certification Status report                      n/a                                       Low
                                    Module        invalid LEAs                                 from a State level role The download file has these
                                                                                               LEAs with suspicious status. some maybe closed and
                                                                                               some may no longer be an Independently Reporting Charter.
                                                                                               Please update necessary table to pull the correct LEAs
                                                                                               for state view of certification status.
 1220           Defect     SSID Enrollment Module Unable to archive jobs that produce          When PF0001 error was introduced, the logic that would enable users to n/a                                          Low
                                                  PF0001 errors                                archive jobs with this error was not updated in tandem. Jobs that produce
                                                                                               the PF0001 error can never be archived because they can never
                                                                                               be "completed" by excluding all schools. These jobs remain cluttering the
                                                                                               View Status screen and create confusion. Correct so that jobs that fail
                                                                                               to PF0001 can somehow be archived.

   07/19/2010                                                                                                                                                                                                                         7
                                                                                                 CALPADS Known Issues Update
                                                                                                        Open Issues
                                                                                                       Version 1.1.28

Problem                                                                                                                                                                                                                         Target Release
Number    Classification      Sub Classification                        Title                                               Request Description                                           Work-Around                Severity        Date
 1217           Defect       Anomaly Resolution     Anomaly Status Report option unavailable Anomaly Status Report option unavailable in the drop down menu (SSID              n/a                                    Low
                                 Module             in the drop down menu (SSID Enrollment -> Enrollment -> Anomaly Reports) to a LEA's certain user accounts in
                                                    Anomaly Reports) to a LEA's certain user  CALPADS
                                                    accounts in CALPADS

 1215           Defect       Reports & Extracts     Student showing twice on snapshot on         Snapshot 1.1 and 1.2 are counting/displaying certain                          To fix the data, make the         Medium
                                                    Snapshot 1.1 and 1.2                         students twice when there is no intra-LEA CCE existing                        Demographic record dates
                                                                                                 for the LEA.                                                                  match the other Student
                                                                                                                                                                               Information records.
                                                                                                 Problem occurs when student has one Demographic record                        Ex:
                                                                                                 that spans across two records of a different type.                            Demographic Record: 8/1/2008 -
                                                                                                 Ex: Demographic record: 8/1/2008 - NULL                                       9/1/2009 and 9/2/2009 - NULL
                                                                                                 Student Status Record: 8/1/2008 - 9/1/2009 and 9/2/2009                       Student Status Record: 8/1/2008 -
                                                                                                 - NULL                                                                        9/1/2009 and 9/2/2009
                                                                                                                                                                               - NULL

 1210       Problem          Fall 1 Certification   Certification Reports - Ethnicity/Race not   The roll up of ethnicity/race to Federal categories is                        n/a                                    High
                                   Module           rolled up correctly                          not correctly handling the case where a student has
                                                                                                 multiple race codes from a single category (eg. Asian).
                                                                                                 This student has two race codes (206, 299) and is being
                                                                                                 incorrectly counted in the report as a Multiple, but
                                                                                                 according to the federal guidelines, this student
                                                                                                 should be shown only as 200 - Asian.
 1208           Defect       CALPADS Software       SSID Results page does not always return SSID Results page does not return to correct spot on                              n/a                                    Low
                                                    to correct spot on the previous screen after the previous screen after selecting "Return to SSID
                                                    selecting "Return to SSID results" page      results" page.

 1207           Defect     SSID Enrollment Module ER: Change "New SSID" Text to a Button         On SSID Candidate List Screen, the small text on the lower left entitled      n/a                                    Low
                                                  on SSID Candidate List Screen                  "New SSID" should be changed
                                                                                                 to a "button" and should not be the existing highlighted text. the location
                                                                                                 should be moved to the lower right of the
                                                                                                 screen next to the "Return to Request SSID" button.
 1200           Defect       Reports & Extracts     Snapshot Report 1.9 Completers and           When clicking on a School Name link from Snapshot 1.9 to 1.10, the            After selecting the school name       Medium
                                                    Dropouts - Count does not properly link to   system does not                                                               link and the next page appears
                                                    next report (1.10)                           auto-populate the GRADE filter before generating 1.10. Therefore, the link    with the filters options at the top
                                                                                                 does not                                                                      of the screen, select a value for
                                                                                                 work properly.                                                                GRADE (most likely 'ALL'). Then
                                                                                                                                                                               click on View Report.
 1195           Defect       Reports & Extracts     Snapshot Reports are not displaying data if All snapshot reports (excluding the State View reports) show data from         ODS reports and 1.14 do not           Medium
                                                    data exists in a snapshot that is not on the each LEA's latest snapshot, but also data from other LEA's data IF the        have this problem
                                                    same day as the user's snapshot              latest snapshot for the other LEAs is on the SAME DAY as yours.
                                                                                                 This becomes a problem for Dropout reports since Dropout reports
                                                                                                 depend on other LEA's data to discount Re-enrolled Dropouts and factor in
                                                                                                 Lost Transfers. Therefore, some Dropouts may be displayed on Snapshot
                                                                                                 Dropout reports (excluding 1.14) but may have a valid re-enrollment in
                                                                                                 another LEA if the other LEA's last snapshot is a different date.

   07/19/2010                                                                                                                                                                                                                            8
                                                                                                   CALPADS Known Issues Update
                                                                                                          Open Issues
                                                                                                         Version 1.1.28

Problem                                                                                                                                                                                                                        Target Release
Number    Classification      Sub Classification                        Title                                                 Request Description                                        Work-Around                Severity        Date
 1191       Problem          CALPADS Software       CCE Problem - Small LEA cannot certify         CCE Problem - Small LEA cannot certify because 14 day process only          n/a                                  Medium
                                                    because 14 day process only eliminates         eliminates CCE for
                                                    CCE for LEA if both enrollments are open       LEA if both enrollments are open.

                                                                                             LEA had 14 day CCEs and gained ownership after 14 days. However, the
                                                                                             CCE is only
                                                                                             removed if the CCE is between two open enrollments. Therefore, once the
                                                                                             LEA who
                                                                                             obtained ownership adds an exit date to the enrollments, the CCE re-
                                                                                             appears. The 14
                                                                                             Day Process only removes the CCE for the second LEA in the situation
                                                                                             where there's a
                                                                                             CCE between two open enrollments.
 1189           Defect     SSID Enrollment Module Student did not bring up a match in        Student did not bring up a match in CALPADS during                       Search for the student in                     Medium
                                                  CALPADS during Request SSID but should Request SSID but should have. User entered information                       CALPADS by their
                                                  have                                       which should have produced a 100% match.                                 demographics, enter the SSID of
                                                                                                                                                                      the match on the
                                                                                                                                                                      Request SSID page.
 1186           Defect       Student Information SINF0046 does not trigger if submitted file SINF0046 does not trigger if submitted file has Race Code 1= Blank, Race n/a                                            Low
                                  Module          has Race Code 1= Blank, Race Code = 2 = Code = 2 = (actual value), etc and Race Missing Indicator = N. When the
                                                  (actual value), etc and Race Missing       user posts these records, the Race code 2 value does not get added to
                                                  Indicator = N                              the ODS.
 1179           Defect       CALPADS Software Job Name field displays the following error If user enters Colon (:) in the Job Name field on the                       Remove the colon (:) from the                  Low
                                                  message if colon (:) is entered as value:  Upload File page, the page displays the following message.               Job Name field on the
                                                  Error: The given path's format is not                                                                               Upload File page
                                                  supported.                                 Error: The given path's format is not supported.

                                                                                                   User requested that the error message is not very clear
                                                                                                   and need to be clarified.
 1167           Defect     SSID Enrollment Module SENR0023 invalid - should compare                SENR0023 (Invalid Exit Reason and Grade Level Combination) is               Submit the enrollment records        Medium
                                                  against grade level in submitted SENR            appearing incorrectly. It should compare against grade level in submitted   with a different exit code (ex:
                                                  record, not grade level in ODS                   SENR record, not grade level in ODS.                                        T160), then submit the SINF
                                                                                                                                                                               record for these students with the
                                                                                                                                                                               correct Grade record for these
                                                                                                                                                                               enrollments, then modify the
                                                                                                                                                                               enrollment records with the
                                                                                                                                                                               original Exit Codes once the
                                                                                                                                                                               Grade records are posted.
 1162       Problem        SSID Enrollment Module Add SSID and Local ID filters on the SSID        1. User would like to have the SSID and Local ID fields                     n/a                                   Low
                                                  results page AND Add the buttons and             added as filters on the SSID results page.
                                                  filters from SSID results page to File Details   2. User would like to have the buttons and filters
                                                  page                                             available on SSID results page also on the File Details
 1157       Problem          Reports & Extracts     Reports consider EL status based on the        CALPADS reports a student's ELA status based on the                         n/a                                  Medium
                                                    Effective Dates in the record, not Status      Effective Dates in the record. Therefore, if the
                                                    Start Date                                     Effective Date is not equal to the Status Start Date,
                                                                                                   the reports can display incorrect statuses on Census Day.
 1151           Defect       Reports & Extracts     When exported to CSV, report headings          ALL reports when exported to CSV should have headings,                      n/a                                  Medium
                                                    appear as 'textbox' instead of the actual      not textbox99 in the first line.
                                                    report heading names
 1146           Defect       CALPADS Software       Snapshot report 1.10 omitting Local ID for     Displaying Report 1.1 Completers and Drop-outs on-line or                   n/a                                  Medium
                                                    numerous students                              downloading in .xls format: local ID field is NULL for
                                                                                                   many students.

   07/19/2010                                                                                                                                                                                                                           9
                                                                                                 CALPADS Known Issues Update
                                                                                                        Open Issues
                                                                                                       Version 1.1.28

Problem                                                                                                                                                                                                               Target Release
Number    Classification      Sub Classification                      Title                                                 Request Description                                 Work-Around                Severity        Date
 1142       Problem          Student Information   Why SINF0058 error for a pre-school           Get a SINF0058 error for a pre-school student.                       n/a                                  Medium
                                  Module           student?                                      Here is the CFS instructions: 2.45 Student Initial
                                                                                                 US School Enrollment Date. The date of a student first
                                                                                                 enrollment in a Kindergarten through twelfth grade
                                                                                                 public or private school (including any home schooling
                                                                                                 in grades K-12) in the United States of America and
                                                                                                 Puerto Rico. This does NOT include United States
                                                                                                 Format: CCYYMMDD, e.g. 20081025

                                                                                                 1) Must be greater than Student Birth Date

                                                                                                 2) Must be less than or equal to current date
                                                                                                 plus six

                                                                                                 If Student Birth Country Code Not Equal To US
                                                                                                 Puerto Rico
                                                                                                 Then Y;
                                                                                                 Else N

 1140       Problem          Reports & Extracts   Request from LEA: Do not delay posting of      Request from LEA: Do not delay posting of files on weekends          n/a                                   Low
                                                  files on weekends
 1139           Defect     SSID Enrollment Module The Status Date/Time is NOT updated            The Status Date/Time is NOT updated correctly for                    n/a                                   Low
                                                  correctly for delayed posting files            delayed posting files.
 1137       Problem        SSID Enrollment Module SINF0009 due to Spanish punctuation            Acceptance of Spanish punctuation marks for rule error               n/a                                  Medium
                                                  marks?                                         message SINF0009- are Spanish punctuation marks
                                                                                                 acceptable characters in regards to rule error message
                                                                                                 Base upon the CALPADS System Documentation web site
                                                                                                 http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp , CALPADS
                                                                                                 Error List
                                                                                                 (XLS; 231KB;
                                                                                                 47pp.) selection, The spreadsheet from this link -
                                                                                                 (errlist021810.xls) CALPADS Error List, Version # -
                                                                                                 1.6, February 18, 2010, the Error Description for
                                                                                                 SENR0009 states following: Field must only contain
                                                                                                 Alphabetic letters, numbers, periods, hyphens and
 1134           Defect       CALPADS Software      CALPADS User Interface - Using FireFox        Login to CALPADS via Firefox from a Mac laptop. CALPADS              User can use the right click, copy    Low
                                                   on Mac does not allow user to use the         will not allow a paste of an SSID into a text field                  and right click,
                                                   Control V to paste                            using the standard option-V key combination, even                    paste function to copy / paste
                                                                                                 though it does seem to allow pasting into other,                     information.
                                                                                                 non-SSID, fields.
 1128           Defect         Code Mapping        CALPADS accepts BU as a valid value for       CALPADS accepts an invalid code (i.e. BU) as a                       Do not submit the incorrect value    Medium
                                                   Country Code.                                 valid value for Country Code.                                        of BU or other Country codes.
                                                                                                                                                                      Check the latest codeset
                                                                                                                                                                      document posted at
 1120           Defect       Student Information   Hispanic Ethnicity Indicator information is   When adding the Hispanic indicator and race code to the              n/a                                   Low
                                  Module           not copied over automatically when a NEW      SSIDs listed in the Certification missing data file.,
                                                   Student Information record is created         When select the Yes, CALPADS enters the Yes. After the
                                                   Online                                        screen is validated, the Hispanic indicator disappears
                                                                                                 but the race code stays.

   07/19/2010                                                                                                                                                                                                                 10
                                                                                                CALPADS Known Issues Update
                                                                                                       Open Issues
                                                                                                      Version 1.1.28

Problem                                                                                                                                                                                                                      Target Release
Number    Classification      Sub Classification                         Title                                               Request Description                                      Work-Around                 Severity        Date
 1100           Defect     SSID Enrollment Module Incorrect Date Displays on Edit Enrollment     After a validation fails on the Edit Enrollment                            The correct date is posted.            Low
                                                  History after user first changes it through    History screen, if a new date is entered, the
                                                  the calendar and then manually changes it      date entered originally returns to the display
                                                  by typing it (posted date is correct)          during the validation process. The correct date
 1090           Defect     SSID Enrollment Module New SSID Enrollment screen button              Issue: the placement of the Validation button on                           n/a                                    Low
                                                  inconsistency                                  the SSID/Enrollment > Online Maintenance > Request SSID
                                                                                                 > New SSID Enrollment screen.
                                                                                                 To get to that screen one must first enter in all of the
                                                                                                 demographic data for the student, filter through the
                                                                                                 possible matches, and once there enter all the
                                                                                                 enrollment data. The next step is to Validate and then
                                                                                                 Post, and here is where the problem lies. In every other
                                                                                                 screen where validation is needed the Validate button
                                                                                                 is the left-most button. This screen is an exception to
                                                                                                 that rule, and on this screen the left-most button is
                                                                                                 Search for Another Student.
 1089           Defect       Reports & Extracts      A notification should occur when reports    Request a notification when reports exceed the MS Excel                    Reduce the amount of                   Low
                                                     exceed the MS Excel "row limit"             "row limit" to preclude browser hanging.                                   information to appear on
                                                                                                                                                                            the report. Filter report by school
                                                                                                                                                                            type or school.
                                                                                                                                                                            Filter by subsets of students such
                                                                                                                                                                            as by grade,
                                                                                                                                                                            by enrollment subgroup (e.g.,
                                                                                                                                                                            education, gifted and talented,
                                                                                                                                                                            LEP, etc.)
 1086           Defect        Fall 1 Certification   LEA Name = " #Error" on snapshot report     The LEA Name on the report header of 1.4 Enrollment                        n/a                                    Low
                                    Module           1.4 and 2.3                                 Count - State View as well as Report 2.3 Title III Eligible Immigrants -
                                                                                                 Percent Change is displayed as "#Error" when generated

                                                                                                 Reports > Snapshot Reports > 1.4 - Enrollment Count - State View

                                                                                                 Reports > Snapshot Reports > 2.3 - Title III Eligible Immigrants - Percent
 1060           Defect       CALPADS Software        Rejected Records page - expanded list       In the SSID/Enrollment > Manage Submissions > Submission Status > File n/a                                        Low
                                                     misspelling                                 Details > Rejected Records page the word 'description' in the column
                                                                                                 header is misspelled on every display list page.

 1057           Defect     SSID Enrollment Module Invalid NPS school error when submitting       SENR entries for 2008-09 NPS students who attended a                       n/a                                   Medium
                                                  records for closed NPS school                  NPS school that was active last year but is now
                                                                                                 closed are being rejected.
 1056           Defect       Fall 1 Certification    Multiple duplication of Cert codes          CERT0020, 21, 28 lists the same schools multiple times                     n/a                                   Medium
 1052           Defect       Reports & Extracts      SENR Batch File Template: Column             Try to enter the state code i.e. 'US-CA' and receive the                  n/a                                    Low
                                                     Student Birth Country Code limits user input following error "The value you entered is not valid. A
                                                     to 2 Characters                              user has restricted values that can be entered into
                                                                                                  this cell."

   07/19/2010                                                                                                                                                                                                                        11
                                                                                               CALPADS Known Issues Update
                                                                                                      Open Issues
                                                                                                     Version 1.1.28

Problem                                                                                                                                                                                                                  Target Release
Number    Classification      Sub Classification                       Title                                                Request Description                                       Work-Around             Severity        Date
 1037           Defect       Anomaly Resolution    Certain MID disappear After Posting on the After viewing a subsequent screen, a posted                                   Wait overnight for the MID        Medium
                                 Module            MID resolution page- system to display a   MID no longer displayed. It was a "Combine" for                               process to be rerun.
                                                   message for the disappeared MIDs           one of multiple records displayed for a Focus ID. This
                                                                                              occurs because the Focus ID of the combined MIDs was

                                                                                              Suggested message:
                                                                                              One or more Focus IDs have been retired which prevents
                                                                                              their corresponding MID group(s) from being displayed.
                                                                                              Any additional resolution for affected MID(s) can be
                                                                                              continued after the next nightly MID process has been
                                                                                              run. You may continue working on the MIDs available on
                                                                                              the screen as before.
 1034       Problem        SSID Enrollment Module Search For Student - No Results returned if When a * is entered in the Middle Name field on the                           n/a                                Low
                                                   * used for Middle Name field               Search for a Student screen, students with a NULL value
                                                                                              in the Middle Name field will not be returned. However,
                                                                                              students with a BLANK value in the Middle Name field
                                                                                              will be returned.
 1016           Defect       CALPADS Software Accessing 2 LEAs (Using 2 browser               When accessing CAL-PADS for 2 different LEAs. using two                       User may use two different        Medium
                                                   windows & 2 LEA User IDs) Results in       different user-id for each LEA. Tried to open two                             browsers, one for each LEA. For
                                                   Same LEA Header in Both Windows            browser widows (not tabs in a single window) to work on                       instance, Firefox for LEA 1 and
                                                                                              both LEAs at the same time. This works for a short                            IE for LEA 2 to keep the logins
                                                                                              time but there is some function that causes the LEA in                        separate.
                                                                                              the header to switch to the same LEA as the other
                                                                                              window, even though I am not logged in with that LEAs
                                                                                              user-id. At that point the browser windows must be
                                                                                              closed to continue.
                                                                                              This has occurred with both IE8 and Firefox 3.5.
                                                                                              User reported:
                                                                                              - One web browser, multiple windows (not tabs), trying to log in as LEA 1
                                                                                              in window 1 and LEA 2 in window 2.
 1012           Defect         Security Module     System Error Message Displayed Upon        System message is displayed as the result of a log in                         n/a                                Low
                                                   Logon Failure                              failure: Login failed: "The request channel timed out
                                                                                              while waiting for a reply after 05:00:00. Increase the
                                                                                              timeout value passed to the call to Request or increase
                                                                                              the Send Timeout value on the Binding. The time
                                                                                              allotted to this
                                                                                              operation may have been a portion of a longer timeout."
 1000           Defect        Fall 1 Certification Cert010 warning for NPS school, but no     NPS School Group (0000001) is listed under Cert010: The proportion of a       n/a                                Low
                                    Module         NPS school enrollment in Snapshot          school's enrollment participating in Special Education is greater than 25%,
                                                                                              there is 0 enrollment in the NPS School Group for the LEA.
 987            Defect       CALPADS System        Logging In, Permissions, Timing out        1. No matter what browser is used - Explorer, Firefox -                       n/a                               Medium
                                 Accessibility     problems                                   when logging in many times in a row the screen that
                                                                                              defaults to user John Smith - This repeats after at
                                                                                              least 6 times before I succeed.
                                                                                              2. Also, many times after successful attempts a time
                                                                                              expired message appears.
                                                                                              3. Do not have permissions to the screen error also
 985            Defect       Anomaly Resolution 0 CCE's and 0 ERD's for LEA                   LEA shows 0 counts for CCE's, ERD's as well as CCE, ERD                       n/a                               Medium
                                    Module                                                    enrollment on the 12.1 Anomaly Status Report

                                                                                                Clarification: It has been verified that the LEA has no
                                                                                                CCE's and MID's. However the anomaly % should = 0
                                                                                                instead of NaN on the report.

   07/19/2010                                                                                                                                                                                                                    12
                                                                                                  CALPADS Known Issues Update
                                                                                                         Open Issues
                                                                                                        Version 1.1.28

Problem                                                                                                                                                                                                                    Target Release
Number    Classification      Sub Classification                       Title                                                Request Description                                      Work-Around                Severity        Date
 980            Defect       Reports & Extracts    SINF download request returns only a few       Several SINF ODS downloads have been requested, but                      n/a                                  Medium
                                                   record, several requests with differing date   only a few records returned in download file. User has
                                                   ranges have been made                          used a date range that has gone back several years, so
                                                                                                  more than a few records are expected to be returned.
 976            Defect       Reports & Extracts    Enrolled List - Local ID Sort sequence count   When sorting by Local ID in State Reporting > Online                     Run ODS/Snapshot reports,             Low
                                                   is incorrect                                   Maintenance > Maintain Student Data > Enrolled List,                     export to Excel and sort the Local
                                                                                                  the filter does not sort numerically in sequence. In                     ID column using Excel.
                                                                                                  stead of 1, 2, 3, 4, etc. the system sorts 1, 100,
                                                                                                  1000, etc.
 963            Defect     SSID Enrollment Module Printing of Enrollment Submission Details -     Cannot print all the records when in SSID/Enrollment >                   Try printing using Firefox web        Low
                                                  In IE 6, only the first page contains data      Manage Submission > Submission Status > File Details >                   browser (www.firefox.com)
                                                  and the rest of the pages are blank (Works      Passed Records > Enrollment Submission Summary >
                                                  in Firefox)                                     Submission Details
                                                                                                  It only prints the partial list. A partial list is
                                                                                                  provided with the rest of the pages are blank.
 957            Defect       CALPADS Software      System Error message is undecipherable         System error message should be changed so they are                       n/a                                   Low
                                                                                                  readily understood and easy easier to correct. Example:
                                                                                                  ;;;Executing the query "Exec SPIVR_All @RecordType =
                                                                                                  |SPRG|, @TableName =
                                                                                                  temp.WorkSPRG810033|,@fileSubmnKey = 810033" failed
                                                                                                  with the following error: "Conversion failed when
                                                                                                  converting the varchar value |Y| to data type int."
 929        Problem          CALPADS Software      Snapshot Reports need to show time stamp       Snapshot Reports need to show time stamp of last Snapshot run for the    n/a                                  Medium
                                                   of last Snapshot run in header                 LEA in header
 925            Defect       Reports & Extracts    ODS Report 8.1 - Cannot sort by Name           User can not sort by Name column in the ODS Report 8.1                   n/a                                  Medium

 877            Defect       Reports & Extracts    Empty Replacement File in Reports->            Replacement Extract Files came back blank. the UI should display an error n/a                                  Low
                                                   Download Extract - Request for UI error        message when the user enters in invalid date for the Replacement SSID
                                                   message                                        extract and should not just receive a blank file
 843            Defect       CALPADS Software      CERT033 errors incorrectly produced on         User reported receiving CERT0033 errors on the Certification Error,       n/a                                 Medium
                                                   Certification Error Details page               however the schools with this error do in fact display students in GATE
                                                                                                  through snapshot reports

                                                                                                  Breadcrumb: State Reporting > Manage Certifications > Certification
                                                                                                  Status >
                                                                                                  Certification Error Details
 798            Defect       Anomaly Resolution    CCE does not expand on the CCE screen          In some instances, CCE's do not expand to show the conflicting record on Click on the student's name to       Medium
                                 Module                                                           the CCE Resolution Page.                                                 view all enrollment
                                                                                                                                                                           records for the student. The CCE
                                                                                                  Situations include:                                                      is resolved at this
                                                                                                  1) 14 day CCE - 14 days have passed and the CCE is still unresolved. The point (via Maintain Enrollment)
                                                                                                  CCE displays for LEA 1 but not for LEA 2.                                and will be removed
                                                                                                                                                                           with the nightly CCE refresh.
                                                                                                  2) An enrollment record involved in the CCE was deleted in order to
                                                                                                  resolve the CCE. In this case, the CCE will still display until the CCE
                                                                                                  Process runs again at night
 795            Defect         Other Software      Printer-Friendly View link does not work       The "Printer-Friendly View" link for both Firefox and                    n/a                                   Low
                                                                                                  IE is not working.
                                                                                                  Breadcrumb trail that the link is on: SSID/Enrollment >
                                                                                                  Online Maintenance > Search for Student > Search
                                                                                                  Results > Student Detail
                                                                                                  In Firefox you get a new, blank tab. In IE you get a
                                                                                                  popup saying "Internet Explorer cannot display the
                                                                                                  webpage" - the URL box has this in it:

   07/19/2010                                                                                                                                                                                                                      13
                                                                                                CALPADS Known Issues Update
                                                                                                       Open Issues
                                                                                                      Version 1.1.28

Problem                                                                                                                                                                                                                  Target Release
Number    Classification      Sub Classification                        Title                                               Request Description                                       Work-Around             Severity        Date
 794            Defect     SSID Enrollment Module Rejected Record Error count and detailed The count of rejected records provided on the Rejected                          n/a                                Medium
                                                  list don't match; error codes SENR0024 and Records page does not match the number of detailed
                                                  SINF0068                                   records produced when the user selects the count links.

                                                                                              Problem observed on error codes SENR0024 and SINF0068.
 790            Defect       Reports & Extracts      ODS Extract As Of date should be updated The ODS Extract As Of date should be updated when ODS Extract                n/a                                 Low
                                                     when ODS Extract Process finishes        Process finishes.

 780            Defect       Reports & Extracts      Erroneous error counts displayed under      The system is displaying erroneous error counts for some of the SENR      n/a                                Medium
                                                     Warning Messages of Passed Records on errors displayed
                                                     the Enrollment Submission Summary page under expanded Warning Messages of Passed Records on the Enrollment
                                                                                                 Summary page
 766        Problem          CALPADS System          Safari Browser users timeout frequently and Safari web browser users timeout extremely frequently and                 Safari users can download          Medium
                               Accessibility         unpredictably                               unpredictably.                                                            Firefox (www.firefox.com) if
                                                                                                                                                                           there are any issues with Safari
                                                                                                                                                                           web browser.
 717            Defect         Other Software        Date Field Format inconsistent requiring    The date field format is inconsistent throughout the system. It should be n/a                                 Low
                                                     typing of "/" between month/day/year on     like the format on Request SSID (which does not require typing "/"
                                                     some screens                                between
                                                                                                 month/day/year) on all date fields.

 693            Defect        Fall 1 Certification   Snapshot Certification message needs        Snapshot notification Certification message needs editing and review of   n/a                                 Low
                                    Module           editing and review of content               content
 642            Defect       CALPADS Software        LEA needs to view/download rights to        LEA cannot view or download the demographics for the                      IR Charters may create LEA level   Medium
                                                     Independently Reporting charter data        Independently Reporting charters authorized by the LEA                    accounts for LEA users
 549            Defect       Reports & Extracts      SSID Enrollment ODS Download -              When attempting to generate and download the CSV file for an ODS          n/a                                Medium
                                                     System.OutOfMemoryException' / HTTP         Report Enrollment
                                                     Response System Error on SPRG ODS           Primary Status Student List, the following error occurs
                                                     Download                                    '2405_ODSDownloads_20091009124218_2114.csv― system    the
                                                                                                 encounters an exception'
                                                                                                 Exception of type 'System.OutOfMemoryException' was thrown', which
                                                                                                 prevents user
                                                                                                 from retrieving the file.

                                                                                                 Update 6/17 - A Large LEA user also received a HTTP response error
                                                                                                 when trying to download a SPRG ODS Download.
 546            Defect       CALPADS Software        Large file submissions are receiving        Large file submissions are receiving out of memory                        n/a                                Medium
                                                     'System.OutOfMemoryException' error.        error. Server Error in '/' Application.
                                                                                                 Exception of type 'System.OutOfMemoryException' was
                                                                                                 thrown. Description: An unhandled exception occurred
                                                                                                 during the execution of the current web
                                                                                                 Exception Details: System.ApplicationException:
                                                                                                 Exception of type 'System.OutOfMemoryException' was thrown.

   07/19/2010                                                                                                                                                                                                                    14
                                                                             CALPADS Known Issues Update
                                                                               Severity Code Definitions
                                                                                    Version 1.1.28

                                                                            SEVERITY CODE DEFINITIONS

          Severity                                                     Definitions1                                                                            Examples
          Critical - 1   * System Failure; no further processing is possible. System is unusable.                                   * Login page not accessible by any users

           High - 2      * Major functionality is significantly affected; system is usable, but severely restricted. A workaround   * Access granted to restricted data
                         can be identified to continue processing until a fix is available.                                         * Data changes are not saved
                         * Unable to proceed with a select function or report. No workaround can be identified to continue          * Data changes are saved but not displayed
                         processing until a fix is available.                                                                       * Notification message does not match the user situation
                                                                                                                                    * Report totals are incorrect
                                                                                                                                    * A user cannot login
                                                                                                                                    * No error message provided for incomplete function
                                                                                                                                    * Report times out

         Medium - 3      * Able to proceed with select function or dependents; however capability is restricted.                    * Report can be exported to one file format but not another
                         * A feature is not working; however, processing can continue.                                              * Order of tabs is not consistent for all pages
                         * A workaround is easily identified.                                                                       * Field labels do not match actual field values
           Low - 4       * Minor cosmetic: may be corrected by a documentation change, or by a text revision on a screen; no        * Spelling errors
                         function is affected; processing can continue with no impact.                                              * Screen appearance
                                                                                                                                    * Date formats are inconsistent across screens

1                        Please note the severity definitions were clarified on March 4, 2010. Tickets processed after this date will comply with the defintions provided above.
    The definitions

    07/19/2010                                                                                                                                                                                    15

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