Erickson

							 TAKING STOCK:
Who, What, When, Where and Why




                    Presented By:


          Terry Erickson, GIS Manager
   Office of Transportation Inventory Management
    South Dakota Department of Transportation
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




          SAFETEA-LU
               Safe, Accountable, Flexible, Efficient,
                Transportation Equity Act: A Legacy for
                Users
               Signed in law August 10, 2005
               Expired September 30, 2009
               Stimulus money and extensions

          2012 – A New Highway Bill???
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




          SAFETEA-LU
               Safe, Accountable, Flexible, Efficient,
                Transportation Equity Act: A Legacy for Users
               Gravina Island Bridge
                    “Bridge to Nowhere”
                    Connect Ketchikan with Gravina Island
                    $398 Million project
                    “Road to Nowhere”
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




        SDDOT’s 2009-2010 Strategic Plan identified
         a goal to “Create a priority setting strategy on
         how we utilize our resources”.

        The Plan included an objective to “establish
         a system to identify and prioritize the
         transportation system needs and plan,
         design and construct projects in accordance
         with those priorities and needs.”
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




       Asset Management represents a strategic approach
        to managing transportation infrastructure. It
        embodies a philosophy that is comprehensive,
        proactive, and long-term, with the following goals:

             To build, preserve, operate, and reinvest in facilities more
              cost-effectively with improved performance;

             To deliver to an our customers the best value for the dollar
              spent; and

             To enhance SDDOT’s credibility and accountability in its
              stewardship of transportation assets.
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     Asset Management Principles
      Policy Driven – Decisions reflect policy goals and objectives that define
         desired system condition and service levels

      Performance Based – Clear measures of performance and target
         service levels are established

      Options Evaluated – Comprehensive choices and tradeoffs are
         examined at each level of decision-making, ultimately towards best practices

      Data Driven – uses Best Data and Management Systems tools

      Clear Accountability – Performance results are monitored and reported
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




                                               •Access
                                                •Bridges
                  SDDOT’s                       •Buildings
                 Identified                      • Culverts
                                                •Equipment
                   Assets                       •Freight
                                                •Guardrail
                (Partial list)                  •Lighting
                                                •Pavement Marking
                                                •Signals
                                                •Signs
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     SDDOT’s Culvert Inventory
           Prior to 2010 – no database existed

           As-Designed Plan sets

           DOT was dependent on field personnel to report
            damaged or suspected unusual conditions

           Failures occurred that could have been
            remedied with preventive maintenance
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     Management Position -
           “If one culvert can be identified and addressed by a
            management system that prevents a potential road
            failure by repairing or replacing this asset, our
            combined efforts and expense of this undertaking is
            worth every dollar expended.”
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     Necessary Components
           CyberTracker Software

           Trimble Juno SB Handheld Device

           Data Collectors
                  DOT Field Personnel (Area Engineers, Engineering Supervisors,
                   Project Engineers, Maintenance Supervisors, Maintenance Field
                   Staff)
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     Documentation / Training
           Install Documentation
               • BIT
               • DOT Area Office IT Designee

           User Documentation
               • Pocket size flip chart reference
               • Videos produced by BOP

           On-Site training Visits
               • Region wide
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     Overcoming Obstacles
           Trust

           Resistance in the field

           Wide variety of technical savvy
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     Gaining and Sustaining Momentum
           Collection start – Regional concerns

           Tracking Progress
                  Post Processing of points data
                  Access DB to SQL
                  PDF Culvert Inventory Status Map
                  CITRIX Culvert Inventory Viewer

           Additional Changes to the Application

           Troubleshooting
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     What’s Next
           Three Year Cycle

           From Inventory to Re-Inspection

           New Asset Applications
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY




     Summary
           CyberTracker – free and easy

           Look to solutions from within
TAKING STOCK: WHO, WHAT, WHEN, WHERE AND WHY