Foreign Trade Export Procedure SAP Best Practices Baseline by 9rKupAq8

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									Foreign Trade Export Procedure
SAP Best Practices Baseline Package
(Russia)




SAP Best Practices
Scenario Overview – 1

    Purpose and Benefits:
       Purpose
            SAP’s Foreign Trade/Customs application (FT) provides the tools that you
             need to compete effectively in today’s fast-paced market. It is designed to
             help you meet the rapidly changing foreign trade requirements of your
             business.

       Benefits
            Lower import duties
            Comply with authorities demands
            Fulfill complex documentation requirements
            Drive Process efficiently

       Key process flows covered
            Sales Order Entry
            Delivery Creation
            Create Pro Forma Invoice
            Print Customs Document
            Post Goods Issue
            Billing
            Create Intrastat/Extrastat
Scenario Overview – 2

     SAP Applications Required:

        Required
             SAP ECC 6.03

        Company roles involved in process flows
             Sales Administration
             Warehouse Clerk
             Sales Billing
             Account Receivable
Scenario Overview – 3

    Detailed Process Description:

       Foreign Trade Export Procedure
          As markets become increasingly more global and business structures more
           complex, the need for accuracy in handling the foreign trade needs of a
           business is gaining rapidly in importance. SAP’s Foreign Trade/Customs
           application (FT) provides the tools that you need to compete effectively in
           today’s fast-paced market. It is designed to help you meet the rapidly
           changing foreign trade requirements of your business.
          This scenario describes the steps involved in receiving customs forms and
           how the system makes incompleteness checks to make sure that all
           essential information is in the system.
          The document explains how easy reporting is with Intrastat and Extrastat,
           once you have maintained the necessary settings and master data.
Process Flow Diagram
 Foreign Trade Export Procedure
    Event




                            Customer
                           Need to Buy
                             Product
 Customs Customer




                                                       Order                              Pro Forma                      Customer
                                                    Confirmation                           Invoice       Delivery Note    Invoice
  Agent




                                                                                                                                     Customs              Create
                                                                                                                                    Documents       Intrastat/Extrastat
Adminis-
 tration
  Sales




                           Create Sales
                              Order
 Billing
 Sales




                                                                                          Create Pro
                                                                                         Forma Billing                    Billing
     Warehouse Clerk




                                                   (Optional)                            Print Customs
                             Delivery            Check Batch                (Optional)    Documents      Post Goods
                             Creation            Determination               Picking                       Issue




                                                 Check Foreign          (Optional)                        Inventory
                             Pick List               Trade             Assign Serial                        COGS
                                                  Information            Number
 Receivable
  Accounts




                                                                                                                                      AR–Incoming
                                                                                                                                        Payment
                                                                                                                                         (157)


                       AR= Accounts Receivable, COGS = Cost of Goods Sold
 Legend

Symbol                         Description                                                Usage              Symbol                 Description                           Usage Comments
                                                                                          Comments

                               Band: Identifies a user role, such as Accounts             Role band                                 To next / From last Diagram: Leads    Flow chart continues on the next /
                                                                                                                                    to the next / previous page of the    previous page
                               Payable Clerk or Sales Representative. This band           contains tasks                            Diagram
   <Function>




                               can also identify an organization unit or group,           common to that               Diagram
                               rather than a specific role.                               role.                       Connection
                               The other process flow symbols in this table go into
                               these rows. You have as many rows as required to
                               cover all of the roles in the scenario.                                                              Hardcopy / Document: Identifies a     Does not correspond to a task
                                                                                                                                    printed document, report, or form     step in a document; instead, it is
                                                                                                                      Hardcopy /                                          used to reflect a document
                               External Events: Contains events that start or end the                                 Document                                            generated by a task step; this
   External




                               scenario, or influence the course of events in the                                                                                         shape does not have any outgoing
   to SAP




                               scenario.                                                                                                                                  flow lines



                                                                                                                                    Financial Actuals: Indicates a        Does not correspond to a task
                               Flow line (solid): Line indicates the normal sequence      Connects two                              financial posting document            step in a document; instead, it is
                                                                                          tasks in a                   Financial                                          used to reflect a document
                               of steps and direction of flow in the scenario.            scenario                                                                        generated by a task step; this
                               Flow line (dashed): Line indicates flow to infrequently-
                                                                                                                        Actuals
                                                                                          process or a                                                                    shape does not have any outgoing
                               used or conditional tasks in a scenario. Line can          non-step event                                                                  flow lines
                               also lead to documents involved in the process flow.


                               Business Activity / Event: Identifies an action that       Does not                                  Budget Planning: Indicates a          Does not correspond to a task
                               either leads into or out of the scenario, or an outside    correspond to a                           budget planning document              step in a document; instead, it is
                Business       Process that happens during the scenario                   task step in the                                                                used to reflect a document
                                                                                                                        Budget                                            generated by a task step; this
                Activity /                                                                document
                                                                                                                       Planning                                           shape does not have any outgoing
                 Event                                                                                                                                                    flow lines


                               Unit Process: Identifies a task that is covered in a       Corresponds to
                               step-by-step manner in the scenario                        a task step in                            Manual Process: Covers a task         Does not generally correspond to
                                                                                          the document                              that is manually done                 a task step in a document;
                Unit Process                                                                                            Manual                                            instead, it is used to reflect a task
                                                                                                                        Proces                                            that is manually performed, such
                                                                                                                           s                                              as unloading a truck in the
                                                                                                                                                                          warehouse, which affects the
                                                                                                                                                                          process flow.
                               Process Reference: If the scenario references another      Corresponds to
                               scenario in total, put the scenario number and name        a task step in
                  Process      here.                                                      the document
                                                                                                                                    Existing Version / Data: This block   Does not generally correspond to
                 Reference                                                                                                          covers data that feeds in from an     a task step in a document;
                                                                                                                        Existing    external process                      instead, this shape reflects data
                                                                                                                        Version /                                         coming from an external source;
                                                                                                                          Data                                            this step does not have any
                               Sub-Process Reference: If the scenario references          Corresponds to                                                                  incoming flow lines
                               another scenario in part, put the scenario number,         a task step in
                   Sub-        name, and the step numbers from that scenario here         the document
                  Process
                 Reference                                                                                                          System Pass / Fail Decision: This     Does not generally correspond to
                                                                                                                        System      block covers an automatic             a task step in the document;
                                                                                                                        Pass/F      decision made by the software         instead it is used to reflect an
                               Process Decision: Identifies a decision / branching        Does not
                                                                                                                          ail                                             automatic decision by the system
                                                                                                                        Decisio                                           that is made after a step has been
                               point, signifying a choice to be made by the end           usually                                                                         executed.
                               user. Lines represent different choices emerging           correspond to a                 n
                  Proces       from different parts of the diamond.                       task step in the
                     s                                                                    document;
                  Decisio                                                                 Reflects a
                    n                                                                     choice to be
                                                                                          made after step
                                                                                          execution

								
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