PLC Facilitator Training September 12, 2007 Early Release Day by eTH3kKby


									        PLC Facilitator Training
         September 12, 2007
          Early Release Day

―The most promising strategy for sustained, substantive
  school improvement is developing the ability for school
      personnel to function as professional learning
          communities. (DuFour & Eaker, 1998)
• Icebreaker
• Norm Form
• PLC Log, SMART Goals, PLC Evaluation,
  and PD Needs Assessment from 06-07
• Unit Plan Template
• PLC Plan Sheet
• PD Request Form
           Sept. 12 Early Out

•   Team Building Activity - PLC Overview
•   Share District Expectations
•   Develop Norms
•   Examine your current reality
•   PLC Needs
•   Develop tentative PLC Yearly Plan
          Team Building Activity
Parallel Words – Team Builder
Ask players to sit in a circle and have one person start the game by saying a random word
or phrase (such as peanut butter). The person on his or her right then says the first word
or phrase that comes to mind (for example, jelly). Continue around the circle until all
players have a chance to make a word association.
Discuss the following questions:
How does this activity reflect the power of group brainstorming and thinking?
What helps you think quickly on your feet?
How might this game help you with brainstorming? PLC Tasks?

Repeat the activity using the following words?
Round 1 – Professional
Round 2 – Learning
Round 3 – Community
After the activity write a group definition of a PLC.
Write the definition on the bottom of your “Norm Form”

How does your definition reflect the differences between a PLC and a traditional school?
What are some ways your PLC reflects the definition of a PLC?
What changes would need to be made to more accurately reflect the definition.
Big Idea #1 How is a Professional Learning Community different than a
traditional school?

          PLC                  In Regard To         Traditional School
Learning for All                 Focus           Teaching

Strategies to back their     Commitments         Haphazard strategies
commitments                                      at best
Teachers develop and           Indicators        Indicators are often
monitor the indicators                           developed by outside
frequently                                       sources. Monitoring is
                                                 done at the end of the
                                                 learning only.
Timely, Required,             Response to        Left up to the individual
Systemic Intervention      Students who aren’t   teacher
Educational Issues            Collaboration      Student behavior,
                                                 personalities, school
Big Idea #3 For each term below explain the importance of each word in a PLC

Goals:                                    Data:

PLC teams establish goals, work           PLC teams are data driven. They
together to achieve the goals, and        welcome data, use it as a catalyst for
provide periodic evidence of progress.    improved teacher practice. Data is
                                          useful only when the team has a basis
                                          of comparison.

Common Assessments:                       Improvement:

PLC teams develop common                  Focus on continual improvement which
assessments, identify how students        results in change in teaching and
perform on specific skills. There is      learning. Improvement focuses on the
common administration and common          classroom not those factors that are
scoring of the assessments. The data is   outside the classroom and beyond our
used to improve instruction and help      control.
individual students meet the learning
        Commitment and Persistence

Sustaining PLC’s requires:
1. Hard work
2. Focus on learning rather than teaching
3. Collaboration on matters related to
4. Accountability for continuous
                 District Commitment

•   8 Early Outs
•   October 8 PD Day for Data Analysis
•   January 2 half day for PD
•   2 half day Learning Teams for Core PLCs

For professional development related to data analysis, curriculum development,
common assessment development and analysis, instructional improvement,
and development of interventions and enrichments.
          PLC Organization

Configuration of Teams—work with
 principals to make them meaningful, if
 across buildings we can help coordinate.

• Leadership of Teams—several trained
  facilitators, share the leadership, identify
  new facilitators to be trained, decide who
  will go to principal/facilitator/PD Rep
                    PLC Expectations
        After September Early Out
        Norm Form
        Tentative Yearly PLC Plan Sheet

        After Each Early Out
        Monthly Log
        PLC Plan Sheet
        Yearly Log

        TBA (decided by building)
        2 unit plans (Cores)
        Non-cores - what makes sense?

--All PLC members are expected to meet in the building with the PLC group on
designated days from 1:15-3:30.
 Schedules on early out days should be the same as a regular school day for extra-
curricular activities.
--Facilitators and PD Representatives will have follow-up meetings with principals
                   Rationale Unit Plan

Unit plans answer the questions of a PLC:

What do we want students to know?
Essential Questions
How will we know they learned it?
Assessments, Scoring, Data Analysis
C & C Question: How will we help them learn it?
Instruction & Special Ed Adaptations
What will we do when they didn’t learn?
What will we do when they did learn?
        Unit Plan Template
October PD Day
•   Identify the 2 units you will do
•   Make your unit development plan
•Why we need them?
•What they are? Samples/Categories
•Publishing the norms
•Enforcing them
•Periodic evaluation
          Why Norms are Needed
Norms are ground rules to identify behaviors that will
  help us do our work & discourage behaviors that
  interfere with a group’s effectiveness.

•   How we act
•   How we interact
•   How we conduct business
•   How we make decisions
•   How we communicate—to have honest discussions
    that enable everyone to participate & be heard.

           Categories of Norms

•   Time
•   Confidentiality
•   Decision Making
•   Participation
•   Leadership
                           SAMPLE NORMS FOR PLC’s
•  Start & Stop on time
•  Stay on task
•  Attend all meetings
•  Say what you need to here in the room, not in the parking lot
•  Individual comments are confidential
•  Reach decisions by consensus, fist to five
•  Use data to drive decisions
•  We will publicly support all decisions made by the group
•   Stay on task, focus on what we have control over and what moves the PLC forward
•   Listen and hear one another’s viewpoints—look at pros & cons
•   It is your responsibility to make sure your idea is put in the room
•   Speak directly to the person and you have issue with.
•  Address issues, not personalities
•  Commit to getting representative views, allow equal airtime for all participants
•  Focus on being a change agent
•  Be willing to experiment and make mistakes
•  Think creatively
•  Be responsible for the work of the PLC
•  Assign and rotate roles of timekeeper, recorder/secretary, leader, etc.
• To ensure all members have the opportunity to contribute
• To increase productivity & effectiveness
• To facilitate the achievement of your goals
• Put the categories for norms on the board, may want to add a
• Each person records behavior you consider ideal for a group, one
  per slip of paper and place it under the appropriate category.
• 1 or 2 people will work with each category to group those with
  similar ideas together.
• For each group of cards, the group writes a norm, record on chart
• Determine support for the norms
• Adopt final set of norms

                         OPTIONAL ACTIVITY
     Consensus occurs when…
1. All points of view have been heard
2. The will of the group is evident even to those who
    most oppose it.

Use Fist to Five to get consensus
    All participants start with a fist and then put up the
    number of fingers to indicate their level of support for
    the topic.
    5 = greatest support, fist=no support

    Those most opposed have the opportunity to voice
    their opposition
      Publishing Norms
How can you keep them visible?
•   Posted in meeting room
•   Copy for everyone
•   Review at the beginning of each meeting
•   Include on the top of each agenda
• Revisit Last Year’s Norms
• Revise
• Start from Scratch

• A copy will be turned in at the
   – Principal/Facilitator/PD Rep meeting following
     the early out
                  Enforcing Norms

Norms will be violated so talk about violations & how violations
  will be dealt with.

If you don’t call attention to violations, you are creating a
    second set of norms.

Ask: ―How would you prefer to be notified you have violated a

Keep it light hearted , like throwing foam balls at someone who
  comes in late. Use colored cards, flags, hankies. All
  members must agree to these methods.

Periodically evaluate the adherence to the norm—How well did
  we do on this norm.
    Stop and Develop Ways for
      Publishing & Enforcing

Put this on your list of norms to turn in
5 Principles of Successful Meetings
 • Discuss only one topic at a time
 • Use only one process at a time
 • Achieve interactive and balanced
 • Respect cognitive conflict by eliciting
   disagreements and respecting other
 • Have all understand and agree to meeting
   roles and responsibilities
Current Reality—using our data for comparison to continue

                 the improvement cycle.

PLC Yearly Log
PLC Evaluation
PD Needs Assessment from 06-07

What were our accomplishments last year? (Log,
 Smart Goals, back of PLC Evaluation)
What needs did we identify? Are there others to
 add? (PD Needs Assessment)
How did we function as a team last year? (PLC
Questions for PLC Groups

  Where do we want to be?
  Where are we now?
  What questions do you have that data
   might answer?
  How will we get where we want to be?
  What are we learning?
  Where should we focus next?

Focus on educational issues

     not school politics
    not student behavior
      not personalities
                                                                  PLC PLAN SHEET

    PLC GROUP NAME:___________________________________________

        Members Present:____________________________________________

        Members Absent:_____________________________________________

PLAN for Early Outs, PD Time to include:
Unit Development (Learning Teams will focus on Unit Development with Core Subjects)
Common Assessment Analysis & Revision
Continue sharing and developing curriculum with research-based instructional strategies, resources, interventions, and enrichments
to help reach the PLC’s SMART Goals.
Oct. 8 PD Day               Nov. 7                         Dec. 5                           Jan. 16                             Learning
                                                                                                                           Team # 1        (

Goal:                            Goal                               Goal                   Goal
Feb. 6                           March 5                            April 2                May 7                           Learning
                                                                                                                           Team #2

GOAL                             GOAL                                GOAL                  GOAL

                                               Questions to be addressed at Next Meeting
       What do we want students to learn? (Curriculum Objectives, Unit Development)
       How will we know if they learned it? (Assessment, Data Analysis)
       What will we do if they didn’t learn it? (Instruction, Intervention)
       What will we do if they did learn it? (Instruction, Enrichment)
             PLC EARLY OUT MONTHLY LOG for _____, 200_
  PLC GROUP NAME:___________________________________________
  Members Present:____________________________________________
  Members Absent:_____________________________________________
                    QUESTIONS TO BE ADDRESSED
During today’s PLC time                             Next PLC Time
How will we know if they learned it? (Assessment, Data Analysis)
What do we want students to learn? (Curriculum Objectives, Unit Development)
What will we do if they didn’t learn it? (Instruction, Intervention)
What will we do if they did learn it? (Instruction, Enrichment)


SUMMARY OF TODAY’s PLC TIME: (Include any data reported)

Date:                     Time:                           Place:               Leader:
Materials to Bring:
Individual Responsibilities:
   PLC Facilitator Training Dates
        for OCT. 8 PD Day
September 28
      8:00 to 11:00: 6-12 Math
     12:00 to 3:00: 6-12 Comm. Arts

October 1
     8:00-11:00: 7-12 Social Studies
    12:00 to 3:00: 7-12 Science
October 2
     8:00 to 11:00    3rd-5th Grade
     12:00 to 3:00    K-2nd Grade

Specials—TODAY - after this meeting
                     ―A successful face-to face team is more
                        than just collectively intelligence.
                     It makes everyone work harder, think
                        smarter and reach better conclusions
                        than they would have on their own.‖
                                           James Surowiecki

―If there is anything that the research community agrees on, it is this:

The right kind of continuous, structured teacher collaboration improves
  the quality of teaching and pays, big, often immediate, dividends in
  student learning and professional morale in virtually any setting.‖
                                                 Mike Schmoker

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