Rappahannock Regional Disability Services Board
March 9, 2009
disAbility Resource Center
413 Progress Street
Fredericksburg, VA 22401
Mr. Brian Guthrie, Chairman King George
Mr. Charles Cooper, Stafford County
Mr. Jim Schaefer, Spotsylvania County
Mr. Woody VanValkenburgh, Fredericksburg
Mr. Charles Morgan, Stafford County
Ms. Kathy Beard, Caroline County
Mr. Dave Coman, King George County
Staff Members Present:
Mr. Eldon James, DSB
Ms. Jamie Clapp, DSB
The meeting was called to order at 5:35 p.m.
Determination of a Quorum: It was determined that a quorum was present.
Approval of Minutes December 8, 2008 — Mr. VanValkenburgh asked if there is anything to
report on the Regional Mobility Manager position in terms of the grant, or anything more
permanent in the future. Mr. James said the grant has been awarded and the person filling the
position will start working in March, and that there is even conversation between GWRC and
DRPT to augment money after the second year. Mr. VanValkenburgh said we need to endorse
the issue to make sure the position does not dissolve. Mr. Schaefer said DRPT has said the
money will not end if it is a successful project, and that they will continue to fund it at some
level. He added they did ask that the search for local money still be done. Mr. VanValkenburgh
made a motion to accept the December 8, 2009 minutes as presented and Ms. Beard seconded the
motion. The minutes were approved unanimously by the Board.
Approval of January 12, 2009 Minutes —Ms. Beard made a motion to accept the Janaury 12,
2009 minutes as presented and Mr. Coman seconded the motion. The minutes were approved
unanimously by the Board.
Fiscal Report — Mr. James reported that the February report has not been completed. When
asked about the personnel line item, Mr. James clarified that $3800 was paid to GWRC for staff
work on the demographics portion of the needs assessment and the THA project; we hope to
recover at least a portion from the THA grant. Mr. Coman asked how much it costs for
administrative support on an annual basis and how much the DSB could expect to carryover into
FY 2010. Mr. James responded that he estimates a carryover of approximately $37,000 and that
basic staff support for the DSB and RADN (without needs assessment time and THA grant
support which are not generally reoccurring annual costs) we spend between $15,000 and
$20,000. Mr. Coman observed that the RRDSB could operate for two years without change. Mr.
James stated that in the past they have received $4800 from the localities and $13,400 from the
state from DRS. At this time we expect state support will be zero dollars next year. Mr. James
said he does know that one county has requested the budget be dropped to $760. Mr. James
walked the Board through the current funding. He added that Spotsylvania gave a 3% reduction
for the end of the quarter, Caroline reduced as well, which reflected in accounts receivable of
$1750, bringing the total for local support this year to $4618 versus $4800.
Work Session on the future of the Rappahannock Regional Disability Services Board
Mr. James discussed the three options for the RRDSB’s future:
1- Advise the local governments that basic state financial support stops at the end of June. The
state mandate for local funding ends as well, local support becomes optional. The RRDSB could
suggest that we stop functioning and return 1/5 of the estimate fund balance $37,000 to each
2 - Decide to close down July 1, inform the localities of that intension and spend the fund
balance by giving grants to organizations that have programs that support the needs of people
with physical and sensory disabilities.
3 - Continue to operate after July with or without full local appropriations. The RRDSB can
continue to operate for one or two years without state support.
It was pointed out that state funding could be reconsidered next year.
Mr. James discussed how the governing bodies of the localities can dissolve the joint use of
powers agreement that governing the existence of the RRDSB. There was discussion about
sending the balance of funds back to the localities and letting them spend as they see fit. There
was also some discussion about whether the state would consider funding the DSBs in the future.
Mr. VanValkenburgh said he sits on a legislative appointed disability commission that has some
of the same issues of working with physical and sensory impairments. He said at the last
meeting the subject of the disenfranchisement of the DSBs did not even come up. Ms. Beard
commented on the option to give the money back to the counties. She felt it would go into a big
black hole and there would be no chance to see the dollars work for people with disabilities. She
suggested if we continue at least next year, things are changing dramatically, and six months
down the road it may be a different story where 3-5,000 of match money would make a bigger
difference than it had before. Ms. Fults stated that there is really no fund for many disabilities
and if we had that pot of money as our own local consumer service fund, it is better than giving it
back to the localities for use on general government activities. Mr. Coman said that some of the
DSB’s previous grants have been disappointing, while others have been amazing such as the
seed money given to Project Faith and HOME, Inc. He added that he hates to see us break apart
because the community needs to still think we are here and have a voice. If we are not here, who
does the community look to for support. The broader picture is not the money but what it is has
provided. Mr. James noted that Mr. Robinson is restructuring the GWRC FAMPO Technical
Advisory Board, and is asking members of RADN to serve on it. He added that the community is
looking to the people in RADN and DSB for support for disability issues.
There was some discussion about what authority the Board has to spend the money. Mr. James
said the by state code the DSB Board cannot provide direct services. There was some discussion
whether local governments have ADA compliance committee. Mr. James said the DSB has had
input on many disability issues, one recently came from VOPA in Caroline County. Mr.
VanValkenburgh asked Mr. James to talk about RADN and whether it will continue without the
DSB. Mr. James said the DSB underwrites the monthly meeting through the cost of lunch, and
the cost of staff time. He noted the line item on the financials. With ten meetings a year, this
offers an educational topic and a roundtable opportunity to share announcements and activities.
He added that there has been a lot of long range policy planning discussion relative to
transportation and the regional human services mobility plan prepared through DRPT and
GWRC. Mr. James noted that he has seen some things occur over the last couple of years that
may not have happened without the meetings. Ms. Fults said she has gained a lot from the
meetings. She said she feels RADN would continue without the DSB and they would meet and
not take minutes. She noted that an offshoot from RADN did form with the Coalition on
Violence and Vulnerable Populations. Mr. Schaefer said the meetings have been an excellent
networking opportunity with invaluable information, as well as the transportation aspect
facilitating the formation of the mobility manager position in the region. Mr. Schaefer reviewed
how all this evolved. He added that there needs to be a steering committee to provide guidance
for this position, and much of the seats will be made up of folks from RADN. Mr. Schaefer also
noted RADN has aided in the planning and sharing of grants on how they will be used and
coordinated. Mr. VanValkenburgh noted that one of the great things the DSB has done is a
community needs assessment to find out the needs of the disabled population in the community.
He suggested that the DSB stand behind RADN to continue to grow and the DSB change from 6
to 3 or 4 meetings a year. He asked what we need to keep the issues of disability in front of the
legislature. There was some discussion by the Board on what the DSB does for their different
Ms. Beard said she thinks the DSB should not change the dates, operate as status quo for the next
year, and then a need may bubble up out of the needs assessment to grant the money to deserving
organizations. Mr. James suggested giving a presentation on the needs assessment to the
localities. Mr. James said all the localities have received the information concerning the state
mandate. There was a lot of discussion on what the DSB has done for the community and the
voice the Board has in the community. There was also some discussion if the state will have
more money once the mandate is taken off, and the pressure the disability community must place
on the state to get the money.
Mr. James suggested that the needs assessment may offer an opportunity for disability needs to
be considered. He suggested that based on the previous discussion the Board talk about these
options at the May meeting:
1- Recommend to the localities that the DSB disband, divide the balance of funds five ways and
transfer them to the localities;
2- develop a partial year operating plan and grant the balance of funds to appropriate disability
3 - Plan to operate for a year with a specific workplan and then reassess the situation.
Mr. Cooper asked that the Board be given some of the advantages and disadvantages of these
Brief Staff Report:
• Recognition of Spotsylvania Towne Center before the Spotsylvania Board on February 10,
Mr. James said there was a good turnout for the recognition at the Spotsylvania Towne Center,
which was very well received. He said he received a letter from the Cafaros, the owners of the
mall, thanking him for the recognition. Mr. James said he was contacted via email by someone
who has complained about accessible parking. He said he is having a dialogue with the
operations manager on this issue. Mr. James said he has seen better solutions in other parking
lots to offer parallel parking for vans. He added that the complaint was for the spaces in front of
• Needs Assessment Update: Mr. James said he is still working on input and hopes to have the
assessment complete in May.
• Ms. Fults reported that she serves on the FRED Advisory Board representing people with
disabilities. They have recommended to City Council to double the fare. Ms. Fults tried to make
the board understand the limited income the disabled community has, and that the ride fare
increase will be a hardship. She noted that with the new Regional Mobility Manager buying
transportation that maybe it will average out.
• Mr. James asked if Ms. Fults has been approached by the census bureau and to make sure we
do outreach with them. He said he has met with them and strongly suggests they get around to
contacting the CILs in the state.
• Ms. Fults said they will be holding their annual Universal Design Conference in April at the
• Mr. Schaefer announced that the stimulus package has increased funding for home
weatherization program with less rigid guidelines to qualify for the program. He gave examples
of what they provide. He encouraged members to refer people who have those needs to RAAA.
Public Comment: There was no public comment.
Next meeting May 18, 2009
The meeting adjourned at 7:00 p.m.