University of Arizona
Kuali Financial System Implementation
System Test Script
nt
Module Name:Purchasing/Accounts Payable Business Scenario Approve PREQ
Business Process: PA2002 -Payment Request Purchase Order Requirement ID#(s)
Estimated Time to Execute:
Test Scenario #:
PA2002-004-1 Pre-Requisites/Dependencies Security Role(s) Needed - UserID(s) to use
Payment Request enroute to Fiscal Officer Approver Fiscal Officer
Payment Request enroute to Accounting Reviewer Accounting Reviewer
(P)ass
Step Action Location/Screen Tab/Section Field Data Value/ Button Name Expected Results Actual Results
(F)ail
Main Menu
Action List
1 Click Link
Action List Displays action items to approve
Payment request e-doc will display- review
2 Click Link Action List ID Next to Type field document
Account Account Summary info displays - review
3 Click Button Payment Request e-doc Summary Show account information
Approved and the e-doc is removed from
4 Click Button Approve Button action list
Verify
Approval
Workflow
Status
Document Lookup Screen - to verify
Payment Request Department Approval
5 Click Button Main Menu Doc Search Doc Search status is approved
Documentation/Notifi
6 Enter Data Document Lookup Screen cation ID Enter Document Number Document number displays
7 Click Search Click Search Document List displays
8 Click Link Next to Type field Payment request e-doc will display
9 Click Button Payment Request e-doc Route Log Show Route Log Displays
Pending Action Pending Action Approval List displays -
10 Click Button Request Show shows other authorizations needed
11
12 Pending Action Request Approval
13 Click Button Main Menu - Action List Action List Action List Displays
69386b84-184a-4bec-9158-418682cb7fc8.xlsx PA2002-004-1 Page 1 of 17
University of Arizona
Kuali Financial System Implementation
System Test Script
14 Click Link ID Next to Type field Payment Request e-doc displays
Account Account Summary info displays - review
15 Click Button Payment Request e-doc Summary Show account information
Acknowledeged and removed from action
16 Click Button Acknowledge Button list
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18 Verify Approval Workflow Status
Document Lookup Screen - to verify
Payment Request Department Approval
19 Click Button Main Menu - Doc Search Doc Search status is Final
Documentation/Notifi
20 Enter Data Document Lookup Screen cation ID Enter Document Number Document number displays
21 Click Search Click Search Document List displays
22 Click Link Next to Type field Payment request e-doc will display
23 Click Button Payment Request e-doc Route Log Show Route Log Displays
Approval List displays - shows
24 Verify Default Actions Taken Action Verify Acknowledged authorizations
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26 Payment Request sent to PDP
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69386b84-184a-4bec-9158-418682cb7fc8.xlsx PA2002-004-1 Page 2 of 17
Module Name:Purchasing/Accounts Payable
Business Process: PA2002 -Payment Request Purchase Order
Test Scenario #: 2002-004 -2
Pre-Requisites/Dependencies
Dept inititates REQ and APO is created. Payment Request
created to route to Approver.
Step Action Location/Screen Tab/Section Field
Main Menu
Transactions
1 Click Link
Purchasing/Accounts Payable
● Payment Request
2 Enter Data Payment Request INIT screen Purchase Order #
3 Click Calendar Invoice Date
4 Enter Data Invoice Number
5 Enter Data Vendor Invoice Amount
6 Click Button
Payment
7 Click Button Request edoc
Document
8 Click Button Overview
9 Enter Data Explanation
10 Click Button
11 Click Button Vendor Info
12 Click Button
13 Click Button Invoice Info
14 Click Button
15 Click Button Process Items
16 Enter Data Qty Invoiced
17 Click Button
18 Enter Data Tax Amount
19 Click Button
Ad Hoc
20 Click Button Recipients tab
21 Verify Default Person Requests Action Requested
22 Click Search Person
23 Enter Data Person Lookup
24 Click Button
25 Click Link return value
Payment
26 Click Button Request
below the
27 Click Button document buttons
Verify that the AD HOC Routing was
successful
Main Menu
1 Click Link
Custom Document Searches
1 Click Link
Purchasing/Accounts Payable
Payment Requests
Document
2 Enter Data Lookup screen Document/Notification ID
3 Click Button
4 Click Link Document/Notification ID
5 Click Button Payment Request edoc
6 Click Button Route Log
Business Scenario
Requirement ID#(s)
Estimated Time to Execute:
tes/Dependencies Security Role(s) Needed - UserID(s) to use
ated. Payment Request needs to be A/P Supervisor
Data Value/ Button Name Expected Results
click on Payment Request Payment Request INIT screen displays
enter the PO number PO number is displayed.
click on calendar and select
the invoice date Invoice date is displayed
enter the invoice number Invoice number is displayed
enter the invoice amount Invoice amount is displayed
click the continue button Payment Request edoc displays
The tab information will be hidden, so that
Click on collapse all button each tab can be opened separately.
This tab will contain the overview
Show information for this PREQ.
Enter any information details. Explanation is displayed.
Click the hide button Tab info is hidden.
Vendor name and address is displayed, and
the customer number, check stub note,
Special Handling notes and payment terms
Click the show button can.
Click the hide button Tab info is hidden.
This tab will contain the payment
information. You can change the due date,
bank code, and choose to have an
enclosure sent with the check or order an
Click the show button emergency check (Immediate pay).
Click the hide button Tab info is hidden.
This tab will contain the items being
Click the show button purchased and associated accounting info.
Match all order quantities by
entering Qty Invoiced on
each line Qty Invoiced fields are displayed.
The total amount and extended total on is
click calculate button at line is populated and the Grand total has an
bottom of edoc amount.
if the invoice tax amount is
different from the calculated
total on the PREQ, type the
correct tax amounts Tax is displayed.
click the calculate button Grand total matches the invoice total.
This tab will contain any ad hoc routing
Show information.
verify that the action
requested is APPROVE APPROVE is the action requested
click on the magnifying glass
lookup Person Lookup screen displays
enter a search criteria such
as last name Search criteria is displayed.
click the search button result list displays
click on return value next to
the person who will be Ad Payment Request is displayed with person
Hoc routed this PREQ on line.
This Ad Hoc recipient line is added and has
click the add button a delete button on the far right. Above this
Payment Request initialization screen
displays. That indicates that the PREQ was
click the submit button successfully submitted.
Click on Payment Request Document Lookup screen displays
enter the PREQ number PREQ number is displayed as
from the script above Document/NotificationID
click on the search button Result list displays
click on the specific PREQ
number Payment Request edoc displays
The tab information will be hidden, so you
can open each tab separately to enter or
click on collapse all view information.
This tab should show that the PREQ is
ENROUTE, Node Ad Hoc, and awaiting
approval by the AD Hoc Recipient you
Show selected.
nt
Adhoc route approval for PREQ
ole(s) Needed - UserID(s) to use
(P)ass
Actual Results
(F)ail
Module Name:Purchasing/Accounts Payable
Business Process: PA2002 -Payment Request Purchase Order
Test Scenario #: 2002-004 3
Pre-Requisites/Dependencies
Payment Request in Process
Step Action Location/Screen Tab/Section Field
Main Menu
Action List
1 Click Link
2 Click Link Action List ID
Account
3 Click Button Payment Request e-doc Summary
4 Click Button
Verify
Approval
Workflow
Status
5 Click Button Main Menu Doc Search
Documentation/Notifi
6 Enter Data Document Lookup Screen cation ID
7 Click Search
8 Click Link
9 Click Button Payment Request e-doc Route Log
Pending Action
10 Click Button Request
Future Action
13 Click Button Requests
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Business Scenario
Requirement ID#(s)
Estimated Time to Execute:
uisites/Dependencies Security Role(s) Needed - UserID(s) to use
A/P Manager Super User
Data Value/ Button Name Expected Results
Action List Displays action items to approve
Payment request e-doc will display- review
Next to Type field document
Account Summary info displays - review
Show account information
Approved and the e-doc is removed from
Approve button action list
Document Lookup Screen - to verify
Payment Request Department Approval
Doc Search status is approved
Enter Document Number Document number displays
Click Search Document List displays
Click Document/Notification
ID, next to Type field Payment request e-doc will display
Route Log Displays. It will show
APPROVED and who it was that took the
Show action.
Pending Action Approval List displays -
Show shows other authorizations needed
Future Action Requests displays other
Show routing and actions needed.
nt
Blanket Approval
ole(s) Needed - UserID(s) to use
(P)ass
Actual Results
(F)ail