EDUCATIONAL COACH WEEKLY LOG
Name ____________________________ Week of _______________
Monday Tuesday Wednesday Thursday Friday
Individual
Conferences
Small Group
Conferences
Demonstration
Lessons
Meetings
Attended
Work with
students
Resource work
Other
General Threads/Themes of Teacher Needs in the Building:
Additional Comments:
EDUCATIONAL COACH WEEKLY LOG - SAMPLE
Name __Monica Lemens____ Week of October 4- 8
Monday Tuesday Wednesday Thursday Friday
Individual Maggie/35 mins/vocab Callie/20 mins/discuss Felicia/25 mins/student Marcus/30 mins/ Rhonda/25 mins/follow-
Conferences Corliss/30 mins/PA my demo lesson concern discuss my demo lesson up on start of guided
(participant/
time/topics) Rick/45 mins/goal Mary/30 mins/assess. Tara,/30 mins/discuss Tina/20 mins/discuss my reading groups
setting Barb/40 mins/vocab my demo lesson demo lesson Kim/20 mins/demo
Donna/40 Alfonse/35 mins/rdg. lesson follow-up
mins/frustrations workshop
Small Group Grade 5/50 K and 1 teachers/60 Bob, Lauren, Delia, Mary, Sylvia, Maggie/60 Staff/30 mins/lunch
Conferences mins/thematic units mins/after school study Scott/60 mins/content mins/spelling study group study group/“Reading
(participants/
time/topics) Gr. 3/30 mins/follow up group/”With a Light rdg w/ LD Families”
to last week Touch” Gr. 3/40 mins/demos
Demonstration K/20 mins/phonics w/ K/20 mins/phonics w/
Lessons names names
(class/time/
topic) 3A/40 mins/reading for 3B/40 mins/reding for
details details
6C/40 mins/reading 3C/40 mins/reading for
science materials details
Meetings Staff meeting/60 mins PTA Board/60 SIP Team/30 mins/eval District Coaches’ mtg/3
Attended mins/parent workshops of coaching hrs/ updates, challenges
Work with Alicia/40 mins/miscue Kashira/40 mins/eval for
students analysis Consultation Team
Resource work Ordered additional sets Researched books for Public library/
of leveled books/80 mins grade 4 unit on state resources for Gr. 5
history/30 mins thematic unit/60 mins
Other Prep for week ahead/60 Conference w/ principal Recordkeeping/30 mins) Team meeting w/ Mia’s Travel to library and
mins re: PD plan/30 mins parents/75 mins coaches’ meeting/45 mins
EDUCATIONAL COACH MONTHLY LOG
Name __________________ Month _______________
Week 1 Week 2 Week 3 Week 4 Week 5 Total
____ to ____ ____ to ____ ____ to ____ ____ to ____ ____ to ____
Individual # Teachers: # Teachers: # Teachers: # Teachers: # Teachers: # Teachers:
Conferences
Minutes: Minutes: Minutes: Minutes: Minutes: Minutes:
Small Group Grade levels: Grade levels: Grade levels: Grade levels: Grade levels: Grade Levels:
Conferences
Minutes: Minutes: Minutes: Minutes: Minutes: Minutes:
Demonstra- # Classrooms: # Classrooms: # Classrooms: # Classrooms: # Classrooms: # Classrooms:
tion Lessons
Minutes: Minutes: Minutes: Minutes: Minutes: Minutes:
Meetings # Meetings: # Meetings: # Meetings: # Meetings: # Meetings: # Meetings:
Attended
Minutes: Minutes: Minutes: Minutes: Minutes: Minutes:
Work with # Students: # Students: # Students: # Students: # Students: # Students:
students
Minutes: Minutes: Minutes: Minutes: Minutes: Minutes:
Resource Minutes: Minutes: Minutes: Minutes: Minutes: Minutes:
work
Other Minutes: Minutes: Minutes: Minutes: Minutes: Minutes:
Total
EDUCATIONAL COACH MONTHLY LOG - SAMPLE
Name Monica Lemens Month October
Week 1 Week 2 Week 3 Week 4 Week 5 Total
10/1 10/4 -10/8 10/12 – 10/15 10/18 – 10/22 10/25 -10/29
Individual # Teachers: 3 # Teachers:14 # Teachers: 9 # Teachers: 14 # Teachers: 9 # Teachers: 49
Conferences
Minutes: 95 Minutes: 455 Minutes: 485 Minutes: 680 Minutes: 300 Minutes: 2015
Small Group Grade levels: 1 Grade levels: K, Grade levels: K, Grade levels: 3, Grade levels: Grade Levels:
Conferences 1, 3, 5, mixed 1, 3, 5 mixed 5, mixed K, 1, 3, mixed K, 1, 3, 5, mixed
Minutes: 50 Minutes: 330 Minutes: 480 Minutes: 410 Minutes: 540 Minutes: 1810
Demonstra- # Classrooms: 2 # Classrooms: 6 # Classrooms: 9 # Classrooms: 4 # Classrooms: # Classrooms:
tion Lessons 5 27
Minutes: 55 Minutes: 200 Minutes: 400 Minutes:285 Minutes: 200 Minutes: 1140
Meetings # Meetings: 1 # Meetings: 4 # Meetings: 4 # Meetings: 3 # Meetings: 7 # Meetings: 19
Attended
Minutes: 60 Minutes: 330 Minutes:175 Minutes: 190 Minutes: 340 Minutes: 1095
Work with # Students: 0 # Students: 2 # Students: 0 # Students: 1 # Students: 4 # Students: 7
students
Minutes: Minutes: 80 Minutes: Minutes: 70 Minutes: 120 Minutes: 270
Resource Minutes: 40 Minutes: 170 Minutes: 0 Minutes: 40 Minutes: 180 Minutes: 430
work
Other Minutes: 75 Minutes: 240 Minutes: 290 Minutes:170 Minutes: 200 Minutes: 975
Total 375=6 h 15 m 1805= 30 h 5 m 1830 = 30 h 30 1845=30 h 45 m 1880=31 h 20 7735=128 h 55
m m m
TIPS FOR USING WEEKLY AND MONTHLY LOGS
Purpose:
The weekly log is designed for literacy coaches to use as a record of their activities and as a way to
self-monitor. Because it includes space for teachers’ names, this log should be seen only by the
coach.
The monthly log is designed for literacy coaches to use to document the kind and amount of work
they are doing. Administrators, program leaders, other coaches, and school leadership teams may
find it useful.
On a weekly and a monthly basis, review the logs and ask yourself questions such as:
Are there teachers or teams that I am not meeting with often enough?
Are their certain topics that recur over and over again which might be good topics for large-group
professional development workshops?
Have I spent too much time on any particular activity? (Monitor especially for too much time spent
with individual students—you are rarely coaching at those times—and in unnecessary meetings.)
Am I putting in enough hours? Too many hours?
What goals do I have for next week/next month?
Keep detailed records of individual conferences, team conferences, demonstration lessons, and
meetings. Use these logs only to summarize.
If you share these logs with principals or others who supervise teachers, be careful to include no
evaluative information about individual teachers.
When a month ends mid-week, start a new monthly log for the rest of that week. (For instance, if
September ends on a Thursday, then the first week of your log for October will consist of only Friday,
October 1.)
You may want to carry a clip board with you at all times. You can attach the weekly summary chart to
the clipboard. You can also carry a to-do list on the clip board.
Coaches are encouraged to modify these forms to best meet their needs or the needs of those with
whom they work.