New Microsoft Word Document


                 (A Government Of India Enterprise)
                  Mysore Telecom District,

                         BID DOCUMENT


Tender No.G-202/Tender/COMP. Stny/2011-2012/1 Dated 04.08.2011

             For further information & queries:
    Contact: General Section O/o G M Telecom, Mysore-12
             PH NO: 0821 -2513304 / 2413304

          Issued to:……………………………………………….

# 69, 1 CROSS, Temple road, Jayalakshmipuram, Mysore-570012

                       BHARAT SANCHAR NIGAM LIMITED
                   Office of the General Manager Telecom,
      #   69,1st   Cross, Temple road, Jayalakshmipuram, Mysore-570012

                          NOTICE INVITING TENDER

                          Dated 04.08.2011
TOTAL        COST      OF Rs.1, 65, 000/-
COST OF THE TENDER         Rs.570/-
EMD/SECURITY              Rs.4,125/- &
                          Rs. 12, 375/-
SALE    OF          BLANK From 05.08.2011 between working hours

LAST   DATE   FOR          13.00 hours of 26.08.2011

OPENING TIME & DATE        15.00 hours of 26.08.2011
VENUE                      CHAMBER OF AGM (HR&A), 1ST FLOOR
                           O/o G M TELECOM, J L PURAM, MYSORE-12

Tender document may be had from General section of this office in the form of DD
for Rs.570/- drawn in favour of BSNL, MYSORE T.D from 05.08.2011 &
onwards between working hours.

The       tender    document   also
                             can   be  downloaded    from    website Downloaded document should be submitted
along with the tender document cost of Rs.570/-in the form of DD drawn in
favour of BSNL, MYSORE T .D

                               Assistant General Manager Telecom (HR&A)
                                   O/o G M Telecom, Mysore-570012

                         No.69, 1st cross, Temple road, Jayalakshmipuram, Mysore - 570 01
  No.G-202/Tender /Comp.Stny/2011-12/1 dtd at Mysore the 04.08.2011

                                     NOTICE INVITING TENDER

 On behalf of Bharat Sanchar Nigam Limited, wax /PVC tape sealed tenders are
invited by the General Manager Telecom, Mysore Telecom District, Mysore
from BSNL Empanelled Agencies / Reputed agencies for “Supply of Computer
Stationeries” as per the specifications given below.                     Name of the Item & specification                                      Appx. Quantity required
      1.       10 x 12 x 1 part - 70 gsm                                                                 2,50,000 sheets
      2.       15 x 12 x 1 part – 70 gsm                                                                 1,00,000 sheets
      3.       Xerox Papers A-4 size - 80gsm (TNPL)                                                           400 reams
      4.       Xerox Papers A-3 size - 80gsm (TNPL)                                                            10 reams

                                                TERMS AND CONDITIONS

ELIGIBILITY: BSNL Empanelled Agencies / Reputed Agencies with experience
certificate in supplying computer stationery to Central/State Govt. Organizations/

{1} The Tender should be addressed by name to Sri. SINGRAIAH, Asst. General
Manager (Admn), Office of the General Manager Telecom, Mysore Telecom District,
No. 69, 1st cross, temple road, Jayalakshmipuram, Mysore - 570 012. The tender
cover should be super scribed as TENDER FOR SUPPLY OF COMPUTER STATIONERIES.
Tender document may be obtained from General Section of this office on payment of
Rs.570/- through DD/PO drawn in favour of BSNL- Mysore TD from 05.08.2011
onwards during office hours on any working day. Tenderers who download the
application form through website should enclose a DD for Rs.570/- towards cost of
application form drawn in favour of BSNL- Mysore TD, drawn on any local bank.

{2}- The last date for receipt of tender is 26.08.2011 at 13-00 hours. The tender
will be opened on the same day at 15-00 hours in the presence of such of those
tenderers OR representatives who may wish to be present. If 26.08.2011
happens to be a holiday, the tender will be open on the next working day.

                                                                                             Signature of the tenderer
{3}-Each tender should accompany with an EMD of Rs.4, 125/- (Rs. four
thousand one hundred and twenty five only) in the form of crossed DD payable at
Mysore and drawn in favour of the BSNL- Mysore Telecom District.

{3-a}- Tender without EMD will not be entertained. However payment of
        EMD is exempted for the following categories of tenderers.
{i}- Firms registered with DG (S&D) for supply of particular stores
{ii}- Small Scale Industrial units, which are listed with the National Small Scale
      Industries Corporation.
(iii)- Public Sector undertakings, which are registered with DG (S&D).

{3-b}- Attested copies of the following documents are to be submitted
          along with the tender document..
Each Page of the tender document is to be signed by the tenderer; otherwise the
tender is liable for rejection. All the documents in the tender process shall form a
part of the agreement.
   {i} - Copy of VAT / TI N allotment letter.
  {ii}- PAN card copy
 {iii}-Copy of Registration Certificate of the firm / Company.
 {iv}- Two Experience certificates for satisfactory performance.
  {v}- IT Returns for the year 2009-2010 and 2010-2011
 {vi}- Name of the Bank, Branch name, A/c type & no. with MICR Code
        (Copy of the Bank Pass Book may be enclosed)
{vii}-Self Declaration duly signed in enclosed proforma vide Annexure-II
       Regarding “No relations working in BSNL” and “No EMD forfeited in
        any of the government organization”.
{viii}- Attested copy of SSI Certificate (the validity should be current) for seeking
         exemption from payment of EMD

{4}- The contract will be for a period of one year from the date of acceptance of
the tender. If required the validity of the contract/tender will be extended for
another period of 6 months or 1 year by mutual consent

{5}- The supply order will be placed by this office and subordinate offices of
Mysore Telecom District comprising Mysore and Chamarajanagar Revenue Districts
according to the need and the tenderer should make the supply within 15 days
from the date of supply order. Door delivery of the item should be given and the
cost of freight, handling, loading/unloading etc., will be borne by the tenderer.

{6}- In addition to the EMD of RS. 4, 125/-(Rs. Four thousand one hundred and
twenty five only) the successful tenderer should deposit a sum Rs. 12, 375/-
(Rupees Twelve thousand three hundred and seventy five only) towards Security
Deposit in the form of crossed Demand Draft payable at Mysore and drawn in
favour of BSNL Mysore Telecom District. The EMD of the successful tenderer will
be converted into Security deposit.

                                               Signature of the tenderer
{7}- The Security Deposit/EMD shall become refundable only on satisfactory
completion of the Contract.      The Security Deposit / EMD do not carry any

{8}- The EMD of the unsuccessful tenderer will be refunded only after finalization
of the tender.

{9}- The quality of the paper supplied should confirm to the specifications.

{10}-Samples should be enclosed along with the tender document according to the
item & specification serial-wise mentioned above.

{11}- The rate should be quoted for 1,000 sheets for serial .no 1 & 2 and for one
reem for serial .no. for 3 & 4 respectively. Tenderer should quote the rates for all
the items noted in the specification. The rate should be inclusive of all taxes,
freight, loading, unloading and any other charges and the tenderer is liable to pay
any other taxes/levies/duties payable to State/Central Govt. Enhancement in rate
due to increase of tax etc., will not be accepted during currency of the tender.

{12}- PERIOD OF VALIDITY OF BIDS: Bid shall remain valid for 150 days after the
date of bid opening prescribed by the purchaser pursuant to clause 2. A bid valid
for a shorter period shall be rejected by the purchaser as non-responsive.

{13}-   Quantities   mentioned against each item can be varied upto +/- 25%


The bids shall be evaluated on a package basis for all items taken together. .
The rates should be quoted in the financial bid proforma enclosed and not in
separate sheet. There should not be any correction/overwriting while quoting the
rates.L-1 will be arrived by taking into account the rates of all the item and
tender quantity.

{15}- In case the tenderer fails to supply the items within the stipulated period or
the quality of the item is not according to the specification, the Security Deposit
shall be forfeited and the tenderer has to indemnify the BSNL against any loss
sustained there from.

{16}- The successful tenderer has to enter in to an agreement on a stamp paper of
Rs. 200/- with the BSNL, Mysore TD, the specimen of which is available in the

{17.1} - The date of delivery of the stores stipulated in the acceptance of tender-
purchase order should be deemed to be the essence of the contrast and delivery
must be completed not later than the dates specified therein. Extension will not be
given except in the exceptional circumstances. Should however deliveries made
after expiry of the contract delivery period, without prior concurrence of the
purchaser and be accepted by the consignee, such deliveries will not deprive the
purchaser of his right to recover penalty charges.

                                                      .Signature of the tenderer
{17.2}- Should the tenderer fail to deliver any or all the stores of any
consignment there of within the period for a delivery, the purchaser shall be
entitled to recover 1% on the value of the delayed supply for each week of delay or
part thereof for a period up to 4 weeks provided the delayed portion of the supply
does not in any way hamper the work. LD charges shall be levied as above on the
total value of the purchase order. Quantum of Liquidated Damages assessed and
levied by the purchaser shall be final and not challengeable by the supplier.
Beyond 4 weeks of delay, BSNL reserves the right to cancel the purchase order,
forfeit the Security Deposit of the tenderer and will not be responsible for any loss
to the tenderer arising there from.

{18.1}-- In the event of any question, dispute or difference arising under this
agreement or in connection there – with except as to matter the decision of which is
specifically provided under this agreement, the same shall be referred to sole
arbitration of the CGM, BSNL Karnataka circle, Bangalore or in case his
designation is changed or his office is abolished then in such case to the sole
arbitration of the officer for the time being entrusted whether in addition to the
functions of the CGM, BSNL, Karnataka circle, Bangalore or by whatever
designation such officers may be called ( hereinafter referred to as the said officer)
and if the CGMT or the said officer is unable or unwilling to act as such the sole
arbitration or some other person appointed by CGMT or the said Officer.

 {18.2}-The agreement to appoint an arbitrator will be in accordance with the
Arbitration and Conciliation Act-1996.      There will be no objection to any such
appointment that the Arbitrator is Government Servant or that he has to deal with
the matter to which the agreement relates or that in the course of his duties as
Government Servant he has expressed views on all or any of the mater under
dispute. The award of the Arbitrator shall be final and binding on the parties. In
the event of such arbitrator to whom the matter is originally referred, being
transferred or vacating his office or being unable to act for any reasons whosoever
such CGMT or the said Officer shall appoint another person to act as arbitrator in
accordance with terms of the agreement and the person so appointed shall be
entitled to proceed from the stage at which it was left out by his predecessors.

{18.3}- The arbitrator may from time to time with the consent of parties enlarge the
time for making and publishing the award. Subject to aforesaid Arbitration and
Conciliation Act, 1996 and the Rules made there under, any modification thereof
from the time being in force shall be deemed to apply to the arbitration proceeding
under this clause.

{18.4}-The venue of the arbitration proceeding shall be the office of the CGM, BSNL,
and Karnataka Circle, Bangalore – 8 or such other places as the arbitrator may

{19.1} -If any time, during the continuance of this contract, the performance in
whole or in part by either party or any obligation under this contract shall be
prevented or delayed by reason of any war, or hostility, acts of the public enemy,
civil commotion sabotage, fires, flood explosions, epidemics, quarantine restrictions,
strikes, lockouts or act of God (Herein after referred to as other within 21 days

                                                       Signature of the tenderer
from the date of occurrence thereof, neither party shall by        reason of such
event be entitled to terminate this contract nor shall either party have any such
claim for damages against the other in respect of such non performance or delay in
performance, and deliveries under the Contract shall be resumed as soon as
practicable after such event may       come to an end or cease to exist, and the
decision of the Purchaser as to whether the      deliveries have been so resumed or
not shall be final and conclusive, provided further that if the performance, in whole
or part of any obligation under this contract is prevented or delayed by reason of
any such event for a period exceeding 60 days either party may , at his option
terminate the contract.

{19.2}- Provided also that if the contract is terminated under this clause, the
Purchaser shall be at liberty to take over from the contractor at a price to be fixed
by the purchaser, which shall be final. All unused, undamaged and acceptable
materials, bought out components and stores in the course of manufacture in
possession of the contractor at the time of such termination of such portions thereof
as the Purchaser may deem fit excepting such materials bought out components
and stores as the contracts may with the concurrence of the Purchaser elect to

                                            Asst. General Manager (HR & A)
                                             O/o G M Telecom, Mysore-12

                                                     Signature of the tenderer

            Office of the General Manager Telecom., Mysore Telecom District
                  No. 69,1st cross, Temple road, Jayalakshmipuram, Mysore – 570 012


From ,                                                Cost of tender form - Rs. 570/-
                                                      DD No……………………………..

        The Asst General Manager (Admn)
        O/O G.M.Telecom., Mysore –12


             I have gone through the Terms and Conditions as detailed in the
Tender Notice No.G-202/Tender/Comp.stny/II/2011-12/1 dated 04.08.2011 for
supply of computer stationery items.

              I am agreeable to all the terms and conditions mentioned therein. My
rates are furnished below for your kind consideration please.

Sl No.       Name of the item and specification                   Rate per 1000 sheets
                                                             (Inclusive of all taxes, freight,
                                                              Loading & unloading charge etc)

       1.    10 x 12 x 1 part - 70 gsm                        Rs……………/1000 sheets
       2.    15 x 12 x 1 part – 70 gsm                        Rs……………/1000 sheets
       3.    Xerox Papers A-4 size - 80gsm (TNPL)             Rs……………/ ream
       4.    Xerox Papers A-3 size - 80gsm (TNPL)             Rs……………/ ream

I/We have credited the prescribed EMD of Rs.4, 125/- (Rs. Four thousand one
hundred and twenty five only) vide DD No……………………dated………………which
is enclosed herewith. In the event of my/our tender is/are being accepted, I/we
agree to execute an agreement of contract prescribed on stamp paper of Rs. 200/-
as mentioned in the tender notice.

                                                                 Signature of the tenderer



I hereby declare that I am not having any relative working in BSNL, in
Karnataka or in any other state.

Date:                                             Signature of the Tenderer

                                  DECLARATION - II

I hereby declare that I am not black-listed in any BSNL tenders in Karnataka
or in any other state and my EMD /Security deposit has not been forfeited by
BSNL or by any government departmental tender.


Place:                                            Signature of the Tenderer

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