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This is an example of by-laws. This document is useful for conducting by-laws.
This is an example of by-laws. This document is useful for conducting by-laws.
BY-LAWS CONFERENCE OF LOCAL HEALTH OFFICIALS ARTICLE I - Name The name of this organization is the Conference of Local Health Officials (henceforth referred to as "CLHO" or the "Conference"). ARTICLE II - Purpose The purpose of the Conference is to encourage improvement and standardization of health departments in order to provide a more effective and more efficient public health service throughout the state, in accordance with ORS 431.330 through 431.350. The Conference shall: A. Advise the Health Division regarding role/direction of Public Health issues in Oregon. B. Assume an active role in the development, implementation and enforcement of public health legislation, ordinances and policies at local and state levels and, when appropriate, at federal levels. C. Organize and participate in efforts to increase the competence of Public Health workers. D. Maintain and approve standards of professional performance, both for the individual and the local Public Health agency by fostering and encouraging research, education and dissemination of information. E. Promote the highest degree of skill, efficiency and professional competence among professional Public Health Officials and all other practicing disciplines in public health through a mutual exchange of knowledge, experience and information. F. Develop/implement local Public Health standards which result in criteria to evaluate local Public Health programs. G. Encourage accomplishment of those Public Health standards either by the local Public Health authority, or by the Oregon State Health Division in direct service counties. H. Initiate/pursue establishment of local Public Health offices in every county in the state. ARTICLE III - Membership A. Membership in the Conference of Local Health Officials (CLHO) shall consist of the leadership; including, but not limited to, the Health Administrator, Health Officer, Supervising Nurse and Supervising Sanitarian; of each county or district department of health. B. Each local health department administrator shall submit annually to the Conference a list of the leaders who will be active in the Conference. ARTICLE IV - Officers A. All terms of office shall be for two (2) years from date of election. B. Elective Officers shall consist of a Chair, Vice Chair, and a Secretary-Treasurer. C. Election of Officers shall occur at the annual (fall) meeting. D. The Nominating Committee shall present a slate of officer candidates at the time of the Annual Fall Meeting every odd-numbered year. Nominations may also be made from the floor for each of the offices at the time of election. E. Duties: 1) Chair - presides at meetings of the Conference and of the Executive Committee and performs all duties prescribed by these bylaws. The Chair, with the approval of the Executive Committee, shall appoint, as representatives of the Conference, members to attend any such meetings of state organizations or agencies as may be necessary to adequately represent the interests of the Conference. 2) Vice Chair - serves as Chair in the absence or incapacity of the Chair and is responsible for monitoring to see that the bylaws are followed. 3) Secretary-Treasurer - responsible for maintaining and reviewing records of Conference meetings, Conference actions, and official correspondence. Official minutes will be recorded by Health Division staff. Keeps full and accurate fiscal records and makes reports of official transactions of the finances of the Conference as may be required. ARTICLE V - Meetings and Quorum A. Meetings shall be conducted in accordance with the Revised Roberts Rules of Order, except as otherwise provided in these bylaws. B. The Conference shall meet quarterly (four times per year) at time and place set by the Executive Committee. C. Special meetings may be called at such times and places as may be determined by the Executive Committee. Regular meetings shall require 14 days written advance notice to all members and such notice shall include major topics for discussion or action. D. Special meetings shall require at least 10 days notice, which may be either written or by phone, and shall include major reason or topic for the meeting. E. A quorum at any regular or special meeting shall consist of representatives of not less than fourteen (14) county health departments. Each county will have one vote. F. The Executive Committee may direct that a mail or telephone ballot be taken on matters requiring immediate decision. Each county shall name a spokesperson who will report the vote of that county in any mail or telephone ballot. A majority of all member counties is required to carry official action under this procedure. ARTICLE VI - Caucuses The following caucuses have been established to deal the specific issues related to special fields in public health. These caucuses shall report to the Conference and its Executive Committee. A. Administrators Caucus - shall consist of all county appointed Health Administrators as stipulated in ORS 431.418. B. Association of Oregon Public Health Nursing Supervisors (AOPHNS) - shall consist of all county designated public health nursing supervisors or directors. C. Conference of Local Environmental Health Supervisors (CLEHS) - shall consist of all county designated Environmental Health directors or supervisors. D. Health Officers Caucus - shall consist of all county designated Health Officers. ARTICLE VII - Committees A. Executive Committee: 1) The committee shall consist of nine members including: a) three elected officers; b) four members appointed one each from the caucuses; and c) two members elected at large from the membership at the annual meeting from a slate prepared by the Nominating Committee. 2) All terms are for two years, beginning and ending with the annual meeting every odd-numbered year. 3) Vacancies in elected positions on the committee will be filled by election at the next annual meeting. For appointed positions, caucuses can fill vacancies by appointment. 4) The Executive Committee shall meet with the Administrator of the Oregon State Health Division as necessary. 5) A quorum shall consist of not less than five members of the Committee. B. Other committees shall be appointed by the Conference Chair, with the approval of the Executive Committee, as follows: 1) Nominating Committee: Shall consist of five members, one of whom shall be named as Chair. The Committee membership shall have representation of the various disciplines composing the voting membership and shall: a) Nominate at least two candidates for each of the officer positions - Chair, Vice Chair and Secretary-Treasurer, and each of the two at large positions. b) Request recommendations for nominations from each of the caucuses and other local health department leaders representing the voting membership. c) Prepare a ballot to be sent to each county 30 days prior to the Annual Meeting for the year in which elections are held. d) Establish a method for tabulating the ballots prior to the Annual Meeting. 2) Public Health Standards Committee: Shall consist of at least five members, one of whom shall be named as Chair. This committee shall: a) Study and recommend to the Conference those items of program content which should be mandatory and those which may be desirable but optional in local public health services. b) Develop criteria and standards which may serve in the quantitative evaluation of local public health programs. c) Study problems in community health planning, recommending to the Conference those steps which are desirable and necessary in local health administration. d) At the direction of the Executive Committee, represent the Conference as an observer at meetings or conferences dealing with community health planning, and report such observations to the Executive Committee. e) Undertake such other specific assignments as may be directed by the Executive Committee. 3) Fund Distribution Committee - shall work jointly with OSHD to develop and recommend to the Executive Committee formulas for distribution of funds among the counties. 4) Budget Committee - shall study, review, and make recommendations to the Executive Committee concerning public health budget issues. 5) Other committees - may be appointed by the Conference Chairperson as required. C. Public Health Management Council (PHMC) 1) The PHMC shall consist of the CLHO Executive Committee, the County Health Administrators, the Administrative leadership of the State Health Division, and other individuals as decided by the PHMC. 2) The purpose of the PHMC is to promote the partnership between local and state health departments and enhance the effectiveness of public health service delivery in the state through cooperative action. ARTICLE VIII - Finances The Conference Chair, Vice Chair, and Secretary-Treasurer shall be responsible for advising on and monitoring Conference expenditures from the budget allocated by the Health Division. ARTICLE IX - Dissolution In the event the Conference is dissolved, all assets of the Conference shall be distributed to one or more private non-profit public health service agencies and/or associations registered in Oregon. Designation of recipients shall be accomplished by vote of the Executive Committee. ARTICLE X - Amendments The bylaws of the Conference may be altered, amended, or repealed and new bylaws may be adopted by the affirmative vote of 2/3 of the members present at any regular meeting of the Conference. Notice of intent to amend the bylaws shall be mailed to each member with the agenda for the regular meeting at which the vote takes place and not less than ten (10) business days before the meeting. Adopted this 25th day of September, 1991 Signed this 26th day of September, 1991 _________________________________ Tom Engle, Chair, CLHO
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