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20101027 A08R2 - Mandatory NSO

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					                           21st Century Maricopa
                           Meeting Agenda & Minutes
                         21CM A08R2– Mandatory In-Person New                                       Meeting Rules
      Meeting Name                                                                     • Start on time, end on time
                         Student Orientation                                           • Stay on track
                                                                                       • Monitor your own participation
       Meeting Date      October 27, 2010                                              • Limit side conversations
       Meeting Time      2:30pm – 4:30pm                                               • Respect each other’s ideas and work
                                                                                       • One speaker at a time – don’t interrupt
                         Rio Salado Conference Center                                  • Be an active listener
                         Live Meeting Link: Click Here                                 • Honor confidentiality
                                                                                       • Disagree and clarify when appropriate
                         Audio Conference: 480-517-8900 / 800-729-1197 x8              • Be willing to invest the time for inquiry
                         Conference ID: 1379                                           • Consider the entire system
                                                                                       • Build shared meaning
                     Barbara.boros@mcmail.maricopa.edu                                 • Keep an open mind
                                                                                       • Have deliberate patience
                     Vivian.miranda@estrellamountain.edu
                     Becky.bradley@sccmail.maricopa.edu
                     Chrismims@gwmail.maricopa.edu
                     David.hall@riosalado.edu
                     Daniel.corr@sccmail.maricopa.edu
                     Gregory.reents@mesacc.edu
                     Jesus.chaidez@cgmail.maricopa.edu
                     Laura.jandebeur@cgmail.maricopa.edu
                     Osaro.ighodaro@gcmail.maricopa.edu
                     Heather.kruse@pvmail.maricopa.edu
            Required
                     Pamella.ernst@pvmail.maricopa.edu
           Attendees
                     Shirley.green@pvmail.maricopa.edu
                     Rachelle.clark@riosalado.edu
                     Rebecca.valenzuela@pcmail.maricopa.edu
                     Gia.taylor@smcmail.maricopa.edu
                     Raul.monreal@smcmail.maricopa.edu
                     Ibrahim.naim@gcmail.maricopa.edu
                     Daniel.corr@sccmail.maricopa.edu
                     Sarah.leitz@gwmail.maricopa.edu
                     Alyssa Moniuszko
                     Jason Martinez
                     Jim Simpson
            Optional Trung Tang
           Attendees
 Work Team Name Mandaotry NSO
   Project Website Click Here
Email This Document To Dick.Root@RioSalado.Edu


Meeting Agenda & Objectives
Recommendation: A08 – Recruitment – Mandatory Orientation (8)         R2: Implement a MANDATORY in-person orientation
program for ALL first-time, degree, certificate and transfer-seeking students

    1. Action Items
    2. Agenda Items
    3. Next Steps

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   4. Next Meeting
   5. Summary
Meeting Notes
    Asked Jason & Jim to give overview with 21CM across district to help get started with recommendation #2
          o Look at progress from other teams
          o 21st Century charge was given to the council & implementation was also considered.
          o Got very involved
                  Went forward with one recommendation, but now working on the in-person section of the
                     recommendation
          o From research on 1st recommendation, this seems like a good idea
          o Dr. Harper Marinick also supports it
          o This may be a good way to bring students on campus
          o Possible concern over funding for this recommendation
          o Most have been doing in-person orientation as part of student success initiative
                  Dollars from district
                  Also,how can they enforce it being mandatory
                  How do we interpret mandatory?
                  What are the consequences?
          o Don’t worry about the funding now
          o More successful students if they have in-person orientation
                  Students don’t to ‘optional’
                  Possibly address expectations to make it mandatory
          o Maria wants us to move to implementation phase
          o Did a lot of work for 1st recommendation.
          o Want the team leads to summarize the end result of research and report
                  Have done 99% of work
                  Just need to create a report stating what steps need to happen next & a high level timeline.
          o Some of the other components
                  Financial Aid and Debt Management workshops
                          Suggest separate process
                          May not be appropriate for NSO to be responsible for this
                          Maybe move that component to Financial Aid Council
          o Don’t need to get into implementation details, but what do we need related to details?
                  Online was the easy piece
                  Lot of different ways to make it mandatory (front-end or back-end of process)
                  This is causing anxiety and uncertainty
                  Implementation plan – dollars to allocate, resources, when to do at each college – those things
                     can wait
                  Can determine how much you want to enforce the ‘mandatory’ NSO
                          May be difficult reaching consensus
                          Tough to decide
                          Can be more than one recommendation
                                  o X% think one thing & x% think another method
                  Many things are included in IT piece of the report
                  Tracking of the cohort will help
                          Another 21st Century team worked on this (A09-A11-Student Success through ITS)
                  If students don’t get into cohort, after the 45th day, they are dropped from the cohort.
                  It will track what events the students have completed
                  This council should agree with broadest definition of cohort
          o If they are going to change the recommendation at all, they need to get approval from the sponsors
                  Many students don’t know if they are full/part time at the time they register
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                      Maybe stay with first time students
             o   Writing the recommendation for the broadest recommendation, regardless of current resources
             o   Satisfied with the cohort definition – no modification to the recommendation
             o   Sub-recommendations:
                      They already have learning outcomes they agreed to speak directly to as part of orientation
                                All outcomes happen during ‘orientation experience’
                                Challenging to mention all of these occur in in-person orientation
                                May be easier to mention that these happen overall, not specifically in the in-person
                                  event
                                       o Need to agree on this prior to moving forward
                                       o May be too much information to provide students at first
                                       o CPD class already covers this anyway
                                       o Also need to agree on length of in-person orientation session
                                       o Provide information to the students when they need it – ‘pre-college
                                          experiences’
                      Mentoring – does this need to be part of the sub-recommendation or can it just be a table with
                          a signup?
                                Can be included in NSO when created/approved
                      Can move Debt Management to Financial Aid
                                Can provide brochures to Financial Aid for debt management, etc.
                                Financial Aid should be addressed at a high level as part of orientation, but should be
                                  addressed in detail by Financial Aid
                      Goal Setting
                                Some colleges have built into Advisement process vs. orientation
                                Introduction of concept could be done in online piece (college woud have to have a tool
                                  such as iGoal, etc.)
                      College Public Safety
                      Tuition payment plan options
                      Student identifications cards
                      MCCCD student support services
             o   Can they say that the NSO Council has already come up with learning outcomes for these?
                      Can move debt management out, but rest should stay
                      Does the team agree that the sub-recommendations should be included/addressed in some part
                          of orientation
                      Agreement on components

       How do you make it mandatory? What does mandatory mean?
           o Options:
                   Literature says its mandatory, advisors guide them to sign them up & leave it at that? 0
                           Do this now
                           No “teeth”
                   Checklist option – stays on their checklist & advisor can see on their to do list & remind them? 0
                   Orientation is connected to college success class (CPD150 or AAA115) which is part of
                     graduation requirement? 6
                   If don’t do mandatory experiences prior to end of semester, they get blocked/prevented from
                     enrolling in 2nd semester? 4
                   Prevent self-service until NSO completed? 5
                   Prevent self-service in 1st term? 0
                   Prescribed experiences – if don’t comply, get dropped from courses by the 45th day? 0



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             o    Some colleges don’t think of it as blocking enrollment, they don’t allow students to self-serve in the 1st
                  semester
                       Once they have gone through the experiences in their 1st semester, they can self-serve
                       If had capacity, could probably do this
                       Would be good to force advisement (mandatory) as well
                       Students would be glad to have someone else go through registration for them
                       Maybe change mindset – not a negative consequence, but just they way things work
                       Some students don’t like to self-serve anyway
                       Others self-serve students are very comfortable
                       Send mixed messages: open entry/open exit, but not really open
                                Making mandatory orientation will not necessarily change this view
                                Open = provide access
                                We want to set them up for success
                                Communication Plan should be part of the implementation plan
             o Three recommendations for mandatory definition
     Dollar/staffing implications? Addressed in the first report for online, not in-person
             o Would help
             o How determine?
                       Look at projected numbers, cohort, and projected numbers per student & extrapolate it
                                District IR could provide cohort total and amount of people taking orientation class
                       Advisement & testing did it this way
                       Each team member to provide amount spent per student on orientation & send to Vivian &
                           Barbara for the academic year.
                       Minimally, include a Grade 10 resource across Maricopa
                       Would be ok to not put a financial figure on it. Just mention that it needs to happen with
                           existing college/district budget/funding – at the VP level
     Want this completed by Friday
     No need to meet again
Next Steps
     Jim & Jason to sum-up the criteria in a report
             o Provide a solid case to make this point
Next Meetings
     N/A
Official Summary for Public Website
     The team discussed details of the sub-recommendations that are a part of this recommendation. They also
         agreed upon a few possible definitions of ‘mandatory’ for the orientation course. Jason and Jim will create a
         draft of the final report to be reviewed by those in attendance today. The team will review and send comments
         immediately to Jim & Jason so the final report can be submitted by Friday.
Action Items
Who                           Assignment                                Comments                                Due Date
Jim & Jason                   Write final report & send to team                                                 10/29
                              members at today’s meeting to
                              review/comment




Issue Bin Items

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Issue                                              Comments




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Executive Summary
    
Clarified Recommendation
    
Clarified Sub Recommendation
    
Consolidated Recommendations
    
Three Pillars Area
    
Strategic Directions
    
How does the recommendation align with the 21st Century Guiding Principles?
    
Review and Analysis Methodology Used
    
Review and Analysis Methodology Detail
    
Work Team Findings/Decisions – Issues, Risks and Mitigation
    
Action items for Implementation of Strategy
    
Measurable Outcomes and Measures of Accountability and Success
    
Estimated Cost to Implement
    
Estimated Savings
    
Cost Impact/Budget Needs Description
    
Additional Considerations/Comments
    




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