Constitution of the

Constitution of the

Institute of Technology Student Board



Article I. General

Section 1. The name of this organization shall be the Institute of Technology Student

Board, hereinafter referred to as the Board.



Section 2. The Board shall operate as a non-profit organization.



Section 3. The Board shall abide by the applicable rules and policies of the University of

Minnesota.



Article II. Purpose

Section 1. The purpose of the Board shall be to promote and advocate the interests of the

Institute of Technology students and to act as a liaison between the Institute of

Technology student body and the University administration and faculty. The

Board shall provide a forum where matters of student concern may be presented

and discussed and where courses of action may be decided upon. The Board

shall provide an effective body for implementing and financing such decisions.



Article III. Membership

Section 1. Membership is open to all undergraduate students without regard to race, color,

creed, religion, national origin, sex, age, marital status, disability, public

assistance status, veteran status, or sexual orientation.



Section 2. Membership Categories



A. Active membership is for students that attend three meeting during

each semester, attend one social event, and participate on one

committee. Active members will have special voting privileges

including voting on elections, small grants, and other votes decided on

by the president.



B. Members are students that attend meetings or events, but do not meet

active member requirements. Members can vote on general topics

throughout the year.



C. Inactive members are members that have been voted into the group, but

are unavailable to attend meetings for a given time period.



D. Student group representatives for each student organization recognized

by the Student Unions and Activities and by the Board as serving the

needs of IT students shall have one representative position.



Section 3. Eligibility



A. All voting members of the Board shall be students in the Institute of

Technology, registered for at least six credits.



B. Student Organization representatives must be member of the

organization which they represent.

Section 4. Obtaining Office



A. The President and Vice President shall be elected by the Board during

the month of March. The Director of Finance, Secretary, Director of

Programs, Associate Director of Membership, Associate Director of

Outreach, Associate Director of Public Relations, and Webmaster will

be elected at the following meeting. The term for all officers will be

one year.



B. The term of office for all members shall begin with their appointment

and continue until the convening of the first meeting after the following

spring Board elections or until that member’s removal.



C. Student Organization representatives shall be elected by the

organization they represent.



D. A member filling more than one voting position may only vote once.



E.All vacancies on the Board shall be filled as described in Section 8.





Article IV. Officers

Section 1. Officers



A. Officers of the Board shall be the President, Vice President, Secretary,

Director of Finances, Director of Programs, Associate Director of

Membership, Associate Director of Outreach, Public Relations, and

Webmaster.



Section 2. Presiding Officer



A. In the absence of the President and Vice President at a meeting, the

Board may elect, from the voting membership of the Board, a

temporary presiding officer to preside at the meeting of the Board.



Section 3. The duties of the Executive Board are as follows:



A.President - Preside over all meetings of the club and serve as Chairperson of

the Executive Committee. Act as official representative of the club at other

meetings and events.



B. Vice President - Preside at meetings of the club and the Executive

Committee in the absence of the president. Succeed the president if the

president were unable to complete his/her term of office.



C. Director of Finance - Handle all financial transactions of the club.

Maintain thorough and accurate records of all transactions. Produce

financial reports as required by the club.



D. Secretary - Record and produce minutes of all meetings. Handle the

club’s correspondence. Manage the e-mail account and distribute e-

mails to relevant directors. Work with webmaster to update website

with events and records.

E. Director of Programs - Organize programs and committees for yearly

events. Work with associate director of membership, public relations,

and associate director of outreach to connect with university students

and the general public.



Section 4. The duties of the Associate Directors are as follows:



A. Associate Director of Membership - Works with the Director of

Programs to connect with new members. Actively recruit from the

University.



B. Associate Director of Outreach - Works with the Director of Programs.

Leads the High School mentor program and works with webmaster to

create mentor/mentee chat site.



C. Public Relations- Arranges speakers and handles giveaways. Connects

with IT groups and promotes attendance.



D. Webmaster - Works with Secretary to create, maintain, and update

website. Updates and maintains computer in office. Posts upcoming

events to website and works with the Associate Director of Outreach on

mentor web chat room.



Article V. Removal

Section 1. Absences



A. An Exec Board member with three unexcused absences for general

board meetings in a semester, as defined in the Standing Rules, shall

lose membership of the Exec position. The loss of membership may be

appealed at the next board meeting, where a 2/3 majority vote of those

present and voting is required to overturn the loss of membership.



Section 2. Removal



A. Members of the Exec Board may be removed for neglect of duties,

refusal to carry out Board policies, or misuse of Board resources or

properties as determined by the Board.



B. Members of the Board may be removed only by a 2/3 majority vote of

the Board. A formal written complaint must be submitted to the

President or if the President is involved, the Vice President. The

President shall first attempt to mediate the matter. If the mediation fails

or if two weeks have passed since the complaint was submitted, the

Board shall vote on the removal or the member at the next meeting.

The President shall provide a copy of the complaint to all members

prior to any meeting at which a vote is to be taken.



C. A member against whom a complaint has been submitted shall have the

following rights:



i. To see the written complaint, and, if mediation fails, to learn

the identity of the complainant prior to the meeting of the

Board at which the complaint will be addressed.

ii.To respond to the complaint, both orally and in writing.



iii. To be represented (including self-representation) at any

hearing or meetings where decisions regarding removal will

be made.



Section 3. Resignation



A. Any member may resign from a position on the Board by providing

written notice of resignation to the President.



Section 4. Vacancies



A. All vacancies on the Board, except those mentioned in Section 4

Paragraph E of this article, may be filled by majority vote of those

present and voting. No vacancy shall be filled until public notice of the

availability of a position on the Board has been given to the Institute of

Technology Student Board for at least one week.



B. Members that fill any open positions shall be given all the rights,

privileges, and duties of the board position.





Article VI. Meetings

Section 1. Meetings



A. The Board shall meet at least six times during each semester.



B. The times and dates of these six meetings shall be determined by the

Executive Committee with the approval of a majority of those Board

members present and voting.



C. Additional meetings of the Board may be determined by the Executive

Committee. Additional meetings may also be called either by the

President or by a member who has submitted to the President a written

petition signed by five members of the Board.



D. The President shall convene the first meeting of the new Board within

two weeks of the public announcement of the results of the spring

Board elections.



Section 2. Voting



A. The quorum of a meeting shall consist of one third of the voting

membership of the Board. Vacant positions shall not be included in

determining the voting membership of the Board. No official Board

business may be decided without the presence of a quorum.



B. All voting, unless otherwise specified in this Constitution, shall be done

on the basis of a simple majority of those present and voting.



Section 3. Non-voting

A. Non-voting members shall only vote on general topics throughout the

semester or voting determined by the President. They may participate

in discussions at Board meetings, hold positions on committees, and

fulfill those duties assigned by the Board.



Section 4. Parliamentary Procedure



A. The opening, closing, and voting of the Board will be governed by the most

current revision of “Robert’s Rules of Order,” except when otherwise

specified in this Constitution or the Standing Rules of the Board.



Article VII. Committees

Section 1. Committees



A. The Board may create such committees as it deems necessary for the

conduct of Board business. The Board may also abolish any

committee.



Section 2. Subcommittees



A. The committees may create such subcommittees as are deemed

necessary for the conduct of committee business. The committees may

also abolish any subcommittees.



Section 3. Membership



A. The membership of the committees shall be determined by the

volunteering at meetings or by e-mail.



B. The membership of a subcommittee shall be determined by the

committee chairperson.



C. People who are not active members of the Board may be on committees

and subcommittees.



Section 4. Duties



A. The chairperson shall be responsible for assuring that accurate records

of all the committee and subcommittee meetings are kept.



B. The chair person shall regularly report the activities of each committee

to the Board. Subcommittee chairpersons shall regularly report the

activities of the subcommittee to their overseeing committees.



C. Committee and subcommittee meeting times shall be determined by the

chairperson with the approval of the committee or subcommittee.



Article VIII. Standing Rules

Section 1. Purpose



A. The Board shall adopt a set of Standing Rules which shall govern the

everyday operation of the Board. These Rules are to clearly state and

define matters of procedural concern such as: appropriations,

resolutions, parliamentary procedure, and any other matters relating to

the everyday operation of the Board.



Section 2. Adoption and Amendment



A. The Rules shall be adopted by a 2/3 majority vote of those present and

voting.



Section 3. Jurisdiction



A. The Standing Rules must not contradict any portion of this Constitution

or its amendments. This Constitution and its amendments supersede

any Standing rules which may be adopted.



Article IX. Amendments

Section 1. Vote



A. The Constitution of the Board may be amended by a 2/3 majority vote

of the voting membership (not including vacancies) of the Board.

Notice in writing, including the proposed amendments, shall be

provided by the Secretary to all members at least one week prior to any

meeting at which the amendments are to be considered.



Section 2. Petition



A. If the Board is presented with an amendment to the Constitution

supported in petition form by 50 Institute of Technology students, the

Board must vote on the proposed amendment no later than one month

following its presentation to the Board.



Article X. Interpretation

Section 1. The President of the Board may interpret this Constitution in fulfilling official

duties. Any disputes in the interpretation of this Constitution shall be resolved

by a 2/3 majority vote of the voting membership (not including vacancies) of the

Board. The President may not fail to recognize a motion calling for a vote of the

Board regarding the interpretation of the Constitution.



Article XI. Restrictions on Use of Funds

Section 1. This organization shall not provide monetary gain, incidentally or otherwise, to

its directors, officers, or membership. This does not restrict the payment of

wages, salaries, or incentives by the organization for services rendered.



Article XII. Disestablishment

Section 1. After disestablishment and after all liabilities of this organization are rectified,

the Student Organization Development Center will hold the remaining money in

trust for three years following the organization’s last meeting. If after that

period it has not been reactivated, the funds shall be distributed to the St. Paul

Science Museum, a non-profit organization.

Constitution ratified: March 12, 2008



President ______________________________________________ Date ___________________



Vice President __________________________________________ Date ___________________



Director of Finance ______________________________________ Date ___________________