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					Resume and Cover Letter


Format, Language Style and General
Guidelines
Outline
 A. Format           B. Language Style
   Resume
     Controversies   C. General Guidelines
     Components           Appearance matters
     Types                Questions for
   Cover Letter           discussion
                     D. School Application
                        Trivia
        Controversies
  over the format of Resume
  One page or not. (Usu. one page for college grads.)
  To be unique and creative or not. (with
caution.)
  Including hobbies and extracurricular
activities or not.
  Personal data (e.g. age and marital status)
and photo.
 Follow the general principles and use your
resume as your “personal” ad to show the
best of your qualifications.
Resume: Components
  Heading
  Objective (examples); (or qualification summary)
  Education –
   degree, school, date graduated, major,
   GPA, honoraries, scholarships, offices held.
   Experience –
   dates employed (from ~ to~)
   employer, division, position title, key
   responsibilities (& achievements)(examples).
  Extracurricular Activities OR Activities and Honors
  Personal data & References
Types of Resume
    Chronological (reverse chronological
   order) (example)
     Linear (example)
    Functional/Skills – emphasizes the
   functional areas in which the applicant is
   strong at; organize experience by
   functions one serves or skills one has.
   (example)
                   Format 1: Chronological




Responsibilities
in Block; use
verbs




                                     Source: Beatty;
                                     Another example
         Format 2: Linear: listing responsibilities




linear

                                 Another example
Format 3: Functional
                   Another example




                   Another example
Format 3: Skills (2)   Another example




                  source
             Component 1:
          Heading & Objective
  Heading: NAME, address and phone no. 
  Make it stand out!!!
  Objective: 1. Should be supported by the
  other parts of the resume; 2. can be
  directed at a specific job, or put in more
  general way; 3. (Shows your understanding
  of the nature of the job.)
e.g. 1. Secretary: a secretarial position which
  utilizes interpersonal, organizational and
  computer skills, and which provides chances
  to learn business management.
             Component 1:
            Objectives(2)
2. Marketing: a position in charge of marketing
  project direction, product management, sales
  promotion, general administration for consumer
  goods company.
3. Secretarial Job in a International Trading
  company: A position involving computer skills,
  high demand of English, basic knowledge of
  international trade in relation to fashion business.
  An entry position in Public Relations department.
  A management position in marketing, finance, or
  production. Resume: Components
         Component 2:
          Education
To be placed before Experience when it is
more significant than the latter.
Give proper titles!

Fu Jen Catholic University
Bachelor of Arts in English, expected June, 2004
GPA: Grade Point Average (see next page)
Major Related Courses: (don’t list the general
 ones)
    GPA
   General Scale in                   In U.S.:
  Taiwan:
80-100=4.0
                                   90-100=4.0
70-79=3.0
                                   80-89=3.0
60-69=2.0
                                   70-79=2.0
50-59=1.0
                                   60-69=1.0
49 and below=0.0
                                   59 and below=0.0
Explanation:
http://www.eapply.com.tw/dlnet/Big5/members/data_link/Ram/gpa.htm

Online GPA calculation:
http://www.sunmoon.pair.com/vec/gpa/gpa_rule.html
       Component 3: Experience
        Responsibilities at work
  e.g. secretary:
Transcribed dictation from three advertising
  agency account executives. Accomplishments:
  became expert with a word processor;
  increased typing speed from 50 to 75 words per
  minute; increased accuracy to 97%.
   e.g. instructor, language institute
  Taught English conversation and grammar to
  classes of children ranging from age 7 to 10.
 Accomplishments: used lively methods to
  interest children of different ages, . . .
       Component 3: Experience
        Responsibilities at work
  e.g. translator, waitress
 Communicated with customers in fluent English
  and Chinese, sometimes translating between
  the two languages.
  e.g. administrative work, PR
 Negotiated and arbitrated conflicts among team
  workers
 Developed a climate of enthusiasm, teamwork,
  and cooperation
Introduced student projects as well as creative
  ways of advertisements to different companies.
Cover Letter: Components
   Opening: 1. Your reason for writing; 2. Make
   a point that you think will be interesting to
   the addressee;
   Highlights: Give examples of the qualifications
   which make you a good candidate.
   Closing: ask for an interview.
   Format: Use block format (all justified left) ,
   single spaced, double-spaced between
   paragraphs.
         Language: specific and professional
      Objective: A good job with a famous
      company.

 An assistant position in procurement department which
 utilizes my skills in computer applications and negotiating
 deals and familiarize me with all facets of modern
 procurement management.


      Objective: A part-time English tutor.
An English instructor in a language institute which allows me to
make full use of a variety of teaching methods to make
students talk spontaneously, correctly and meaningfully.
         Language: specific and concise
      Objective: A translator
A translation job which utilizes and further improve my abilities in general
research, two-way translation between English and Chinese, as well as
specialized knowledge in literature and religion.
     Experience: Raised a lot of funds for
     student activities.
 Raised over 15,000 dollars from three companies for
 department annual play, 2000.

      Experience: Taught a kid creatively.
   Used film scripts and lyrics to increase a high-school
   student’s vocabulary. Used Role Play to let a class of 15
   eight-year olds speak only in English.
Cover Letter: Opening
  From the website of I104 Occupation
As an English major, the website of 104
      (1st Par.) From have not only
  Agency, understand that you skills, but
mastered IEnglish and computerare that
     Occupation Agency, I understand
  offering a                       of a
alsoyou areworking opportunityopportunityin
      acquired a fair amount of knowledge of
              offering a working
  general assistant From the website of
trading business. with requirements of 104
     the general assistant with requirements
  high demand of English and basic
Occupationdemand ofunderstand that I am
     of high Agency, I English and basic
  knowledge of trading ask for. I would,
exactly the person youand computer skills.
     knowledge of trading and computer
  As one who to your for the position of
therefore, likefits applyqualifications and
     skills. That’s it?
  wants assistant you offer.
generalto learn more about trading
  business, I would like to apply for this
  position.
Cover Letter: Closing
   I look forward to meeting your need in
   any possible interviews, and thank you
   for your consideration.
   I look forward to discussing how my
 qualifications meet your needs in an
 interview, and thank you for your
 consideration.
Cover Letter: Highlights
As both translator and receptionist at I-Lan
Children’s Folklore Festival, I accommodated
the needs of 14 foreign performers from English-
speaking countries and introduced to them both
cultural and geographical features of Taiwan. I
helped solve their problems in daily matters and
unexpected situations to make them feel
comfortable in Taiwan. Besides, together with
the other staff members, I designed leisure
activities to promote cultural interchanges
among us. This experience improved the skills of
communication and reception I have acquired at
school in and out of class.
General Guidelines
   Research the companies you are
  applying for well, and address what
  they need in your resume and cover
  letter.
   Be self-assertive and matter-of-fact; do
  not exaggerate or flatter.
   Be concrete: use verbs more than
  adjectives.
   Appearance matters: what is
  appearance?
Appearance
   grammar and spelling;
   spatial arrangement of resume; font
  and spacing;
   printing and paper qualities.
   What else? A bit of creative and
  elegant decoration if possible.
Discussion
   Which of the following jobs can we
   apply for right after graduating from
   college without getting another degree?
   How do you present the objectives or
   responsibilities of the following jobs?
Jobs you are considering
   English Teacher of middle and elementary
   level
   marketing in the foreign company
   Secretary
   tour leader
   Editor, translator, journalist
   Salesman
   PR
   Librarian
       Tour Leader
entertains and manages people in ways that are
fascinating, remarkable and exciting.
Serves as the primary point of contact and an adviser to
the group that s/he manages.
well-equipped with the historical background, geography,
current affairs for every destination and be updated on
the various aspects of each destination especially when
most tourists nowadays have traveled widely and are
well informed.
Has an out-going personality, decisive, organized,
possesses good speaking and people skills, inquisitive
and above all a strong sense of Ethics.
knows what needs to be done before departure, before
boarding, on-board, on-arrival and at the end of the tour.
Application Trivia
   1. How to type on a form.
 How to type on a form
1.用Acrobat Reader 開啟文件。必須是5.0
以上的版本,才有擷取圖形的功能。我現在
的版本是6.0。
2.把顯示比率調大,大約150%~200%。(因為
我做過實驗,比待會要貼上的PowerPoint投
影片大的圖,列印時較為清楚。)
3.接著開啟一個PowerPoint空白投影片,為
了配合列印方便,到檔案→版面設定 把投
影片大改成A4 縱向
  How to type on a form (2)
4.現在便可以將acrobat reader的一整頁選
起來,按右鍵複製,再回到PowerPoint空白
投影片貼上,再調整圖片的大小使其符合A4
頁面,就完成一頁啦。
5.然後就一頁一頁做複製貼上的工作,填表
的時候就用PowerPoint視窗下面加入文字方
塊的功能便可以在適當的地方填入文字,按
住alt加上滑鼠可以讓方塊停在你想要的地
方。(許馨文 提供,Based on
http://prattflora.com/mfastudy/mfa05apply.htm )
References:
   Beatty, Richard H. The Resume Kit. New
   York : Wiley , c1991.
   Bostwick, B. E. Resume writing : a
   comprehensive how-to-do-it guide. New
   York : Wiley , c1990.
   OWL from Purdue U.

				
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posted:11/21/2011
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