ST PROGRESS REPORT
SECOND PROGRESS REPORT
PR 2 01 / 07 / 2010 - 31 / 12 / 2010
Index: 0684R2
Project
Province of Limburg (partner 2)
Partner:
Sustainable flood management strategies for cross border river
Project title:
basins
Priority: 2: Environment and risk prevention
Sub-theme: Natural and technological risks (including climate change)
This part of the report provides a synthetic overview of the progress report. Information is inserted
automatically, either by transferring data from other parts of the report or through automatic
Colour Code Fields to be filled by PP Fields automatically filled
Please return the completed form by 25th of February by post and e-mail to:
Euregio Maas-Rijn
FLOOD-WISE (room W0.88)
Liesbeth Panis
Po Box 5700
NL - 6202 MA Maastricht
Tel +31 43 389 8834
Fax +31 43 389 8099
E-mail Floodwise@prvlimburg.nl
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3. Project Partner control confirmation
Based on our examination, we confirm the following:
1. For this report the total paid and confirmed expenditure amounts to € 0.00
2. The rules listed in the subsidy contract have been observed, including, but not limited to rules
eligibility of expenditure (Article 56 of Regulation (EC) No 1083/2006, Article 7 of Regulation (EC)
No 1080/2006, Article 48 to 53 of Regulation (EC) No 1828/2006, relevant national and internal
the partners and rules laid down in the latest version of the INTERREG IVC programme manual).
3. The costs reported in this report refer to activities paid from the date of approval by the Monitoring
Committee to the end of the reporting period. Costs reported under the component „preparation
were incurred between 1 January 2007 and the date on which the first version of the application form
approved by the Monitoring Committee has been submitted. They were paid out by the end date of
reporting period.
4. Receipts and payments are accurately recorded in the project‟s accounting system, expenditure in
currency other than the Euro was correctly converted, assets are properly recorded and amounts are
correctly reflected in demands for payment. Any revenues generated were deducted from the eligible
expenditure. The necessary audit trail exists for all activities, providing evidence in the form of
invoices and payment records. In case of staff costs, administration costs, the necessary evidence
the form of timesheets, listings of costs or formula descriptions and cost calculations.
5. Services, supplies and works have been procured on the basis of proper call for tenders in
European, national, internal or other relevant rules, sound controls have been exerted over the
tenders and all tenders have been fully evaluated before the final decision has been made on the
provider, supplier or works contractor.
6. Progress made has been fully and fairly reflected in the report. There is evidence that the reported
have taken place, delivery of services and goods, and works are in progress or have been
expenditure exclusively refers to activities listed in the latest approved version of the application form
completed at the latest by the end of the approved finalisation month.
7. The partners have complied with Community rules and policies including publicity, information, equal
opportunities, protection of environment, state aid, competition and public procurement.
8. The control work has been documented in a control report (incl. a control checklist), which is based
serving as minimum requirements.
I hereby confirm that I / the company is independent from the project‟s activities and financial
management and authorized to carry out the control in respect of control requirements valid in the EU-
Member State/Norway on whose territory the Project Partner is located.
Place,
Date,
Name and title of the controller,
Signature of the controller,
Official stamp
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4. Project Partner's signature
By signing the printable summary of the progress report, the Project Partner officially validates
the entire document, i.e. also the parts which are submitted only electronically to the SSC and
confirms that the information and documentation included and annexes give a correct
description of the implementation of the project. The Project Partner also confirms that the
activity and financial information included in the progress report exclusively relate to the
implementation of the project as agreed between the all partners and the Shared Service Center
and described in the application form.
Place, Maastricht
Date, 16/09/2010
Name and title of the Signatory, Dr. F.W.B. van den Brink
Signature of the Lead Partner,
Official stamp1
1
If according to internal procedures, a stamp is not used, please state it.
5. List of annexes
Annex 1: Partner control confirmation of all reported expenditures in this progress report
Annex 2: INTERREG IVC Control report by independent auditor
Annex 3 (if applicable): 3 copies of main publicity material (e.g. project brochure/good practice guide/final
publication)
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Table of content
Table of content
Table of content
Table of content
General instructions on filling in the progress report
FLOOD-WISE PROGRESS REPORT 1
Checklist for submission
Summary
Project Partner control confirmation
Project partner's signature
List of annexes
I. General information on project's implementation
I.1 Update of contact details
I.2 Summary of partner's achievements so far
I.3 Total eligible expenditure by budget line
I.3 involvement of partners not financed by Interreg IVC
I.4 Problems encountered and solutions fount / proposed
I.5 Further information (if applicable)
II. Detailed reporting per component
II.1 Component 1
Report on finances
Specifications of budget line "no. 4 External Expertise"
Specifications of budget line "no. 5 Equipment"
II.2 Component 2
Indicators
Report on activities and outputs
Report on finances
Specifications of budget line "no. 4 External Expertise"
II.3 Component 3
Indicators
Report on activities and outputs
Report on finances
Specifications of budget line "no. 4 External Expertise"
II.4 Component 4
Indicators
Report on activities and outputs
Report on finances
Specifications of budget line "no. 4 External Expertise"
II.5 Collective costs
Report on finances
Contact Details
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General instructions for filling in the progress report
FLOOD-WISE PROGRESS REPORT 1
When to submit the report to the Lead partner?
This form shall be used by the project partner to provide content-related and financial information on
the progress of the project's implementation. The reporting periods are January - June and July -
December of each calendar year. The report must be submitted within 1,5 months after the last day
of the reporting period. For the reporting period of January - June, the report must be submitted by
25 August of the same year. For the reporting period July - December, the report must be submitted
by 25 February of the following year.
What to submit to the Lead Partner?
The electronic and paper version of the entire progress report must be submitted to the FLOOD-
WISE Shared Service Center by the above-mentioned deadlines.
This “Printable Summary” of the report shall bear the signatures of the authorised official of the
project partner institution and the independent first level controller selected by the project partner
institution. It must be accompanied by the partner control confirmation and the control report.
In addition, partners from countries where the first level control is decentralised, and in case
of the first reporting only or in case of change, must also provide the approbation certificate.
Three copies of the main publicity materials and digital scan version (e.g. newsletter in which the
project is mentionned, press articles related to conferences, etc) issued during the reporting period
have also to be submitted to the Lead Partner.
How to fill in the report?
Only the white fields of the report have to be filled in. Grey fields are pre-filled and can include
information from the original application form, from the previous progress report, or from the current
report itself (through automatic links and calculations).
Please ensure to use Microsoft Excel under Windows with Macros enabled; using other
systems/programmes might damage this template.
For any further information on the progress report and monitoring procedures, please consult the
INTERREG IVC programme manual and the FLOOD-WISE project handbook. Project partners
should not hesitate to contact the Lead Partner if questions arise.
The Excel protection of the form must not be removed.
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Checklist for submission
Please make sure that you have fulfilled all the requirements listed below before submitting the
FLOOD-WISE PROGRESS REPORT 1
documents.
No 1. The report is protected and the protection has not been removed during the form's
completion.
No 2. The paper version of the progress report is complete. All the relevant worksheets are filled
in and provided.
No 3. The paper version is signed, stamped and dated by a duly authorised representative of the
project partner institution.
No 4. The “project partner control confirmation” is signed, stamped and dated by an independent
controller.
No 5. The text of the “project partner control confirmation” has not been amended.
No 6. The electronic and paper version of the report are identical.
No 7. Activities and outputs are clearly reported against the original work plan (component
description for the respective reporting period) in the contracted version of the application
form.
No 8. All deviations from the originally planned activities and outputs are explained and justified.
No 9. No error messages in the progress report indicating budget injuries (in total, in components,
in budget lines) appear in the progress report.
No 10.Any over- or underspending compared with the payment forecast and to the original budget
by budget line, component and partner is explained and justified.
No 11.The budget lines “external expertise and services” and "equipment" are specified.
Deviations from the original specifications are explained and justified.
No 12.Country specific first level control requirements are respected for all partners (cf.
www.interreg4c.eu).
No 13.Partner control checklist by your independent auditor is provided as an annex to the
progress report.
No 14.The project partner's bank details, project coordinator, financial contact, communication
contact person, First Level Controllers details are completed in the contact details.
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I. General information on the project's implementation
This part of the report should provide an overview of the project's implementation, i.e. the project's
FLOOD-WISE PROGRESS REPORT 1
achievements so far, the involvement of partners, the use of different funding sources as well as the
problems encountered.
I.1 Update of contact details
Did the contact details of the project partner bank
details/project coordinator/financial contact/communication
contact person/first level controller change? No
If yes, then please go to the worksheet "ContactDetails" of the progress report and update the contact
details. For progress report 1 it is necessary to provide the Lead Partner's bank details, the project
coordinator, financial contact and communication
I.2 Summary of the partner's achievements so far
Please provide a brief overall summary of the partner's achievements from the start of the project
until now. Information shall be provided on the main activities as well as the achieved results and
produced outputs. It is advised that this field is filled in after the rest of the progress report has been
completed. Please note that this summary information will be published on the extranet. Thus
it should be easy readable, self-explanatory and without references to other parts of the
reporting form or other documents.
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I.3 Total eligible expenditure by budget line
FLOOD-WISE PROGRESS REPORT 1
All costs in Euro
Budget line Previous Current
No. Specification Total budget reports report Accumulated % Remaining
Staff
1 118,906.43 5,320.62 0.00 5,320.62 4.47 113,585.81
Administration
2 0.00 0.00 0.00 0.00 0.00 0.00
Travel and
3 12,250.00 455.26 0.00 455.26 3.72 11,794.74
accommodation
External expertise and
4 47,952.49 5,265.03 0.00 5,265.03 10.98 42,687.46
services
Equipment
5 0.00 0.00 0.00 0.00 0.00 0.00
Preparation costs
6 0.00 0.00 0.00 0.00 0.00 0.00
Total 179,108.92 11,040.91 0.00 11,040.91 0.00 168,068.01
Original budget in the application: 180,000.00 180,000.00
Over- or underspending: -180,000.00 -168,959.09
Over- or underspending in %: -100.00 -93.87
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I.3 Involvement of partners not financed by INTERREG IVC
FLOOD-WISE PROGRESS REPORT 1
Please describe any developments with regard to the partners or parts of the project not co-financed
by the INTERREG IVC programme.
I.4 Problems encountered and solutions found / proposed
1.4.a Concerning activities or partnership, please state any problems encountered during the current
reporting period, the impact of these problems and the solutions proposed.
1.4.b Concerning finances, please state any problems encountered during the current reporting
period, explain the reasons and propose solutions, in particular concerning:
• general under/overspending,
• expenditure that has been paid out during this period but exceptionally could not be reported
(amounts per partner to be indicated)
• and problems with first level control.
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FLOOD-WISE PROGRESS REPORT 1
Have any corrections of already reported expenditure
No
been undertaken in this report?
If yes, please download a financial correction sheet from the INTERREG IVC website and
submit it as an annex to this progress report.
I.5 Further information (if applicable)
If you wish to report on any other issues not covered yet in the other parts of this report, please use
the following section.
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II. Detailed reporting per component
FLOOD-WISE PRO
II. Detailed reporting per component
This part of the report is dedicated to the detailed reporting per component. Apart from Component 1,
FLOOD-WISE PROGRESS REPORT 1
the reporting per component consists of three main sections. The first section is dedicated to the
reporting of output and result indicators. These indicators are taken from the approved application
form; they can be either pre-defined at programme level or self-defined by the project. The
completion of this section is particularly important since it directly contributes to the monitoring of the
programme's implementation and success. The second section is dedicated to the detailed
description of the activities and outputs of the reporting period. The third and last section focuses on
the financial reporting of the component.
II.1 Component 1
Title: Management and coordination
Total eligible 0.00
Planned results: A well managed project reaching its objectives, without serious conflict between the partners, without
irregularities and with smooth reporting to the programme
II.1.1 Report on finances
II.1.1 A) Component's expenditure by budget line
All costs in Euro
Total Previous Current Accumulate
Budget line budget reports report d % Remaining
Staff related to
1 6,240.00 329.04 0.00 329.04 0.00 5,910.96
Reporting activities by
3,360.00 329.04 0.00 329.04 9.79 3,030.96
partner
Audit activities by
internal FLC 2,880.00 0.00 0.00 0.00 0.00 2,880.00
Administration
2 0.00 0.00 0.00 0.00 0.00 0.00
Travel and
3 1,043.75 0.00 0.00 0.00 0.00 1,043.75
accommodation
Traveling to Steering
Committee meetings 1,043.75 0.00 0.00 0.00 0.00 1,043.75
during PPM (6)
External expertise
4 and services * 0.00 0.00 0.00 0.00 0.00 0.00
Audit activities by
external FLC 0.00 0.00 0.00 0.00 0.00
Equipment **
5 0.00 0.00 0.00 0.00 0.00 0.00
Laptops, computers,
skype work station, 0.00 0.00 0.00 0.00 0.00
video projector etc.
7,283.75 329.04 0.00 329.04 4.52 6,954.71
Total
* Please go to B) Specification of budget line No 4 „External expertise and services'
** Please go to C) Specification of budget line No 5 „Equipment'
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Deviations from the original plans
Please explain and justify any financial deviations that occurred in this reporting period, e.g. if you
FLOOD-WISE PROGRESS REPORT 1
exceeded the total budget by budget line or component, if there are discrepancies between the
activities described and finances reported.
II.1.1 B) Specification of budget line No 4 ‘External expertise and services'
Below you find the information on "External expertise" how it is agreed and appoved in the
application form with the INTERREG IVC programme. This means that only costs related to this
description will be accepted by the Lead Partner and by the Programme. In case you want to report
expenditures different than described below, please justify it and use "Justification of deviations for
items listed above although not foreseen in the application form" below. Please note that deviations
have to remain exceptional and can only be approved in well justified cases. Please provide
information on "External expertise" costs paid and certified. For each cost item provide clear
specification of the sub-contracted expertise including information on the partner responsible for sub-
contracting, the sub-contracted body and the corresponding amount. Note that the description and
the amount should correspond to the description stated in the approved application. If necessary two
lines can be used for the description of the same cost.
Description
Item (please refer to the specification of expertise foreseen in the application form, Amount
no. section 4.3, otherwise also provide specifications below and justify in the next table) (EUR)
Audit cost per partner (P.6,9,14,15 EUR 4.800 and P.12 EUR 2.000)
1 0.00
2 0.00
3 0.00
4 0.00
5 0.00
6 0.00
Sub-total: 0.00
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Item Justification of deviations for items listed above although not foreseen in the application form
FLOOD-WISE PROGRESS REPORT 1
no. (please note that deviations have to remain exceptional and can only be approved in well justified cases)
II.1.1 C) Specification of budget line No 5 ‘Equipment'
Please provide information on "Equipment" costs paid and certified. For each cost item provide clear
specification of the purchased equipment including information on the actual costs. Note that the
information and expenditure should correspond to the description stated below.
Description
Item (please refer to the specification of expertise foreseen in the application form, Amount
no. section 4.3, otherwise also provide specifications below and justify in the next table) (EUR)
1 laptop, 1 printer, 1 flash USB and 1 mobile phone (P15)
1 0.00
2 0.00
3 0.00
4 0.00
5 0.00
6 0.00
Sub-total: 0.00
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Item Justification of deviations for items listed above although not foreseen in the application form
FLOOD-WISE PROGRESS REPORT 1
no. (please note that deviations have to remain exceptional and can only be approved in well justified cases)
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II.2 Component 2
Title: Communication and dissemination
FLOOD-WISE PROGRESS REPORT 1
Total eligible 0.00
Planned results: Strengthened comm. between partners in border areas; ext. (reg., nat. and internat.) stakeholders
informed about project activities and results. Comm. freely available FRM practices via project
website, linked to WISE-RTD portal.
II.2.1 Indicators
Please report on the following output and result indicators by inserting the respective figures of the
current period in the white column. The numbers should ONLY refer to outputs and results produced
by your own organisation. These indicators should also be reflected and justified in the description of
the activities and outputs of the component (section II.2.2).
Previous Updated
Current
Output indicators cumulative cumulative Project target
period
total total
N° of press releases about FLOOD-WISE
1 1 2 15
disseminated by your organisation
N° of copies of FLOOD-WISE brochures
0 0 0 2000
disseminated by your organisation
N° of copies of FLOOD-WISE newsletters
0 0 0 5000
disseminated by your organisation
N° of dissemination events organised by your 0 2 2 12
organisation
N° of other events participated in which Flood-wise
0 0 0 9
is presented by your organisation
0
0
0
0
0
Previous Updated
Current
Result indicators cumulative cumulative Project target
period
total total
N° of articles/appearances in press and media in
1 1 2 8
your region or country
N° of participants in events organised by the project
80 80 390
for your organisation
No. of flood man. practices of your river basin /
N/A 0 0 18
region published in WISE-RTD
No. of staff of your organisation with increased
3 3 40
cross-cultural skills
0
0
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II.2.2 Report on activities and outputs
Please describe in the section below the activities which have taken place in your river basin and the
main outputs produced by your organisation during the reporting period for component 2.
FLOOD-WISE PROGRESS REPORT 1
Activities of the current reporting period as originally planned according to the application
form by SSC and project partners
SC with support of SSC:
- Organize political expert forum 1 during partner meeting 1 – Oct. 2011 - for dissemination project set up and inventory
phase 1 "flood risk assessment"
SSC:
- produce digital newsletters about partner meeting 1 and transfer-activities between RB's
- prepare press releases about partner meeting 1, pilot projects and transfer activities
- Prepare database structure in WISE-RTD
Activities which have taken place in your river basin or region during the reporting period
we worked further on a strategic communication plan for the Meuse basin. We published an article in a regional newspaper.
We presented the preliminary results of our work during 2 meetings of the International Meuse Basin: the plenary meeting of
the IMC (kind of political foruim) and meeting of working group on hydrology within the IMC.
Outputs of the current reporting period as originally planned according to the application form
by SSC and project partners
1 political expert forum during partner meeting 1
- 1 training session WISE-RTD
- first version database structure in WISE-RTD
- 2 digital newsletters
- 3 press releases
Outputs produced by your organisation during the reporting period
1 press release, 1 powerpoint presentation, 1 article in regional newspaper
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FLOOD-WISE PROGRESS REPORT 1
Deviations from the original plans
If applicable, please describe possible deviations from the initially planned activities that may have
occured in this reporting period. The reason for the deviation should be provided as well as its
possible consequence on the project's implementation and the solution proposed to sort out this
deviation.
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II.2.3 Report on finances
II.2.3 A) Component's expenditure by budget line
FLOOD-WISE PROGRESS REPORT 1
All costs in Euro
Total Previous Current Accumulate
Budget line budget reports report d % Remaining
Staff
1 16,786.86 300.96 0.00 300.96 0.00 0.00
Increase media and
non-media awareness
of the project in each 8,826.86 300.96 0.00 300.96 0.00 0.00
partner region
Establish links with
other authorities and
stakeholder groups in 3,800.00 0.00 0.00 0.00 0.00 0.00
each region
Dissemination of the
project results in each 4,160.00 0.00 0.00 0.00 0.00 0.00
region
Developing WISE-RTD
database structure to
collect good practices
on flood risk 0.00 0.00 0.00 0.00 0.00 0.00
management
strategies/tools
Travel and
3 3,131.25 0.00 0.00 0.00 0.00 3,131.25
accommodation
Political Expert Forum 3,131.25 0.00 0.00 0.00 3,131.25
during PPM (6)
External expertise
4 0.00 0.00 0.00 0.00 0.00 0.00
and services *
Increase media and
non-media awareness
0.00 0.00 0.00 0.00 0.00 0.00
of the project in each
partner region
Establish links with
other authorities and
stakeholder groups in 0.00 0.00 0.00 0.00 0.00 0.00
each region
Dissemination of the
project results in each 0.00 0.00 0.00 0.00 0.00 0.00
region
Developing WISE-RTD
database structure to
collect good practices
on flood risk 0.00 0.00 0.00 0.00 0.00 0.00
management
strategies/tools
19,918.11 300.96 0.00 300.96 0.00 3,131.25
Total
* Please go to B) Specification of budget line No 4 „External expertise and services'
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Deviations from the original plans
Please explain and justify any financial deviations that occurred in this reporting period, e.g. if you
FLOOD-WISE PROGRESS REPORT 1
exceeded the total budget by budget line or component, if there are discrepancies between the
activities described and finances reported.
II.2.3 B) Specification of budget line No 4 ‘External expertise and services'
Below you find the information on "External expertise" how it is agreed and appoved in the
application form with the INTERREG IVC programme. This means that only costs related to this
FLOOD-WISE PROGRESS REPORT 1
description will be accepted by the Lead Partner and by the Programme. In case you want to report
expenditures different than described below, please justify it and use "Justification of deviations for
items listed above although not foreseen in the application form" below. Please note that deviations
have to remain exceptional and can only be approved in well justified cases. Please provide
information on "External expertise" costs paid and certified. For each cost item provide clear
specification of the sub-contracted expertise including information on the partner responsible for sub-
contracting, the sub-contracted body and the corresponding amount. Note that the description and
the amount should correspond to the description stated in the approved application. If necessary two
lines can be used for the description of the same cost.
Description
Item (please refer to the specification of expertise foreseen in the application form, Amount
no. section 4.3, otherwise also provide specifications below and justify in the next table) (EUR)
Developing WISE-RTD database structure for flood risk management strategies/tools P3
1 0.00
Increase media and non-media awareness and links with stakeholders in partner region P6
2 0.00
Dissemination of the project results in each region (P4 5.120; P6 3.584)
3 0.00
Logistics final event P2
4 0.00
Logistics other interregional partner meetings (P 5,7,9,11)
5 0.00
6 0.00
7 0.00
7 0.00
Sub-total: 0.00
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Item Justification of deviations for items listed above although not foreseen in the application form
FLOOD-WISE PROGRESS REPORT 1
no. (please note that deviations have to remain exceptional and can only be approved in well justified cases)
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II.3 Component 3
Exchange of experiences dedicated to the identification and analysis of good
FLOOD-WISE PROGRESS REPORT 1
Title: practices
Total eligible 0.00
Planned results: Partners exchanged good practices of cross-border cooperation between river basins. Lessons learnt
through interregional transfer are published in reports, available for EU Commission, Member States
and water managers in Eur.
II.3.1 Indicators
Please report on the following output and result indicators by inserting the respective figures of the
current period in the white column. The numbers should ONLY refer to outputs and results produced
by your own organisation. As indicated below, good practices need to be further justified directly in
this section (II.3.1.). The other indicators, they should be reflected and justified in the description of
the activities and outputs of the component (section II.3.2).
Previous Updated
Current
Output indicators cumulative cumulative Project target
period
total total
N° of interregional events organised by your
1 1 2 6
organisation to exchange experience
N° of participants in these interregional
3 10 13 240
events by your organisation
No. of regional / local policies and
instruments addressed concerning your 0 2 2 12
organisation, river basin, region or country
No. of good practices of your organisation,
3 3 6 18
river basin, region or country identified
Please describe briefly the good practices identified by your organisation during this reporting period.
At least, a short explanation on and the location of each practice have to be provided.
1. we identified the German LAWA method as a good pratice possibly to be introduced in our regional policy. 2. we identified
the Belorussian and Polish policy on the Western Bug river as a good example of how to deal with Nature 2000 sites and
flood risk management. 3. we identified the Belorussian and Ukrainian cooperation on the development of a cross-border
flood risk map as a good example of cross-border cooperation.
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Please describe one (or several) good practice(s) of your organisation, river basin or region which
you consider of particular interest in more detail in the field below. The information provided in this
section will contribute to the qualitative evaluation of the programme's achievements and may be
published.
FLOOD-WISE PROGRESS REPORT 1
Previous Updated
Current
Result indicators cumulative cumulative Project target
period
total total
No. of staff members of your organisation with
increased capacity (awareness/knowledge/skills) 1 4 5 45
resulting from the exchange of experience at
interregional events
Please justify the figure reported for the above indicator.The numbers should ONLY refer to outputs
and results produced by your own organisation.
we published the good examples identified by our organisation on the flood-wise extranet in which 4 members of our
organization who worki in this policy field have access to.
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Previous Updated
Current
Result indicators cumulative cumulative Project target
FLOOD-WISE PROGRESS REPORT 1
period
total total
N° of good practices successfully transferred
0 1 1 6
to or from your river basin, region or country.
If applicable, please describe in detail the transfer of practices to or from your river basin, region or
country that took place during this reporting period. Information on the 'donor' and 'benefiting' regions
is required as well as the way this practice was concretely transfered into the (these) 'benefiting'
region(s). The information provided in this section will contribute to the qualitative evaluation of the
programme‟s achievements and may be published.
1. The LAWA method from the German Ministry has been discussed here and we will probably take over this method for our
regional rivers.
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Previous Updated
Current
Result indicators cumulative cumulative Project target
period
total total
FLOOD-WISE PROGRESS REPORT 1
N° of regional/local policies and instruments
0 1 1 6
improved by your organisation
If applicable, please describe in detail the specific policies / instruments that were improved by your
organisation during this reporting period andhow they were improved. The way interregional
cooperation has contributed to this improvement has also to be made clear. The information provided
in this section will contribute to the qualitative evaluation of the programme's achievements and may
be published.
1. we improved our methods on assessment of flood risk for regional rivers
Previous Updated
Current
Result indicators cumulative cumulative Project target
period
total total
N° of cross border contacts to harmonize policies in
1 2 3 10
your border area
0
0
0
0
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II.3.2 Report on activities and outputs
Please describe in the section below the activities which have taken place in your river basin / region
and the main outputs produced by your organisation during the reporting period for component 3.
FLOOD-WISE PROGRESS REPORT 1
Activities of the current reporting period as originally planned according to the application
form
Partner Meeting 1 (Oct. 2010, Location: Western Bug river basin):
- Plenary partner Meeting 1 (Oct. 2010, Location: Western Bug river basin)
- Thematic workshops (3): transfer of (at least) 3 good practices on flood risk assessment
- Plenary partner meeting: conclusions of transfer workshops and follow-up
- Study visit W. Bug river (problems, practices, management issues)
- Regional meetings in each river basin (participants: partners and third parties involved in river basin concerned):
a) preparation of conclusions flood risk assessment.
b) start inventory of problems and good practices on flood risk mapping.
- 6 staff exchanges for interregional transfer activities of good practices
Activities in which your organisation was involved during the reporting period
1. we were actively involved in all activities as mentioned above during the PM1. 2. we also took part in the preparation of this
meeting. 3. we took part in a staff exchange meeting to Minsk Belarus to discuss subjects related to cross border flood risk
assessment and flood risk mapping. 4. we presented the preliminary results in our river basin for a broad group of
stakeholders.
Outputs of the current reporting period as originally planned according to the application
form
1 Partner meeting in W. Bug river basin (25 participants of project partners)
- 3 thematic workshops
- 2 reg. RB meetings
- 1 study visit in Western Bug river basin
- 6 partner staff members exchanged with other partners
- 6 inventory reports on problems and good practices on flood risk assessment
Outputs which your organisation helped to produce during the reporting period
1 partner neeting in W. Bug river basin, 3 thematic workshops, 2 reg. RB meetings, 1 study visit in W. Bug RB, 1 partner staff
member exchanged with Polish and Belorussian partners. 1 inventory report on problems and good practices on flood risk
assessment.
-22-
Deviations from the original plans
If applicable, please describe possible deviations from the initially planned activities that may have
occured in this reporting period. The reason for the deviation should be provided as well as its
FLOOD-WISE PROGRESS REPORT 1
possible consequence on the project's implementation and the solution proposed to sort out this
deviation.
-23-
II.3.3 Report on finances
II.3.3 A) Component's expenditure by budget line
All costs in Euro
FLOOD-WISE PROGRESS REPORT 1
Total Previous Current Accumulate
Budget line budget reports report d % Remaining
Staff
1 78,587.65 3,117.82 0.00 3,117.82 3.97 75,469.83
Coordinating partners 39,301.59 2,467.80 0.00 2,467.80 36,833.79
Preparation basin
in each riverof sub-
reports 3,840.00 0.00 0.00 0.00 3,840.00
Preparation of final
report 2,560.00 0.00 0.00 0.00 2,560.00
Organisation of launch
event + study visit P1 0.00 0.00 0.00 0.00 0.00
Organisation of final
event + political forum 3,840.00 0.00 0.00 0.00 3,840.00
P16
Organisation of
interregional partner
meetings: start and
closure of each project 0.00 0.00 0.00 0.00 0.00
phase + study visits P
5,7,9,11
Organisation of
individual river basin 3,840.00 0.00 0.00 0.00 3,840.00
meetings
Carry out interregional
exchange and transfer
activities (inventories,
bi-lateral intervisions, 25,206.06 650.02 0.00 650.02 0.00 24,556.04
transfer activities etc.)
Travel and
accommodation
3 8,075.00 455.26 0.00 455.26 5.64 7,619.74
Plenary Partner 4,175.00 455.26 0.00 455.26 0.00 3,719.74
Meetings visitsstudy
Bi-lateral incl. between
partners 3,900.00 0.00 0.00 0.00 0.00 3,900.00
Individual river basin
meetings (project 0.00 0.00 0.00 0.00 0.00 0.00
manager to each RB)
External expertise
4 and services * 6,000.00 0.00 0.00 0.00 6,000.00
Translation services to 0.00 0.00 0.00 0.00 0.00
exchange and transfer
Logistics individual river
6,000.00 0.00 0.00 0.00 6,000.00
basin meetings
92,662.65 3,573.08 0.00 3,573.08 9.61 89,089.57
Total
* Please go to B) Specification of budget line No 4 „External expertise and services'
-24-
Deviations from the original plans
Please explain and justify any financial deviations that occurred in this reporting period, e.g. if you
FLOOD-WISE PROGRESS REPORT 1
exceeded the total budget by budget line or component, if there are discrepancies between the
activities described and finances reported.
II.3.3 B) Specification of budget line No 4 ‘External expertise and services'
Below you find the information on "External expertise" how it is agreed and appoved in the
application form with the INTERREG IVC programme. This means that only costs related to this
FLOOD-WISE PROGRESS REPORT 1
description will be accepted by the Lead Partner and by the Programme. In case you want to report
expenditures different than described below, please justify it and use "Justification of deviations for
items listed above although not foreseen in the application form" below. Please note that deviations
have to remain exceptional and can only be approved in well justified cases. Please provide
information on "External expertise" costs paid and certified. For each cost item provide clear
specification of the sub-contracted expertise including information on the partner responsible for sub-
contracting, the sub-contracted body and the corresponding amount. Note that the description and
the amount should correspond to the description stated in the approved application. If necessary two
lines can be used for the description of the same cost.
Description
Item (please refer to the specification of expertise foreseen in the application form, Amount
no. section 4.3, otherwise also provide specifications below and justify in the next table) (EUR)
Translation services to exchange and transfer good practices P4,7,8,15
1 0.00
Logistics individual river basin meetings RBC
2 0.00
3 0.00
4 0.00
5 0.00
6 0.00
7 0.00
Sub-total: 0.00
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Item Justification of deviations for items listed above although not foreseen in the application form
FLOOD-WISE PROGRESS REPORT 1
no. (please note that deviations have to remain exceptional and can only be approved in well justified cases)
-26-
II.4 Component 4
Title: Implementation of pilot actions to ensure interregional transfer of good practices
FLOOD-WISE PROGRESS REPORT 1
Total eligible 0.00
costs:
Planned results: Innovative examples of joint flood risk assessments, joint flood risk maps and joint flood risk
management plans in border areas of four international river basins.
II.4.1 Indicators
Please report on the following output and result indicators by inserting the respective figures of the
current period in the white column. The numbers should ONLY refer to outputs and results produced
by your own organisation. These indicators should also be reflected and justified in the description of
the activities and outputs of the component (section II.4.2).
Previous Updated
Current
Output indicators cumulative cumulative Project target
period
total total
No. of FLOOD-WISE partners involved in cross
3 3 9
border pilot projects in your river basin
No. of external parties involved in cross border
0 0 4
projects in your border area
No. of reports by your river basin on cross border
implementation of flood risk management 0 0 4
instruments
No. of presentations of experiences in your border
area with cross border implementation of flood risk 0 0 12
management instruments
0
0
Previous Updated
Current
Result indicators cumulative cumulative Project target
period
total total
No. of cross border flood risk assessments realised
0 0 4
in your river basin
No. of cross border flood risk maps realised in your
0 0 4
river basin
No. of cross border flood risk management plans
0 0 4
realised in your river basin
0
0
0
-27-
II.4.2 Report on activities and outputs
Please describe in the section below the activities which have taken place and main outputs
produced during the reporting period for component 4.
Activities of the current reporting period as originally planned according to the application
FLOOD-WISE PROGRESS REPORT 1
form
Each of the pilot team meetings aiming at the development of a joint approach for flood risk assessment in the 4 river basins,
addressing ecological, economic and spatial requirements as well; presentation of and discussion about approach with
responsible organisations;
Activities which have taken place in your river basin during the reporting period
Outputs of the current reporting period as originally planned according to the application form
4x3 pilot team meetings; W. Bug: 3 presentations and discussion sessions (in Ukrain, Poland and Belarus); Roer: 2
presentations and discussion sessions (NL, Germany); Elbe: 2 presentations and discussion sessions (Germany, Czech
Rep.); Sava: 2 presentations and discussion sessions formal (Croatia, Slov.);
Outputs produced by your organisation during the reporting period
-28-
Deviations from the original plans
If applicable, please describe possible deviations from the initially planned activities that may have
occured in this reporting period. The reason for the deviation should be provided as well as its
FLOOD-WISE PROGRESS REPORT 1
possible consequence on the project's implementation and the solution proposed to sort out this
deviation.
-29-
II.4.3 Report on finances
II.4.3 A) Component's expenditure by budget line
All costs in Euro
FLOOD-WISE PROGRESS REPORT 1
Total Previous Current Accumulate
Budget line budget reports report d % Remaining
Staff
1 0.00 0.00 0.00 0.00 0.00 0.00
Bug Pilot cross border
flood risk assessment 0.00 0.00 0.00 0.00 0.00 0.00
P12,11
Elbe Pilot cross border
flood risk assessment 0.00 0.00 0.00 0.00 0.00 0.00
P7,8
Roer Pilot cross border
flood risk assessment 0.00 0.00 0.00 0.00 0.00 0.00
P5,6
Sava Pilot cross border
flood risk assessment 0.00 0.00 0.00 0.00 0.00 0.00
P9,10
Bug Pilot cross border
flood risk map P11,12 0.00 0.00 0.00 0.00 0.00 0.00
Elbe Pilot cross border
flood risk map P7,8 0.00 0.00 0.00 0.00 0.00 0.00
Roer Pilot cross border
flood risk map P5,6 0.00 0.00 0.00 0.00 0.00 0.00
Sava Pilot cross border
flood risk map P9 0.00 0.00 0.00 0.00 0.00 0.00
Bug Pilot cross border
flood risk management
0.00 0.00 0.00 0.00 0.00 0.00
plan P11,12
Elbe Pilot cross border
flood risk management
0.00 0.00 0.00 0.00 0.00 0.00
plan P7,8
Roer Pilot cross border
flood risk management
0.00 0.00 0.00 0.00 0.00 0.00
plan P5,6
Sava Pilot cross border
flood risk management 0.00 0.00 0.00 0.00 0.00 0.00
plan P9
External expertise
2 0.00 0.00 0.00 0.00 0.00 0.00
and services *
Roer Pilot cross border
FLOOD-WISE PROGRESS REPORT 1
flood risk assessment 0.00 0.00 0.00 0.00 0.00 0.00
P5,6
Sava Pilot cross border
flood risk assessment 0.00 0.00 0.00 0.00 0.00 0.00
P9
Bug Pilot cross border
flood risk map P12 0.00 0.00 0.00 0.00 0.00 0.00
Elbe Pilot cross border
flood risk map P7,8 0.00 0.00 0.00 0.00 0.00 0.00
Roer Pilot cross border
flood risk map P5,6 0.00 0.00 0.00 0.00 0.00 0.00
Sava Pilot cross border
flood risk map P9 0.00 0.00 0.00 0.00 0.00 0.00
Elbe Pilot cross border
flood risk management
plan P7,8 0.00 0.00 0.00 0.00 0.00 0.00
Roer Pilot cross border
flood risk management
0.00 0.00 0.00 0.00 0.00 0.00
plan P5,6
Sava Pilot cross border
flood risk management 0.00 0.00 0.00 0.00 0.00 0.00
plan P9
Total 0.00 0.00 0.00 0.00 0.00 0.00
* Please go to B) Specification of budget line No 4 „External expertise and services'
-31-
II.4.3 B) Specification of budget line No 4 ‘External expertise and services'
Below you find the information on "External expertise" how it is agreed and appoved in the
application form with the INTERREG IVC programme. This means that only costs related to this
FLOOD-WISE PROGRESS REPORT 1
description will be accepted by the Lead Partner and by the Programme. In case you want to report
expenditures different than described below, please justify it and use "Justification of deviations for
items listed above although not foreseen in the application form" below. Please note that deviations
have to remain exceptional and can only be approved in well justified cases. Please provide
information on "External expertise" costs paid and certified. For each cost item provide clear
specification of the sub-contracted expertise including information on the partner responsible for sub-
contracting, the sub-contracted body and the corresponding amount. Note that the description and
the amount should correspond to the description stated in the approved application. If necessary two
lines can be used for the description of the same cost.
Description
Item (please refer to the specification of expertise foreseen in the application form, Amount
no. section 4.3, otherwise also provide specifications below and justify in the next table) (EUR)
Roer Pilot: cross border flood risk assessment, map and plan (P5 18.432; P6 21.504)
1 0.00
Sava Pilot: cross border flood risk assessment, map and plan
2 0.00
Bug Pilot: cross border flood risk assessment, map and plan
3 0.00
Elbe Pilot: cross border flood risk assessment, map and plan (P7 30.000; P8 25.000)
4 0.00
External expertise for interregional evaluation of pilot-experiments
5 0.00
6 0.00
7 0.00
Sub-total: 0.00
Item Justification of deviations for items listed above although not foreseen in the application form
no. (please note that deviations have to remain exceptional and can only be approved in well justified cases)
-32-
II.5 Collective costs
Title: Collective Costs
FLOOD-WISE PROGRESS REPORT 1
Total eligible 0.00
II.5.1 Report on finances
II.5.1 A) Expenditure by budget line and Component
All costs in Euro
Total Previous Current Accumulate
Budget line budget reports report d % Remaining
Staff
1 17,291.92 1,572.80 0.00 1,572.80 9.10 15,719.12
Component 1 11,697.15 1,572.80 0.00 1,572.80 13.45 10,124.35
Component 2 5,594.77 0.00 0.00 0.00 0.00
Travel
3 891.08 0.00 0.00 0.00 0.00 891.08
Component 1 891.08 0.00 0.00 0.00 0.00 891.08
External expertise
4 41,952.49 5,265.03 0.00 5,265.03 12.55 36,687.46
and services *
Component 1 12,222.23 1,175.63 0.00 1,175.63 9.62 11,046.60
Component 2 17,932.11 2,691.96 0.00 2,691.96 15.01 15,240.15
Component 3 11,062.48 1,397.44 0.00 1,397.44 12.63 9,665.04
Component 4 735.67 0.00 0.00 0.00 0.00 735.67
Total 60,135.49 6,837.83 0.00 6,837.83 11.37 53,297.66
-33-
P2 - Province of Limburg,The Netherlands
INDIVIDUAL PARTNER BUDGET
REMAINING NEW REMAINING NEW REMAINING
CURRENT TOTAL SPENDING REPORTED SPENDING AVAILABLE SPENDING SPENDING REPORTED SPENDING AVAILABLE SPENDING SPENDING REPORTED SPENDING AVAILABLE
BUDGETLINE ACTIVITIES / TASKS TOTAL APPROVED SHIFTS BUDGET REPORTED TARGET PR1 PR1 TARGET BUDGET TARGET PR2 TARGET PR2 PR2 TARGET BUDGET TARGET PR3 TARGET PR3 PR3 TARGET BUDGET
01 staff Half-yearly reporting per partner 3,360.00 0.00 3,360.00 329.04 329.04 3,030.96
01 staff Audit cost per partner 2,880.00 0.00 2,880.00 0.00 2,880.00
Increase media and non-media awareness of
01 staff the project in each partner region 8,826.86 0.00 8,826.86 300.96 300.96 8,525.90
Establish links with other authorities and
01 staff stakeholder groups in each region in each
Dissemination of the project results 3,800.00 0.00 3,800.00 0.00 3,800.00
01 staff region 4,160.00 0.00 4,160.00 0.00 4,160.00
01 staff Coordinating partners in each river basin 39,301.59 0.00 39,301.59 2,467.80 2,467.80 36,833.79
01 staff Preparation of sub-reports 3,840.00 0.00 3,840.00 0.00 3,840.00
01 staff Preparation of final report 2,560.00 0.00 2,560.00 0.00 2,560.00
01 staff Organisation of final event + political forum 3,840.00 0.00 3,840.00 0.00 3,840.00
01 staff Organisation of individual river basin meetings 3,840.00 0.00 3,840.00 0.00 3,840.00
Carry out interregional exchange and transfer
activities (inventories, bi-lateral intervisions,
01 staff transfer activities etc.) 25,206.06 0.00 25,206.06 650.02 650.02 24,556.04
Total staff 101,614.51 0.00 101,614.51 3,747.82 10,161.45 3,747.82 6,413.63 97,866.69 15,242.18 21,655.81 0.00 21,655.81 97,866.69 15,242.18 36,897.98 0.00 36,897.98 97,866.69
02 ext. expertise Logistics individual river basin meetings 6,000.00 0.00 6,000.00 0.00 6,000.00
Total ext. Expertise 6,000.00 0.00 6,000.00 0.00 600.00 0.00 600.00 6,000.00 900.00 1,500.00 0.00 1,500.00 6,000.00 900.00 2,400.00 0.00 2,400.00 6,000.00
05 travel Steering Committee meetings during PPM (6) 1,043.75 0.00 1,043.75 0.00 1,043.75
05 travel Political Expert Forum during PPM (6) 3,131.25 0.00 3,131.25 0.00 3,131.25
05 travel Plenary Partner Meetings incl. study visits (6) 4,175.00 0.00 4,175.00 455.26 455.26 3,719.74
05 travel Bi-lateral visits between partners 3,900.00 0.00 3,900.00 0.00 3,900.00
Total travel 12,250.00 0.00 12,250.00 455.26 1,225.00 455.26 769.74 11,794.74 1,837.50 2,607.24 0.00 2,607.24 11,794.74 1,837.50 4,444.74 0.00 4,444.74 11,794.74
Subtotal 119,864.51 0.00 119,864.51 4,203.08 11,986.45 4,203.08 7,783.37 115,661.43 17,979.68 25,763.05 0.00 25,763.05 115,661.43 17,979.68 43,742.72 0.00 43,742.72 115,661.43
COLLECTIVE PARTNER BUDGET
REMAINING NEW REMAINING NEW REMAINING
CURRENT TOTAL SPENDING REPORTED SPENDING AVAILABLE SPENDING SPENDING REPORTED SPENDING AVAILABLE SPENDING SPENDING REPORTED SPENDING AVAILABLE
Shared (collective) costs TOTAL APPROVED SHIFTS BUDGET REPORTED TARGET PR1 PR1 TARGET BUDGET TARGET PR2 TARGET PR2 PR2 TARGET BUDGET TARGET PR3 TARGET PR3 PR3 TARGET BUDGET
Total staff 17,291.92 0.00 17,291.92 1,572.80 1,729.19 1,572.80 156.39 15,719.12 2,593.79 2,750.18 2,750.18 15,719.12 2,593.79 5,343.97 5,343.97 15,719.12
Total ext. Expertise 42,843.57 0.00 42,843.57 5,265.03 4,284.36 5,265.03 -980.67 37,578.54 6,426.54 5,445.86 5,445.86 37,578.54 6,426.54 11,872.40 11,872.40 37,578.54
Subtotal 60,135.49 0.00 60,135.49 6,837.83 6,013.55 6,837.83 -824.28 53,297.66 9,020.32 8,196.04 0.00 8,196.04 53,297.66 9,020.32 17,216.37 0.00 17,216.37 53,297.66
Total costs 180,000.00 0.00 180,000.00 11,040.91 18,000.00 11,040.91 6,959.09 168,959.09 27,000.00 33,959.09 0.00 33,959.09 168,959.09 27,000.00 60,959.09 0.00 60,959.09 168,959.09
PAYMENT CLAIM
INTERREG VIC ´FLOOD-WISE´
I. GENERAL DATA PARTNER INSTITUTION
Partner number 2
Partner name Provincie Limburg
ERDF % 75%
II. REPORTING PERIOD
Progress Report 2
Reporting period 1 July 2010 - 31 December 2010
III. SUMMARY PAYMENT CLAIM
INDIVIDUAL COSTS
Budget Line Total certified eligible Expenditures Total ERDF applied for
Staff costs € 0.00 € 0.00
Administration costs € 0.00 € 0.00
Travel costs € 0.00 € 0.00
External expertise € 0.00 € 0.00
Equipment € 0.00 € 0.00
Preparation costs € 0.00 € 0.00
Subtotal € 0.00 € 0.00
COLLECTIVE COSTS
Budget Line Total certified eligible Expenditures Total ERDF part retained by LP
Staff costs € 0.00 € 0.00
External expertise € 0.00 € 0.00
TOTAL € 0.00 € 0.00
TOTAL REPORTED € 0.00
MONEY TO BE TRANSFERRED € 0.00
IV. GENERAL INFORMATION
IV.1 Bank information
Name of the bank
Address
Postal code
Town
Country
Account no / IBAN
SWIFT code
National bank code
Internal reference (if needed)
Holder of the account
Date of payment
Subject
Payment Officer
FLOOD-WISE PROGRESS REPORT I
Contact Details
Project Partner institution
Please provide details in white fields if there have been changes. For progress report 1 it is necessary to provide the
Project Partner's bank details, the project coordinator's and financial manager's contact details and the first level
controllers' contact details for all partners.
Partner contact
Title of the institution in original language
Provincie Limburg, Nederland
Title of the institution in official English translation
Province of Limburg, The Netherlands
Address PO Box 5700
Postal code 6202 MA Town MAASTRICHT
Country NL
Phone (office) +31(0)433897499 (mobile) +31(0)61143241
Fax +31(0)433897643
Contact person Fred van den Brink E-mail fwb.van.den.brink@prvlimburg.nl
Website www.limburg.nl
First level controller of partner
Name
Position/Department
Institution BAAT accountants en fiscalisten
Address
Postal code Town
Country
Phone (office) (mobile)
Fax
E-mail
FLOOD-WISE PROGRESS REPORT I
River Basin Coordinator / Flood-Wise coordinator within partner organisation
Please provide details in white fields if there have been changes.
Name Fred van den Brink
Institution Province of Limburg, The Netherlands
Address PO Box 5700
Postal code 6202 MA Town MAASTRICHT
Country NL
Phone (office) +31(0)433897499 (mobile)
+31(0)611143241
Fax +31(0)43 3618099
E-mail fwb.van.den.brink@prvlimburg.nl
If a new coordinator has been appointed during the current reporting period, please state the reason.
Contact person Finances
Please provide details in white fields if there have been changes.
Name Tom Martinussen
Institution Province of Limburg, The Netherlands
Address PO Box 5700
Postal code 6202 MA Town MAASTRICHT
Country NL
Phone (office) +31(0)433897835 (mobile)
Fax +31(0)43 3618099
E-mail tnm.martinussen@prvlimburg.nl
If a new contact for finances has been appointed during the current reporting period, please state the reason.
-2-
FLOOD-WISE PROGRESS REPORT I
Contact person Communication / PR
Please provide details in white fields if there have been changes.
Name Carlijn van Tijen
Position/Department Landelijk Gebief
Institution Province of Limburg, The Netherlands
Address PO Box 5700
Postal code 6202 MA Town MAASTRICHT
Country NL
Phone (office) +31(0)433897441 (mobile)
Fax +31(0)43 3618099
E-mail c.van.tijen@prvlimburg.nl
If a new person for communication/PR has been appointed during the current reporting period, please state the reason.
First level controller of the project partner
Please provide details in white fields if there have been changes.
Name
Position/Department
Institution
Address
Postal code Town
Country
Phone (office) (mobile)
Fax
E-mail
If a new first level controller has been appointed during the current reporting period, please state the reason.
-3-