EVVRS by panniuniu

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									     EVVRS
  Electronic Violence and
Vandalism Reporting System

       2005 / 2006
               Key Dates

October 26, 2005: System opened
April 5, 2006: Annual Commissioner‟s Report to
the Legislature on Violence and Vandalism
June 2: Annual District Report emailed
June 30: End of Reporting Year
July 19: Verification of Data Deadline
July 27: System closes; reopens in Fall
  The „Two Branches‟ of
         EVVRS
VV-SA: Violence, Vandalism,
Weapons and Substance Abuse

              OR
Other – Spec. Ed. For Suspensions
for Reasons Other than Violence
Vandalism or Substance Abuse
(involving only students with
disabilities as offenders).
             Support
EVVRS@doe.state.nj.us
Help Icon
Supporting documents on Welcome
page at
http://homeroom.state.nj.us.index.htm:
– EVVRS Manual
–Frequently Asked Questions
–Incident Definitions and Scenarios
   Web User Administrator
Each user should have an account.
See your Web User Administrator
(WUA) to establish an EVVRS
account.
Have WU55A delete staff who no
longer use the EVVRS.
           Data Integrity
Use the EVVRS Reporting Form
Accurate Reporting – Pick the right
category!
Complete Reporting. Include:
 – an incident description whenever
   possible
 – offender and victim information.
 Retain incident records for five years.
           Local Issues
Be sure to hold an in-service at the
beginning of the school year. Review
the reporting form, incident definitions
and scenarios.
Keep up with data entry.
File copies of incident reports by
school.
File Annual District Report.
         Security

Encrypted data entry

Firewall prevents unauthorized
access
System Requirements
   Computer with Internet Access
   Web Browser Software
   – Internet Explorer 5.0 +
   – Netscape 4.7 +
   Adobe Acrobat Reader
   Microsoft Word
   Microsoft PowerPoint
Accessing the
   EVVRS
http://homeroom.state.nj.us
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          HELP!

 The HELP Icon
 FAQ
 EVVRS User Manual
 PowerPoint Presentation
 EVVRS@doe.state.nj.us
  EVVRS-PSD@doe.state.nj.us
(for private schools for disabled)
Your Promptness Is Appreciated!




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    Accessing the
       EVVRS
http://homeroom.state.nj.us



     Note: Do not use www
What was Changed in 2004 ?
New Violence    New Substance
Categories:     Abuse Categories:
For substance
    abuse:
  If student
  refuses a
medical exam
      and
 you do not
   select a
 substance
      type
Also changed in 2004

New Victim Information:
         Changed in 2005
“IEP Services Received,” on the Offender
Information page, was removed.
If a student with a disability receives an in-
school suspension – for whatever reason,
the incident and suspension should be
entered onto the system.
Multiple Actions Taken for a student
offender may be entered
Don‟t Forget Victim Information
Do we enter incidents that occur during the
                 summer ?



     Report incidents of vandalism
     occurring in the summer when
       the EVVRS opens in the fall
 Should incidents of vandalism by unknown
            persons be reported?


                       Yes !
Enter the amount, and click on Offender Unknown
IF a student is classified Special Ed
      In the middle of the year,
Should I use their same Student ID?

                 NO !
       Assign a new Student ID!
What do I do if a regular student is mistakenly
  cited for insubordination as a Special Ed
                    student?

        This case DOES NOT belong in the
                  EVVRS System


         You cannot delete the case yourself !

    Send an email to NJDOE – They will delete it !
What if the medical exam conducted to confirm
 suspicion of drug use comes back negative?

   Choose: Suspected Use Not Confirmed
  If student refuses a medical examination for
                 suspicion of use:
      Enter “REFUSED” in Comments area
   Refusing the exam is considered admission
                  to the offense!
  Choose: Suspected Use Confirmed and Omit
                  Substance Type
For More Situations …
       Check out the
      EVVRS Scenarios

          Also …

 Check out the FAQ Document
Entering Incident Information
  Don‟t press the Enter Key!
  Tab or Click into each Field
  Enter data via:
   – Drop down arrows (or ALT+)
   – Down arrow key
   – Type
One Incident can have
  Many Offenders
       and/or
    Many Victims
    If Multiple Disciplinary
            Actions:

Add an offender record, with the same
student ID # as entered on the original
 offender record, for any subsequent
         disciplinary actions.
    After each screen:



     Please be Patient!

Don‟t Click CONTINUE Again!
If Incident Data Fails an edit, School
    Name is reset to Default Value
        ……. Change It Back !!



                      Note: Warning Message!
 If Offender Data Fails an edit,
Offender Type is reset to Default
Value ……. Change It Back !!




                   Note: Warning Message!
To Print a Form
  CTRL + P


 To Print any Screen
 On PC:
 Print Screen Key
 Then Paste into Word
 On Macintosh:
 COM + SHIFT + 4
 Highlight Area …. Save as .jpg
To add, change, or view
         data
Searching for Records
  Always identify the school
            first!


  Duplicate Incident Numbers ?
   These are most likely not duplicates, as
   there is one listing of an incident for each
   offender/victim.
Click on Incident Number to:
Add an offender

Add a victim

Change Incident Information
Click on Offender Type to:

   Change an action

   Delete an offender
Click on Victim Type to:


  To Delete a Victim
Click on Student ID to:

Change Student Information
– Name
– Gender
– Race
– Student Disability Category
Can I change Student ID?
 Can I change Offender
         Type?
           NO!
 Must delete offender record
     and then re-enter
Can I delete an Incident?

           NO!
 Re-enter new correct Incident
            Then
  Email EVVRS to delete the
      incorrect Incident
Reports    Order via Main Menu
            Arrive via email the
                  next day




     Printing Reports
      Layout = Landscape
       Font = Courier 10
       Annual District Report


       On June 9, the EVVRS issues the
           Annual District Report
         The fax-back verification form
          must be returned by July 19

   Individual schools do not receive final annual reports.
However, they may request any of the school reports from the
                    system at any time.
    Public School Safety Law
     “Annually, at a public hearing in October, the
 superintendent of schools shall report to the board of
   education all acts of violence and vandalism … “


Recommended Documents for the Public Hearing:


         Annual District Report
         Incident Listing
         Summary Count of Incident Detail
  User Information
   Can make changes to:
     Name
     Phone
     Email address
     Password



 To establish a new user:
Request your District Web Administrator
        to create a new account.
       Then, Delete the old user.
               EVVRS



         Don’t Forget To Report It !!!
Enter Data Early … Avoid the June / July Rush !!!
We Hope You Enjoyed
  The Presentation
    Drive Carefully!

								
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