SWCBA Conference Call Minutes
August 30, 2010
I. Meeting Called to Order by President Rita Widder
II. Roll call by Secretary/Treasurer Jacque Ochs
Rita Widder, President
Eddie Turner, Past President
David Ritz, President-Elect
Jacque Ochs, Sec/Treasurer, NACS Trustee
Brenda Reinke, Oklahoma Trustee
Carolyn Williams, Texas Trustee
Tammy Smith, At-Large Trustee
Corrie Thibodeaux, Associate Trustee Book
Arlinda Bush, Associate Trustee Non-Book
Starla Clawson, Administrative Assistant
Todd Cragg, Arkansas Trustee
Colleen Durrett, Louisiana Trustee
New Mexico Trustee Vacant Position
III. Approval of Agenda
Corrie Thibodeaux made a motion to approve the agenda.
Motion was seconded by Carolyn Williams.
IV. Approval of July 22, 2010 Conference Call Minutes
Carolyn Williams made a motion to approve the July 22, 2010 conference call
Motion was seconded by Corrie Thibodeaux.
V. Treasurer’s Report
a. Jacque Ochs reported the following monies:
New Mexico Bank & Trust $4048.00
Penn Security $14234.44
New Mexico Bank & Trust CD $10,841.45
b. Status of Checking Account.
Jacque has not been able to get the checking account moved to Wells
Fargo but will before the Regional Meeting in Little Rock, AR.
VI. Administrative Assistants Report
a. Were there any local foundations for SWCBA to take donations?
Starla reported yes, she is waiting for official letterhead from “Volunteer to See”.
b. Vendor/Store Packets.
Starla reported that both “Vendor” and “Store” packet emails have gone out and
all forms have been sent to David Brown to be made available on-line.
c. Lifetime Achievement Award
Starla emailed all Board Members the one nomination that was received.
Motion was made by Carolyn Williams to accept Bill Coulter’s nomination to be
the next recipient of the “Lifetime Achievement Award.”
Tammy Smith seconded the motion.
d. Matthews Book Co.
Starla reported that Matthews Book Company had sent in their booth registration
information but their membership was not current. She did email them with an
invoice and explained they must be a member in order to set-up at the tradeshow.
e. Vendors Registrations
Starla reported that she had received 8 registrations to date. She is keeping a
spreadsheet with all of the information and will be forwarding checks to Jacque
Ochs until the checking account is set-up so that she can deposit checks as well.
Starla is going to give weekly reports of vendors to Corrie and Arlinda until we
get closer to the meeting at which point they will get daily updates.
VII. Reinstatement of Membership
a. Texas A&M University Bookstore, Commerce, TX
b. Temple College Bookstore, Temple, TX
c. South Plains College Bookstore, Temple, TX
d. Odessa College Bookstore, Odessa, TX
e. Midland College Bookstore, Midland, TX
f. Darren Croom, Greenville, TX
g. New Jersey Books
h. Gotstuff Inc, Juan Ontiveros
Brenda Reinke made a motion to reinstate all of A-H listed stores and vendors as
Motion was seconded by David Ritz.
VIII. Regional Show
a. David Ritz suggested we send email blast weekly starting after Labor Day. He
also wanted to see more information regarding the “Poster Sessions” and an
updated “Education Schedule.”
b. Starla asked about the “Art Work” and “Room Assignments” for putting together
c. Closing Night Festival – game assignments
Team Pictionary – Rita Egg Race – Carolyn
Bingo (6 players) Junk-n-Trunk – Arlinda
Rodeo Roping – Starla Cake Walk – Todd
Plunger/TP game – David Flipper Ping Pong Race – Tammy
Golf Putting Green – Jacque Beer Bottle Cup Flip – Corrie
Washers Game – Melanie Cup Stacker Team – Brenda
IX. Old Business
a. New Mexico Trustee – Melanie Sparks
Motion was made by David Ritz to accept Melanie Sparks to fulfill the remaining
2 year New Mexico Trustee position which was vacated by Sandra Rodman.
Carolyn Williams seconded the motion.
b. Texas Trustee – Voting ends September 3, 2010
Tabled until next conference call.
c. Louisiana Trustee – still in the air?
Eddie reported he had tried to reach Colleen but had not heard from her. He
would try again next week to reach her so that we could finalize the Louisiana
X. New Business
a. Student Panel scheduled 8:30 – 10:00 on Monday 18th; reminder for Todd to start
gathering students. Add to next agenda.
b. Next conference call scheduled for September 16, 2010 at 10:30am. Also, next
conference call Eddie said we need to make decision on 2011 meeting.
c. David has announcement.
David announced he is resigning from Tulsa Community College and going to
work for MBS Textbook Exchange, Inc effective September 13, 2010.
d. Partnership Proposal
David Ritz made a motion to accept the proposal submitted by Tina Shaw with
Motion seconded by Tammy Smith.
Meeting was adjourned.